EXHIBITOR MANUAL - UBMeems.ubmasia.com/ShowFiles/529/3481.pdf · EXHIBITOR MANUAL . 23(Tue) – 25...

EEXXHHIIBBIITTOORR MMAANNUUAALL

23(Tue) – 25 (Thu) August 2016

Hall D, COEX, Seoul, Korea

Organised by

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Dear exhibitors,

We would like to welcome you to CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016.

In order to assist you in preparing for the forthcoming event, this manual provides all kinds of general

information, order forms and stand regulations.

To make your participation successful, you are advised to read this manual carefully and submit all of the relevant

order forms on time. You may like to keep a copy of all the forms you submitted for your own record and

reference, so that queries can be settled immediately should they arise.

If you need any assistance in making your preparations for the show, please feel free to contact the

CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016 Secretariat or our team in your country or region.

We thank you for your valuable support and co-operation and look forward to seeing you in Seoul!

Best regards,

CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016 Secretariat

UBM Korea Corporation

UBM EMEA

3

■ GENERAL INFORMATION

CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016 INFORMATION……………………………………….. 5

ACCESS TO THE EXHIBITION VENUE ………….……………………….……………………………….. 7

HOTEL INFORMATION AROUND THE EXHIBITION VENUE …………………………………. 10

CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016 SECRETARIAT………………………………………… 12

OFFICIAL CONTRACTOR & SERVICES …………………………………………………………………. 12

EXHIBITION TIMETABLE ………………………………………………………………………………………… 13

OPERATIONAL INFORMATION …………………………………………………………………………….. 14

■ STANDARD FEATURES OF BOOTHS

STANDARD FEATURES OF CPhI/ICSE/BioPh Korea BOOTHS ……………………………….. 19

STANDARD FEATURES OF P-MEC Korea BOOTHS ………………………………………………. 30

STANDARD FEATURES OF Hi Korea BOOTHS ………………………………………………………. 35

■ SHIPPING & FREIGHT FOWARDING

SHIPPING & FREIGHT FORWARDING INFORMATION…………………………………………. 47

■ RULES & REGULATIONS

TERMS & CONDITIONS OF EXHIBITION ………………………………………………………………. 52

RULES & REGULATIONS OF EXHIBITION HALL……………………………………………………… 53

RULES & REGULATIONS OF EXHIBITION OPERATION…………………………………………… 55

STAND FITTINGS REGULATIONS …………………………………………………………………………… 57

■ ORDER FORMS

ORDER FORMS CHECKLIST …………………………………………………………………………………… 61

Contents

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CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016 INFORMATION

ACCESS TO THE EXHIBITION VENUE

HOTEL INFORMATION AROUND THE EXHIBITION VENUE

CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016 SECRETARIAT

OFFICIAL CONTRACTOR & SERVICES

EXHIBITION TIMETABLE

OPERATIONAL INFORMATION

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1. FAIR NAME CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016

2. CONCURRENT EVENT Conference

1:1 Business Matchmaking Programme

Exhibitor Showcase

3. FAIR DATES 23 (Tue) – 25 (Thu) August 2016

4. FAIR VENUE Hall D, COEX, Seoul

513 Yeongdong-daero, Gangnam-gu, Seoul, Korea

Website: http://www.coex.co.kr/eng/

5. ORGANISERS UBM Korea Corporation

UBM EMEA

Korea Pharmaceutical Traders Association (KPTA)

6. SPONSORS Ministry of Food and Drug Safety

Chungbuk Technopark

Korea Federation of Small and Medium Business

Korea Biomedicine Industry Association

Korea Drug Research Association

Korea Institute of Toxicology

7. EXHIBITS

CPHI (Pharmaceutical Industry)

Active Pharmaceutical Ingredients, Amino Acids, Antibiotics, Antibodies, Antimicrobial Preservatives,

Antioxidants, Biocatalysts, Bio Clusters, Biopharmaceuticals, Bio-Similars, Bio Process Technologies,

Capsules/Encapsulation, Cosmeceutical Ingredients, Chiral drug & Intermediates, Cytokines, Diagnostic

Reagents, Dietary Supplement Ingredients, Dietary Fiber, Drug Delivery Systems, Emulsifying/Solubilizing

Agents, Enzymes, Excipients, Fine Chemicals, Finished Formulation, Food Additive, Functional Food

Ingredients, Hormones and Synthetic substances, Immunochemistry, Laboratories, Natural Extracts,

Peptides, Pharmaceutical Intermediates, Phospholipids, Platform Technologies, Prostaglandins, Publications

and services, Quasi drugs, Sera & Vaccines, Synthetic Organic Chemistry, Therapeutics/Plant Extracts,

Tissue Culture Medias/Tablets

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ICSE (Pharmaceutical Outsourcing/Lab Industry)

Analytical and Testing Services, Bio Services, Clinical Data Management, Clinical Research, Clinical Trials,

Contract Manufacturing/Services, Consulting Services, Custom Manufacturing, Logistics and Distribution

P-MEC (Pharmaceutical Equipment/Machinery Industry)

Automation & Robotics, Batching Systems/Equipment, Filling Equipment, Filtration/Separation/Purification,

Labelling, Laboratory and Analytical Equipment, Measuring & Testing Technology, Pharmaceutical

Packaging, Plant/Facility Equipment, Process Automation & Controls, Process Machinery & Equipment,

RFID/Track & Trace

BioPh (Biopharmaceuticals/Technology)

Biomedical research, Genetic engineering, Antibody engineering, Cell engineering products, other

biotechnologies

Hi (Health Ingredients)

Vitamins, Minerals, Oligosaccharides, Polysaccharide/Dietary Fiber, Proteins/Peptides/Amino Acids, Fatty

Acids, Lactic Acid Bacteria/Yeast & Yeast Derivatives, Plant Extracts, Ginseng Extracts, Mushroom Extracts,

Algal Fungi, Phospholipids, Functional Glucide, Seasonings, Sweeteners, Sourness, Gelatinising/Thickening/

Stabilising Agents, Emulsifiers/Solubilizers, Flavours, Colours, Starch & Starch Derivatives, Preservatives,

Antioxidants, Enzymes, Lubricating/Capsules/Coating Agents, Disintergrants/Binders, Organic Materials,

Contract Manufacturing

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■ ACCESS TO THE EXHIBITION VENUE Hall D, COEX, Seoul

513, Yeongdong-daero, Gangnam-gu, Seoul, 06164, Korea

Tel: +82-2-6000-0114

Website: http://www.coex.co.kr/eng/visitors/directions-map-1

Transport

1. From Incheon International Airport

1) By Airport Limousine Bus

- Standard Limousine Bus (#6006)

-

-

- Deluxe Limousine Bus (#6103)

-

-

-

- Deluxe Limousine Bus (#6704)

Time to

Destination Approximately 60 minutes

Single Fare KRW 10,000 (Adults)

KRW 8,000(Children, 6~12 yrs) Bus Stops COEX(Samsung station)

Where to

buy tickets

Incheon International Airport

1F (4B,11A) Telephone +82-2-577-1343

Time to

Destination Approximately 65 minutes

Single Fare

KRW 16,000 (Adults)

*KRW 4,000 discount for

round-trip tickets

Bus Stops City Airport 2F

Where to

buy tickets


1F (3B, 9B) Telephone +82-2-551-0790

http://www.coex.co.kr/eng/visitors/directions-map-1

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2) By Taxi

3) By Subway

2. From Gimpo International Airport

1) By Airport Limousine Bus: Limousine(Deluxe) (#6104)

