Enviro Activity Procedure Audit - …onlinesheqmanager.co.za/wp-content/uploads/2013/12/MS... ·...
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Drop down data guide You must always call the same thing the same thing When you paste into access you can overide the defaults and result in To insert more additions always copy an existing grey box and select These can be Food / OHS / Environment Category Nature of Finding People Behaviour Control of Operations Training Lack of resources Personnel Hygiene Not following procedure Lack of resources Findings Category Air Quality Hazardous Materials Management Liquid Waste Handling Material / energy consumption Material handling and storage Material transfer systems Natural Resource Areas Pollution Prevention Soil Quality Soild Waste Transportation Waste Handling Water Quality Adequacy of the Food Safety Programme Cleaning, Sanitation and Pest Control
Transcript of Enviro Activity Procedure Audit - …onlinesheqmanager.co.za/wp-content/uploads/2013/12/MS... ·...
Drop down data guideYou must always call the same thing the same thingWhen you paste into access you can overide the defaults and result in several versions of the same thing
To insert more additions always copy an existing grey box and select insert copied cells
These can be Food / OHS / EnvironmentCategory Nature of Finding
Adequacy of the Food Safety Programme People BehaviourControl of Operations TrainingCleaning, Sanitation and Pest Control Lack of resourcesPersonnel Hygiene Not following procedureLack of resources Findings Category
Air QualityHazardous Materials ManagementLiquid Waste HandlingMaterial / energy consumptionMaterial handling and storageMaterial transfer systemsNatural Resource AreasPollution PreventionSoil QualitySoild WasteTransportationWaste HandlingWater Quality
When you paste into access you can overide the defaults and result in several versions of the same thing
To insert more additions always copy an existing grey box and select insert copied cells
Responsible Section Non-compliancePerson 1 Section 1 CriticalPerson 2 Section 2 SeriousPerson 3 Section 3 MinorPerson 4 Section 4 CompliancePerson 5 Section 5Person 6 Section 6Person 7 Section 7Person 8 Section 8Person 9 Section 9Person 10 Section 10
Do not change these ever
Audit Cover Sheet
Audit TitleAudit TypeDepartmentResponsible
Audit TeamLead AuditorAuditorsAuditee
General Comments/ Overall EvaluationTraining Needs Identified
E Activity Audit Checklist Do not change column sequence in any way or else you will be unable to paste into accessCopy all the data starting from A8 - you can now paste multiple rows in the database
Audit Findings (MS Access compatible template)
Select from drop down Type
Finding # Category Requirement
Material / energy consumptionInefficiency
Material / energy consumption Inefficiency
Material / energy consumption Inefficiency
Material / energy consumption Wastage
Material / energy consumption Wastage
Material / energy consumption Excessive consumption
Material / energy consumption Hazardous Materials Management
Material / energy consumption Hazardous Materials Management
Material / energy consumption Hazardous Materials Management
Material / energy consumption Hazardous Materials Management
Material / energy consumption Hazardous Materials Management
Material handling and storage Spillage
Material handling and storage Product identification
Material transfer systems Spillage
Material handling and storage Surface Storage Tanks
Material handling and storage Surface Storage Tanks
Material handling and storage Surface Storage Tanks
Material handling and storage External bait boxes
Air Quality Visible Emissions
Air Quality Odour Control
Air Quality Dust Control
Transportation Internal Road Surfaces
Major categories - these are the groupings used in the findings summary on the cover sheet
What is the broad control area
Leave Blank
Transportation Fuel storage
Transportation Fuel storage
Transportation Spillage
Transportation Vehicle Washing
Transportation Training
Waste handling Disposal of industrial waste
Waste handling Disposal of industrial waste
Waste handling Disposal of Canteen waste
Waste Handling Stormwater Discharges
Waste Handling Stormwater Discharges
Waste handling Product identification
Waste handling Storage areas
Waste Handling Drainage Systems
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste handling Housekeeping
Waste handling Storage
Waste handling Identification
Waste Handling Waste Container Management
Waste handling Handling methods
Waste handling Handling methods
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Do not change column sequence in any way or else you will be unable to paste into accessCopy all the data starting from A8 - you can now paste multiple rows in the database
What is wrong
Type Type Type
Criteria Finding
Are doors to refrigerated areas effectively maintained
No dripping / leaking taps
Are compressed gas cylinders capped
Is the MSDS file available at point of storage and use
IS the MSDS file up to date <3 years old
Ensure all transfer lines and pumps are leak free.
