ConSASS Audit Checklist

APPENDIX 1

Yes No NA

1 OSH Policy

I

1.1 The policy shall be documented, implemented and

maintained

(SS506 Specifications - 4.2d)

The occupier's management with executive or site

responsibility shall define and document its policy for safety

including objectives for its commitment to safety.(CP79 - Section 1.2)

Is there a documented OSH policy?

Check for documented policy (if no, proceed to next section).

DR

I

1.2 There shall be an occupational safety and health policy

authorised by the organisation's top management that clearly

states overall safety and health objectives and a commitment

to improving safety and health performance.(SS506 Specifications - 4.2)

Top management refers to the higher levels of the organisation's

management. E.g. CEO, COO, Vice president or General Mangers in large

organisations.

Is the OSH Policy authorised by the organisation's top management?

Check policy for for the above requirement.

Top management refers to the higher levels of the organisation's management. E.g. CEO, COO, Vice

president or General Mangers in large organisations. DR

Final Score: / 2

II 1.3 Does the OSH Policy include the following key points or characteristics?

II

1.3.1 The responsibility, authority and the interrelation of personnel

who manage, perform and verify work affecting safety shall

be defined and documented, particularly for personnel who

need the organisational freedom and authority to:

a) initiate action and to prevent the occurrence of any

nonconformities relating to the practice, process and safety

system

b) identify and record any problems relating to the practice,

process and safety system

c) initiate, recommend or provide solutions through

designated channels

d) verify the implementation of solutions

e) initiate temporary suspension until the deficiency or

unsatisfactory practice and condition have been corrected(CP 79 - Section 1.3.1)

Clearly define the

1. responsibility

2. authority

3. interrelation of personnel

who manage, perform and verify work affecting safety.

Check policy for the above requirement.

DR

II

1.3.2 There shall be an occupational safety and health policy

authorised by the organisation's top management that clearly

states overall safety and health objectives and a commitment

to improving safety and health performance.

(SS506 Specificaions - 4.2)

The occupier's management with executive or site

responsibility shall define and document its policy for safety

including objectives for its commitment to safety.

(CP79 - Section 1.2)

Clearly state overall safety and health objectives.


DR

S/No.

Dated: 18 May 2007

Results

Construction Safety Audit Scoring System (ConSASS) Audit Checklist

Auditor's RemarksAudit QuestionBAND Guidance notes and standard specificationsDR/IP/

PI

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

1.3.3 The policy shall be appropriate to the nature and scale of the

organisation's OSH risks;

(SS506 Specifications - 4.2a)

The safety policy shall be relevant to the occupier's

organisational goals and the expectations and needs of the

industry.(CP79 - Section 1.2)

Appropriate and relevant to the nature and scale of the organisation's OSH risks.


DR

II

1.3.4 The policy shall include a commitment to continual

improvement(SS506 Specifications- 4.2b)

Continual improvement is the process of enhancing the implementation of

OSHMS to achieve improvement in OSH performance.

A commitment to continual improvement.


Continual improvement is the process of enhancing the implementation of OSHMS to achieve

improvement in OSH performance.

DR

II

1.3.5 The policy shall include a commitment to at least comply with

current applicable OSH legislation and with other

requirements to which the organisation subscribes(SS506 Specifications - 4.2c)

A commitment to comply with applicable OSH legislation and with other requirements

to which the organisation subscribes.

Check policy for the above requirement.DR

II

1.4 The policy shall be communicated to all employees with the

intent that employees are made aware of their individual OSH

obligations.(SS506 Specifications - 4.2e)

Is the policy communicated to all employees with the intent that employees are made

aware of their individual OSH obligations?

Interview minimum 3 personnel for evidence.IP

Final Score: / 5

III

1.5 The policy shall be reviewed periodically to ensure that it

remains relevant and appropriate to the organisation.

(SS506 Specifications - 4.2g)

The occupier 's management with executive or site

responsibility shall review the safety policy at defined

intervals sufficient to ensure its continuing suitability and

effectiveness in satisfyin the requirements of this safety

management system. Records of such review shall be

maintained.(CP79 - Section 1.4)

Is the policy reviewed at defined intervals sufficient to ensure its continuing suitability

and effectiveness? Records of policy review must be provided.

Check policy and documents for the above requirement.

DR

III

1.6 The policy shall be communicated to all employees with the

intent that employees are made aware of their individual OSH

obligations.

(SS506 Specifications - 4.2e)

Can employees demonstrate an understanding of the organisation's Policy (based on

sampling)?


III

1.7 Senior management should demonstrate its commitment to

eliminating occupational injury and illness by establishing

organisational structures that support the OHS policy, goals,

and objectives.(UAI - COMMIT03)

Does the OSH Policy include the commitment to involve employees in OSH

management

Check policy for the above requirement. DR

III

1.8 The policy shall be available to interested parties(SS506 Specifications - 4.2f)

Is the policy available to other interested parties (e.g. sub-contractors, developers,

suppliers)?

Verify if policy is available to other interested parties.

IP/PI

Final Score: / 4

IV

1.9 The policy shall be disseminated throughout the organization,

at all levels, and understood by all employees.(UAI - POLICY02)

Is the OSH Policy integrated with business unit systems and policy implementation

programmes?

Verify from the policy statement and with documentation from business unit sytems.

Auditors may also interview management for evidence.

DR/IP

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

IV

1.10 The occupier shall identify resource requirements and provide

adequate resources, including the assignment of trained

personnel for management performance of work and

verification activities including safety audits and reviews.(CP 79 - Section 1.3.2)

Does the OSH Policy include the commitment to provide sufficient and appropriate

resources.

Check policy for the above requirement and interview safety personnel for verification.DR/IP

IV

1.11 Senior managers are committed to OSHMS continual

improvement and the elimination of occupational injuries and

illness.(UAI - COMMIT01)

Does the OSH Policy clearly state that top management are accountable for OSH

continual improvement.

Check policy for the above requirement.DR

IV

1.12 The policy shall be disseminated throughout the organization,

at all levels, and understood by all employees.(UAI - POLICY02)

Is the policy embedded or referenced in suitable internal documents to facilitate its

dissemination?

Sample at least one related internal documents for the above requirement.DR

Final Score: / 4

2 Planning

2.1 Planning for hazard identification, risk assessment and risk control

I

2.1.1 SS506 - 4.3.1

The organisation shall establish and maintain procedures for

the ongoing identification of hazards, the assessment of risks,

and the implementation of necessary control measures.

Are the following procedures developed AND implemented to facilitate OSH planning

(evidence to be provided include records of risk assessment, meeting minutes, action

plans)?

I

2.1.1.1 The procedures shall include routine and non-routine

activities.

(SS506 Specification - 4.3.1)

The procedure shall include activities of all personnel having

access to the workplace (including subcontractors and

visitors).


The procedure shall include facilities at the workplace,

whether provided by the organisation or others.(SS506 Specification - 4.3.1)

Broad level screening of major activities (both routine and non-routine activities) and

facilities (whether provided by the organisation or not) to identify focus areas for

detailed risk assessment (activities of non-employees are also to be included).

Verify procedures and sample 3 risk assessment records for the above requirement.

DR

I

2.1.1.2 The organisation shall establish and maintain procedures for




The occupier shall establish procedures to identify and

analyse all existing and potential hazards. The procedure

shall include the development and implementation of hazard

analysis plan which shall include the following:

a) formation of hazard analysis team

b) duty and responsibility of team members

c) hazard analysis method

d) hazard analysis report

e) implementation of control measures(CP 79 - Section 11.2 / 11.3)

Ongoing identification of hazards for routine and non-routine activities of employees

and non-employees.


DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

I





The hazard analysis method shall include the following:

a) identification and record of existing and potential hazards

b) identification of persons exposed to the hazards

c) analysis and assessment of the risk involved

d) elimination or prevention of the risk(CP 79 - Section 11.4)

Assessment of risks of hazards identified.


DR

I

2.1.1.4 The organisations's methodology for hazard identification and

risk assessment shall provide input into the determination of

facility requirements, identification of training needs and/or

development of operational controls.(SS506 Specification - 4.3.1)

Identification of control measures necessary for the control of the hazards identified.

Verify procedures and sample 3 control measures implemented for hazards identified

in 2.1.1.2 (risk assessment records).DR/PI

I

2.1.2 The organisations's methodology for hazard identification and

risk assessment shall provide for the monitoring of required

actions to ensure both the effectiveness and timeliness of

their implementation.(SS506 Specification - 4.3.1)

Do all major activities have safe work procedures or other effective control measures

developed and implemented based on the relevant risk assessment?

Verify 3 major activities for effective safe work procedures or other effective control

measures developed and implemented.(As stated in the risk assessment records)

DR/PI/

IP

I

2.1.3 The effectiveness of hazard control methods shall be verified

regularly.(UAI - CONTROL04)

Are there evidence to show that risk assessments were reviewed periodically to

ensure its suitability?

Sample 3 risk assessments for evidences on the above requirement.

DR

Final Score: / 6

II

2.1.4 The organisation shall establish and maintain a procedure for

identifying and accessing the legal and other OSH

requirements that are applicable to it.(SS506 Specification - 4.3.2)

With reference to legal requirements and relevant codes of practice, are the control

measures selected appropriate (based on sampling of activities)?

Sample 3 control measures for evidences on the above requirements.DR/PI

II2.1.5 Does the organisation's procedure for risk assessment meet the following

requirements?

II

2.1.5.1 The organisation's methodology for hazard identification and

risk assessment shall be defined with respect to its scope,

nature and timing to ensure it is proactive rather than reactive(SS506 Specification - 4.3.1)

Proactive - Acting before a situation becomes a source of confrontation or

crisis.

Reactive - Occuring as a result of another physiological or pathological

change.

Proactive than reactive - initiated based on operation needs and forecast of events.

Check procedures for evidence.

DR

II


risk assessment shall provide for the classification of risks

and identification of those that are to be eliminated or

controlled by measures(SS506 Specification - 4.3.1)

Provide for the classification of risks and identification of those that are eliminated or

controlled by measures.

Check procedures for evidence. DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II


risk assessment shall provide input into the determination of

facility requirements, identification of training needs and/or

development of operational controls(SS506 Specification - 4.3.1)

Provide input into the determination of:

1. facility requirements

2. identification of training needs and/or

3. development of operational controls


DR

II


risk assessment shall provide for the monitoring of required

actions to ensure both the effectiveness and timeliness of

their implementation.(SS506 Specification - 4.3.1)

Provide for the monitoring of required actions to ensure both the effectiveness and

timeliness of their implementation.


II

2.1.6 The organisation shall ensure that employees, supervisors or

managers involved with the new process or operation are

adequately trained and understand its potential OHS hazards

and risks. (UAI - DESIGN05)

Do job descriptions of personnel with OSH responsibilities make reference to the

relevant risk assessment (based on sampling of relevant job descriptions)?

Sample 3 job descriptions documents of personnel with OSH responsibilities for the

above requirement

DR

Final Score: / 6

III

2.1.7 A comprehensive and thorough baseline evaluation that

identifies the organisation’s OHS hazards shall be conducted.(UAI - BASE01)

Was a baseline risk assessment conducted at an early stage of the OSH management

system development process or when there are significant change in the nature of

work or business context (a new project that is very dissimilar to past projects)?

Sample 3 records of for evidences on the above requirement.

DR

III

2.1.8 The organisation shall have a mechanism to ensure that

competent and qualified personnel are involved in OSHMS

formulation, implementation, and evaluation activities.(UAI - EXPERT01)

Competent personnel refers to persons who have acquired through

training, qualification, experience ora combination of these the knowledge

and skills necessary to perform the tasks required.

Are there clear guidelines as to who needs to be involved in the risk assessment

process?

Verify documents for clear guidelines on the above requirement..

DR

III


competent and qualified personnel are involved in OHSMS

formulation, implementation, and evaluation activities.

(UAI - EXPERT01)

Are the risk assessments conducted by personnel that have adequate knowledge of

the activities involved and the risk assessment technique adopted (based on sampling

of actual risk assessments)?

Interview 3 minium risk assessors for risk assessment technique adopted.

IP

III

2.1.10 OHS design considerations shall include input from

employees, supervisors, and managers who will be involved

with the process or operation when implemented.(UAI - DESIGN03)

Are employees, supervisors and managers who are familiar with the new process,

solicited for input on OSH design considerations?

Check documentation for participation. DR

III



Are there procedures to evaluate and ensure the continual effectiveness of risk

controls?