2) By Taxi

3) By Subway

3. By Subway

1) Line No.2 Samseong Station: Use the passage directly connected from exit 5 or 6 to Coex mall through the

Millennium Plaza

2) Line No.9 Bongeunsa Station: Take exit 7 and use the direct passage connected to Asem Plaza to enter Coex

Mall

3) Line No.7 Cheongdam Station: Take exit 2 and walk straight for 20 minutes on foot. Access Coex Mall through

the ASEM Square

Time to

Destination Approximately 80 minutes (approximately 70km)

Single Fare KRW 16,000 (Adults) Bus Stops Coex Intercontinental Hotel

Where to

buy tickets


1F (4A, 10B) Telephone +82-2-2667-0386

Time to Destination Approximately 60 minutes

Single Fare Approximately KRW50,000 (standard)/KRW 90,000 (deluxe)

Incheon International Airport Station(Incheon Airport Railroad) > Hongik Univ.Station, transfer to subway

line 2 > Samseong Station


Single Fare KRW 4,350

Time to

Destination Approximately 45 – 55 minutes (approximately 35km)

Single Fare KRW 7,500 Bus Stops Samseong station exit 5

Where to

buy tickets

Gimpo Airport (1F)

* Domestic Arrivals: Terminal 3

*International Arrivals: Terminal 6

Telephone +82-2-551-0790,2


Single Fare Approximately KRW25,600 (standard)/KRW 90,000 (deluxe)

Gimpo International Airport Station(line 5) > Yeongdeungpo-gu Office Station, transfer to subway line 2 >

Samseong Station

Time to Destination Approximately 67minutes

Single Fare KRW 1,650

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4. By Bus

Bus Stop Bus Type Bus Number

1. Grand Intercontinental Hotel

(Samseong Station Exit 5)

#23201 Station

Blue 146, 341, 360, 333, 740, N13(Late-night),

N61(Late-night)

Green 6411

Yellow 41

Airport 6000

District Gangnam 07, Gangnam05

Express 1100, 1700, 2000, 2000-1, 7007, 8001, 9414

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2. Coex Atrium (Trade Center)

#23199 Station

Blue 143

Green 2413, 4419

Airport City Airport

District Gangnam01, Gangnam06, Gangnam08

Express 9407, 9414, 9507, 9607

3. Coex East Gate

#23198 Station

Blue 146, 301, 401, 351, 352, N61(Late-night)

Green 2415, 3217, 3411, 3412, 3414, 4318

Airport 6006

District Gangnam 08

Express 9407, 9414, 9507, 9607

4. From the other side of

Bongeunsa Temple

#23191 Station

Blue 351

Green 3411, 3412

Airport Gangnam Late-night Route

5. Korea Electric Power

Corporation

#23197 Station

Blue 143, 146, 301, 401, 351, 352, N61(Late-night)

Green 2413, 2415, 3217, 3412, 3414, 3417, 4318, 4419

Airport City Airport, City Airport2

■ HOTELS AROUND THE EXHIBITION VENUE

CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016 provides a list of hotels of quality service and good access to the

venue at special rates.

1. Hotel Reservation

Go to “Travel information” Page on the CPhI Korea website(http://www.cphi.com/korea/visit/travel-

information) and download the hotel reservation form Submit the form to the hotel contact

person directly

2. CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016 official hotels

*VAT and service charges are not included in the room rates

Class Hotel Distance Tel Contact Email Website

Room

Rate

(KRW)

★★

★★

★

Coex

Intercontinental

Seoul

5 mins

by walk

+82-2-

559-7777

Ms. Sarah

Lee

hohyang.lee@ihg.

com www.iccoex.com 200,000

Oakwood Premier

Coex Center Seoul

5 mins

by walk

82-2-3466-

7702

Ri Kyu

Kang

ricky@oakwood

premier.co.kr

www.oakwoodpre

mier.co.kr 240,000

BELLE-ESSENCE

Seoul Hotel

12 mins

by car

+82-2-

2222-8609

Mr. Daniel

Kim

Daniel.kim@belle-

essencehotel.com

www.belle-

essencehotel.com 170,000

★★

★★

☆

Hotel Riviera 5 mins

by car

+82-2-

3438-4320 Mr. Jay Lee

hun99@hotel

riviera.co.kr www.riviera.co.kr 110,000

SHILLA STAY

Yeoksam

5 mins

by car

+82-2-

2230-3000

Yong Won

Jung

yw09.jung@shillastay.

com

www.shillastay.co

m 130,000

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ibis Styles

Ambassador Seoul

Gangnam

7 mins

by car

+82-2-

3011-8105 Victor Lee

mice@ambatel.

com

www.ibis.ambatel.

com/seoul 110,000

Ramada Seoul

Hotel

7 mins

by car

+82-2-

6202-2058 Abby Doo [email protected]

www.ramadaseoul

.co.kr 120,000

Hotel Ellui 10 mins

by car

+82-2-

514-3535

Mr. Raein

Jung [email protected] www.ellui.com 120,000

Resid

ence COATEL

20 mins

by car

+82-2-

6288-3305

Seo Young

Park [email protected] www.coatel.co.kr 99,000

* Breakfast is not included in above rates.

* VAT and service charges are not included in above rates

* Please contact the hotels for detailed information.

* Please visit COEX website for more hotel information. (http://www.coex.co.kr/eng/coex-near-hotel/)

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■ CPhI Korea 2016 SECRETARIAT

1. UBM Korea Corporation

Tel: +82-2-6715-5400 Fax: +82-2-432-5885 Website: www.ubmkorea.com

Project Manager: Ms. Hemy Lee([email protected])

Sales Manager: Ms. Jina Kim([email protected])

Marketing & Sponsorship: Ms. Evelyn Kang([email protected])

On-site Management: Mr. James Lee([email protected]), Ms. Amelia Kim([email protected]),

Ms. Ashlee Jang([email protected])

2. UBM EMEA

Tel: +31 20 40 99 535 Fax: +31 20 36 32 616 Website: www.ubmemea.com

Sales Manager: Ms. Martin Cheung

3. Korea Pharmaceutical Traders Association(KPTA)

Tel: +82-2-6000-1841 Fax: +82-2-6000-1850

Deputy General Manager: Mr. Yonghee Choi([email protected])

■ OFFICIAL STAND CONTRACTOR & SERVICES

1. OFFICIAL STAND CONTRACTOR

Kyoung Dong Design Co Ltd

Tel: +82-2-2038-5933 Fax: +82-2-991-8896 Email: [email protected]

Contact: Ms. Gina Han(+82-10-3223-7677)

2. OFFICIAL FREIGHT FORWARDER

K-UNG Corporation

Tel: +82-2-6352-5300 Fax: +82-2-6352-5304 Email: [email protected]

Contact: Ms. Michelle Jin (+82-10-9901-9752)

3. TEMPORARY STAFF & INTERPRETER

Green Service Co., Ltd

Tel: +82-31-715-3425, 3037 Fax: +82-31-717-2242 Email: [email protected]

Contact: Ms. Eun Gyeong Kim

4. CATERING SERVICE

Caribou Coffee

Tel: +82-3461-5680 Email: [email protected]