Is each tank clearly labeled with the name of its contents
Do any facility operations have visible emissions
No offensive odours present outdoors
No dust present outdoors
What is the specific need of the requirement
What needs to be done
Does at CAR need to raisedSelect from drop down
Remedial Action Required
Corrective action Required
Is all plant and equipment insulated or lagged as appropriate
Are doors to refrigerated areas closed or sealed off during operation
No excessive use of electricity - ie lights left on or equipment running unnecesarilyEnsure raw materials incl fuel sources are safe from ignition sources
Are compressed gas cylinders stored in a secured cylinder storage rack
Are hazardous materials stored in areas protected from the elementsSpill kit is present at point of use or storage of identified materialsAll containers into which any material is stored, is clearly identified
Does each tank appear to be in good condition, free from leaks and corrosion
Are Hazardous Material silos/tanks locked or otherwise secured to prevent accidental discharge of valvesAre all bait boxes suitably located to prevent direct contact with rainwater
Are the road conditions suitable ie no potholes, open ground
No fuel / oil / material stains present on road or walkways
Ensure waste is handled in line with site requirements
Are solid waste accumulation areas labelled
Are floor drains clean and free of debris and stains
Is the accumulation area locked/secured
No visible solid litter present
All waste is clearly identified
Is there evidence of improper disposal of waste
Are empty containers returned to the supplier / recycled
Are all hazardous waste containers closed?
Are all hazardous waste containers labeled?
In addition to routine check of bund, when was it last drained of rain water and any rubbish removedWhere does fuel spillage from refuelling get washed to when it rains
Are all pipes to vehicle wash properly lagged and with no leaksDo drivers leave engines running unnecessarily, wasting fuel and causing pollutionEnsure no waste / washing water is disposed of in stormwater
Ensure no waste / washing water is disposed of in open ground or used for irrigation of grass or plants
Are storm drains clean and free of excess sediments, debris, and stainsAre storm drains identified as such to prevent accidental dumping
Do the accumulation areas have clearly marked boundaries
Is the accumulation area in good condition (clean and neat, free of spills)
All collected material waste is placed into containers that will prevent the likelihood of exposure during handling
waste containers in good condition? (Note any dents, rust, or damage)
Do the labels include the name of the waste (waste oil, waste paint, etc.)Does the area have adequate space between drums to allow for inspections of the containersAre containers tightly closed (bungs sealed and bolt ring secured)?Is the accumulation area labeled as “HAZARDOUS WASTE” Is Emergency Information/Contact List displayed the accumulation area
CAR # if raised Types of findings
Type
CAR Reference Nature of Finding Responsible Section Non-compliance
Compliance
Compliance
ComplianceComplianceCompliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
ComplianceComplianceCompliance
Compliance
Who is responsible to close out
More detailed breakdown of location
Select from drop down
Select from drop down
Select from drop down
Select from drop down
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
ComplianceComplianceCompliance
Compliance
Compliance
Compliance
Compliance
Compliance
ComplianceCompliance
Compliance
Compliance
Compliance
Compliance
Compliance
Type Type Type Leave Blank Type
Due Date Target Score Audit Score Percentage Action Taken
10 10
10 10
10 1010 1010 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 1010 1010 10
10 10
Target Date of close out
Target Score (you can use any numbers)
Actual score (you can use any numbers)
What action was taken to close out finding
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 1010 1010 10
10 10
10 10
10 10
10 10
10 10
10 1010 10
10 10
10 10
10 10
10 10
10 10
Type
Close out Date Closed out
Date of close out
Is the finding closed out or notSelect from drop down
Enviro Maint Checklist Do not change column sequence in any way or else you will be unable to paste into accessCopy all the data starting from A8 - you can now paste multiple rows in the database
Audit Findings (MS Access compatible template)
Select from drop down Type
Finding # Category Requirement
Material / energy consumption
Contamination
Material / energy consumption Contamination
Material handling and storage Storage vessel integrity
Material handling and storage Hazardous material storage
Material handling and storage Bulk Storage vessel spillage control
Material handling and storage Storage security
Material handling and storage Surface Storage Tanks
Material handling and storage Underground Storage Tanks
Material handling and storage Underground Storage Tanks
Material handling and storage Underground Storage Tanks
Material handling and storage Underground Storage Tanks
Material handling and storage VOC handling
Waste Handling Stormwater Discharges
Waste handling Effluent Storage
Waste handling Effluent Storage
Waste handling Effluent Storage
Waste handling Effluent Storage
Waste handling Effluent Storage
Waste Handling Drainage Systems
Waste Handling Drainage Systems
Waste Handling Drainage Systems
Waste handling Handling methods
Major categories - these are the groupings used in the findings summary on the cover sheet
What is the broad control area
Leave Blank
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Handling
Waste Handling Hazardous Waste Mercury Lamps
Waste Handling Hazardous Waste Mercury Lamps
Air Quality Emergency Generators
Air Quality Painting Operations
