Exhibitor Packet

2015 FOWA Convention & Trade Show

July 30-August 1

Classes & Exhibits to be held at the

Omni Orlando at ChampionsGate

1500 Masters Boulevard

ChampionsGate, FL 33986

The Omni resort is a beau-

tiful family-friendly prop-

erty with championship

golf, formal pool, family

pool, 125 foot corkscrew

pool slide, 850 foot lazy

river, sand

volleyball court, fitness

center, spa and 7

restaurants.

This tropical oasis is a vacation in itself, but the theme parks are

close by if you want to venture out. Sea World and Universal Stu-

dios are both only 20 minutes away by car, and there is a compli-

mentary shuttle to Walt Disney World® (must reserve in advance.)

FOWA Group Room Rates:* $135 Run of House

$135 One-Bedroom Suite

$299 Two-Bedroom Villa

$349 Three-Bedroom Villa

These upgraded rooms may also be offered based on availability

at the time of your reservation:

$145 Deluxe Balcony, $165 Premium Balcony, $195 Studio/Junior

Suites, $285 Executive Suites, and $155 Premium.

Cutoff date for FOWA Group Rate is July 6th

*Reservations: (800) THE-OMNI (24 hour toll-free) or link on FOWA

website on the convention page.

*IMPORTANT!! - You must reserve through the methods above and let the

OMNI know you are with FOWA to receive the group rate and all perks

including: FREE self-parking (normal rate is $16/day) AND $20/night

Resort Fee WAIVED

Omni Orlando at ChampionsGate Activities for All

To Register

Call: 321-363-1590

Online: www.fowaonsite.com

Fax: 877-832-9434

Email: convention@fowaonsite.com

Mail: FOWA PO Box 950368

Lake Mary, FL 32795-0368

(PRE-REGISTRATION CUTOFF is July 17th—

After that date you must register onsite July 30th-

August 1st, and you will pay $20 more)

Golf Outing

Thursday morning—

Golfers, do not miss

the great FOWA rate

to play Champion-

Gate’s National pre-

mier course designed

by professional

golfer Greg Norman.

During FOWA confer-

ence, prices are over 60% off the fee currently adver-

tised for resort guests. Thanks to Plastic Tubing

Industries (PTI) for supporting this event!

Dinner/

Kickball—Join us on

Friday night for a barbe-

cue dinner and the

return of FOWA kickball

at the Omni Sand Volley-

ball Court area. It’s re-

match time for Team

Roxanne vs Team

Brittany, Contractors vs

Manufacturers, Kids vs Adults and more! This action-

filled event is sponsored by Infiltrator Systems.

Backhoe Rodeo—Saturday

morning, show off your skills for cash

prizes at the 2015 Backhoe Rodeo spon-

sored by Ring Power. This event will be

held at the FOWA Training Center and

will conclude in time for you to go to

class at the Omni. Let us know how

many individuals from your company are interested in

signing up when you register. Amount of cash awards

will be determined by number of participants.

Pool Party—Saturday night, come rain or shine,

it’s time to relax with your family and friends. We will be

at Croc’s Pool Bar & Grill enjoying entertainment by the

Crossfire band. This popular event is sponsored by

Advanced Drainage

Systems (ADS).

Bring the whole

crew for a fun mu-

sical evening and

great way close out

the convention with

a splash!

Overall Conference Schedule

THURSDAY— July 30th

9:00am—Golf Outing (Omni’s “National” Course)

6:30am—4:00pm Registration Desk Open

(Omni Osceola Pre-function near Exhibit Hall entrance)

7:00am—5:00pm Exhibitor Move-In

Large equipment 7:00am-12:00pm

General Exhibitor Setup 12:00pm—5:00pm

7:00am—CEU attendee Check-In/Breakfast sponsored by PTI

(Osceola Ballroom A – “Classroom 1”)