Contact: Mr. Yeon Seung Jeong

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■ EXHIBITION TIMETABLE

DESCRIPTION DATE TIME REMARK

MOVE-IN/

CONSTRUCTION

PERIOD

21(Sun) August 2016

08:00 - 11:00 Freight & Heavy Exhibits

Move-In

08:00 – 20:00 Stand Build-Up

22(Mon) August 2016

08:00 - 20:00 Stand Build-Up

12:00 – 20:00

Exhibits Move-In & Booth

Decoration

*No exhibitors are allowed to enter

the hall before 12:00 pm

EXHIBITOR

REGISTRATION 22(Mon) August 2016 12:00 -18:00

Exhibitor Registration

*No badges will be issued to

exhibitors before 12:00 pm

SHOW PERIOD

23(Tue) August 2016

09:00 - 18:00 Exhibitor Access

10:00 - 17:00 Show Hours

24(Wed) August 2016


10:00 - 17:00 Show Hours

25(Thu) August 2016


10:00 - 16:00 Show Hours

MOVE-OUT/

DISMANTLE PERIOD 25(Thu) August 2016 16:00 - 22:00

All exhibitors and contractors clear

stand

* When “over-time use” is inevitable, please come to the organiser’s office no later than 16:00 on August 22nd

and fill out the “Application for Over-time Use” form and submit it to the operation team. (Contact: Mr. James

Lee, Mobile: +82-10-8809-6952, Email: [email protected])

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■ OPERATIONAL INFORMATION

1. Admission to the Exhibition

1) Entry for Exhibitors

- For security reasons, all the exhibitors and their personnel are requested to wear their badges

at all times in the exhibition hall.

- Please submit ‘FORM 4 EXHIBITOR BADGES’ on the manual to acquire badges.

- Please pick up the exhibitor badges at “Exhibitor Registration Counter” in the Hall D lobby of

COEX from 12:00 - 18:00 on the 22nd (Mon) August 2016 after showing your business card.

- Please note that this is a trade exhibition; people under the age of 18 are not admitted

2) Entry for Contractors & Freight Forwarders

- For security reasons, all the contractors and freight forwarders are requested to wear the

badges issued by the organiser at all times in the exhibition hall.

- Badges will be available at the Organiser’s office from 08:00 - 18:00 on the 21st(Sun) & 22nd

(Mon) August 2016.

3) Cautions for Exhibits Move-In

- It is recommended to move exhibits between hall C and hall D to prevent congestion at the

vehicle cargo entrance. (Please refer to ‘9. Parking Information’)

- The maximum height for vehicle cargo is 4.2m. All the vehicle cargos including trucks and

vans must enter through the vehicle cargo entrance located next to the Oakwood hotel(Coex

West Gate 3), free parking is available for a duration of 3 hours. Please note that all cars must

be parked at the Coex exhibition hall parking lot (Please refer to ‘9. Parking Information’)

- Exhibitors with heavy objects(①) must submit ‘FORM A HEAVY OBJECTS’ and exhibitors

with hazardous goods(②) must submit ‘FORM B HAZARDOUS GOODS’ to get the prior

approval from the organiser. Also, heavy exhibits should be moved in between 08:00 and

11:00 on August 21st (Sun)

① Exhibits heavier than 1ton/㎡ (Maximum allowable weight: 1.5ton/㎡)

② Other hazardous goods

2. Visitor Invitations

1) Exhibitors can get up to 100 free print invitations per stand to invite existing and potential clients to

the show.

2) Invitations are available by submitting ‘FORM 5 - VISITOR INVITATIONS’ on the manual. Invitations

will not be provided to those who do not submit the form to the organiser.

3. Stand Cleaning

1) Exhibitors are required to keep their own stand tidy at all times.

2) Space only exhibitors will have the obligation and responsibility to take out garbage and waste

resulting from the use and dismantling of their stand

3) Exhibitors should not store empty and/or non-usable crates, cartons and/or cases used for transport

in their own space; arrangements should be made with the official freight forwarders for storage

during the exhibition period.

4. Security

1) A basic level of security at the exhibition will be provided by organiser.

2) Exhibitors are responsible for the safety of their own property at all times during the exhibition,

http://eems.ubmasia.com/User/Form.aspx?sid=503&fid=10007&sfid=2262915

http://eems.ubmasia.com/showfiles/503/forms/formA_en.pdf

http://eems.ubmasia.com/showfiles/503/forms/formB_en.pdf

http://eems.ubmasia.com/showfiles/503/forms/form5_en.pdf

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including during the move-in and move-out periods. The organiser will not be liable for any losses

(including consequential losses), damage, demands, costs, claims, charges or other expenses of any

kind suffered or incurred by the exhibitor or any other person arising in connection with the exhibition.

5. Prohibition of Smoking

Smoking is not permitted in the exhibition hall during the exhibition period or while stands are being

erected or dismantled, or while exhibition goods are being installed.

6. Photography

Unauthorized photo or video shooting in the exhibition venue is not permitted. Only press reporters and

photographers authorized by the organiser and wearing “Press” badges are allowed.

7. Responsibility of Exhibitors for the Management of Fire Prevention

1) Exhibitor will be wholly responsible for the prevention of fire inside and outside the exhibition halls.

Exhibitor will designate a person to manage fire prevention, a person to be in charge of fire

prevention and a person responsible for fire prevention equipment during the use of the exhibition

hall, and will submit a list of the names to the organiser.

2) Exhibitor will be wholly responsible for public liability against any injury to the organiser or others

due to fire caused by intention or mistake of the exhibitor. Exhibitor shall be liable for all the

insurance about exhibits.

8. Exhibition Center Facilities

1) Conference Room: Inside of Hall D exhibition hall

2) 1:1 Business Matchmaking Room: Inside of Hall D exhibition hall

3) Exhibitor Showcase Room: Inside of Hall D exhibition hall

4) Organiser’s office: Onsite announcements will be made

5) Sales office: Inside of Hall D exhibition hall

6) Business Center / Press Center: Inside of Hall D exhibition hall

7) Service Counter for Official Stand Contractor / Freight Forwarder: Onsite announcements will be

made

8) Internet Access Point / Meeting Lounge: Inside of Hall D exhibition hall

9) Cafeteria: Inside of Hall D exhibition hall

9. Parking Information

1) Parking Tickets for Exhibitors

The organiser does not provide the free parking tickets to the exhibitors. However, exhibitors can

purchase the parking tickets with unlimited number of entry & exit during the show period as

shown below.

Type One-Day Pass Exhibition Period Pass

Price KRW 24,000 KRW 24,000 per day

Notes

-Number of entry

& exit is limited to

one time.

-Tickets are available only if the person purchases for more than 3

days

-Number of entry & exit is unlimited

-Purchased tickets cannot be refunded

-Only the registered cars can use the pass

-Car registration only applies to the person with the exhibitor badges

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*Where to Buy Tickets

COEX Parking Customer Service Center(Global PMCO)

(Tel. +82-2-6002-7130, between Hall A1 and “Lu” restaurant)

2) Parking Information

Car Type Parking Rate Notes

Passenger Cars & Vans

Height: under 2m

Weight: under 2.5t

- Standard (30 min):

KRW2,400

- Every additional 15

minutes: KRW1,200

- No access to vehicle cargo entrance and

exhibition hall

- Please use COEX underground or

rooftop parking lot

Lorries

Height: under 4.2 m

Weight: 2.5t or over

- Free parking for the first

3 hours after the entry

- Every additional 15

minutes: KRW2,000

- Please use Vehicle cargo entrance

located at COEX West Gate

- Please refer to ‘9-3) Freight

Transportation’ for more information

(Only applies to move in on August

22nd and move out on August 25th)

Large Sized Bus COEX parking lot is not

available

- Please use Gangnam/Songpa Tancheon

parking lot

Discount for exhibitors 50% Discount - Applies to vehicles of disabled persons

and Men of national merit

* Parking fees will not be charged for the first 15 minutes of the parking. After 15 minutes has expired,

a 30minute standard fee will be charged.