DR

Final Score: / 4

IV

2.1.12 Hazard control system planning and design activities shall

always attempt first to control hazards through engineering

controls such that personal protective equipment or other

control strategies are not necessary.(UAI - CONTROL03)

Are control measures selected based on the concept of hierarchy of controls

(elimination, engineering control, administrative control, then PPE)?

Sample minimum 3 control measures for evidences on requirements. DR

IV

2.1.13 The hazard control system shall be effective in controlling the

identified OHS hazards and risks.(UAI - CONTROL02)

Are the variables that may limit the effectiveness of risk controls clearly identified in

the risk assessments (based on sampling)?

Sample 3 risk assessments and controls for evidences on above requirements .

DR/PI

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

IV

2.1.14 OHS designs shall be verified by personnel who are

technically qualified and understand the new process or

operation and its related OHS hazards and risks.(UAI - DESIGN02)

Are qualified OSH professionals involved in the verification of the appropriateness and

adequacy of design prior to operations?

Sample 3 latest designs for the above requirement.DR

2.2 Legal and other requirements

I




Are there procedures for identifying and accessing to legal and other OSH

requirements (e.g. codes of practice) that are applicable?

Check procedures for evidence.DR

I



requirements that are applicable to it.


Work procedures or instruction that are statutory

Are the procedures for identifying and accessing the legal and other OSH

requirements implemented?


Final Score: / 2

II




Have procedures for identification of control measures make deliberate reference to

relevant legal requirements , codes of practice, and industry best practices?


II

2.2.4 The organisation shall keep this information up-to-date. It

shall communicate relevant information on legal and other

requirements to its employees and other relevant interested

parties.(SS506 Specification - 4.3.2)

Are the relevant OSH requirements up-to-date?

Sample 3 relevant documents for the above requirements.DR

Final Score: / 2

III




parties.


The occupier shall establish and maintain a list of all statutory

requirements which shall include the following:

a) The Workplace Safety and Health Act;

b) Factories (Abrasive Blasting) Regulations;

c) Factories (Safety Committees) Regulations;

d) Factories (Abestos) Regulations;

e) Factories (Medical Examinations) Regulations;

f) Factories (Building Operations and Works of Engineering

Construction) Regulations;

g) Factories (Explosive Powered Tools) Regulations;

h) Factories (First-Aid) Regulations;

i) Factories (Noise) Regulations;

j) Factories (Safety Officers) Order;

k) Factories (Work of Engineering Contruction) Order;

l) Factories (Permissible Exposure Levels of Toxic

Substances) Order;

m) Factories (Operation of Cranes) Regulations; and

n) Fire Safety Act.(CP79 - Section 2.6)

Is there a comprehensive list of relevant legal and other OSH requirements that is

made accessible to all relevant personnel?

Check list for evidence and verify its location and accessibility.

DR/PI

Final Score: / 1

IV




parties.(SS506 Specification - 4.3.2.2)

Are relevant personnel (e.g. direct employees, sub-contractor, suppliers, consultants)

aware of the legal and other OSH requirements that they have to comply with?

Interview minimum 3 relevant personnel for evidences on the above requirements. IP

Final Score: / 1

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

2.3 Objectives

I

2.3.1 The organisation shall establish and maintain documented

occupational safety and health objectives, at each relevant

function and level within the organisation.(SS506 Specification - 4.3.3)

Are OSH goals and objectives established?

Verify documentation for evidences on the above requirements.DR

I

2.3.2 The objectives shall be consistent with the OSH policy,

including the commitment to continual improvement.(SS506 Specification - 4.3.3)

Are the objectives consistent with the OSH policy in general?

Verify documentation for evidences on require objectives. DR

Final Score: / 2

II 2.3.3 Are the following considered when objectives are established and reviewed?

II

2.3.3.1 When establishing and reviewing its objectives, an

organisation shall consider its legal and other requirements,

its OSH hazards and risks, its technological options, its

financial, operational and business requirements, and the

views of interested parties.(SS506 Specification - 4.3.3.2)

Legal requirements

Verify documentation for evidences on require objectives.

DR

II






OSH hazards and risks


DR

II

2.3.4 When establishing and reviewing its objectives, an




views of interested parties.(SS506 Specification - 4.3.3)

Are high risk hazards identified in risk assessments targeted in the goals and

objectives?

Verify goals and objectives for evidences on on the above requirements.DR

II

2.3.5 The organisation shall develop OHS performance variables

that correspond with the organisation’s OHS hazards and

risks and its goals and objectives.(UAI - PERFORM01)

Are lost-workday injury case rates and injury incidence rates maintained accurately?

Verify documentation for evidences on the above requirements.DR

II

2.3.6 The OHS goals and objectives shall be well-known

throughout the organisation.(UAI - GOAL06)

Are personnel aware of and understand the OSH goals and objectives relevant to their

work activities, responsibilities, and/or authority?

Interview minimum 3 personnel for evidences on the above requirements.

IP

Final Score: / 6

III

2.3.7 The organisation shall develop OHS goals and objectives that

are appropriate and consistent with the size, nature, and

complexity of the organisation’s activities and its OHS

hazards and risks.(UAI - GOAL01)

Are there procedures for the development of OSH goals and objectives that are: 1.

challenging

2. specific

3. measurable and

4. time-bound?


DR

III

2.3.8 The OHS objectives shall be measurable.(UAI - GOAL05)

Are the quantified goals and objectives determined based on available statistics or

facts?

Verify goals and objectives for evidences on the above requirements.

DR

III2.3.9 The OHS objectives shall be measurable.

(UAI - GOAL05)

Is there a procedure for reviewing OSH objectives?


III 2.3.10 Are the following considered when objectives are established and reviewed?

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III






Technological options


DR

III






Financial, operational and business requirements


DR

III





views of interested parties.(SS506 Specification - 4.3.3)

The views of interested parties


DR

III



Have the OSH goals and objectives been cited in annual reports, action plans,

personnel performance review criteria, and/or other relevant documents?

Verify documentation for evidences on the above requirement.

DR

Final Score: / 8

IV 2.3.12 Do the procedure for reviewing OSH objectives have the following components?

IV

2.3.12.1 A time frame for fulfillment shall be developed for each OHS

objective.(UAI - GOAL03)

Establish why objectives were not met and ensuring that measures are developed and

implemented to push towards the objectives.

Verify documentation for root cause and measures to address deficiency.

DR

IV

2.3.12.2 A time frame for fulfillment shall be developed for each OHS

objective.(UAI - GOAL03)

Understand the critical success factors that allowed the achievement of objectives.

Verify documentation for root cause and measures to address deficiency. DR

IV

2.3.12.3 The organisation shall develop OHS goals and objectives that

are appropriate and consistent with the size, nature, and

complexity of the organisation’s activities and its OHS

hazards and risks.(UAI - GOAL01)

Evaluation of the objectives to ensure that the objectives were not too simple.

Verify documentation for evidences on the above requirement.DR

IV

2.3.12.4 The objectives shall be consistent with the OSH policy,

including the commitment to continual improvement.(SS506 Specification - 4.3.3.3)

Ensuring that more challenging but realistic objectives are set to ensure continual

improvement.


DR

IV

2.3.13 The OHS goals and objectives shall reflect the organisation’s

commitment to OHS continual improvement.(UAI - GOAL02)

Are goals and objectives reviewed when work activity, OSH hazards and risks

change?


Final Score: / 5

2.4 OSH Management Programme(s)

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

I

2.4.1 The organisation shall establish and maintain (an) OSH

management programme(s) for achieving its objectives.

(SS506 Specification - 4.3.4.1)

The occupier shall establish procedures for proper

management of all hazardous substances and chemicals

which shall include flammable, toxic or corrosive substances.

The procedures shall include the control of receipt, storage,

distribution, use and final disposal of such substances.

(CP 79 - Section 12.2)

The occupier shall plan and implement occupational health

programs on hearing conservation and respiratory protection.

In addition, programs for personal eye protection, protection

against radioactive hazards, the prevention of industrial

dermatitis and work-related back injuries and strains shall be

documented and implemented.(CP 79 - Section 14.2)

Are OSH management programme(s) established and maintained for achieving its

objectives?


DR

Final Score: / 1

2.4.2 The hearing conservation programme shall include the

following:

a) regular monitoring of noise levels

b) reduction of noise levels through engineering and

administrative control measures

c) selection, provision and maintenance of suitable hearing

protectors and supervision of their use

d) posting of warning signs and labeling of noisy equipment

e) arranging for pre-employment and annual audiometric

Does the hearing conservation programme include:

a) regular monitoring of noise levels

b) reduction of noise levels through engineering and administrative control measures

c) selection, provision and maintenance of suitable hearing protectors and supervision

of their use

d) posting of warning signs and labeling of noisy equipment

e) arranging for pre-employment and annual audiometric examinations for workers

exposed to excessive noise

DR

2.4.3 The respiratory protection programme shall include the

following:

a) regular monitoring of air contaminants where indicated

b) reduction of air contaminants through engineering and

administrative control measures

c) selection, provision and maintenance of suitable

respirators and supervision of their use(CP 79 - Section 14.4)

Does the respiratory protection programme include:

a) regular monitoring of air contaminants where indicated

b) reduction of air contaminants through engineering and administrative control

measures

c) selection, provision and maintenance of suitable respirators and supervision of

their use

DR

II 2.4.4 Does the management programme(s) include:

II

2.4.4.1 OSH management programme(s)shall include documentation

of the designated responsibility and authority for achievement

of the objectives at relevant functions and levels of the

organisation.(SS506 Specification - 4.3.4)

The designated responsibility and authority for achievement of the objectives at

relevant functions and levels of the organisation.

Verify relevant functions and levels of the organisation for evidences on responsibility

and authority for achievement of the objectives.

DR/IP

II

2.4.4.2 OSH management programme(s)shall include the means and

time-scale by which objectives are to be achieved.


The means (e.g. risk controls, promotion campaign) and time-scale by which

objectives are to be achieved.

Verify documentation for evidences on risk controls (minimum), promotion campaign

or other means.

DR/IP

II

2.4.5 Senior management shall demonstrate its commitment to

eliminating occupational injury and illness by fulfilling the

OHSMS principles contained herein.(UAI - COMMIT01)

Are the management programme(s) endorsed by the management appointee or top

management?


Final Score: / 3

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III

2.4.6 The organisation shall develop and maintain a document and

record management system that supports OHSMS

formulation, implementation, and evaluation activities.(UAI - DOC01)

Are the process of development of the management programme(s) documented?

Verify documentation for evidences on requirement.DR

III


competent and qualified personnel are involved in OHSMS

formulation, implementation, and evaluation activities.(UAI - EXPERT01)

Did the organisation determine and provide the level of staffing necessary to

implement the management programme?

Verify level of staffing relevant to the size and nature of the organisation. Interview

safety personnel for inputs.

DR/IP

III

2.4.8 The OSH management programme(s) shall be reviewed at

regular and planned intervals. Where necessary the OSH

management programme(s) shall be amended to adress

changes to the activities, products, services, or operating

conditions of the organisation.(SS506 Specification - 4.3.4.3)

Are the OSH management programme(s) reviewed at regular and planned intervals?

Verify documentation for evidences on regular and planned review.

DR

Final Score: / 3

IV

2.4.9 The OSH management programme(s) shall be reviewed at

regular and planned intervals. Where necessary the OSH

management programme(s) shall be amended to adress

changes to the activities, products, services, or operating

conditions of the organisation.(SS506 Specification - 4.3.4.3)

Are amendments made to the management programme(s) to address changes to the

activities, products, services, or operating conditions of the organisation?

Verify 3 documentation for evidences on requirement.DR

IV

2.4.10 OSHMS planning and development functions shall be

initiated when deficiencies are found that indicate design

changes are necessary.(UAI - PLAN02)

Are reviews and rectification actions taken whenever objectives are not met within the

stipulated timeframe?

Verify documentation for evidences on require actions implemented within the

stipulated timeframe.

DR

Final Score: / 2

3 Implementation and operation

3.1 Structure and responsibility

I

3.1.1 The roles, responsibilities and authorities of personnel who

manage, perform and verify activities having an effect on the

OSH risks of the organisation's activities, facilities and

processes, shall be defined, documented and communicated

in oder to faciltiate OSH Management.(SS506 Specifications - 4.4.1)

Are the roles, responsibilities and authorities of personnel who manage, perform and

verify activities having an effect on the OSH risks of the organisation's activities,

facilities and processes defined and documented?

Check the procedure for definition and documentation.DR

Final Score: / 1

II

3.1.2 OSH responsibilties and authories need to be effectively

communicated to all those whom they affect at all levels

within the organisation.SS506 Guidelines - 4.4.1 Process (Communication of roles and

responsibilities)

Are the roles, responsibilities and authorities communicated to and understood by the

personnel with OSH responsibilities?

