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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.
ETS Title II Reporting2014/15
Pass Rate Reports for IHE Report Cards
Presented by:
Sharen Virgin
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Agenda
• ETS Title II Website User’s Guide
• TLCS User Accounts
• Responsibilities of ETS and IHEs
• Entering Student Data
• Verify Matches to Test Scores
• Follow Up Reporting
• Resolution Period
• Important Dates
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
From Client Services Home Page, choose
Will include links to pre-recorded webinars,
PDF files of presentations, FAQs
All Help Documents
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Website User’s Guide
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
TITLE II USER ACCOUNTS: PRIMARY AND SECONDARY
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
User Accounts
Each institution must have 1 primary user and can have up to 3 secondary users.
ETS administrator approves primary user; primary user approves, removes, and manages secondary user accounts.
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
TLCS Services
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
ETS AND IHE RESPONSIBILITIES
IN TITLE II PASS RATE REPORTING
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
ETS Responsibilities
• Matches students to test scores, applies state licensure requirements and calculates pass rates on tests
– Pass rate calculation: #passers / #takers• Ex: 18 passers ÷ 19 takers = 95% pass rate
• Prepares formatted pass rate reports for Program review, both Summary and Assessment Reports.
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Summary Pass Rate Report
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Number of completers taking one or more assessments within their
area of specialization. In order to count as a pass, the student must
pass all tests taken for at least one license area.
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Assessment Pass Rate Report
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In cases where there are less than ten students taking the assessment or
license/certificate, the number passing and pass rate are not reported.
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
ETS Prepares flat data files for submission to Westat for inclusion in Section III of the IHE Report Card
Single assessment:
Summary:
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
• Submit a list of students enrolled between 9/1/2014 and 8/31/2015
• Assign a program type, group, and license/certification area to each student
• Verify test match results to student records
• Review final pass rate reports
• Teacher Preparation programs must submit an Institutional and Program Report Card on the Quality of Teacher
Preparation (IHE Report Card). - Westat’s IPRC site by April
30 each year
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Institution Responsibilities
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
ENTERING STUDENT DATA
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Students to be Included
• All students officially enrolled in your program between 9/1/2014 and 8/31/2015
• Initial certification only
• Classroom teachers only
• Regardless of testing status
• Note: students who officially drop from your program before 8/31/2015 should not be included
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Grouping Your Students
• All students currently enrolled in your teacher education program must be counted in one of three categories:
– Group 1 Enrolled students who have completed all nonclinical courses
– Group 2 Other enrolled students
– Group 3 Program completers
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Exception to Group 1
• If your program has coursework during or after student teaching, you will have no students in this group
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Enrolled students who have completed
all nonclinical courses
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
+ Student Categories Reported
• Group 4
– Program completers, prior year (follow-up year 1)
• Group 5
– Program completers, 2 years prior (follow-up year 2)
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ART EDUCATION TEST I (109)
All enrolled students who have completed all nonclinical courses, 2013-14
Test Company: ETS Other enrolled students, 2013-14
Score Range: 100-300All program completers, 2013-14
All program completers, 2013-14 (group 4)All program completers, 2012-13 (group 5)
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
+ Student Categories Reported
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Group 6Program completers combined three years (summary pass rates only)
Group
Number Taking
Assessment1
NumberPassing
Assessment2
All program completers, 2013-14 7
All program completers, 2012-13
All program completers, 2011-12 7
All program completers, combined 2011-14 14 14
When two or more completer groups have fewer than ten completers, data is
combined across the three completer years into an additional completer group
for the Summary pass rates.
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Student Program Types
• Traditional Route within an institution
• Alternate Route within an institution
• ARO: Alternate Route Organization
outside of an institution
• State DOE designates program type for each institution and organization
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Licensure or Certification Area
• Completer and All But Clinical must be assigned a license
• Other Enrolled should be assigned a license if possible, but can be entered as “undeclared”
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Update Rolled Over Records
• Delete students who left your program (this should be done first)
• Filter student list and update by group
• Update by use of upload sheet
• Export student list
– Live Demo
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Update Rolled Over Records
• Change where necessary:
– Group
– Program
– Certification area
• Live Demo
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Enter New Students
• Enter by upload or Enter individually
• Information required
– First and last name
– DOB and/or SSN
– State
– Group
– Program type
– Licensure area
• Live Demo24
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Match Verification
• Match verification is the most important part of Title II pass rate reporting
• Failing to verify your matches could results in the need to edit during the resolution period for a fee.