3) Freight Transportation

- Car

① Cars under 2m in height and 2.5 ton in weight must use COEX underground or rooftop parking

lot.

- Vehicles with Cargo

① Vehicle with cargo under 4.2m in height and 2.5ton in weight must use the vehicle cargo

entrance which is located at COEX West gate(=Gate 3), on the left side of the Oakwood hotel

(Please refer to ‘Vehicle Cargo Entrance Guide Map’ shown below)

② Free parking for vehicle cargos is only available during the move-in period (Aug 21 – 22, 2016)

and move-out period (25 Aug, 2016), and only limited to cars with a freight cargo box such as

trucks and vans.

Carnival, Musso, Galloper, Carens, Carstar, Santafe, Santamo, etc are not allowed.

- Notes

① Maximum allowable weight is 1.5ton/㎡ and prior approval by the organiser along with ‘FORM

A HEAVY OBJECS’ on the manual is required for the exhibits heavier than 1ton/㎡.

② Exhibits should be moved in with forklift which does not generate smoke, and the minimum

levitation height is 15cm.

http://eems.ubmasia.com/ShowFiles/529/3479.pdf




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*For more information, please contact Ms. Michelle Jin (+82-10-9901-9752) of official freight forwarder K-

UNG

<Vehicle Cargo Entrance Guide Map>

18

■ STANDARD FEATURES OF BOOTHS

STANDARD FEATURES OF CPhI/ICSE/BioPh Korea BOOTHS

STANDARD FEATURES OF P-MEC Korea BOOTHS

STANDARD FEATURES OF Hi Korea BOOTHS

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■ STANDARD FEATURES OF CPhI/ICSE/BioPh Korea BOOTHS

1. CPhI/ICSE/BioPh Korea Booth Features (12㎡, 2-side open shell scheme booth)

<PERSPECTIVE>

<Top View>

- Side / Rear Walls 1m(W) x 2.5m(H) white panels and aluminum frames

- Company Fascia 75cm-high company fascia will include company name in Gothic, booth No., and

*company logo *Company logo specification: AI or PDF file over 300dpi

If the exhibitor does not submit the company logo file by the deadline, it will not be

included in the company fascia

Please upload the company name (Maximum 25 letters in English are recommended)

and logo by submitting ‘FORM E COMPANY FASCIA’ on the manual.

- Carpet Color: CPhI Korea - Olive, ICSE/BioPh - Grey

*No carpet will be installed in the pathway(Recommended by the venue, COEX)

- Lighting 4 spotlights(KE-1) will be provided

- Electric Power 1 socket (220V/single phase/13 amp/1kW capacity/2 socket contacts)

- Information Desk 1 information desk(KD-00)(1000mm(W) X 500mm(L) X 1,000mm(H)) and 1 stool(KC-08)

will be furnished *Please submit ‘FORM F-1 ADDITIONAL FURNITURE/AUDIO VISUAL

EQUIPMENT RENTAL’ if you need lockable information desk.

- Meeting Table Set 1 meeting table(KT-01) and 3 folding chairs(KC-01) will be furnished

http://eems.ubmasia.com/showfiles/503/forms/formF-1_en.pdf


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- Others 1 waste bin

<Basic Items per Booth Dimension>

Booth Dimension 12㎡~23㎡ 24㎡~35㎡ 36㎡~47㎡ Over 48㎡

Information Desk(KD-00) 1 1 1 2

Stool(KC-08) 1 1 1 2

Meeting Table Set

(1 Table(KT-01)+ 3 Folding Chairs(KC-01)) 1 2 3 3

Electrical Power(kW) 1 2 2 3

Sockets(2 socket contacts) 1 2 2 3

Spotlight(KE-01)

Waste Bin 1 1 1 2

*Machineries cannot be operated with the basic electrical power supplied for the booth. Please submit ‘FORM C ELECTRIC

POWER SUPPLY’ if you need the additional electrical power to operate machineries.

*Notes

- It is not allowed to drill, nail, tack down, staple or cause any damage to the panels or any parts of the stand.

- Compensation for damages will be claimed from the official contractor for any damages of stand facilities.

- For the graphics on the wall, please contact the official contractor: KD Design (T: 82-2-2038-5933, E:

[email protected])

<Specification for a wall panel>

http://eems.ubmasia.com/showfiles/503/forms/formC_en.pdf


mailto:[email protected]

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2. CPhI/ICSE/BioPh Korea Deluxe Booth Features

1) Deluxe Booth Type A - 18㎡ (3 sides open)

<PERSPECTIVE>

<Top View>


- Company Fascia 2930mm(W) x 1500mm(H) company fascia will be provided.

Company Fascia will include company name(Eng), booth No., and *company logo.

If you would like to use your own graphics for company fascia, please submit the

graphic files including company name(Eng), booth No., and company logo by the

deadline. *Company logo specification: AI or PDF file over 300dpi




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- Side Wall Graphics Please make your own side wall graphic design(~) and submit to the official

contractor directly

Graphic size of left/right side walls are the same

/ : 1540mm(W) X 1000mm / : 1940mm(W) X 1000mm

Please submit the graphic design to: KD Design

Contact Person: Ms. Gina Han, TEL: 82-2-2038-5933, FAX: 82-2-992-8896,

E-mail: [email protected]



- Lighting 6 spotlights(KE-1), 8 HQIs(250W)

- Electrical Power 2 sockets (220V/single phase/13 amp/1kW capacity each/2 socket contacts)


will be furnished

- Meeting Table Set 2 meeting tables(KT-04) and 6 chairs(KC-02) will be furnished

- Storage 1 storage will be provided (1m(W) X 1m(L))

- Others 1 catalogue holder(KET-15), 1 waste bin

2) Deluxe Booth Type A - 24㎡ (3 side open)

<PERSPECTIVE>


23

<Top View>

- Side / Rear Walls 1m(W) x2.5m(H) white panels and aluminum frames









contractor directly


/ : 2930mm(W) X 1000mm / : 1570mm(W) X 1000mm








- Meeting Room 1 meeting room(2m(W) X 3m(L)) will be provided

- Information Desk 1 information desks(KD-00)(1000mm(W) X 500mm(L) X 1,000mm(H)) and 1 stools(KC-

08) will be furnished



- Others 1 catalogue holders(KET-15), 1 waste bin



24

<Basic Items per Booth Dimension for Deluxe>

18㎡~23㎡ 24㎡~35㎡ 36㎡~47㎡ Over 48㎡


Stool(KC-08) 1 1 2 2

Meeting Table Set

(1 Table(KT-04)

+ 3 chairs(KC-02))

Inside the booth:

2 set

Inside the booth:

1 set

Inside the meeting

room: 1 set

Inside the booth:

2 sets

Inside the meeting

room: 1 set

Inside the booth:

3 sets

Inside the meeting

room: 1 set

Catalogue Holder(KET-

15) 1 1 2 2


Socket(2 socket contacts) 2 2 2 3

Spotlight(KE-1)

Meeting Room N/A

Storage

Waste Bin 1 1 1 2


POWER SUPPY’ if you need the additional electrical power to operate machineries.