Interview minimum 3 personnel and see if they know and understand the roles,

responsibilities and authorities.

IP

II

3.1.3 OSH responsibilties and authories need to be effectively

communicated to all those whom they affect at all levels

within the organisation.SS506 Guidelines - 4.4.1 Process (Communication of roles and

responsibilities)

Are the roles, responsibilities and authorities of personnel with OSH responsibilities

known and understood throughout the organisation?

Interview minimum 3 personnel and see if they know and understand the roles of

personnel with OSH responsibilities.

IP

II3.1.4 Does the defined roles, responsibilities and authority of the management appointee

include the following:

II

3.1.4.1 The organisation's management appointee shall have defined

roles, responsibilities and authority for ensuring that OSH

managmenent system requirements are established,

implemented and maintained.(SS506 Specifications - 4.4.1)

To ensure that the OSH management system requirements are established,

implemented and maintained.

Check documentation for the above requirement. DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

3.1.4.2 The organisation's management appointee shall have defined

roles, responsibilities and authority forensuring that reports on

the performance of the OSH management system are

presented to top management.(SS506 Specifications - 4.4.1)

To ensure that reports on the performance of the OSH management system are

presented to top management for review and as a basis for improvement of the OSH

management system

Check documentation for the above requirement.

DR

II

3.1.5 There should be active management participation and

support for OSH.(SS506 Guidelines - 4.4.1 Typical outputs)

Are there clear evidence that the top management are committed to continual

improvement of OSH performance?

Check endorsed policy for commitment towards continual improvement of OSH

performance and interview safety personnel / committee members for verification.

DR/IP

II

3.1.6 Senior management shall ensure that appropriate authority

has been delegated to personnel who have OHS

responsibilities and are accountable for OHS performance.(UAI - ACCOUNT02)

Are the job descriptions of personnel with OSH responsibilities implemented and

followed?

Check documentation for implementation or conduct a physical inspection.. DR/PI

Final Score: / 6

III3.1.7 Are there clear evidence that the following management levels are committed to

continual improvement of OSH performance?

III

3.1.7.1 There should be active management participation and


Management appointee


performance and interview for verification.

DR/IP

III

3.1.7.2 There should be active management participation and


Line management


performance and interview for verification.

DR/IP

III

3.1.8 Management should ensure that adequate resources are

available for the maintenance of a safe workplace.SS506 Guidelines - 4.4.1 Process (Resources)

Are necessary resources (in particular human resources) identified for the

implementation, control and improvement of the OSH management system? (Amount

of resources needed must be clearly identified)

Check documentation for clear identification of resources.

DR

III

3.1.9 Management shall provide resource essential to

implementation, control and improvement of the OSH

management system.(SS506 Specifications - 4.4.1)

Are the amount of resources required supplied by the organisation?

Check documentations or reports and check if the resources are supplied by the

organisation and interview safety personnel / committee for verification.DR/IP

Final Score: / 4

IV

3.1.10 The organisation shall define OHS roles and responsibilities

of line personnel, technicians, support staff, etc.(UAI - ACCOUNT03)

Are the job descriptions of personnel with OSH responsibilities developed in relation to

the risk assessment and management programme?

Check job scope of at least 3 relevant personnelDR

IV

3.1.11 Management shall ensure that appropriate authority has been

delegated to personnel who have OHS responsibilities and

are accountable for OHS performance.(UAI - ACCOUNT02)

Are there measures to ensure that personnel who have OSH responsibilities are free

from potential discrimination that could result from execution of their OSH duties?

Check documentation for the above measure and interview relevant presonnel for

verification.

DR/IP

IV

3.1.12 The organisation shall designate a management

representative who will oversee the OHSMS and ensure that

it functions properly.(UAI - COMMIT04)

Is a member of the top management appointed (management appointee) with

particular responsibility for ensuring that the OSH management system is properly

implemented and performing to requirements in all locations and spheres of operation

within the organisation?

Check documentation for implementation.

DR

IV

3.1.13 The organisation shall define OHS roles and responsibilities

of line personnel, technicians, support staff, etc.(UAI - ACCOUNT03)

Is an assessment of OSH performance included in the performance evaluations of

personnel with OSH responsibilities? Their performance should be evaluated based

on the OSH goals and objectives that they are accountable for.

Check documentation for the inclusion of OSH performance in individual performance

review.

DR

Final Score: / 4

3.2 Training, awareness and competence

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

I

3.2.1 The occupier shall establish procedures to identify training

needs and provide adequate safety training including

refresher training to management, supervisors, workers and

safety personnel.(CP 79 - Section 3.2)

Are there established procedures to identify training needs and provide adequate

safety training?

Check for procedures and interview 3 personnel if training received was adequate. DR/IP

I

3.2.2 All employees shall be provided OHS training that informs

them of potential occupational hazards and the means

through which these potential hazards are controlled.

(UAI - TRAIN01)

The occupier shall be familiar with the statutory training

requirements and ensure that all personnel possess relevant

training qualifications. Such statutory training requirements

shall include those as defined in the Factories Act and its

subsidiary legislation.

(CP 79 - Section 3.3.1)

The occupier shall establish and maintain a list of all statutory

training requirements.


Are all legislative requirements on training and competency adhered to?

Check for an updated list of statutory training requirements and sample 3 records for

evidence of adherence.

DR

I

3.2.3 Personnel shall be competent to perform tasks that may

impact on OSH in the workplace. Competence shall be

defined in terms of appropriate education, training and /or

experience.(SS506 Specifications - 4.4.2)

Are personnel performing tasks that may impact on OSH in the workplace having the

relevant certificates?

Sample 3 personnel records for the certifications. DR

I

3.2.4 training in local OSH arrangements and hazards, risks and

precautions to be taken and procedures to be followed, this

training being provided before work commences.

(SS506 Guidelines - 4.4.2 Process)

All supervisors / workers shall undergo in-house safety

training before they are allowed to commence work. The

training program shall include the safe work practices and in-

house safety rules and regulations.

(CP 79 - Section 3.5 & 3.6)

Are there induction training for personnel of different trades to ensure that they are

familiar with the necessary risk controls before they enter the workplace?

Sample 3 records for induction training.

DR

I


managers, supervisors and employees are competent and

qualified to perform their jobs safely.(UAI - EXPERT02)

Do personnel involved in high hazard/risk tasks (E.g. scaffolding) understand the

relevant hazards, risks and risk controls?

Interview minimum 3 personnel to see if they understand the relevant hazards, risks

and risk controls?

IP

I

3.2.6 The occupier shall also ensure that proper training records

are documented and maintained.(CP 79 - Section 3.7)

Is there an established and maintained training tracking system?

Check documentation for implementation. DR

I

3.2.7 Ongoing and refresher OHS training shall be provided.

(UAI - TRAIN04)

The occupier shall establish procedures to identify training

needs and provide adequate safety training including

refresher training to management, supervisors, workers and

safety personnel including refresher training to management,

supervisors, workers and safety personnel.(CP 79 - Section 3.2)

Are refresher training conducted at intervals that comply with relevant legal

requirements?

Sample 3 regulated training courses or rosters for evidences.

DR

Final Score: / 7

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

3.2.8 Personnel shall be competent to perform tasks that may

impact on OSH in the workplace. Competence shall be

defined in terms of appropriate education, training and /or

experience.(SS506 Specifications - 4.4.2)

Are competence necessary for tasks that may impact on OSH in the workplace (note:

these tasks should not be limited to statutory requirements) defined in terms of

education, training and/or experience?

Check documentation to see if competency is defined in terms of relevant education,

training and/or experience.

DR

II3.2.9 Are personnel working as (a) line management (b) supervisors (c) worker aware of the

following?

II

3.2.9.1 The organisation shall establish and maintain procedures to

ensure that its employees working at each relevant function

and level are aware of the importance of conformance to the

OSH policy and procedures, and to the requirements of the

OSH management system.

(SS 506 Specifications - 4.4.2)

The importance of conformance to the OSH policy and procedures, and to the

requirements of the OSHMS?

Interview minimum 3 personnel for awareness of the requirements.IP

II



and level are aware of the OSH consequences, actual or

potential, of their work activities and the OSH benefits of

improved personal performance. (SS 506 Specifications - 4.4.2)

The OSH consequences, actual or potential, of their work activities and the OSH

benefits of improved personal performance


II



and level are aware of their roles and responsibilities in

achieving conformance to the OSH policy and procedures

and to the requirements of the OSH management system,

including emergency preparedness and response

requirements.(SS 506 Specifications - 4.4.2)

Their roles and responsibilities in achieving conformance to the OSH policy and

procedures and to the requirements of the OSH management system, including

emergency preparedness and response requirements


II



and level are aware of the potential consequences of

departure from specified operating procedures.(SS 506 Specifications - 4.4.2)

The potential consequences of departure from specified operating procedures

Interview minimum 3 personnel for awareness of the requirements.

IP

II 3.2.10 Do training procedures take into account differing levels of the following?

II

3.2.10.1 Training procedures shall take into account differing levels of

responsbility.(SS 506 Specifications - 4.4.2)

Responsibility

Verify that procedures meet the requirements DR

II


ability.(SS 506 Specifications - 4.4.2)

Ability (skills set)


II


literacy.(SS 506 Specifications - 4.4.2)

Literacy


II


risk.(SS 506 Specifications - 4.4.2)

Risk


II

3.2.11 The organisation shall develop and maintain training system

procedures and manuals.(UAI - TRAIN05)

Are the training material in the language understood by the target trainees?

Interview minimum 3 personnel (different language group). IP

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

3.2.12 A systematic programme of induction and ongoing training for

employees and those who transfer between divisions, sites,

departments, areas, jobs or tasks within the organisation.(SS506 Guidelines - 4.4.2 Process)

Does the training tracking system have a means to report the status of employee

training required by regulations, standards or policies?

Verify presence of tracking system and sample 3 records for evidence. DR/PI

II

3.2.13 A systematic identification of the OSH awareness and

competencies required at each level and function within the

organisation.(SS506 Guidelines - 4.4.2 Process)

Are personnel involved in OSH management system development, implementation

and evaluation activities given relevant training?

Sample 3 training records for evidence.DR

II

3.2.14 Arrangements to identify and remedy any shortfalls between

the level currently possessed by the individual and the

required OSH awareness and competency.(SS506 Guidelines - 4.4.2 Process)

For non-conformances that are related to inadequate training, are the under-qualified

personnel replaced or given the necessary training?

Sample 3 non-conformance related to inadequate training had been addressed.DR

II

3.2.15 a systematic identification of the OSH awareness and

competencies required at each level and function within the

organisation.(SS506 Guidelines - 4.4.2 Process)

Are the trainers/instructors performing OSH related training competent (possess

necessary certification and have both practical and instructional OSH experience)?

Sample 3 training courses for trainers' relevant certification (preferable 3 different

trainers if any)

DR

II

3.2.16 The training system includes management training on how to

manage the OHSMS and other important OHS issues.(UAI - TRAIN02)

Are the management representative and top management aware of the governmental

OSH regulations applicable to their workplace?

Interview minimum 3 management personnel on their above awareness.IP

Final Score: / 15

III




Does the job description indicate the level of OSH competences and qualifications

(relevant training, education and experience) employees need to fulfill their duties?

Sample 3 job descriptions for the requirement (legal requirement preferred).DR

III

3.2.18 Arrangements to identify and remedy any shortfalls between

the level currently possessed by the individual and the

required OSH awareness and competency.(SS506 Guidelines - 4.4.2 Process)

Does training system and human resources practices have a means of identifying new

employee training needs?

Check procedures/documentation on new employee training needs on OSH.DR

III

3.2.19 Provision of any training identified as being necessary, in a

timely and systematic manner.(SS506 Guidelines - 4.4.2 Process)

Is there a mechanism in place to ensure new employee training needs are reviewed

periodically and revised as OSH hazards or risks change?

Verify documentation for above mechanism.

DR

III



Are training manual that address management, employee, refresher and engineering

control training developed and maintained?

Sample 3 training manuals for their relevancy.

DR

III

3.2.21 Provision of any training identified as being necessary, in a

timely and systematic manner.(SS506 Guidelines - 4.4.2 Process)

Is there a mechanism in place by which training status of individuals are monitored

and helps to identify when the refresher training is necessary?

Verify procedures/documentation for above mechanism and sample 3 personnel for

evidence.

DR

III

3.2.22 The training system shall include a means to maintain and

track personnel training records and histories, and a

mechanism to ensure that initial and refresher training is

provided as necessary.(UAI - TRAIN06)

Is the training tracking system used consistently and kept current?