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Match Verification
• ETS will match students to scores 3 times weekly (Mon, Wed, Fri)
• Students will show a match status
– Match not run
– Not Found
– Found
– Matched to scores
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Match Verification
• Match results must be reviewed
• Edits can be made to improve match results
• New results should be confirmed and additional edits made where necessary
– Live Demo
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Match Verification & License Rules
• A license rule is used to determine the requirements of the license
• The license rule is applied when the data is extracted for the reports.
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Match Verification
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• ALL tests taken will match to student record if they are present in the license rule: ( ( ( 5623 OR 0623 ) OR ( 5624 OR 0624 ) ) AND( 0700 OR ( 5701 OR 0701 ) ) ),
• The license rule is applied when the data is extracted to prepare reports.
and these tests will be dropped
When rule is applied, these tests will used in pass rates Not Passed 5623 PRINC LEARNING AND TEACHING 5-9
Passed 5624 PRINC LEARNING AND TEACHING 7-12
Not Passed 0700 AGRICULTURE (discontinued)
Passed 5701 AGRICULTURE
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Match Criteria
• Last Name (or alternate), First Name, Praxis ID
• Last Name (or alternate), SSN, DOB
• Last Name (or alternate), SSN
• Last Name (or alternate), First name, DOB
• Last Name (or alternate), Praxis ID, DOB
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Match Criteria
• Each of the 5 match criteria includes a match to the Last Name or an alternate last name. You can list up to 4 alternate last names.
• The last name must be an exact match to what is on the student’s score report, i.e. JonesJr, Brown-Smith, etc.
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Check all Results
• Important to look at results in all match categories
– Not Found – may not have tested
– Found – may have tested outside window; review a-h list in Section 6
– Matched to scores – are they the expected scores?
• Live Demo
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Edits to Improve Match Results
• Confirm DOB, SSN, spelling of name with original score report
• If incorrect on report, still need to use that data
• Refer to Section 6 of the User’s Guide
• If all else fails, submit email to [email protected]
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Resolution of Non-Matched Records
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Poll
• Do you have the information you need to perform match verification?
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FOLLOW UP REPORTING
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Follow up for Completers from2012/13 and 2013/14
• The purpose of follow up reporting is to capture any testing activity that has occurred since the close of the reporting window for the year a student is listed as a completer.
• Section 9 of the User’s Guide provides detailed information
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Edits Allowed forFollow Up Reporting
• change or delete an SSN or DOB
• address
• state
• add alternate last names
• change, add, or delete Praxis IDs
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Edits Not Allowed forFollow Up Reporting
• student group
• program type
• middle initial
• last name
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
RESOLUTION PERIOD
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Resolution Period
The purpose of the resolution period is to allow programs the opportunity to review reports based on the student data provided the previous Fall. If it is believed that an error was made, an appeal can be submitted to ETS via email at [email protected].
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Resolution Period
• The resolution period is 22 business days in length and begins on the day the reports become available for your review.
• Changes to your data during this time will incur a fee of $1500.
• Section 11 of the User’s Guide provides detailed information
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
IMPORTANT DATES
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
ETS Website Dates
• September 8 through November 13, 2015 9/8/2015 Site opens for entry and edit of student data and test
score match verification
11/13/2015 Site closes to IHEs
• February 10 through March 11, 2016 2/10/2016 – Draft reports available for review; resolution period
begins
3/11/2016 – Resolution closes
• April 15, 2016 – Final reports sent to Westat for Section III of IHE Report Cards
https://tlcs.ets.org
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Student and TestDate Ranges
• Enrolled between
– 9/1/2014 and 8/31/2015
• Matched to scores from tests taken
– on or after 9/1/2010 for current year (14/15)
– on or after 9/1/2009 for Follow up year 1 (13/14)
– on or after 9/1/2008 for Follow up year 2 (12/13)
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Students Reported& Matched to Tests
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Confidential and Proprietary. Copyright © 2011 Educational Testing Service. All rights reserved.Confidential and Proprietary. Copyright © 2012 Educational Testing Service. All rights reserved.
Concerns or Questions
• Email us at [email protected]
• Most issues require a careful review of the data. Please put your request in writing with sufficient information to allow us to investigate.
• Log in issues:
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