Soil Quality Painting Operations
Transportation Waste Batteries
Transportation Petrol & Oil Filters
Transportation Petrol & Oil Filters
Transportation Fuel storage
Transportation Maintenance
Transportation Maintenance
Transportation Waste Batteries
Do not change column sequence in any way or else you will be unable to paste into accessCopy all the data starting from A8 - you can now paste multiple rows in the database
What is wrong
Type Type Type
Criteria Finding
Does the facility conduct daily level control checks
Is the Holding Tank labeled as “Non-Hazardous Effluent"
Is the Holding Tank equipped with a high level alarm
Is the alarm system tested
Is the holding tank inspected for leakage at least weekly
When was the oil/water separator last inspected/serviced
What is the specific need of the requirement
What needs to be done
Does at CAR need to raisedSelect from drop down
Remedial Action Required
Corrective action Required
Does the facility have functioning backflow prevention devices for the boiler feedwater system
Does the facility have functioning backflow prevention devices on its fire water/sprinkler system
Underground Diesel / petrol tanks, must be pressure tested for leaching into groundwaterCoal dust may contain hazardous waste must be tested for leaching into groundwaterAll storage tanks have bund walls to ensure that major spillages are contained.Ensure system operational - no leaks / open valves
All materials stored in bunded areas to reduce effectes of accidental spillageDoes the facility conduct weekly visual inspections of each tank/silo
Are the tanks equipped with secondary containment, spill and overflow protection, and leak detectionAre steel tanks/underground piping equipped with cathodic protection (corrosion reduction)
Are leak detection systems and cathodic protection systems tested and calibrated annually
Are the diesel/petrol dispensing operation equipped with a vapour recovery system
Are storm drains that are located in hazardous areas supplied with closing mechanism to control spillages
Is the holding tank emptied, cleaned and inspected for structural integrity
Does the facility have spill equipment to divert and contain spills from entering the floor drain system
If floor drains are located in an area of hazardous material storage or maintenance areas, do the drains discharge to a separate collection point
Are empty compressed gas cylinders labeled “EMPTY” for return to supplier
Are waste batteries recycled
Are containers compatible with the waste being accumulated?Are containers of hazardous waste stored in the designated accumulation area?Is the accumulation area located indoors on a surface free of cracks and away from floor drainsIs emergency equipment (spill, fire, etc.) located at the accumulation areasAre devices stored indoors in a container suitable for containing possible breakage
Is storage container labeled with “Waste-Mercury Containing Devices/Lamps” for fluorescent bulbsAre all emergency generators inspected for excessive emmisionsAre spraypaint units fitted with appropriate extraction units and filtersAre painting utensils and equipment that are cleaned with solvents, disposed of correctlyAre batteries stored indoors in a container suitable for containing possible leakage
Are oil/petrol filters punctured and hot drained for 12 hours before disposal as a scrap metal or non hazardous wasteDoes the facility mix petrol filter drainage with its waste oil
When did you last test the effectiveness of the bund? (The bund should be capable of containing the contents of the fuel tank 110%)
Do you control the use of solvents and solventbased substances in your garageDoes the facility periodically inspect areas for equipment leakage
CAR # if raised Types of findings
Type
CAR Reference Nature of Finding Responsible Section Non-compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Who is responsible to close out
More detailed breakdown of location
Select from drop down
Select from drop down
Select from drop down
Select from drop down
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Compliance
Type Type Type Leave Blank Type
Due Date Target Score Audit Score Percentage Action Taken
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
Target Date of close out
Target Score (you can use any numbers)
Actual score (you can use any numbers)
What action was taken to close out finding
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
10 10
Type
Close out Date Closed out
Date of close out
Is the finding closed out or notSelect from drop down
Procedure Audit Checklist Do not change column sequence in any way or else you will be unable to paste into accessCopy all the data starting from A8 - you can now paste multiple rows in the database
Audit Findings (MS Access compatible template)
What is wrong
Type Type Type
Finding # Requirement Finding
What is the broad control area
What is the specific need of the requirement
Leave Blank
Criteria / Process Checklist
Do not change column sequence in any way or else you will be unable to paste into accessCopy all the data starting from A8 - you can now paste multiple rows in the database
What needs to be done
Type Type
Remedial Action Required CAR Reference Responsible
Does at CAR need to raised
CAR # if raised
Types of findings
Who is responsible to close out
Select from drop down
Select from drop down
Select from drop down
Corrective action Required
Nature of Finding
Type Type Type Type Type
Non-compliance Due Date Audit Score Percentage Closed out
Target Date of close out
Target Score (you can use any numbers)
Actual score (you can use any numbers)
What action was taken to close out finding
Date of close out
Is the finding closed out or not
Select from drop down
Leave Blank
Select from drop down
Target Score
Action Taken
Close out Date