Check procedures for reference to the tracking system and sample 3 records for

evidence. DR

III

3.2.23 The effectiveness of training and the resulting level of

competency should be evaluated.(SS506 Guidelines - 4.4.2 Process)

Are the effectiveness of training reviewed periodically?

Check documentation (e.g. evaluation findings, risk assessment, survey results) to

see if effectiveness of training is reviewed periodically and note the latest reviewed

date.

DR

III

3.2.24 Ongoing and refresher training shall be provided.(UAI - TRAIN04)

Do the refresher training take into account changes in OSH risk?

Sample 3 latest revised risk assessment results to ensure the related training

materials have been updated.

DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III

3.2.25 The training system includes management training on how to

manage the OHSMS and other important OSH issues.

(UAI - TRAIN02)

All management personnel shall undergo safety training

which shall include safety policy, safety management system,

safety organisation, statutory requirements on safety and

their duties and responsibilities in safety.


Are top management trained on OSH management system to enable them to

champion the OSH improvements?

Check training records for top management.

DR

Final Score: / 9

IV



Are training procedures and manuals reviewed periodically and if necessary revised

based on workplace, industry or regulatory changes?

Check the procedures and manuals to see if they are reviewed periodically and record

the latest revise date with reference to the latest regulatory changes.

DR

IV

3.2.27 All employees shall be provided OHS training that informs

them of potential occupational hazards and the means

through which these potential hazards are controlled.

(UAI - TRAIN01)

Do the induction training cover workers' rights in terms of whistle blowing and OSH?

Check documentation to see if induction training cover worker's rights.

DR

IV




Are competence and qualification determinations based on OSH hazards or risks

found in the workplace?

Sample 3 risk assessment records for evidence. DR

IV

3.2.29 The organisation shall develop a means through which

training system effectiveness can be determined and

documented.(UAI - TRAIN07)

Are there evidence to indicate that the review of training leads to improvement in

training provided?

Review documentation (inspection audit findings or incident trend to review if training

leads to improvement).

DR

IV




Are there objectives set to continually improve training effectiveness?

Check documentation for training objectives.DR

IV




Is training effectiveness monitored through ongoing feedback from workers and

supervisors?

Check feedback reports/documentation to see if feedback is being gathered from

workers and superviors.

DR

Final Score: / 6

3.3 Consultation and communication

I

3.3.1 The organisation shall have procedures for ensuring that

pertinent OSH information is communicated to and from

employees and other interested parties.

(SS506 Specifications - 4.4.3)

The occupier shall establish procedures to ensure the group

meetings are conducted effectively and at regular intervals.(CP 79 - Section 4.2)

Does the organisation have procedures for ensuring that pertinent OSH information is

communicated to and from the employees?

Check for procedures.

DR

I



employees and other interested parties.(SS506 Specifications - 4.4.3)


communicated to and from the sub-contractors?

Check for procedures.DR

I





communicated to and from other interested parties?

Check for procedures.DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

I

3.3.4 The communication system shall include regular health and

safety meetings where OHS issues are discussed, including

potential modification of work practices and identification of

new hazard and risks.

(UAI - COMSYS05)

The minutes of safety committee meetings shall be properly

recorded and maintained. All decisions and follow-up actions

shall be documented.(CP 79 - Section 4.3)

Have health and safety meetings been documented?

Check for documentation (Legal requirements minimum).

DR

I

3.3.5 Except where prohibited by law or collective bargaining

agreements, the organisation shall facilitate the formation of a

health and safety committee comprised of employees from

different levels of the organisation.

(UAI - EMPLOY05)

The occupier shall set up a safety committee. The safety

committee shall address safety issues and ensure a safe

working environment for all personnel. The committee shall

include:

a) the chairmain who shall be the most senior manager on

site

b) the secretary who shall be the safety officer

c) sufficient representatives from all trades to ensure all

aspects of the work operations are adequately covered.(CP 79 - Section 4.3)

Is there an OSH committee been formed to allow personnel of all levels to work on

OSH issues together?

Check for OSH committee. The committee structure should follow that as described in

CP79 - Section 4.3

DR

Final Score: / 5

I

3.3.6 The occupier shall provide, erect and maintain safety bulletin

boards at suitable locations for display of safety information

such as safety policy, safety news, safety posters and other

safety promotional materials.(CP 79 - Section 7.4)

Are safety bulletin boards provided and maintained at suitable locations?

Check also for Safety bulletin boards.

PI

II

3.3.7 Initiatives to encourage employee OSH consultation, review

and improvement activities in the workplace and feedback to

management on OSH issues.(SS506 Guidelines - 4.4.3 Typical outputs)

Does the communication system procedure define the means by which employees are

able to bring forward health and safety concerns such that management addresses

them?

Check procedures/documentation on the defined means for the employees on the

above purpose.

DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

3.3.8 The occupier shall establish and maintain programs to

promote safety at the worksite. The promotion programmes

are to demonstrate the management's commitment towards

establishing and maintaining a safe working environment.


The promotional activities shall include the following:

a) display of safety policy

b) display of incident statistics and pictures

c) display of safety banners and posters

d) distribution of safety handbooks and brochures

e) participation in external safety activites

f) conduct of in-house safety exhibition and safety talks

g) demonstration of safe work procedures

h) screening of safety videos or slides

i) setting up of safety improvement teams

j) demonstration of first-aid drills

k) conduct of emergency drills and exercises

The occupier shall ensure that all personnel participate in the

safety promotional activities.


Does the organisation establish and maintain programs to promote safety at worksite?

Check for programs established and maintained.

DR

II

3.3.9 The organisation should document and promote the

arrangements by which it consults on and communicates

pertinent OSH information to and from its employees and

other interested parties.


The occupier shall ensure that records for all safety

promotionall activities are properly documented and

maintained.(CP 79 - Section 7.6)

Is the organisation's OSH communication system documented?

Check for documentation which includes safety promotional records.

DR

II

3.3.10 The communication system shall include a mechanism by

which employee OSH concerns and observations can be

transmitted to the appropriate person without fear of reprisal.(UAI - COMSYS03)

Have employees been informed through training about communication channels and

how they function?

Interview minimum 3 personnel for evidence. IP

II

3.3.11 Employees shall be represented on health and safety

matters.(SS506 Specifications - 4.4.3)

Are workers represented on health and safety matters?

Obtain the names of representatives from management and verify with these workers. IP

II

3.3.12 Employees shall be informed as to who is their employee

OSH representative and specified management appointee.(SS506 Specifications - 4.4.3)

Are employees aware of their employee OSH representative(s) and specified

management appointee?

Interview minimum 3 personnel for the above awareness.IP

II



Are personnel at all levels aware of the objectives that they are responsible for?

Interview minimum 3 personnel with reference to their job description. IP

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

3.3.14 The organisation shall ensure that the OSHMS has a clearly

defined and functioning communication system by which

information, data, notifications and other required

communications are transmitted in a timely manner to

affected parties.(UAI - COMSYS01)

Have info, data, notifications and other required communications been transmitted in a

timely manner?

Sample 3 cases for evidence. Conduct interviews where necessary. DR/IP

II

3.3.15 The organisation shall ensure that the health and safety

committee is a viable route for the expression of employee

concerns and input into OHS issues.(UAI - EMPLOY06)

Does the committee meet on a periodic basis to discuss issues (at least monthly)?

Check documentation for meeting frequency.DR

II




Are the info, data, notification and other required communications of sufficient quality

and appropriate format to serve the intended purpose?

Sample 3 cases for evidenceDR/PI

Final Score: / 10

III



Are personnel given documents that help them to understand the OSHMS and the

policy statement?

Check with management the documents provided and Interview 3 personnel for

verification.

DR/IP

III

3.3.18 Except where prohibited by law or collective bargaining

agreements, the organisation shall facilitate the formation of a

health and safety committee comprised of employees from

different levels of the organisation.(UAI - EMPLOY05)

Does the OSH committee participate in OSHMS formulation, implementation and

evaluation activities?

Check documentation for evidence. DR

III

3.3.19 The communication system shall define and identify the

feedback channels by which information, data, notifications,

etc, are transmitted.(UAI - COMSYS02)

Does the personnel with OSH responsibilities know and can describe the

communication system feedback channels?


III

3.3.20 The communication system shall define and identify the

feedback channels by which information, data, notifications,

etc, are transmitted.(UAI - COMSYS02)

Are feedback channel defined in the communication system procedures?

Check procedures/documentation for definition of feedback channel.DR

III

3.3.21 The organisation shall ensure that the OHSMS has a clearly

defined and functioning communication system by which

information, data, notifications and other required

communications are transmitted in a timely manner to

affected parties.(UAI - COMSYS01)

Does the communication system procedure define the manner in which information

generated during health and safety meetings is used to affect OSHMS?

Check procedure for the above requirement.DR

III




Have the persons to whom OSH concerns should be directed been identified in the

communication procedures?

Verify the names from management DR

III

3.3.23 Employee involvement and consultation arrangements shall

be documented and interested parties informed.(SS506 Specifications - 4.4.3)

Are personnel involvement and consultations documented?

Check for documentation. DR

III

3.3.24 The organisation should document and promote the

arrangements by which it consults on and communicates

pertinent OSH information to and from its employees and

other interested parties.(SS506 Guidelines - 4.4.3 Process)

Have communication system activities been documented?

Check for documentation.

DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III

3.3.25 This should include arrangements to involve employees in the

consultation over changes affecting OSH sich as the

introduction of new or modified, equipment, materials,

chemicals, technologies, processes, procedures or work

patterns.(SS506 Guidelines - 4.4.3 Process)

Are personnel consulted when there are changes that affect workplace safety and

health?

Identify a change and interview 3 relevant personnel for evidence.DR/IP

III




Are personnel at all levels aware of the key OSH performance indicators of the

organisation?

Interview minimum 3 personnel on their awareness. (Preferably from different levels)IP

III

3.3.27 Initiatives to encourage employee OSH consultation, review

and improvement activities in the workplace and feedback to

management on OSH issues.(SS506 Guidelines - 4.4.3 Typical outputs)

Is there a system in place to facilitate and encourage employee input on OSH issues?

Check for system. E.g. of system can be tool-box meetings, co-ordination meetings or

safety briefings.DR

III

3.3.28 Element inputs - results of formal employee OSH consultation

with management(SS506 Guidelines - 4.4.3 Typical inputs)

Based on the concern brought forward by an employee, has management either

initiated the preventive and corrective action system or communicated back to

employee what other actions have been taken?

Sample 3 cases for evidence.

DR

Final Score: / 14

IV

3.3.29 The organisation shall ensure that the health and safety

committee is a viable route for the expression of employee

concerns and input into OHS issues.

(UAI - EMPLOY06)

Members of the committee shall be given the necessary

support to perform their duties.(CP 79 - Section 4.3)

Does management seeks and considers the committee's opinions?

Interview committee members for verification.

IP

IV

3.3.30 The occupier shall, as part of the safety promotional activities,

establish procedures to recognise, acknowledge and reward

individuals and teams with good safety performance.(CP 79 - Section 7.5)

Does the organisation establish procedure to recognise, acknowledge and reward

individuals and teams with good OSH performance?

Check procedures to see if recognition, acknowlegement and rewarding system is

established for OSH performance and interview WSH Committee members for

verification.

DR/IP

IV




Is there a system in place to track the OSH hazards or risks identified by personnel to

ensure that all issues raised are closed?

Check for system and sample 3 issues raised. DR

IV




Are there evidence to show that the system to collect employee input had resulted in

improvements in the OSH management?

Check for evidence of improvements.DR

IV

3.3.33 Senior management shall encourage and support employees

in fulfilling OHS goals and objectives.(UAI - COMMIT05)

Are surveyed workers convinced that the management is sincere in improving OSH

management?

Interview minimum 3 personnel.

IP

IV




Are surveyed employees able to bring forward OSH concern without fear of reprisal?

Interview minimum 3 personnel for evidence.

IP

IV




Are the right of an employee to refuse to work due to OSH hazards or risks highlighted

in the communication procedures?

Check if stated in procedures/documentation. DR

Final Score: / 7

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

3.4 Documentation

I

3.4.1 The organisation shall establish and maintain information in a

suitable medium such as paper or electronic form, that

describes the core elements of the management system and

their interaction.(SS506 Specifications - 4.4.4)

Does the organisation establish and maintain information that describes the core

elements of the management system and their interaction

Check for relevant procedures for evidence. DR

Final Score: / 1

II

3.4.2 The organisation shall establish and maintain information in a

suitable medium such as paper or electronic form, that

provides directon to related documentation.(SS506 Specifications - 4.4.4)

Does the organisation establish and maintain information that provides direction to

related documentation

Check the relevant documents for evidence.DR

II

3.4.3 Element output - OSHMS documentation overview document

or manual(SS 506 Specifications - 4.4.4 Typical outputs)

Is there a written OSHMS manual?