8:00am-4:00pm—CEU Attendee Field Trip TBA

FRIDAY—July 31st

7:00am—4:15pm Registration Desk Open

(Omni Osceola Pre-function near Exhibit Hall entrance)

7:30am—4:15pm Exhibit Hall Open (Osceola C & D)

8:00am—4:15pm CEU Courses (Osceola A & B)

9:00am—12:00pm Septic Contractor Exam

(St. Cloud Meeting Room)

11:30am—12:45pm Annual Meeting & Luncheon (Osceola E)

6:00pm—10:00pm Dinner/Kickball Game

(Omni at Sand Volleyball Court)

SATURDAY—August 1st

6:30am—9:00am Backhoe Rodeo (FOWA Training Center)

8:00am—4:30pm Registration Desk Open

(Omni Osceola Pre-function near Exhibit Hall entrance)

9:00am—12:45pm Exhibit Hall Open (Osceola C & D)

9:30am—4:30pm CEU Courses (Osceola A)

12:45pm—6:00pm Exhibitor Move-out

6:00pm-10:00pm—Pool Party (Croc’s Pool Bar & Grill)

FOWA 2015 Convention Badge Request & Event Registration Form (Exhibitors) (Please Type or Print Neatly so we can type up your badge correctly!)

Registration Contact___________________________________________Company_____________________________________________

Address___________________________________City____________________________________ State______ Zip Code____________

Telephone #______________________________ Fax #_____________________________ Email_________________________________

All employees working in your booth as well as industry related attendees & family/friends will need a badge to enter the Exhibit Hall.

Badges are free of charge. Please fill out the name and company for each attendee below and check� all categories that apply so the

badges will be ready for pickup at the registration desk (pre-registered lines) at check in. Badges will be filed by last name of individual

attendees.

NAME BADGES NEEDED List attendee name(s) and companies below. Please � proper category for each attendee.

Individual Name Company

Employee

of

Exhibitor

Guest

(Industry

Related)

Guest

(Family or

Friend)

Child Child’s

Age

Credit Card Number: __________________________________________________________________ Expiration Date _______/_______

Card Verification#____________(DISC, MC, VISA = last 3 digits on back of card; AMEX = 4 digits on front) Auth Amt: $____________

Name on Card________________________________________________Signature____________________________________________

Billing Address (if different from above) _______________________________City__________________ State______ Zip ____________

Registration/Payment Methods: 1) MAIL (check payable to FOWA) to P.O. Box 950368, Lake Mary, FL 32795

2) FAX form to 877-832-9434 with credit card info 3) ONLINE: http://www.fowaonsite.com/convention_reg 4) CALL the FOWA administrative office at 321-363-1590

Event # Adults Price # Kids Price Amount

Golf Outing Thursday AM. Open tee times available at fantastic FOWA group rate which includes green fees, cart fees & practice range balls prior to play. Please list # of players. Individuals can contact the golf shop for tee times at (407) 787-4653 or groups of (12) or more can contact Austin Hood, Tournament Sales Manager at (407) 787-4660.

$52.00+tax (Price good during FOWA Conference

dates)

N/A N/A Golf will be paid directly to Omni

Friday Night Dinner & Kickball - Burgers, Bratwurst, BBQ Chicken, Mac & Cheese, Garden & Pasta Salads, Baked Beans, Chocolate Chip Cookies, Brownies, Non-Alcoholic Beverages. (You may purchase adult beverages.)

$25.00

(#13 & under)

$15.00 $

Saturday Night Pool Party - Croc’s Pool Bar & Grill at the Omni $10.00 (#13 & under) $5.00 $

Are you interested in PARTICIPATING in Backhoe Rodeo at 6:30AM Saturday at the FOWA TC? (Classes don’t start at Omni until 9:30AM. You will still be able to get your 6 CEU’s.) List # of interested competitors.

