Audit Checklist -03

COMPANY :

ADDRESS :

AUDIT STANDARD : QUALITY MANUAL (NSC-QM-001) REV. 7& QUALITY PROCEDURES

REFERENCE : AR/QMS/99/001

TYPE OF AUDIT : INTERNAL QUALITY AUDIT

SCOPE OF AUDIT : FULL SYSTEMS AUDIT

AUDIT DATE : 14 (Thursday) & 15 (Friday) January 1999

AUDITORS :

AUDIT CHECKLISTAUDIT CHECKLIST

ISO 9001 Audit Checklist

1.0 TRAINING PROCEDURE (QP-ADM-001) REV. 3 Yes

No NA Remarks

Clause 6.1.1

Are all necessary pre-requisite pertaining to the job clearly defined and the relevant professional training or previous experience is taken into consideration as per our work instruction WI-ADM-001 for Recruitment and Orientation, when recruiting new employees?

Clause 6.1.2

Are newly recruited employees who are lacking knowledge and skills provided with the appropriate training, through on-the-job training or external training programs, tailored to the needs of the job function to provide qualified personnel who can demonstrate their ability to build products or provide services to the defined workmanship standards or specifications?

Clause 6.1.3

Do employees who undergo on-the- job training (in-house/external) by their respective immediate supervisor/manager have the on-the-job training recorded and updated in the On-The-Job Training Log Card (Appendix 4) by the trainer-in-charge?Is the log card maintained in the individual file of the employee by the Administrative Department?

Clause 6.1.4

Does the Department Manager ensure that any training required is established for the staff concerned whenever a new process or technique that have a direct impact on quality or the requirement of our Quality Management System is to be introduced?

Clause 6.2.2

Does the respective Dept. Manager appoint designated personnel to act on his behalf during his absence or the Director/General Manager appoint an acting replacement?

Clause 6.2.3

Are letters of appointment issued when key personnel are required to assist and/or assigned with other projects? These personnel include quality assurance / control staff, individual department managers, and project managers, who have direct contact with the clients or customers on behalf of NSC.

Clause 6.3.1

Do each Dept. Managers identify and review the training needs of their staff on an annual basis and submit the proposed training plan for their department to the Administration Manager?

Clause 6.3.2

Does the Administrative Manager compile the proposed training plan for approval by the Director/General Manager onto the Training Plan (Appendix 1)?

Clause 6.3.3

Does the Dept. Manager submit Training Request Form (Appendix 2) to the Director/General Manager for approval when training is required?

Clause 6.4.1

Does the Administration Manager source for the necessarytraining program either in-house or external?

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1.0 TRAINING PROCEDURE (QP-ADM-001) REV. 3 Yes

No NA Remarks

Clause 6.4.2

Does the Administration Dept. ensure that a copy of the training

certificate and/or training record is kept in the personal file of the staff upon completion of the training course?

Clause 6.5

Does the immediate supervisor verify that the training conducted including on-the-job training has been effective on the training evaluation section of the Training Record (Appendix 3)?

Clause 6.6

Does the Administration Dept. maintain all training orcertification records in the personal file of each staff as long asthe staff is still employed by the company?

1.1 RECRUITMENT AND ORIENTATION WORK INSTRUCTION (WI-ADM-001) REV. 3

Clause 6.1.2

Does the Dept. Manager fill in the Manpower Requisition Form(Appendix 1) and submit to the Administration Dept. when theneed for manpower arises?

Clause 6.1.3

Are the number of vacancies and the requirements of theposition clearly indicated on the Manpower Requisition Form?

Clause 6.1.4

Is the Manpower Requisition Form verified by theAdministration Manager and approved by the AdministrationManager or, in the case maybe, by the Director prior torecruitment?

Clause 6.2.3

Is the selection of potential candidate based on meeting therequirements of at least one of the Resource QualificationCriteria listed in Appendix 2?* relevant work experience* educational qualification* relevant skill/training/qualification

Clause 6.2.4

Does the Administration Manager or his designated personnel conducts the first interview with the potential candidate?

Clause 6.2.5

Is the potential candidate required to fill in the Application ForEmployment Form (Appendix 3) and / or submit their personalresume / curriculum vitae before the interview is conducted?

Clause 6.2.6

Is Is the candidate required to come in for a second interview where the interview will be conducted by the Administration Manager together with the Dept. Manager?

Clause 6.2.7

Is a letter of appointment stating the position, the startingsalary, the effective date of employment and the terms ofemployment prepared and signed by the AdministrationManager , the potential candidate is found suitable for thevacant position?

Clause 6.2.8

Is the duplicate copy of the letter of appointment retained by the

company?

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Clause 6.2.9

For probationary and short term contract personnel, are the requirements of clause 6.2.1 kept, while those of clause 6.2.5 is not mandatory to be kept in his/her personal file?