Check for written manual. DR

II

3.4.4 Accounts should be taken of the manner in which physical

documentation is used and the environment in which it is

used, as this can require consideration of the format in which

it is presented.(SS506 Guidelines - 4.4.4 Process)

Does the organisation establish and maintain information in a medium that ensure

integrity of information and ease of administration in relation to the nature of work?

Check for evidence. PI

II

3.4.5 The OSHMS manual shall be available for review and use by

employees and auditors.(UAI - MANUAL02)

Is the OSHMS manual available for review by appropriate regulatory agencies and

second or third party evaluators?

Verify the location and accessibility of system manuals.

PI

Final Score: / 4

III

3.4.6 Accounts should be taken of the manner in which physical

documentation is used and the environment in which it is

used, as this can require consideration of the format in which

it is presented. Similar consideration should be given

concerning the use of electronic equipmen for information

systems.(SS506 Guidelines - 4.4.4 Process)

Is the OSHMS manual readily accessible if it is made available in an electronic

medium?

Verify the location and accessibility of system manuals.

PI

III

3.4.7 The OSHMS manual shall be available for review and use by

employees and auditors.(UAI - MANUAL02)

Is OSHMS manual available for reference by employees?

Verify the location and accessibility of system manuals. PIFinal Score: / 2

IV

3.4.8 The organisation shall develop and maintain an OSHMS

manual, or equivalent documents that contains a decription of

the OSHMS, the OSH policy, and required procedures.(UAI - MANUAL01)

Is documentation kept to the minimum required for effectiveness and efficiency?

Sample 3 non-legal required documents for necessity.

DR

IV

3.4.9 The organisation shall develop and maintain an OHSMS

manual, or equivalent documents that contains a decription of

the OHSMS, the OHS policy, and required procedures.(UAI - MANUAL01)

Are the manual format and content relevant and appropriate to the size, nature and

complexity of the organisation?

Cross reference with incident trends to verify relevancy. DR

Final Score: / 2

3.5 Document and data control

I

3.5.1 The organisation shall establish and maintain procedures for

controlling all documents and data required by this

specification to ensure that they can be located.(SS506 Specifications - 4.4.5)

Are there procedures established and maintained for controlling all documents and

data to ensure that documents and data can be located?

Check for relevant procedures for evidence.DR

I

3.5.2 Written procedures should define the controls for the

identification, approval, issue and removal of OSH

documentation, together with the control of OSH data. These

procedures should clearly define the categories of

documentation and data to which they apply.(SS506 Guidelines - 4.4.5 Process)

Does the document and data control procedure specify document, data and record

retention periods?


Final Score: / 2

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II3.5.3 Are there procedures established and maintained for controlling all documents and

data to ensure the following?

II



specification to ensure that they are periodically review,

revised as necessary and approved for adequacy by

authorised personnel.(SS506 Specifications - 4.4.5)

Documents and data are periodically reviewed, revised as necessary and approved

for adequacy by authorised personnel


II






Current versions of relevant documents and data are available at all locations where

operations essential to the effective functioning of the OSH system are performed

Verify with safety personnel and/or check physical location.IP/PI

II






Obsolete documents and data are promptly removed from all points of issue and

points of use or otherwise assured against unintended use

Check for relevant procedures and verify physical implementation.DR/PI

II


identifcation, approval, issue and removal of OSH



documentation and data to which they apply.(SS506 Guidelines - 4.4.5 Process)

Does the documents and record management system procedure address the manner

in which documents are updated and revised?


II


identifcation, approval, issue and removal of OSH



Does the document and records management system procedures specify which

documents and records should be considered confidential?


II

3.5.6 The document and record management system shall address

the means by which the documents and records will be

stored, and the appropriate retention period.(UAI - DOC04)

Are the documents and records stored such that their physical integrity are not

compromised?

Sample 3 documents for evidence. (legal requirement minimum)PI

Final Score: / 6

III

3.5.7 Obsolete documents and data are promptly removed from all

points of isses and points of use or otherwise assured against

unintended use.(SS506 Specifications - 4.4.5)

Are there defined document disposal criteria and methods?


III

3.5.8 Element output - archive records (some of which can need to

be held in accordance with legal or other time requirement)(SS506 Guidelines - 4.4.5 Typical outputs)

Are there procedures established and maintained for controlling all documents and

data to ensure the archival documents and data retained for legal or knowledge

preservation purposes or both, are suitably identified?

Check for relevant procedures for evidence.

DR

III

3.5.9 Documentation and data should be available and accessible

when required, under routine and non routine conditions,

including emergencies.(SS506 Guidelines - 4.4.5 Process)

Can the documents and records be retrieved in a timely manner?

Sample 3 documents and verify their location and accessibility.DR/PI

III

3.5.10 Element output - document registers, master lists or indexes.(SS506 Guidelines - 4.4.5 Typical outputs)

Is there a master list of controlled documents that records their distribution?

Check for master list. DRFinal Score: / 4

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

IV

3.5.11 The document and record management system shall ensure

that confidential documents and records, including medical

records are handled appropriately.(UAI - DOC05)

Have confidential documents (e.g. personal medical particulars) and records been

secured through a means that restricts access to them?

Sample 3 documents and verify their location and accessibility.DR/PI

Final Score: / 1

3.6 Operational control

I

3.6.1 Establishing and maintaining procedures for the design of

workplace, process, installations, machinery, operating

procedures and work organisation, including their adaptation

to human capabilities, in order to eliminate or reduce OSH

risks at their source.(SS506 Specifications - 4.4.6)

The occupier shall establish and maintain procedures for the

safe execution of works. These procedures shall be

documented as work procedures, method statements or

permit-to-work system.(CP 79 - Section 2.2)

establishment of procedures for use of hazardous substances

and chemicals(CP 79 - Section 12.3)

The occupier shall establish procedures for breakdown and

repair of all hand tools, plant, machinery and equipment

which shall include the following:

a) identify and record all defects and malfunctions

b) ensure that all repairs are carried out by authorised

competent personos and conform to statutory requirements,

manufacturer's recommendations and worksite's in-house

rules and regulations

c) display warning signs and notices at the hand tools, plant,

machinery and equipment

d) ensure that all hand tools, plant, machinery and equipment undergoing repairs be prohibited from use

Are there operational control procedures for major activities?

Safe work practices shall include the following:

a) specific work processes such as piling, excavation etc;

b) use of plant, equipment and machinery such as lifting machine and construction

vehicles and machinery; and

c) erection and use of temporary structures and installations such as site offices,

workers' quarters, scaffolds, falsework and electrical installation.

The occupier shall establish a permit-to-work system for specialised work processes

which shall include:

a) works at height (eg works on scaffold);

b) works in confined spaces;

c) works involving excavation and trenching;

d) works involving hazardous materials;

e) works in hazardous environment;

f) hot-work; and

g) blasting operation such as granite blasting.

Sample 3 major operations for procedures.

DR

I

3.6.2 The occupier shall establish procedures to ensure in-house

rules and regulations are implemented and enforced diligently

at the worksite.


Are there procedures to ensure in-house rules and regulations are implemented and

enforced at the worksite?

The in-house rules and regulations shall include the following:

a) provision and use of personal protective equipment

b) operation and maintenance of plant, machinery and equipment

c) handling, storage and use of materials

d) reporting of hazards and incidents

e) general housekeeping at the worksite

f) removal of fire hazards

Check for procedures for the above requirement.

DR

I

3.6.3 Maintenance of safe plant and equipment - provision, control

and maintenance of the organisation's plant and equipment.


The occupier shall implement an effective maintenance

program which shall include:

a) listing of hand tools, plant, machinery and equipment

b) schedule of inspection and maintenance

c) procedure for breakdown and repair

d) record of inspection and maintenance(CP 79 - Section 10.3)

Does the organisation establish a maintenance program to ensure safe efficient

operation of hand tools, plant, machinery and equipment used at the work?

The program shall include:

a) listing of hand tools, plant, machinery and equipment

b) schedule of inspection and maintenance (according to statutory requirements,

manufacturer's recommendations and in-house rules and regulations)

c) procedure for breakdown and repair

d) record of inspection and maintenance


DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

I

3.6.4 The occupier shall ensure that maintenance personnel are

trained and competent. Repairs and maintenance carried out

by external agents shall conform to the manufacturer's

recommendations and specifications and worksite's in-house

rules and regulations.(CP 79 - Section 10.4)

Are the maintenance personnel trained and competent?


DR

I3.6.5 Are activities planned to ensure that they are carried out under specified conditions by

meeting the following requirements?

I

3.6.5.1 establishing and maintaining documented procedures to

cover situations where their absence could lead to deviations

from the OSH policy and the objectives.(SS506 Specifications - 4.4.6)

Documented procedures are established and maintained to cover situations where the

absence could lead to deviations from the OSH policy and the objectives

Check for procedures for the above requirement.DR

I

3.6.5.2 The organisation shall identify those operations and activities

that are associated with identified risks where control

measures need to be applied. The organisation shall plan

these activities, including maintenance, in order that they are

carried out under specified conditions by stipulating operating

criteria in the procedures.(SS506 Specifications - 4.4.6)

Operating criteria are stipulated in the procedures

Check procedures for the above requirement.

DR

I

3.6.6 The occupier shall establish and maintain documented

procedures for safety inspections to ensure that unsafe

conditions and practices at the worksite are identifies and

corrective measures are implemented promptly and

effectively.

Safety inspections shall include the following:

a) general regular inspection

b) safety committee inspection

c) plant, machinery and equipment inspection

d) special inspections which include:

i) inspection arising from incident occurrence

ii) inspection arising from hazard analysis

iii) inspection of specialise operations and equipment such as

specialised shoring system and tunneling equipment

iv) other specified inspection as required by authorities such

as Fire Safety Bureau

(CP 79 - Section 9.2 / 9.3)

The occupier shall carry out periodic inspections to ensure

sub-contractor's compliance with safety requirements.(CP 79 - Section 8.5c)

Does the organisation establish and maintain documented procedures to carry out

periodic inspections to ensure employee's and contractor's compliance with safety

requirements?

The inspection methodology shall include the following:

a) safety inspections are carried out at a specified frequency and thoroughness

commensurate with the dynamic and rapid changes of the worksite conditions

b) suitably safety checklists shall be developed and maintained to facilitate the

inspection

c) the results of the inspection shall be recorded in the checklists and reported to the

responsible person

Check inspections records for evidence.DR

Final Score: / 5

I

3.6.7 The occupier shall ensure that the safety inspections are

carried out by competent persons who are conversant with

safe work practices, in-house rules and regulations, and

statutory requirements.(CP 79 - Section 9.4)

Are the safety inspectors trained and competent?


DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

3.6.8 The occupier shall establish procedures to review the rules

and regulations to ensure its suitability and effectiveness.

Records of such reviews shall be maintained.(CP 79 - Section 6.4)

Are there procedures to review in-house rules and regulations regularly to ensure

suitability and effectiveness?

The in-house rules and regulations shall include the following:

a) provision and use of personal protective equipment

b) operation and maintenance of plant, machinery and equipment

c) handling, storage and use of materials

d) reporting of hazards and incidents

e) general housekeeping at the worksite

f) removal of fire hazards


DR

II3.6.9 Are activities planned to ensure that they are carried out under specified conditions by

meeting the following requirements?

II





carried out under specified conditions by establishing and

maintaining procedures related to the identified OSH risks of

goods, equipment and services purchased and/or used by

organisation.(SS506 Specifications - 4.4.6)

Procedures related to OSH risks of goods, equipment and services purchased and/or

used are established and maintained


DR

II

3.6.9.2 Communicating relevant procedures and requirements to

suppliers and contractors.(SS506 Specifications - 4.4.6)

Ensuring procedures are communicated to suppliers and contractors


II





carried out under specified conditions by establishing and

maintaining procedures for the design of workplace, process,

Procedures for the design of workplace, process, installations, machinery, operating

procedures and work organisation to eliminate or reduce risk at source are

established and maintained


II

3.6.10 The occupier shall establish a control program which shall

include the appointment of competent person to receive such

materials and ensure its safe storage and use.(CP 79 - Section 12.3b)

Does the organisation establish a program which include the appointment of

competent person to received hazardous materials and ensure its safe storage and

use?

Verify with management the appointed person and check his training records for

competency. Check for proper storage areas for substances.