TBA N/A N/A

$

CEU Class Total From Above $ TOTAL AMOUNT DUE FOR ALL EVENTS & EDUCATION COURSES $

Approx. Value

$____________

Exhibitor Company Name:_________________________________________

Booth # ___________ Contact Name: ______________________________

A. Description of item to be donated: ______________

_________________________________________________________

B. Description of item to be donated: ______________

_________________________________________________________

C. Description of item to be donated: ______________

_________________________________________________________

D. Description of item to be donated: ______________

_________________________________________________________

E. Description of item to be donated: ______________

_________________________________________________________

F. Description of item to be donated: ______________

_________________________________________________________

FOWA 2015 Exhibitor Silent Auction Donation Form

A Silent Auction will be held again at this year’s show.

The winners will be announced between 12:30pm and 12:45pm

on Saturday so they can pick up the larger donated items

from your booth before you pack up.

Please consider a donation. It is great advertising for your company

and means fewer items to ship back! Proceeds will go to the FOWA

Government Relations & Public Relations funds. Just complete this form

and email to convention@fowaonsite.com or fax to 1-877-832-9434.

Forms can also be turned in at the Registration Desk at the 2015

Convention & Trade Show when you pick up your name badges.

Approx. Value

$____________

Approx. Value

$____________

Approx. Value

$____________

Approx. Value

$____________

Approx. Value

$____________

2015 CONVENTION SPONSORSHIP/ADVERTISING OPPORTUNITIES (Please place checkmark next to available sponsorship you are interested in below)

� Golf Outing Plastic Tubing Industries (PTI)

� Thursday CEU Breakfast Plastic Tubing Industries (PTI)

� CEU Door Prizes Presby Environmental

• 4 Drawings on Friday & Saturday

• 2 Pairs of Tickets to 2016 Daytona 500

• 2 Rods & Reels

� Friday Annual Meeting/Luncheon Co-Sponsor – FOWA Board

Co-Sponsor – Sunshine 811

� Friday Night Event Infiltrator Systems

� Saturday AM Backhoe Rodeo Ring Power

� Saturday Afternoon Education Break Full Sponsor – $1,000 OR

Co-Sponsor – $500

� Saturday Night Pool Party Advanced Drainage Systems (ADS)

� Registration Desk Full Sponsor – $500

� Exhibitor Ad on Education Presentation $200

Screen in Classrooms (Includes

announcements in Exhibit Hall)

Company

Contact Person

Billing Address

City State Zip

Phone Fax

Cell # Email

Card Verification #: (VISA, MC or DISC=3 digits on back of card AMEX=4 digits on front)

Card # _ Exp Date /

Name on Card Amount Authorized: $______________

For additional information call 321-363-1590 or email convention@fowaonsite.com

Fax form to: 877-832-9434 • Email: convention@fowaonsite.com or

Mail to: FOWA • PO Box 950368 • Lake Mary, FL 32795-0368

052615 1058rev

DEPOSITS

A 50% deposit of the total booth rental fee is required to reserve a space. All deposits are non-refundable. After May 22, 2015, deposits are no

longer accepted and the booth rental fee must be paid in full in order to reserve the space.

PAYMENT & EXHIBITOR CANCELLATION POLICY

All booth rental fees must be paid in full by June 26, 2015. Exhibitors cancelling their booth(s) more than two (2) months prior to the show date will

receive a 50% refund if their booth rental is paid in full. No refunds will be issued after May 22, 2015.

BOOTH DIMENSIONS AND LIMITATIONS

Standard booths are 10’ x 10’. Dividers may not exceed 4’ in height on the sides and 8’ in height in the back.

LINE OF SIGHT LIMITATIONS

Exhibits must be constructed so as not to obstruct the view of adjoining booths. No signs, banners, etc., in the aisles will be permitted.

BOOTH CARPETING

Exhibit hall is fully carpeted (patterned) – photo is available upon request. You may order carpet from the general services contractor, Shepard Exposition Services, for your booth to coordinate with your display. Shepard will be emailing you an Exhibitor Kit with more details including prices.