Clause 6.3.1

Are all new employees oriented by the assigned personnelappointed by the Administration Manager to help them tofamiliarize and integrate into the company’s organization?

Clause 6.3.2

Is the orientation conducted verbally where the following are covered :* introduction to other staff and departments* brief outline of company profile and policies* rules and regulation?

Clause 6.3.3

Does the employee proceed to his respective department for job orientation by his immediate manager or supervisor?

2.0 DOCUMENT AND DATA CONTROL PROCEDURE (QP-DOC-001) REV. 5

Yes

No NA Remarks

Clause 6.1.1

Are QMS procedures written using standard form as in this procedure?

Clause 6.1.2(1)

Does the PURPOSE state the objective or intention of the document?

Clause 6.1.2(2)

Does the SCOPE define the area, department, function or personnel to which the procedure applies?

Clause 6.1.2(3)

Do the DEFINITIONS define any terms that may not be easily understood?

Clause 6.1.2(4)

Do the RELATED DOCUMENTS state all documents and its corresponding document number that has a bearing on the activities within the procedure?

Clause 6.1.2(5)

Do the RESPONSIBILITIES specify the responsibilities of those involved in the execution of the procedure and those responsible for ensuring the effective implementation of the procedure?

Clause 6.1.2(6)

Does the procedure describe in detail the steps required in order to meet the requirements of the objective of the procedure?

Clause 6.1.2(7)

a) Is procedure flow chart attached to APPENDIX to provide a quick reference and better understanding of the procedure?

b) Are “forms”, “stamps”, “samples”, etc. used in the procedure attached in the APPENDIX in full?

Clause 6.1.3

a) Does the extent to which the detailed content is to be included in each procedure limited to ensure the objective of the procedure and/or the requirements of ISO 9001 are met?

b) Are procedures specific enough to ensure the proper execution by specified personnel?

Clause Does the originator of any controlled documentation, except for

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6.2.1 catalogues and standards, ensure that all affected parties have been consulted and modification done when necessary before sending the document for review and approval?

Clause 6.2.2

Do all documents within the scope of this procedure reviewed and approved by authorized personnel prior to issue, upon routing to all affected parties?

Clause 6.2.3

Do all controlled documents bear the stamp “CONTROLLED” in red on the first page of the document?

2.0 DOCUMENT AND DATA CONTROL (CONTINUED) Yes

No NA Remarks

Clause 6.2.5

a) Is the Document Engineer responsible for the distribution of the approved Quality Manual and Quality System Procedure to each Dept. Manager according to the distribution list in Appendix 3?

b) Does the Document Engineer ensure that all documents distributed are in the correct format specified in QP-DOC-001 and have been properly approved by the authorized personnel?

c) Does the Document Engineer record on the Document Master List (Appendix 4) and the required number of documents made and stamped as per 6.2.3, when all necessary checks have been completed?

d) Does the recipient acknowledge receipt of the document by signing the Document Distribution Record (Appendix 5) and together with the obsolete documents, the signed Document Distribution Record returned to the Document Engineer for proper filing and/or disposition?

e) Are each Dept. Manager responsible to ensure that all controlled documents issued to them are properly filed, maintained and are readily accessible at all relevant locations?

f) Is the Document Distribution Record maintained by the

Document Engineer when issuing the approved Quality Documentation?

Clause 6.2.6

a) Do the respective Dept. Managers ensure that all obsolete/invalid Quality Documentation are promptly removed from the place of use upon obsolescence unless contractually required?

b) Are all obsolete/invalid Quality Manual and QMS procedures forwarded to the Document Engineer who dispose them after the new documents come into effect and other obsolete/invalid documents disposed by the respective Dept. Manager?

C) Are any obsolete/invalid documents to be retained for legal and/or knowledge preservation purposes stamped “OBSOLETE” on the first page of the document and kept

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separately from unintended use?

Clause 6.2.7

a) Are the original document, relating to the individual department maintained by the Dept. Manager?

b) Are the original Quality Manual, QMS Procedures and Work Instructions maintained by the Document Engineer?

2.0 DOCUMENT AND DATA CONTROL (CONTINUED) Yes

No NA Remarks

Clause 6.2.8

a) Are any changes to the documents such as Quality Manual and QMS Procedures raised using Change Notice (CN) as in Appendix 2 and referred to the originator of the original document for review and approval?

b) Are changes/modifications of document and the reason for the change clearly stated in the CN and it includes the effective date of change?

c) Does the Document Engineer allocate a number for each CN and maintain a record of CN numbers?

Clause 6.2.9

a) Do all documents issued show the current revision status and approval by the authorized personnel?

b) Does any change / modification to the Quality manual and Quality System Procedures identified in italic?

c) Are all revisions made on Change Notice (CN) as described in Document and Data Control Procedure (QP-DOC-001)?