DR/IP/

PI

II

3.6.11 The occupier shall establish a control program which shall

include the communication of the hazards associated with the

hazardous materials by the competent person to the users.

This shall include provision of:

- safety training and instruction to the users

- personal protective equipment

- suitable identification tag to be worn by the users handling

the materials(CP 79 - Section 12.3d)

Does the organisation establish a program which include communication of the hazard

associated with the hazardous materials by competent personnel to the users and this

includes safety training and PPE?


DR

II

3.6.12 Safe storage provisions and control of access


designation of storage areas which shall be suitable for the

materials and secured against unauthorised access.

Hazardous materials shall be returned to designated storage

areas when not in use.(CP 79 - Section 12.3e)

Does the organisation establish a program which include designation of storage areas

and secured against unauthorised access?

Inspect designated storage areas for security.

PI

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

3.6.13 establishment and implementation of procedures for disposal

of hazardous materials, which shall be carried out in

accordance with statutory requirements or manufacturer's

recommendations.(CP 79 - Section 12.3f)

Does the organisation establish a program which include the establishment and

implementation of procedures for disposal of hazardous materials?


II

3.6.14 The occupier shall establish a system of colour coding and

safety signs to draw attention and provide information on

potential hazards. The use of colour coding and safety signs

shall conform to the existing standards.


establishment of procedures for labelling hazardous

substances and chemicals.(CP 79 - Section 12.3)

Does the organisation establish and implement a system of colour coding and safety

signs to draw attention and provide info on hazards?

Check documentation for the requrement and sample 3 stations / locations where the

signs should be available. DR/PI

II



When controls are found deficient in meeting their intended goals of hazard reduction

or management, are appropriate modifications made immediately?

Sample 3 deficiancies (inspection records/complaints/incident records) for the above

requirement.

DR

II

3.6.16 Following implementation of the new process or operations,

the anticipated OHS hazards and risks shall be evaluated to

verify that they have, in fact, been properly identified and

controlled.(UAI - DESIGN04)

Is post-installation design evaluation of OSH control effectiveness performed by

personnel with expertise in and an understanding of hazards, risks and controls?

Check training records for competency. DR

III

3.6.17 Some typical control measures include evaluation, and

periodic re-evaluation of the OSH competences of

contractors.


Is there a written procedure which state the contractor selection criteria (which include

health and safety performance) as well as the evaluation of contractos' safety

performance?

The evaluation of sub-contractors safety performance shall include the following:

DR

III

3.6.18 availability of documentation for the safe handling of

machinery, equipment, materials or chemicals at the time of

purchase or the need to obtain such documentation.(SS506 Guidelines - 4.4.6 Process)

Is there a written procurement procedure which require OSH information to be

evaluated prior to the procurement?


III

3.6.19 The risk control procedures should be reviewed on a regular

basis for their suitability and effectiveness and changes that

are identified as being necessary should be implemented.(SS506 Guidelines - 4.4.6 Process)

Are the evaluations of hazard control effectiveness conducted with a frequency

appropriate to the hazard or risks?

Sample 3 hazards for the above requirement.DR

III

3.6.20 Contractors and contract organisation shall have in place a

function OHS program or OHSMS that is appropriate to the

size of their firm and the nature of their work.(UAI - BUYING02)

Do sub-contractors and contract organisation have a functional OSH program or OSH

management system that is appropriate to the size of their firm and the nature of their

work?

Sample 3 sub-contractors' OSH program for the above requirement.

DR

III




In cases where the contractor's or contract organisation's OSH program or OSH

management system does not meet the site's OSH requirements, are there

appropriate modifications made to meet the requirements or the contractor is not

retained?

Sample 3 deficiencies for the above requirement.

DR

III




Are procurement and contracting activities documented?

Check documentation for the above requirement.DR

III

3.6.23 When selecting a contractor, the organisation shall include in

its selection criteria the contractor's OHS performance

history.(UAI - BUYING03)

Is the contractor selection process documented?


Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III

3.6.24 When procuring materials and products, the organisation

shall obtain health and safety information on these procured

items.(UAI - BUYING04)

Are materials and products refused when they do not meet the organisation's

purchasing criteria?


III

3.6.25 Procured products that pose potential health and safety

hazards not previously identified by the OHSMS shall not be

used until an appropriate hazard evaluation can be

conducted.(UAI - BUYING05)

Is there a mechanism in place to ensure that procured products are not used until their

hazards are comprehended?

Check for mechanism of the above requirement. DR

III




conducted.

(UAI - BUYING05)

Are MSDS requested when potentially hazardous agent are purchased?

Sample 3 agents for available MSDS.

DR

III

3.6.27 The occupier shall establish procedures to ensure that the

safety requirements in the contract agreement are

implemented effectively on site during the construction phase.

The occupier shall:

d) review safety training records of sub-contractors(CP 79 - Section 8.5d)

Does the organisation review safety training records of sub contractors?


DR

III




The occupier shall:

e) keep incident statistics of all sub-contractors.(CP 79 - Section 8.5e)

Does the organisation keep incident statistics of all sub contractors?


DR

III




The occupier shall:

b) review regularly the effectiveness of the sub-contractor's

safety plan(CP 79 - Section 8.5b)

Does the organisation review regularly the effectiveness of sub contractor's safety

plan?


DR

Final Score: / 15

IV




conducted.

(UAI - BUYING05)

The occupier shall establish a control program which shall

include the maintenance of a register of hazardous materials

compiled from Material Safety Data Sheets (MSDS). The

MSDS shall contain accurate and adequate information on:

- composition, physical and chemical properties of the

material

- instructions for safe handling, storage, use and disposal.(CP 79 - Section 12.3a)

Are MSDS files kept current?


DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

IV





Following the installation or implementation of new processes or operations, is the

effectiveness of OSH controls evaluated?

Check documentation of evaluation for the latest 3 processes. DR

IV





Are the evaluation criteria defined for item 3.6.31?


DR

IV





Does design verification activities include an assessment of OSH hazards and risks

that may not have been considered during initial design activities?


IV

3.6.34 The organisation shall ensure that employees, supervisors, or

managers involved with new process or operation are

adequately trained and understand its potential OHS hazards

and risks.(UAI - DESIGN05)

Are OSH training needed for new process or operations considered at the design

stage?

Sample 3 processes for the above requirement. DR

Final Score: / 6

3.7 Emergency preparedness and response

I

3.7.1 The organisation shall establish and maintain plans and

procedures to identify the potential for, responses to,

incidents and emergency situations.


The occupier shall establish emergency plans to respond to

emergency situations. The plan shall be reviewed or tested

regularly to ensure its effectiveness and suitability.(CP 79 - Section 31.2)

Are there procedures to identify the potential for, and responses to, incidents and

emergency situations?

The emergency situations shall include:

a) fire

b) explosion

c) failure and collapse of structure

d) failure and collapse of heavy machinery

e) leakage of hazardous materials

f) adverse weather and flooding

g) any other incident resulting in mass loss

Check for relevant procedures and plans for evidences.

DR

I

3.7.2 The organisation shall review its emergency preparedness

and response plan and procedure, in particular after the

occurrence of incidents or emergency situation.


The occupier shall establish plans which shall include the

procedures and means of controlling and containing loss

such as provision of first aid.(CP 79 - Section 13.4g)

Are there plans for preventing and mitigating the likely illness and injury that may be

associated with the incidents and emergency situations?

Check for plans for evidence.

DR

I

3.7.3 Emergency equipment needs should be identified and

equipment should be provided in adequate quantity.(SS506 Guidelines - 4.4.7 Process)

Are first aid kits and stations located in appropriate locations?

Sample 3 first aid boxes (if available) and verify their location and accessibility. PI

Final Score: / 3

II

3.7.4 The emergency plan(s) should outline the actions to be taken

when specified emergency situations arise, and should

include the interface with external emergency services(SS506 Guidelines - 4.4.7 Process)

Does the emergency response procedure identify the nearest hospital or medical

facility where injured personnel will be taken?


Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

3.7.5 The occupier shall establish emergency plans to respond to

emergency situations. The plan shall be reviewed or tested

regularly to ensure its effectiveness and suitability.(CP 79 - Section 13.2)

Are the emergency preparedness and response plans and procedures reviewed

periodically?

Check documentation for evidence.DR

II



include the responsibility, authority and duties of personnel

with specific roles during emergency (eg. Fire warden, first

aid staff)



formation of emergency team and their duties and

responsibility.

(CP 79 - Section 13.4a)

Does the organisation establish plans which include formation of emergency team and

their responsibilities?

The team includes:

a) Emergency coordinator

b) First aider

c) Site safety personnel

d) Designated fire wardens and rescuers

e) Specialist operators

Check for plans for evidence.

DR

II



include the evacuation procedures



procedure for notification and raising of alarms. The list of

names and contact numbers of company personnel, relevant

authorities and emergency services shall be maintained

(CP79 - Section 13.4c)


initial response procedures and site layout plans for various

Does the organisation establish plans which include initial response procedure (e.g.

effective evacuation plan) and site layout for various emergency situations?

(Plans shoud include the procedure for notification and raising of alarms as well as

communication to relevant authorities such as SCDF, PUB, polics, etc)

Check for plans for evidence.DR

II



include the identification of the person to take charge during

the emergency



appointment of emergency coordinator(CP 79 - Section 13.4b)

Is there a designated person responsible for implementing and managing emergency

preparedness and response activities?

Verify name(s) from management.

DR/IP

II

3.7.9 Emergency equipment needs should be identified and

equipment should be provided in adequate quantity.(SS506 Guidelines - 4.4.7 Process)

Are emergency eyewash stations and showers located in appropriate locations?

Sample 3 eyewash stations (if available) and verify their location and accessibility. PI

II

3.7.10 Practice drills should be carried out according to a pre-

determined schedule.


The occupier shall conduct emergency drills or exercises at

define intervals to test the effectiveness of the emergency

plans. Records of emergency drills shall be maintained for

evaluation and improvement purpose.(CP 79 - Section 13.6)

Are drills or simulation exercises conducted periodically to test the emergency

preparedness and response system?

Check records for evidence.

DR

Final Score: / 7

III

3.7.11 The organisation shall review its emergency preparedness

and response plan and procedure, in particular after the

occurrence of incidents or emergency situation.(SS506 Specifications - 4.4.7)

Are the emergency preparedness and response plans and procedures reviewed after

the occurrence of incidents or emergency situations?

Check post incidence reports for evidence. DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III

3.7.12 Emergency preparedness and response system actions shall

include first aid and medical components appropriate to the

nature and size of the organisation's activities, the hazards

presented and the associated risks.(UAI - EMERG03)

Do the personnel engaged in emergency response activities receive training and are

competent and qualified?

Sample 3 training records for evidence.DR

III




presented and the associated risks.

(UAI - EMERG03)

The occupier shall establish an effective first-aid program to

provide first aid and emergency treatment to victims of an

accident. This includes adequate first aid facilities and trained

first-aiders.(CP 79 - Section 13.7)

Are emergency response personnel trained in CPR and first aid procedures and

methods?

Sample 3 training records for evidence (if available).

DR

III

3.7.14 Employees at all levels of the organisation shall be aware of

emergency preparedness and response system procedures

and methods such that they are able to prevent or reduce

harm to property, themselves and others.(UAI - EMERG05)

Are personnel aware of and understand emergency response procedures and their

responsibilities in the event of emergencies

Interview minimum 3 employees.IP

Final Score: / 4

IV

3.7.15 The emergency preparedness and response system shall be

appropriate to the hazards presented and their associated

risks.(UAI - EMERG02)

Have appropriate resources for emergency response equipment, training and

simulation exercises been allocated and disbursed?

Verify evidences for allocation and disbursement of appropriate resources. Auditors

may choose to sample from the different areas.

DR

IV




presented and the associated risks.(UAI - EMERG03)

Does the emergency response procedure include notification of emergency medical

personnel (External) when an emergency arises?


IV

3.7.17 The emergency preparedness and response system shall be

appropriate to the hazards presented and their associated

risks.(UAI - EMERG02)

Is the information generated from the hazard identification and risk assessment used

in emergency preparedness planning?

Sample 3 relevant risk assessment results to verify that have been taken into

consideration during planning.

DR

Final Score: / 3

4 Checking and corrective action

4.1 Performance measurement and monitoring

I

4.1.1 The organisation shall establish and maintain procedures to

monitor and measure OSH performance on a regular basis.


Are there established and maintained procedures to monitor and measure OSH

performance on a regular basis?


I

4.1.2 One of the factors the procedures should provide for -

proactive measures of performance compliance with

applicable legislation and regulatory requirements.(SS506 Specifications - 4.5.1)

Do the procedures in 4.1.1 incorporate the requirements of governmental regulations?