OUTSIDE FOOD & BEVERAGES

Outside food & beverages are prohibited by the Omni and will not be allowed inside the Exhibit Hall. All food and beverages must be secured

through the official conference caterer at the Omni.

EQUIPMENT DEMONSTRATIONS/ENTERTAINMENT

All equipment demonstrations/entertainment must be carried out within the boundaries of the exhibitor’s booth space and must not interfere with

the normal traffic flow in the aisle or overflow into adjacent booth space and must be approved by FOWA prior to the conference.

SUBLEASING

Booths may not be subleased, assigned or apportioned in whole or part without permission of FOWA.

EXHIBITOR MOVE-IN & MOVE-OUT SCHEDULE

• Exhibit setup is Thursday, July 30, 2015, from 7:00am to 5:00pm.

o Large Booths (20 X 20’ and up) - Oversize & Heavy equipment must be at the loading dock at 7:00am.

o 10X10’ and 10 X 20’ booths will set up from 12:00pm – 5:00pm • Booths will be dismantled immediately following the posted closing time for the show on Saturday, August 1, 2015. All booth equipment-

materials must be removed by 6:00pm that day.

• No booths may be dismantled prior to the closing of the exhibit hall on Saturday, August 1, 2015, without prior approval of FOWA.

Exhibitors that dismantle their booth(s) prior to the posted closing time for the show will be fined $250. Exhibitors who do not pay the assessed fine will be prohibited from exhibiting the following year

FORFEITURE OF EXHIBIT SPACE

If exhibit space is not set up by 5:00pm on Thursday, July 30, 2015, without prior approval of FOWA, the booth(s) will be forfeited by the exhibitor,

and the space may be resold, reassigned, or used by FOWA.

SOUND DEVICES

The use of sound devices, megaphones, loudspeakers, music, or other amplified equipment is prohibited.

BOOTH OCCUPANCY

A vendor’s booth must be occupied during all times when the exhibit hall is open with the exception of the posted optional hours prior to the first Education Program Exhibit Hall sessions on Friday, July 31, 2015 from 7:30-8:00am and Saturday, August 1, 2015, from 9:00am-10:00am.

EXHIBITOR LIABILITY (HOLD HARMLESS)

The exhibitor assumes complete responsibility and liability for all loss, damage, or destruction of his/her property, employees, guests. The exhibitor

also assumes full responsibility and liability for injury to any persons caused by the exhibitor, its representatives or employees. The exhibitor will hold

harmless the Florida Onsite Wastewater Association, members, directors, and employees and the show decorator from any damage to property, personal injury, or loss caused by the exhibitor, its representatives , employees or other such persons.

CANCELLATION OF CONFERENCE

In the unlikely event that FOWA has to cancel this conference due to circumstances under its direct control, FOWA’s liability is limited to the refund

of booth rental fees received with no additional liability for travel, hotel expenses, cancellation fees or any other costs or expenses whatsoever. In

the event this conference is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible, FOWA shall assume no liability whatsoever, however will

reimburse exhibitors pro-rata any rental fee paid less any and all legitimate expenses incurred by FOWA for advertising, administrative services and

other related costs. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, extreme weather or other

emergency.

SPEAKER/TOPIC CHANGES Please note that while speakers and topics were confirmed at the time of publishing, circumstances beyond the control of the organizers may

necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, FOWA reserves the right to alter or modify the

advertised speakers and/or topics if necessary without any liability whatsoever. Any substitutions or alterations will be updated on the FOWA website as soon as possible.

EXHIBITOR COMPANY __________ _____________________ BOOTH #

EXHIBITOR SIGNATURE __________ _____________________ DATE

FOWA 2015 Convention & Trade Show at ChampionsGate - Orlando

EXHIBITOR RULES & REGULATIONS (This form must be signed & returned prior to move-in.)

Exhibit Hall Open: July 31st - 7:30am-4:15pm & August 1st – 9:00am-12:45pm