*Notes




[email protected])





25

3) Deluxe Booth Type B - 18㎡ (3 sides open)

<PERSPECTIVE>

<Top View>

26


- Side / Rear Walls 1m(W) x 2.5m(H) white wooden panel

- Company Fascia

& Company Logo

490mm(W) x 2480mm(H) vertical company fascia will be provided.

Company Fascia will include company name(Eng), booth No.

*Company logo will be on a wall panel and an information desk. *Company logo

specification: AI or PDF file over 300dpi



- LED Sign 1000mm(W) x 1000mm(H) LED Sign

* Please submit the graphic design to: KD Design





- Lighting 4 spotlights(KE-1)



will be furnished






27

4) Deluxe Booth Type B - 24㎡ (3 side open)

<PERSPECTIVE>

<Top View>

28



- Company Fascia

& Company Logo























29


18㎡~23㎡ 24㎡~35㎡ 36㎡~47㎡ Over 48㎡


Stool(KC-08) 1 1 2 2

Meeting Table Set

(1 Table(KT-04)

+ 3 Folding chairs(KC-02))

Inside the booth:

2 set

Inside the booth:

1 set

Inside the meeting

room: 1 set

Inside the booth:

2 sets

Inside the meeting

room: 1 set

Inside the booth:

3 sets

Inside the meeting

room: 1 set


15) 1 1 2 2



Spotlight(KE-1)

Meeting Room N/A

Storage

Waste Bin 1 1 1 2



*Notes

- It is not allowed to drill, nail, tack down, staple or cause any damage to the panels or any parts of the stand



[email protected])




30

■ STANDARD FEATURES OF P-MEC Korea BOOTHS

1. 9㎡ P-MEC Korea Booth Features(1 side open)

<PERSPECTIVE>

<Top View>








- Carpet Color – Navy Blue


31




will be furnished




<PERSPECTIVE>

<Top View>






32






- Electric Power 2 sockets (220V/single phase/13 amp/1kW capacity each/2 socket contacts)


will be furnished

- Meeting Table Set 2 meeting tables(KT-01) and 6 folding chairs(KC-01) will be furnished

-Others 1 waste bin


<PERSPECTIVE>

<Top View>

33








- Side Wall Graphics 6 side wall graphics will be provided for 36㎡ booth.

Graphic Specification: 950mm(W) X 2380mm(H) EA (AI or PDF file over 300dpi)

Please make your own side wall graphic design(~) and submit to the official

contractor directly







- Electric Power 3 sockets (220V/single phase/13 amp/1kW capacity each/2 socket contacts)


will be furnished

- Meeting Table Set 3 meeting tables(KT-01) and 9 folding chairs(KC-01) will be furnished

- Others 2 waste bins

<Basic Items per Booth Dimension for P-MEC>

Booth Dimension 9㎡-17㎡ 18㎡-35㎡ 36㎡-47㎡ Over 48㎡


Stool(KC-08) 1 1 2 2

Meeting Table Set




Spotlight(KE-01)

Waste Bin 1 1 2 2

Wall Graphic - -




34


*Notes




[email protected])



35

■ STANDARD FEATURES OF Hi Korea BOOTHS

1. Hi Korea Booth Features (9㎡, 2-side open shell scheme booth)

<PERSPECTIVE>

<Top View>








- Carpet Color – Sky Blue


36




will be furnished

*Please submit ‘FORM F-1 ADDITIONAL FURNITURE/AUDIO VISUAL EQUIPMENT

RENTAL’ if you need lockable information desk.



2. Hi Korea Booth Features (12㎡, 2-side open shell scheme booth)

<PERSPECTIVE>

<Top View>






37










will be furnished

*Please submit ‘FORM F-1 ADDITIONAL FURNITURE/AUDIO VISUAL EQUIPMENT

RENTAL’ if you need lockable information desk.



<Basic Items per Booth Dimension>

Booth Dimension 9㎡-17㎡ 18㎡-35㎡ 36㎡-47㎡ Over 48㎡


Stool(KC-08) 1 1 1 2

Meeting Table Set




Spotlight(KE-01)

Waste Bin 1 1 1 2



*Notes




[email protected])






38


3. Hi Korea Booth Deluxe Features

1) Deluxe Booth Type A - 18㎡ (3 sides open)

<PERSPECTIVE>

39

<Top View>










contractor directly


/ : 1540mm(W) X 1000mm / : 1940mm(W) X 1000mm









will be furnished






40

2) Deluxe Booth Type A - 24㎡ (3 side open)

<PERSPECTIVE>

<Top View>










contractor directly



41

/ : 2930mm(W) X 1000mm / : 1570mm(W) X 1000mm















18㎡~23㎡ 24㎡~35㎡ 36㎡~47㎡ Over 48㎡


Stool(KC-08) 1 1 2 2

Meeting Table Set

(1 Table(KT-04)

+ 3 chairs(KC-02))

Inside the booth:

2 set

Inside the booth:

1 set

Inside the meeting

room: 1 set

Inside the booth:

2 sets

Inside the meeting

room: 1 set

Inside the booth:

3 sets

Inside the meeting

room: 1 set


15) 1 1 2 2



Spotlight(KE-1)

Meeting Room N/A

Storage

Waste Bin 1 1 1 2



*Notes




[email protected])





42


3) Deluxe Booth Type B - 18㎡ (3 sides open)

<PERSPECTIVE>

43

<Top View>



- Company Fascia

& Company Logo











- Carpet Color: Sky Blue



44





will be furnished




4) Deluxe Booth Type B - 24㎡ (3 side open)

<PERSPECTIVE>

45

<Top View>



- Company Fascia

& Company Logo











46













18㎡~23㎡ 24㎡~35㎡ 36㎡~47㎡ Over 48㎡


Stool(KC-08) 1 1 2 2

Meeting Table Set

(1 Table(KT-04)

+ 3 chairs(KC-02))

Inside the booth:

2 set

Inside the booth:

1 set

Inside the meeting

room: 1 set

Inside the booth:

2 sets

Inside the meeting

room: 1 set

Inside the booth:

3 sets

Inside the meeting

room: 1 set


15) 1 1 2 2



Spotlight(KE-1)

Meeting Room N/A

Storage

Waste Bin 1 1 1 2



*Notes




[email protected])





47

■ SHIPPING/FREIGHT FORWARDING

INFORMATION

SHIPPING/FREIGHT FORWARDING INFORMATION

48

■ SHIPPING / FREIGHT FORWARDING INFORMATION

K-UNG Corporation is sole official freight forwarder & on-site Handler for CPhI Korea 2016. K-UNG

Corporation will receive the exhibits at entry sea/airport, complete customs procedures and deliver exhibits to

the exhibitor’s booth. After the exhibition, K-UNG Corporation will return exhibits to their point of origin (or to

the third destinations), or move to a bonded warehouse for sold goods.

1. Official Freight Forwarder

K-UNG Corporation

7F, Chungwoonjae Bldg, #15, Yunmoojang 11Rd, Sungdong-Ku, Seoul 04783, Korea.

Tel : +82-2-6352-5300 Fax: +82-2-6352-5304,

Contact: Ms. Michelle Jin ([email protected])

2. Deadline of Exhibits Arrival in Korea

1) SEA Freight: Vessel must arrive at BUSAN PORT by following dates.

− LCL shipment: 16th, Aug, 2016

− FCL shipment: 16th, Aug, 2016

2) AIR Freight : To arrive at Incheon airport by 17th, Aug, 2016

3. Shipping Documents

1) Invoice & packing list should be as precise as possible with regards to item, quantity, unit price, total

price, weight and volume

2) Exhibitor is cautioned to note that prices indicated on the shipping documents must be reasonable

3) Problems in customs clearance may occur if the customs officer judges the declared price to be

unreasonably low, also, customs will not accept “no commercial value” or “free of charge” invoices.

