Excel Excel Introducing ExcelIntroducing Excel

Lesson 1Lesson 1

Manage WorkbooksManage Workbooks

Excel is a spreadsheet programExcel is a spreadsheet program It organizes and analyzes dataIt organizes and analyzes data The file is known as a workbook that The file is known as a workbook that

has one or more pages called has one or more pages called worksheetsworksheets

Excels default is three worksheets per Excels default is three worksheets per workbookworkbook

The worksheets is made of grid lines – The worksheets is made of grid lines – rows and columnsrows and columns

Manage WorkbooksManage Workbooks

In Excel as in Word you can create a In Excel as in Word you can create a new folder to save the file by using new folder to save the file by using the Save As dialog boxthe Save As dialog box

The file extension for Excel is .xlsThe file extension for Excel is .xls Excel’s template file extension is .xltExcel’s template file extension is .xlt

Navigate and Edit a WorksheetNavigate and Edit a Worksheet

Rows on a worksheet are numbered Rows on a worksheet are numbered from 1 to 65,536from 1 to 65,536

Columns have alphabetic labeling Columns have alphabetic labeling arm A to Z, then AA to AZ, BA to BZ arm A to Z, then AA to AZ, BA to BZ … to the 256… to the 256thth Column Column

Where a row and a column intersect Where a row and a column intersect is known as a cellis known as a cell

Cells are named by its column then Cells are named by its column then its row example: Cell C7its row example: Cell C7

Navigate and Edit a WorksheetNavigate and Edit a Worksheet

To select a cell click the cell once to To select a cell click the cell once to enter a label (text), a value enter a label (text), a value (number), or a formula (calculation)(number), or a formula (calculation)

To edit an existing entry double-click To edit an existing entry double-click the cell or press F2the cell or press F2

To delete contents of a cell click the To delete contents of a cell click the cell and press deletecell and press delete

When entering long columns of When entering long columns of numbers use the numeric keypadnumbers use the numeric keypad

Navigate and Edit a WorksheetNavigate and Edit a Worksheet

KeysKeys Moves the Active CellMoves the Active CellArrow keysArrow keys One cell in the direction of One cell in the direction of

the arrowthe arrow

TabTab one cell to the rightone cell to the right

Shift + TabShift + Tab One cell to the leftOne cell to the left

Page DownPage Down Down one screenDown one screen

Alt + Page DownAlt + Page Down Right one ScreenRight one Screen

Alt + Page Up Alt + Page Up Left one screenLeft one screen

HomeHome To the first cell in the To the first cell in the current rowcurrent row

Ctrl + HomeCtrl + Home To cell AlTo cell Al

EndEnd Move to the end of the Move to the end of the entryentry

Change Number Formats and Copy Change Number Formats and Copy and Move Dataand Move Data

Numbers in a worksheet can be Numbers in a worksheet can be formatted by using the Formatting formatted by using the Formatting toolbar. These formats include toolbar. These formats include currency, percent, comma style, or currency, percent, comma style, or adjusting the number of decimal adjusting the number of decimal placesplaces

Selecting a group of two or more Selecting a group of two or more cells is known as a rangecells is known as a range

A range may or may not be A range may or may not be contiguous (adjoining).contiguous (adjoining).

Change Number Formats and Copy Change Number Formats and Copy and Move Dataand Move Data

In Excel to edit data the feature Cut, In Excel to edit data the feature Cut, Copy, and Paste on the Standard Copy, and Paste on the Standard Toolbar can be usedToolbar can be used

To move data drag the data from one To move data drag the data from one cell to another use the four-headed cell to another use the four-headed arrow (place the pointer on the arrow (place the pointer on the border of the cell until the arrow border of the cell until the arrow appears) appears)

Check and Correct Cell Data and Check and Correct Cell Data and FormatsFormats

The spell checker in Excel is similar to that The spell checker in Excel is similar to that of Word except that it does not look for of Word except that it does not look for grammatical errorsgrammatical errors

To perform a spell check on the entire To perform a spell check on the entire document first click on cell A1. document first click on cell A1.

To perform a spell check on a portion first To perform a spell check on a portion first select the cells then run the spell checkselect the cells then run the spell check

The Find and Replace command is similar The Find and Replace command is similar to word but it can also find and replace to word but it can also find and replace specific number formats.specific number formats.