Check procedures for above requirement.DR

Final Score: / 2

II 4.1.3 Do the procedures provide for the following?

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

4.1.3.1 One of the factors the procedures should provide for -

Monitoring of the extent to which the organization's OSH

objectives are met.(SS506 Specifications - 4.5.1)

Monitoring of the extent to which the organisation's OSH objectives are met


II


proactive measures of performance compliance with with the

OSH management programme, operational criteria and

applicable legislation and regulatory requirements.(SS506 Specifications - 4.5.1)

proactive measures of performance that monitor compliance with the OSH

management programme, operational criteria and applicable legislation and regulatory

requirements

Check procedures for above requirement.

DR

II


reactive measures of performance to monitor accidents, ill

health, incidents (including near-misses) and other historical

evidence of deficient OSH performance.(SS506 Specifications - 4.5.1)

reactive measures of performance to monitor accidents, ill health, incidents (including

near-misses) and other historical evidence of deficient OSH performance

Check procedures for above requirement. DR

II

4.1.3.4 Element inputs - incorporating best practices (if any) in the

procedures(SS506 Guidelines - d) Typical inputs)

Incorporate, as appropriate, nongovernmental standards, procedures, and guidelines?

(E.g. CPs and SS published by SPRING Singapore, best practice guidelines published

in prominent OSH newsletters, recommendations from WHO-ILO etc.)


DR

II


proactive measures of performance compliance with with the

OSH management programme, operational criteria and

applicable legislation and regulatory requirements(SS506 Specifications - 4.5.1)

Contain both qualitative and quantitative measures, appropriate to the needs of the

organisation


II


Recording of data and monitoring results sufficient for

corrective and preventative action analysis(SS506 Specifications - 4.5.1)

Recording of data and monitoring results sufficient for corrective and preventative

action analysis


Final Score: / 6

III 4.1.4 Do the procedures provide for the following?

III

4.1.4.1 OHS-related measurements, sampling or data collection

methods used in evaluation system activities should conform

to governmental standards or industry best practices as

established in non-governmental standards, procedures or

guidelines. (UAI - EVAL06)

Address the manner in which measurement, sampling, and calibration methods will be

periodically reviewed and updated?


III

4.1.4.2 The organization should develop an evaluation system that is

capable of measuring OHS performance. (UAI - EVAL01)

Evaluation findings are transmitted to the appropriate personnel to take preventive

and corrective actions?


III

4.1.5 If monitoring equipment is required for performance

measurement and monitoring, the orgnanisation shall

establish and maintain procedures for the calibration and

maintenance of such equipment(SS506 Specifications - 4.5.1)

Are there established and maintained procedures for the calibration and maintenance

of performance measurement and monitoring equipment?

Check for procedures for above requirement. DR

III

4.1.6 Records of calibration and maintenance activities and results

shall be retained.(SS506 Specifications - 4.5.1)

Are the records of calibration and maintenance activities and results retained?

Sample 3 monitoring equipment for their records. DR

III

4.1.7 The evaluation system should include sufficient quality

assurance and quality control procedures to ensure that data

collected during the evaluations are valid and reliable.(UAI - EVAL07)

Are the records of evaluations maintained?

Check evaluation records for its validity.

DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III

4.1.8 Element outputs - evidence of results of implementing

procedures. In this case, it is the procedure for 'Recording

data and monitoring results sufficient for corrective and

preventative action analysis'(SS506 Guidelines - e) Typical outputs)

Are actions taken to redefine the variables or find new ones if the established

performance variables are found to be insufficient?

Check documentation for above requirements. DR

Final Score: / 6

IV 4.1.9 Do the procedures provide for the following?

IV

4.1.9.1 Element inputs - One of the suggested inputs include best

practices(SS506 Guidelines - c) Typical inputs)

Incorporate, as appropriate, industry best practices?


IV

4.1.9.2 The evaluation system should be integrated with the OSHMS

management review to ensure that all elements of the

OSHMS are evaluated. (UAI - EVAL03)

Address the manner in which information is transmitted from evaluation activities to

management review activities?


IV

4.1.9.3 The evaluation system should include sufficient quality



Address validity and reliability issues relating to the evaluations?


DR

IV

4.1.10 The evaluation system should be integrated with the OSHMS

management review to ensure that all elements of the

OSHMS are evaluated. (UAI - EVAL03)

Is the adequacy of the performance evaluation assessed during management review?

Check documentation for above requirements.DR

IV

4.1.11 The evaluation system should include sufficient quality



Are the evaluation's validity and reliability assessed during management reviews?

Check documentation for above requirements.

DR

Final Score: / 5

4.2 Accidents, incidents, non-conformances and corrective and preventive action

I4.2.1 Are there established and maintained procedures for defining responsibility and

authority for the following?

I


defining responsibility and authority for the handling and

investigation of accidents.(SS506 Specifications - 4.5.2a)

Conducting accident investigations

Check procedures for above requirementsDR

I



investigation of incidents.

(SS506 Specifications - 4.5.2a)

The occupier shall establish and maintain procedures to

identify, record, investigate and analyse incidents with the

objective of implementing specific corrective actions to

prevent recurrence.


The occupier shall establish procedures for the investigation

of incidents. The procedures shall include the following:

c) competent persons responsible for the investigation(CP 79 - Section 5.4c)

Conducting incident investigations

Check procedures for above requirements

DR

I



investigation of nonconformances.(SS506 Specifications - 4.5.2a)

Conducting investigation of non-conformances


Final Score: / 3

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II4.2.2 Are there established and maintained procedures for defining responsibility and

authority for the following?

II


defining responsibility and authority for taking action to

mitigate any consequences arising from accidents.(SS506 Specifications - 4.5.2b)

Taking action to rectify causes of accidents


II



mitigate any consequences arising from incidents.

(SS506 Specifications - 4.5.2b)



f) recommendation and implementation of follow-up actions.(CP 79 - Section 5.4f)

Taking action to rectify causes of incidents


DR

II



mitigate any consequences arising from nonconformances.(SS506 Specifications - 4.5.2b)

Taking action to rectify causes of non-conformances


DR

II

4.2.2.4 The procedure should define the responsibilities and authority

of the persons involved in implementing, reporting,

investigating, follow-up and monitoring of corrective and

preventive actions (SS506 Specifications - 4.5.2c)

Initiation and completion of corrective and preventive actions


DR

II 4.2.3 Do the procedures address the following:

II

4.2.3.1 The organization is required to prepare documented

procedures to ensure that accidents, incidents and non-

conformances are investigated and corrective and/or

preventive actions initiated.(SS506 Guidelines - d) Process)

The manner in which the findings from accident investigations, audits, self-

inspections, management reviews and employee input initiate preventive and

corrective actions


DR

II

4.2.3.2 Preventive and corrective actions should be documented and

completed in a timely manner.(UAI - ACTION04)

Stipulate that preventive and corrective actions must be initiated promptly and

completed in a timely manner?

Apply to the following cases:

- when OSH hazards and increased risks become known

- when nonconformities are found during accident investigations, audits, and

management reviews

- when employees find and report OSH hazards

- when deficiencies are found in the hazard control or emergency response systems


DR

II

4.2.4 Accidents, near-misses and incidents should be investigated

promptly with the purpose of determining their root cause(s).

(UAI - ROOT02)



b) prompt reporting of incidents to designated persons(CP 79 - Section 5.4b)

Are investigations conducted promptly?

Sample 3 investigation reports for the above requirements.

DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

4.2.5 Element output - Investigation reports

(SS506 Guidelines - e) Typical outputs)

The occupier shall set up a mechanism to identify and record

all incidents at work.


The report of analysis shall be made available to all

personnel at the worksite. (CP 79 - Section 5.5)

Are accident / incident investigations documented and the report of the analysis made

available to all personnel at the worksite?

Check documentation for above requirements and verify if all personnel can access it.

DR/PI

Final Score: / 8

II

4.2.6 The organisation shall establish and maintain procedures for

defining responsibility and authority for the confirmation of the

effectiveness of corrective and preventive actions taken(SS506 Specifications - 4.5.2d)

Are there established and maintained procedures for defining responsibility and

authority to confirm the effectiveness of corrective and preventive actions

Check procedures for above requirements DR

III 4.2.7 Do the procedures address the following:

III

4.2.7.1 The organization should have a preventive and corrective

action system that is initiated when deficiencies are found in

the hazard control system or the emergency preparedness

and response system.(UAI - ACTION01)

The manner in which the preventive and corrective action system operates


DR

III

4.2.7.2 The procedures shall require that all proposed corrective and

preventive actions be reviewed through risk assessment prior

to implementation(SS506 Specifications - 4.5.2)

Require all proposed corrective and preventive actions be reviewed through risk

assessment prior to implementation


III

4.2.7.3 In establishing and maintaining corrective and preventive

action procedures, companies should use the appropriate

sources of information (trends)

SS506 Guidelines - d) Process (Procedures)

The occupier with multiple projects or projects with long

contract period shall establish procedures to monitor and

analyse incident trend and provide preventive actions.

Such analysis shall include:

a) types of incidents

b) agency of incidents

c) causes of incidents

d) human elements

e) incident frequency rate

f) incident severity rateCP 79 - Section 5.5

Monitoring and analysis of incident trends and the provision of preventive actions?


DR

III

4.2.7.4 Checks should be made on the effectiveness of corrective

and preventive actions taken.

SS506 Guidelines - d) Process (Procedures)



d) investigation procedures(CP 79 - Section 5.4d)

An inspection / investigation methodology


DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III

4.2.8 Identified causes of nonconformances, accidents and

incidents should be classified and analysed on a regular

basis. Classification and analysis should be carried out of

direct and root causes.SS506 Guidelines - d) Process (Nonconformance, accident and incident

analysis)



e) identification of root causes(CP 79 - Section 5.4e)

Is root-cause analysis conducted in association with incident investigations,

preventive and corrective actions, and emergency response actions?

Sample one incident investigations, one preventive and corrective actions and one

emergency response action for the above requirement.

DR

III

4.2.9 Corrective and preventive actions should be as permanent

and effective as practicable. Checks should be made on the

effectiveness of corrective/preventive actions taken.(SS506 Guidelines - d) Process 1) Procedures)

Are the effectiveness of preventive and corrective actions assessed when completed?

Check documentation for above requirement.

DR

III

4.2.10 The organization should have a preventive and corrective




Have the preventive and corrective action procedures and methods been

communicated through the training system?

Sample 3 training materials for above requirement. DR

III

4.2.11 In establishing and maintaining corrective and preventive

action procedures, companies should consider the recording

of any required changes in procedures resulting from

corrective and preventive actions or hazard identification, risk

assessment and control.(SS506 Guidelines - d) Process (Procedures)

Are changes in the documented procedures resulting from the corrective and

preventive actions recorded and implemented?

Sample 3 affected procedures for the above requirement.DR

III

4.2.12 Preventive and corrective actions should be sufficient and

appropriate to control OSH hazards and risks, and to

minimize adverse health effects to employees.(UAI - ACTION03)

Are completion of preventive and corrective actions documented and confirmed by an

employee with OSH responsibility and authority?

Check documentation for above requirement.DR

III

4.2.13 In establishing and maintaining corrective and preventive

action procedures, companies should consider the

identification and implementation of corrective and preventive

measures both for the short term as well as long term.(SS506 Guidelines - d) Process (Procedures)

In cases where preventive and corrective actions cannot be completed in a timely

manner, have interim actions been taken to reduce the hazard or stabilize the

situation until permanent actions can be implemented?

Sample 3 deficiencies for above requirement.DR/PI

Final Score: / 11

IV

4.2.14 The organization should have a preventive and corrective




Have the preventive and corrective action activities been documented?

Sample 3 major deficiencies for documentation.

DR

IV

4.2.15 Preventive and corrective actions should be sufficient and

appropriate to control OSH hazards and risks, and to

minimize adverse health effects to employees. (UAI - ACTION03)

Are the scope and appropriateness of preventive and corrective actions examined

during management reviews?

Check documentation for above requirement.DR

IV

4.2.16 The results of the root-cause analysis should be

communicated to appropriate personnel for remedy and

inclusion in both management review and continual

improvement activities.(UAI - ROOT04)

Are the findings from root-cause analyses reviewed and used in the management

review process?

Check documentation for above requirement. DR

Final Score: / 3

4.3 Records and records management

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

I

4.3.1 The organization shall establish and maintain procedures for

the identification, maintenance and disposition of OSH

records, as well as the results of audits and reviews.(SS506 Specifications - 4.5.3)

Are there established and maintained procedures for the identification, maintenance

and disposition of OSH records, as well as the results of audits and reviews?