The price must be mentioned for all items including consumable items

- SHIPPING DOCUMENTS CONSIST OF:

① AIR CARGO : 1 AWB Copy / 1 Copy of invoice & packing list

② SEA CARGO : 1 Surrender B/L / 1 Copy of invoice & packing list

- CONSIGNEE & NOTIFY PARTY

① CONSIGNEE − K-UNG Corporation.

7F, Chungwoonjae Bldg, #15, Yunmoojang 11Rd, Sungdong-Ku,

Seoul 04783, Korea. TEL: +82-2-6352-5300 / FAX: +82-2-6352-5304

ATTN: Ms. Michelle Jin

② NOTIFY − “Same as Consignee”

49

TEL: +82-2-6352-5300 / FAX: +82-2-6352-5304

- Please deliver the following information and original documents by e-mail or fax to below company:

4. Freight Terms

All shipments sent by SEA / AIR must be FREIGHT PREPAID

5. Import Customs Clearance

1) TEMPORARY IMPORT

There’s no need for any special documents or procedures for customs clearance. Please send the

commercial invoice & packing list

2) PERMANENT IMPORT: Free for distribution − GIVEAWAYS & PROMOTIONAL MATERIALS

- Free distribution valued at less than USD5.00 per unit price (C.I.F) are allowed

- Provided that total value and quantity of the goods are reasonable in the opinion of the

Customs Authorities.

- However, it is not allowed to import “CIGARETTES, ALCOHOLICS, FOOD & BEVERAGE, etc” into

Korea.

3) SOLD EXHIBITS: SOLD exhibits (contracted for SALE in Korea during the show) must be checked

with customs office and then closure of the show for permanent import procedures.

*PLEASE NOTE: All items imported to Korea for the exhibition are under customs control.

Items for FREE DISTRIBUTION (catalogues, giveaways and other promotional materials) must obtain

Customs approval in advance. Before customs approval, nothing can be used for free distribution.

6. Insurance

It is strongly recommended and the exhibitor’s responsibility that all exhibit are insured against any

possible loss of or damage for the whole of “Round-trip”

7. Disposal Instruction of Exhibits

- In order to make prior arrangements with the customs, our partner K-UNG Corp staff will visit your

booth during the show

- You are kindly requested to fill out the “DISPOSAL PLAN” handed out to you

- Your exhibits will be shipped back to the port of origin or to a third destination as instructed

K-UNG Corporation.

TEL: +82-2-6352-5300 / FAX: +82-2-6352-5304

Attn: Ms. Michelle Jin

① Name of Vessel / Carrier, Voyage or Flight Number

② Bill of Lading number / Airway Bill number (MAWB / HAWB)

③ Number of package

④ Weight and dimensions of exhibits

50

- Sold/Contracted exhibits will be moved to a bonded warehouse for permanent customs clearance

8. Others

Please classify the purpose of all the exhibits on the shipping document as shown below:

A – Exhibits that need to be reshipped

B – Exhibits that will be sold

C – Exhibits that will be used during the show

*This information is mandatory for customs clearance before move-in.

9. Case Marking

NAME OF EXHIBITION : “CPhI/ICSE/P-MEC/BioPh/Hi Korea 2016”

NAME OF EXHIBITOR :

HALL / BOOTH NO. :

PACKAGE NO. :

DIMENSIONS : L(CM) X W(CM) X H(CM)

GROSS / NET WEIGHT : KGS / KGS

51

■ RULES & REGULATIONS

RULES & REGULATIONS OF EXHIBITION

RULES & REGULATIONS OF EXHIBITON HALL

RULES & REGULATIONS OF EXHIBITION OPERATION

STAND FITTINGS REGULATIONS

52

■ TERMS & CONDITIONS OF EXHIBITION

Go to Terms & Conditions of Exhibition


53

■ RULES & REGULATIONS OF EXHIBITION HALL

1. Specifications of Hall D

1) Location: 3rd floor of COEX

2) Size: 7,281㎡

3) Main Facilities: A/V system & lighting equipments with control room, Trench & Trench Box(TV/AV Jack

Box), banner batten: (6.8mX1m), (4mX1m)

4) Floor Loading Limit: 1.5ton/㎡ *Exhibits over 1.5ton/㎡ in weight cannot be moved into the hall

5) Ceiling Height: 17.5m (Swing Space : 9.3m)

6) Loading Gate: 2m(H)X1.5m(W)

7) Power Supply: 220V - 60Hz Single Phase and Three Phase, 380V - 60Hz Three Phase

8) Water / Drainage: Available

9) Compressed Air: Available

10) Signal Power: Wiring can be provided

11) Air Conditioning: Available-Automatic A/C

12) Pillar: No Pillars(two pillars in swing space)

13) Toilets: Two each for men and women in the exhibition hall

14) Security: Security Guards on duty 24 hours

15) Fire Prevention Facility: Inside of the hall(8 fire hydrants), lobby(6 fire hydrants)

2. Designated Vendors at COEX

Exhibitors are required to appoint designated vendors at COEX for any services(construction, freight

forward, electrical setup, gas, water supply, compressed air, security, etc) for the safety management and

efficient facility operation. If it is unavoidable that they must install their booth by themselves, they

should receive a prior approval from the organiser and COEX (Please go to

http://www.coex.co.kr/eng/venue/event-services/designated-contractors to see the list of COEX

designated contractors)

3. Cautions for Facility Set-up

1) Booths inside the hall should not block entrance, emergency exit, and fire hydrants

2) In case of flooring the booth or pathway with carpet or pytex, it is required that care be taken not to

damage the original floor.

3) Using adhesives on booth setup floorings (carpet, marble) is not allowed.

4) Using strong adhesives on the floor, walls and pillars is not allowed.

4. Usage of Materials

The materials used for the booths, flooring, etc. must be incombustible or fire-proof.

5. Power Supply

The power will be supplied as below, and the exhibitor must install a transformer or converter at the

expense of the exhibitor when necessary to change the voltage or frequency for operating the exhibit.

Classification Frequency (HZ) Phase & Voltage (V)

For Lighting 60HZ 1-phase, 220V

For Power 60HZ 3-phase, 220V

60HZ 3-phase, 380V

http://www.coex.co.kr/eng/venue/event-services/designated-contractors

54

6. Restriction on Electrical Setups

1) During Move-in

① All the electrical works inside of the hall must be done by COEX designated contractors.

② Contractors must check the electrical capacities for each exhibitor before the work.

③ Distribution panel board attached to the booths should not be installed either in any aisles or

enclosed areas.

④ Halogen light equipment which could be damaged by overheating should not be used.

⑤ Electrical power, heating, wiring cable on the show floor should not be installed more than 60%

of allowable current capacity of electrical wire.

⑥ 1V wire and PVC cord are not allowed regardless of electrical capacity, voltage, and current

during the electrical works on the show floor.

⑦ Attaching no fuse breaker without the case to main power supply in the booth is prohibited.

⑧ ELB should be used for power switches for lighting and electric heating.

2) During the show period

① Contractors must check lightings, electrical power, and power supplies for each booth.

② Contractors must remain in the exhibition hall during the show period to check the electric

facilities and commissioning status of the booth in order to prevent electric accidents and, when

any defect is found, may give instructions for repair or interrupt the power supply until the repair

is completed.

3) During Move-out

① No works should be done before the electrical power is turned off.

② Lamps should not be destroyed during dismantling.

③ Contractors must check the conditions of all the facilities during dismantling. If there is any

damage, further discussion with the organiser is required.

④ Trench and hall caps must go back to the original position.

⑤ Both contractors and any related companies are responsible for the remnants during dismantling.

7. Restriction on Carrying-in of Hazardous Goods/Heavy Exhibits

Exhibitors with heavy objects(①) must submit ‘FORM A HEAVY OBJECTS’ and exhibitors with

hazardous goods(②) must submit ‘FORM B HAZARDOUS GOODS’ to get the prior approval from the

organiser. Also, heavy exhibits should be moved in between 08:00 and 11:00 on August 21st (Sunday)

① Exhibits heavier than 1ton/㎡ (Maximum allowable weight: 1.5ton/㎡)

② Other hazardous goods

8. Restriction on Use of Electrical Equipment

It is prohibited to use tools requiring high electric power consumption such as compressors, electric saws,

planes, grinders, etc., or to use any dangerous instruments such as boilers, furnace, stove, etc., in the

exhibition hall.

9. Restrictions on Use of Electric Heaters

In case the surface temperature while operating an electric heater or equipment used for demonstration

is 70℃ or higher, safety action must be taken before use, including use of safety guard, incombustible

material, etc., and in this case, prior technical review of COEX will be required.


http://eems.ubmasia.com/showfiles/503/forms/formB_en.pdf

55

■ Rules & Regulations for Exhibition Operation

1. Promotional Activities of Exhibitors

No business activity may be conducted by exhibitors and/or their staff outside the allocated booth.

The organiser has the right to remove all items from common areas at the exhibitor’s expense and/or

charge for the additional space used. Failure to adhere to this guideline may result in the stand being

closed.

2. Animals(Pets)

For health and safety reasons, animals (pets) except guide dogs and hearing dogs accompanying

disabled exhibitors/visitors are not permitted in the exhibition hall.

3. Wreaths

Flowers or pots are permitted in the exhibition hall. However, wreaths are not permitted in the exhibition

hall.

4. Exhibits Move-Out

1) Without the specific permission of the organiser, no exhibits are allowed to be taken into the

stand once the exhibition has been officially opened, or be removed from the stand before the close

of the exhibition.

2) All loading areas, freight entrances and freight lifts will be closed during the exhibition period.

5. Exhibitors Management

1) At least one exhibitor should remain in each booth for meetings, security, and public order. Also, the

exhibitor should assign a manager who’s in charge of accident prevention and safety control.

2) Any exhibits that can cause damage or inconvenience to the event are prohibited. Smoking in the

hall and lobby is also prohibited at all times.

3) No business activity shall be conducted both inside of the exhibition hall and lobby.

4) It is prohibited to install any guidance materials such as signage or banner without prior approval by

the organiser.

5) It is prohibited to use facilities that are not approved by the organiser.

6) Exhibitors can use the internet in their booths by submitting ‘FORM I TELEPHONE & INTERNET

CONNECTION’. It is prohibited to use personal Internet sharing equipments (NAT server, IP router).

6. Noise Regulation

1) Exhibitors must be careful not to cause complaints from other exhibitors and visitors due to noise

during the exhibition period, and will take proper action regarding any such complaints. In particular,

audio-visual display equipment must be positioned and the sound level adjusted so as not to annoy

other exhibitors or visitors. The noise level in the exhibition hall must not exceed 75dB.

2) In case of exceeding this limit, the organiser may request the sound to be stopped or adjusted.

7. Safety Management

1) Organiser must assign security guards at the main entrances for safety during the exhibition period.

2) During the entire exhibition period, exhibitors must station personnel in their booth and are

responsible for the security of their exhibits, property and personal effects. Any loss or damage will

be at their own risk and liability.

http://eems.ubmasia.com/showfiles/503/forms/formI_en.pdf

http://eems.ubmasia.com/showfiles/503/forms/formI_en.pdf

56

8. Obligation of Booth Management and Insurance Obtainment

Exhibitors are responsible for public liability insurance against every possible death of or injury to people

and any damages or losses to property of others at their stand, along with their exhibits and

merchandise during the event including the dates of moving in and out. The organiser shall not be liable

for any theft of or damage to exhibits and personal items or injury to persons. The exhibitor shall be

liable for any possible occurrence. Exhibitors are responsible for public liability against any damages and

losses to the venue and injury to visitors and exhibitors due to fire and theft caused by intention or

mistake of the exhibitor.

All stand contractors are required to take out and maintain public liability insurance against every

possible death of or injury to persons and any damages or losses to property.

9. Restoration

If the facilities and paid or free furniture and fixtures are damaged, changed, and/or lost or other than

normal wear the exhibitor must restore them to their original state.

10. Cleaning & Waste Disposal

1) The organiser must clean all the aisles and booths on the show floor during the exhibition period.

2) Exhibitors must keep their booths clean during the show period.

3) Space only exhibitors will have the obligation and responsibility to take out garbage and waste

resulting from the use and dismantling of their stand. If the garbage and waste are not taken out or

disposed of within the due date, organiser will dispose them at its discretion, and the costs and

expenses incurred will be charged to the exhibitor.

57

■ STAND FITTINGS REGULATIONS

1. Obligation to Appoint COEX Designated Contractors and Vendors

1) Designated Stand Contractors

- Exhibitors who apply for space only stands are required to appoint a contractor from among

the designated stand contractors at COEX(Please go to http://www.coex.co.kr/eng/venue/event-

services/designated contractors to see the list of COEX designated contractors). If it is unavoidable

that they must install their booth by themselves, they should receive a prior approval from the

organiser and COEX(Please refer to “■ Stand fitting regulations 1-4)”).

- It is recommended to prepare all the booth equipments beforehand all the set-up work must be

done within the move-in period.

- Exhibitors and contractors must follow all the guidelines mentioned in this exhibitor manual and

operation regulations of COEX.

2) Designated Dismantling Vendors at COEX

Company Contact Person Tel

Daewon DA Byeongcheol Na 82-2-465-6663

Hansung Industrial Bongsuk Ryoo 82-31-981-1647

Shinpyung Eunhee Park 82-10-6373-2410

Geosung Youngchae Jeon 82-31-576-1667

3) Designated Vendors for other technical works

Exhibitors should appoint designated vendors for all other technical works such as electrical setup,

gas, water supply, compressed air, dismantling, and internet.

(Please go to http://www.coex.co.kr/eng/venue/event-services/designated-contractors to see the list

of COEX designated contractors).

4) The set-up work should not be done by the exhibitor except in the following cases after obtaining the

approval of organiser. (COEX policy)

- In the case that the exhibitor has the construction permit & employees in charge of interior set-up

works. *Construction by the other interior company is strictly prohibited.

- In the case that the exhibitor has the assembly system and constructs with own employees in charge

of interior set-up works

- In the case that the exhibitor submits following documents: ‘Request for Construction,’ ‘Onsite

handover’, (Please ask organiser for the form), blueprint(plan/elevation/three-dimensional views),

copy of business certificate, working permit, and written pledge.

- In the case that the exhibitor appoints designated vendors for other technical works(electricity, carpet,

dismantle, etc) except construction.