I

4.3.2 The organisation shall develop and maintain a document and



Do the procedures in 4.3.1 clearly define which OSH documents and records are

required and maintained?


Final Score: / 2

II 4.3.3 Do the procedures in 4.3.1 clearly address the following:

II

4.3.3.1 Additional consideration should be gien to the confidentiality

of OSH records.(SS 506 Guidelines - d) Process)

Define which OSH- and OSH management system-related documents are controlled

documents?


DR

II

4.3.3.2 Additional consideration should be given to the confidentiality

of OSH records.(SS 506 Guidelines - d) Process)

Specify which documents and records should be considered confidential?


II

4.3.3.3 The organization shall establish and maintain procedures for

the identification, maintenance and disposition of OSH

records, as well as the results of audits and reviews.(SS506 Specifications - 4.5.3)

The manner in which documents are updated and revised


II4.3.3.4 Retention times for OSH records should be defined.

(SS506 Guidelines - d) Process)

Specify document and record retention times


II 4.3.4 Do the OSH records meet the following criteria?

II4.3.4.1 OSH records shall be legible


Legible

Sample 3 records for evidence.DR

II4.3.4.2 OSH records shall be identifiable


Identifiable


II4.3.4.3 OSH records shall be traceable to the activities involved


Traceable to the activities involved


II

4.3.4.4 OSH records shall be stored and maintained in such a way

that they are readily retrievable.(SS506 Specifications - 4.5.3)

Readily retrievable

Sample 3 records and verify their location and accessibility. PIFinal Score: / 8

III 4.3.5 Do the procedures in 4.3.1 clearly address the following:

III

4.3.5.1 The organisation shall develop and maintain a document and



The manner in which relevant information contained in documents and records is

disseminated throughout the organization


III

4.3.5.2 The record management system should ensure that records

are up-to-date and applicable to the purpose for which thay

are intended.(UAI - DOC03)

Define document disposal criteria and methods


III

4.3.6 The record management system should ensure that records

are up-to-date and applicable to the purpose for which thay

are intended.(UAI - DOC03)

Are obsolete documents clearly indicated as obsolete or have been discarded?

Sample documents for evidence.DR

Final Score: / 3

IV

4.3.7 The record management system should address the methods

of change, approval, distribution and tracking of documents.(UAI - DOC02)

Do the procedures in 4.3.1 clearly define how distributed documents are tracked.


IV

4.3.8 Additional consideration should be given to the confidentiality

of OSH records.(SS506 Guidelines - d) Process)

Are confidential documents and records secured through a means that restricts

access to them?

Sample 3 records and verify their location and accessibility.

PI

Final Score: / 2

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

4.4 Audit

I

4.4.1 The organization shall establish and maintain an audit

programme and procedures for periodic OSH management

system audits to be carried out.(SS506 Specifications - 4.5.4)

Is there an audit programme for periodic OSH management system audit?

Check for documentation for the above requirement.DR

I

4.4.2 The organization shall establish and maintain an audit


system audits to be carried out.(SS506 Specifications - 4.5.4)

Are there defined audit procedures?


Final Score: / 2

II 4.4.3 Are the audits conducted to meet the following purposes?

II

4.4.3.1 The organization shall establish and maintain an audit


system audits to be carried out in order to determine whether

or not the OSH management system conforms to planned

arrangements for OSH management including the

requirements of relevant specifications.(SS506 Specifications - 4.5.4)

- To determine whether or not the OSH management system conforms to planned

arrangements for OSH management including the requirements of relevant

specifications.

- To determine whether or not the OSH management system has been properly

implemented and maintained

- To determine whether or not the OSH management system is effective in meeting

the organisation's policy and objectives

- To review the results of previous audits

- To provide information on the results of audits to management

Check the audit reports for the above requirement.

DR

II

4.4.3.2 Comprehensive OSH audits should be conducted at intervals

appropriate to the nature and complexity of the organization.(UAI - AUDIT02)

To assess OSH regulatory compliance

Check the audit reports for the above requirement.DR

II 4.4.4 Do the audit procedures cover the following components:

II

4.4.4.1 The audit procedures shall cover the scope, frequency,

methodologies and competencies,as well as the

responsibilities and requirements for conducting audits and

reporting results.(SS506 Specifications - 4.5.4)

Scope of audit and audit reports


DR

II





Frequency of audit and audit reports


DR

II





Audit methodologies


DR

II

4.4.5 The OSHMS evaluation system should include an auditing

and self inspection progreamme.(UAI - AUDIT01)

Are the auditing activities documented?

Check the documentation for the above requirement. DR

II4.4.6 Do auditors follow strictly to the audit procedures?

Interview minimum 3 auditors about procedures.IP

II

4.4.7 The content of the final OSHMS audit reort should be clear,

precise and complete.

SS506 Guidelines - d) Process (Audit results)

Are the audit and self-inspection reports clearly written and presented in a manner

that achieves maximum understanding by their users?

Sample 3 audit reports for the above requirement.DR

II

4.4.8 The results of OSHMS audits should be fed back to the

relevant parties as soon as possible to allow corrective

actions to be taken.SS506 d) Process (Audit results)

Are deficiencies in the hazard control system, or new hazard or risks found during

audits and self-inspections, reported immediately to the individual(s) responsible for

performing preventive and corrective actions?

Verify 3 deficiencies with affected parties.

DR/IP

Final Score: / 9

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

III 4.4.9 Do the audit procedures cover the following components:

III





Audit competencies


DR

III





Responsibilities with regards to audit and audit reports


DR

III





Requirements for audit and audit reports


DR

III

4.4.10 The audit programme, including any schedule, shall be based

on the results of risk assessments of the organisation's

activities, and the results of previous audits.(SS506 Specifications - 4.5.4)

Is the audit programme and its schedule developed based on the results of risk

assessments of the organisation's activities, and the results of previous audits?

Verify that audit schedule is planned based on process risk level. E.g. processes with

high risk should be subjected to higher frequency audits.

DR

III

4.4.11 Auditors need to understand their task and be competent to

carry it out. They need to have experience and knowledge of

the relevant standards and systems they are auditing to

enable them to evaluate performance and identify

deficiencies. Auditors should be familiar with the

requirements set out in any relevant legislation. In addition,

auditors should be aware of, and have access to, standards

and authoritative guidance relevant to the work they are

engaged in.SS506 Guidelines - d) Process (Auditors)

Are the auditors competent and qualified to perform the defined audits and self-

inspections?

Sample 3 auditors' training records.

DR

III

4.4.12 The content of the final OSHMS audit report should specify

the distribution of the final OSHMS audit report.SS506 Guidelines - d) Process (Audit results)

Have the personnel involved in the audit and self-inspection program defined to whom

audit and self-inspection findings should be transmitted?

Sample 3 audit reports for the above requirement.

DR

Final Score: / 6

IV

4.4.13 Comprehensive OSH audits should be conducted at intervals

appropriate to the nature and complexity of the organization.(UAI - AUDIT02)

Is Information from the communication system considered during the audit?


IV

4.4.14 Information, data and findings generated from audits and self

inspections should be transmitted to the appropriate

personnel and should be effective in facilitating OSH

continual improvement.(UAI - AUDIT05)

Do the audit procedures define the manner in which the audit and self-inspection

findings will be used in the organisation's continual improvement efforts

Check for procedures for the above requirement. DR

IV

4.4.15 The OSHMS evaluation system should include an auditing

and self inspection progreamme.(UAI - AUDIT01)

Do the audits and self-inspections generate rank-ordered actions to remedy system

deficiencies and confront new hazards?

Sample 3 audit reports for the above requirement.

DR

Final Score: / 3

4.5 Management review

I

4.5.1 Reviews should be carried out by top management on a

regular basis (e.g. annually).(SS506 Guidelines - d) Process)

Is there regular management review of the OSHMS?

Check documentation for evidence. DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

I

4.5.2 Senior management should periodically evaluate the OSHMS

to determine the overall performance and adequacy of the

system.(UAI - REVIEW01)

Are there written procedures that describe the manner in which the management will

review the OSHMS?


Final Score: / 2

II

4.5.3 Senior management should periodically evaluate the OSHMS

to determine the overall performance and adequacy of the

system.(UAI - REVIEW01)

Are these management review procedures implemented and maintained on a regular

basis (based on documents and interviews)?

Verify relevant documents with 3 participants.DR/IP

II

4.5.4 Management review findings should be formally

communicated to individuals responsible for the affected

part(s) of the OSHMS so they may take appropriate actions.(UAI - REVIEW04)

Do the procedures specify to whom management review findings should be

transmitted

Check for procedures for the above requirement. DR

II4.5.5 Does the management review address the adequacy and possible need for changes

to the following?

II

4.5.5.1 The management review shall address the possible need for

changes to policy, objectives and other elements of the

OSHMS, in light of the audit results, changing circumstances

and the commitment to continual improvement.(SS506 Specifications - 4.6)

Policy


DR

II




and the commitment to continual improvement. (SS506 Specifications - 4.6)

Objectives


DR

II





Management programme(s)


DR

II





Key procedures (e.g. risk assessment procedures, communication)


DR

II

4.5.6 The management review shall address the possible need for




Are audit results considered during management review so as to effect changes?

Check reports for the above requirement.

DR

II

4.5.7 Element outputs - Specific corrective actions for individual

managers (with target dates for completion) and specific

improvements actions (with assigned responsibilities and

target dates for completion).(SS506 Guidelines - e) Typical outputs)

Are the recommendations of the management review implemented?

Sample 3 recommendations for implementation.

DR / PI

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

II

4.5.8 Some of the outputs include:

- revisions to the OSH policy and OSH objectives

- specific corrective actions for individual managers with

target dates for completion

- specific improvement actions, with assigned responsibilities

and target dates for completion(SS506 Guidelines - e)Typical outputs)

Are management review findings used to initiate preventive and corrective actions?

Check documentation for the above requirement and verify with management or

personnel in charge.

DR/IP

II

4.5.9 Based on management review findings, the organization

should modify the appropriate elements of the OSHMS in a

timely manner.(UAI - REVIEW05)

Are actions taken in response to management review findings completed in a timely

manner?

Sample 3 action items for the above requirement.DR

Final Score: / 9

III

4.5.10 Management review findings should be formally

communicated to individuals responsible for the affected

part(s) of the OSHMS so they may take appropriate actions.(UAI - REVIEW 04)

Do the review procedures address the manner in which management review findings

are transmitted and disseminated

Check procedures for the above requirement. DR

III

4.5.11 The organization's top management shall, at intervals that it

determines, review the OSHMS to ensure its continuing

suitability, adequacy and effectiveness.(SS506 Specifications - 4.6)

Is the review carried out with the aim to ensure the continuing suitability, adequacy

and effectiveness of the OSH management system?


III

4.5.12 The organization's top management shall, at intervals that it

determines, review the OSHMS to ensure its continuing

suitability, adequacy and effectiveness.(SS506 Specifications - 4.6)

Is the highest management body in the organisation involved in the management

review?

Verify attendance records for management participation. DR

III

4.5.13 Top management should periodically evaluate the OSHMS to

determine the overall performance and adequacy of the

system.

(UAI - REVIEW01)

Have top management received OSH training that allows them to be proficient and

effective in conducting management reviews and interpreting the results?

Sample 3 participants' training records.DR

III

4.5.14 Some of the outputs include:

- minutes o the review

- specific corrective actions for individual managers, with

target dates for completion

- specific improvement actions, with assigend responsibilities

and target dates for completion

(SS506 Guidelines - e) Typical outputs)

Is the management review documented and disseminated to personnel with OSH

responsibilities and relevant parties?

Sample 3 action items and verify with relevant parties.

DR / IP

III

4.5.15 Management review findings shall be communicated o

individuals responsible for the affected part(s) of the OSHMS

so they may take appropriate actions.(UAI - REVIEW04)

Are the transmission of management review findings and subsequent actions

documented?

Check for documentation for the above requirement.DR

III




Are the completion of actions taken in response to management review findings

reported to the management representative and documented?

Sample 3 action items for the above requirement.DR

Final Score: / 7

IV4.5.17 Are the following considered during management review so as to effect changes?

IV





Changing circumstances


DR

Yes No NAS/No.

Dated: 18 May 2007

Results



PI

IV





Commitment to continual improvement


DR

IV




Do the review procedures address the manner in which OSH management system

modifications and structural changes will be made when deficiencies in the OSH

management system are found


DR

Final Score: / 3

ConSASS Audit Checklist

Documents

Transcript of ConSASS Audit Checklist