2. Stand Installation Schedule

Date Time Remark

August 21th(Sun) 08:00-11:00 Hazardous & Heavy Exhibits Move-In

08:00-20:00 Stand Build-Up

August 22nd(Mon) 08:00-20:00 Stand Build-Up

12:00-18:00 Booth Display & Exhibits Move-In

http://www.coex.co.kr/eng/venue/event-services/designated%20contractors

http://www.coex.co.kr/eng/venue/event-services/designated%20contractors

http://www.coex.co.kr/eng/venue/event-services/designated-contractors

58

* Exhibitors are allowed to enter the exhibition hall after 12:00(noon) on 22nd August 2016 (Mon)

* When “over-time use” is inevitable, please contact the Organiser’s Office not later than 16:00 August

22nd 2016(Sun) and fill out the “Application for Over-time Use” and submit it to the operation team.

(Contact: Mr. James Lee, Mobile: +82-10-8809-6952, Email: [email protected])

3. Obligation of Booth Management and Insurance Obtainment

All exhibitors with raw stand should have valid and adequate insurance covering against any possible

death of or injury to persons and any damages or losses to property of others at their stand, along with

their exhibits and merchandise during the show period including the dates of moving in and out. The

exhibitors should also check whether the stand contractors have valid and adequate insurance(Please

refer to “■ Stand fitting regulations – 9”)

4. Stand Building Height

The standard height of shell scheme booth is 3.2m and deluxe booth is 4.0m. The standard height of raw

space booth is limited to a maximum of 5.0m.

(*For the swing space, the maximum height is 4.0m)

5. Double Deck Stands

Double deck stands are not allowed.

6. Stand Design Approval for Space Only

1) Contractors for stand installation have to submit ‘FORM D Work Permit for Space Only(Compulsory

for Space Only)’ along with 2 copies of plan/elevation/three-dimensional views to the organiser by

29th July 2016 to obtain approval. If not, installation will not be allowed.

2) If the space only exhibitor’s booth looks contradictory of the organiser’s regulations onsite, the

exhibitor should modify and re-construct the booth on their own expenses. They should also finish

the construction on time.

3) Exhibitors are responsible for booth design approval and process, and space only exhibitors must

keep their approved booth design plan by the organiser at all times for easy access to fire protection

manager and organiser.

4) Space only exhibitors should follow the below process for design approval.

Booth design plan > Work permit & plan submission > Organiser’s review & permission

> Booth construction

*Exhibitor will be asked to re-plan the booth design if they don’t pass part

5) Space only exhibitors must be aware of related regulations and consider the venue condition when

they design their booths for safe construction.

7. Rear Surfaces of Stands

Space only exhibitors must have any exposed stand surfaces higher than adjacent booths neatly finished

with white wallpapers or paints, unless the surface is facing the outer wall of the exhibition center. The

organiser reserves the right to order modifications of any exposed surfaces and the exhibitor or their

designated contractors will be responsible for the cost. Exhibitors/contractors are not allowed to put

advertising, logos, signs, etc. on any rear surface of their stand when this faces or is adjacent to another

exhibitor’s stand. This does not apply to 4-side open booths.

http://eems.ubmasia.com/showfiles/503/forms/formD_en.pdf

http://eems.ubmasia.com/showfiles/503/forms/formD_en.pdf

59

8. Solid Wall

To avoid interfering with the overall view of the halls, blocking neighboring stands or hindering normal

visitor traffic to a stand;

1) Minimum 50% of the respective stand length must be open (instead of solid wall, glass, perspex, fabric,

showcase, etc. is allowed.).

2) Solid walling must have decoration or graphics on the panels

9. Rigging

Rigging is not permitted in this exhibition hall.

10. All ceilings of exhibition stands should be open. If the exhibitors have to close the ceiling, it must be built

with incombustible materials and be fitted with one or more automatic sprinklers per square meter on the

ceiling.

11. All materials used for booth installation should be either incombustible or flame-proof.

12. Carpet for the floor in the exhibition hall should be easy to remove.

13. Dismantled booth structures and other waste should be moved out from the exhibition hall no later than

20:00 on 25th August (Thu). When the “over-time use” is inevitable, please come to organiser’s office no

later than 16:00 on August 25th and fill out the “Application for Over-time Use” form and submit it to the

operation team (Contact: . James Lee, Mobile: +82-10-8809-6952, Email: [email protected])

14. All structures including lighting should only stay within the allocated area and space only booths also

have to have their company name and booth number marked on the company fascia of booth.

Company logo Company name Graphic image Product image

Company A Company B

60

■ ORDER FORMS

FORM 1 Directory Listing

FORM 2 Principals & Agents

FORM 3 Product Index

FORM 4 Exhibitor Badges

FORM 5 Visitor Invitations

FORM 6 1:1 Business Matchmaking Programme

FORM 7 Directory/Conference Programme Book Advertising

FORM 8 Website Banner Advertising

FORM 9 Exhibitor Showcase

FORM 10 Sponsorship FORM 11 Invitation for Visa Application FORM A Exhibits & Heavy Objects FORM B Hazardous Goods FORM C Electric Power Supply FORM D Work Permit for Space Only FORM E Company Fascia FORM F-1 Additional Furniture/Audio Visual Equipment FORM F-2 Additional Lighting FORM G Booth Map FORM H Compressed Air/Water & Drainage FORM I Telephone/Internet Connection FORM J Temporary Staff & Interpreter FORM K Catering

61

■ ORDER FORMS CHECKLIST

FORMS SUBJECT CONDITION DEADLINE SEND TO

PU

BLIC

ITY O

RD

ER FO

RM

S

FORM 1 Directory Listing Compulsory

15 July(Fri)

Online Only

FORM 2 Principals & Agents Optional

Form 3 Product Index Compulsory

FORM 4 Exhibitor Badges Compulsory 29 July(Fri)

FORM 5 Visitor Invitations

Optional

15 July(Fri) UBM Korea Corporation

([email protected]) FORM 6

1:1 Business Matchmaking

Programme 1 July(Fri)

FORM 7 Directory/Conference Programme

Book Advertising

22 July(Fri) UBM Korea Corporation

([email protected])

FORM 8 Website Banner Advertising

FORM 9 Exhibitor Showcase

FORM 10 Sponsorship

FORM 11 Invitation for Visa Application 8 July(Fri) UBM Korea Corporation

([email protected])

TECH

NIC

AL O

RD

ER FO

RM

S

FORM A Heavy Objects Compulsory for Exhibitor with

Heavy Objects

FORM B Hazardous Goods Compulsory for Exhibitor with

Hazardous Goods

FORM C Electric Power Supply Compulsory for Space Only

& Machinery Operator

29 July(Fri)

FORM D Work Permit for Space Only Compulsory for Space Only UBM Korea Corporation

([email protected])

FORM E Company Fascia Compulsory for Shell Scheme &

Deluxe Online Only

FORM F-1 Additional Furniture/Audio Visual

Equipment Rental

Optional

KDETS

([email protected])

FORM F-2 Additional Lighting KD Design

([email protected]) FORM G Booth Map

FORM H Compressed Air/Water & Drainage

Optional

UBM Korea Corporation

([email protected]) FORM I Telephone/Internet Connection

FORM J Temporary Staff & Interpreter Green Service

([email protected])

FORM K Catering Caribou Korea

([email protected])

EXHIBITOR MANUAL - UBMeems.ubmasia.com/ShowFiles/529/3481.pdf · EXHIBITOR MANUAL . 23(Tue) – 25...

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Transcript of EXHIBITOR MANUAL - UBMeems.ubmasia.com/ShowFiles/529/3481.pdf · EXHIBITOR MANUAL . 23(Tue) – 25...