Clause 6.2.10

a) Does the Document Engineer maintain a Document Master List (Appendix 4) for Quality Manual, Quality System Procedures and Quality Work Instructions Showing the latest revision?

b) Does the list contain document number, document title, revision number, originator and effective date?

c) Is the list distributed, as when there is a new update, to all managers having custody over the controlled documents?

3.0 CONTROL OF QUALITY RECORDS PROCEDURE (QP-DOC-002) REV. 3

Yes

No NA Remarks

Clause 6.1

Are all quality records, required to be maintained, specified in the respective procedures?

Clause 6.2

Do such quality records have its document title clearly stated with an identification number for indexing purpose?

Clause 6.3

a) Are quality records typed or written, clear and legible?

b) Do any correction to the quality records require a new record to be completed or by canceling the incorrect information with the person’s signature next to it?

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Clause 6.4

Are quality records maintained as per the Quality Record Table in Appendix 1? (Where no retention period is specified, the quality records shall be maintained for a minimum of one year.)

Clause 6.5

Are completed quality records properly kept to prevent from loss, damage or deterioration?

Clause 6.6

Are quality records stored in facilities so that they are easily retrievable?

Clause 6.7

Are quality records made available to client or client’s representative for evaluation, where contractually agreed?

Clause 6.8

Are quality records kept in any form of media such as hard copy or electronic data depending on the type of quality records and the period the records shall be stored?

Clause 6.9

Are quality records properly disposed of, once the storage time of the record has expired?

4.0 PROJECT DOCUMENT CONTROL PROCEDURE (QP-DOC-003) REV. 1

Yes

No NA Remarks

Clause 6.1.1

Is a list of project document prepared by the various disciplines and functions as required in accordance to the progress of each discipline of the project to meet client’s contractual requirements?

Clause 6.1.2

Is the list of project documents documented in the Document Status List- XX (Appendix) where XX denotes the type of document i.e. Engineering, General, Drawings, Procedures, etc.?

Clause 6.1.3

a) Does the Document Status List include the project name, document no., document title, revision no., and date?

b) Is this maintained and updated by the Department Manager and a copy given to the Project Manager for reference?

Clause 6.1.4

Do project documents have a cover page (Appendix 2) which contain information such as Client’s name, Project name, Document title, Document number, Revision Number, Prepared by, Checked by, Approved by and Date?

Clause 6.2

Is the document numbering system used uniquely numbered and identified based on the individual project in accordance with the Coordination Procedure specific to each project?

Clause 6.3.1

Does the Project Manager ensure that the personnel responsible for the preparation of project documents are issued with the relevant specifications and information to accurately produce the documents?

Clause 6.3.2

Does the personnel responsible for preparation of project deliverables ensure that all affected parties have been consulted and the document checked prior to review and

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approval by the designated authority?

Clause 6.5.1

Are project documents issued to Client for approval through mail or fax accompanied by a Document Transmittal (Appendix 3) where the Client is required to acknowledge receipt?

Clause 6.5.2

Does the Document Transmittal Contain Client’s name, contact person, address, telephone no., Facsimile no., the list of documents to be transmitted, date and sender’s name and initial?

Clause 6.5.3

Are the Document Transmittal kept by the Department concerned?

Clause 6.6.1

Issue for ApprovalAre project documents during draft stage identified with Rev. A and any changes to the documents during the draft stage identified by the date?

4.0 PROJECT DOCUMENT CONTROL PROCEDURE (CONTINUED)

Yes

No NA Remarks

Clause 6.6.2

Approved for UseIs the revision status changed to numeric sequence, e.g. Rev. 1, 2, 3, etc., when project documents have been approved for use?

Clause 6.6.3

Are changes in the documents reflected in the Revision Status / Summary of Changes (Appendix 4)?

Clause 6.6.4

Are changes in client’s furnished documents not incorporated until it is approved?

Clause 6.7.1

Are changes in project documentation identified by a cloud and /or triangle with the revision number written into the triangle?

Clause 6.7.2

Are changes reviewed and approved by the Department Manager/Project Manager prior to issue?

Clause 6.8

Is it distributed in accordance to the distribution list determined by the Project Manager, when each revision is reviewed and approved by the designated authority?

Clause 6.9.1

Do the Project Manager and Department Manager ensure that all obsolete documents are removed from the place of use?

Clause 6.9.2

Are they stamped “OBSOLETE” on the first page of the document before retention is permitted, if the obsolete documents are to be kept for contractual requirements or for reference?

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5.0 MANAGEMENT REVIEW PROCEDURE (QP-BDV-001) REV. 3

Yes No NA Remarks

Clause 6.1

a) Is Management Review carried out at least twice a year by the Management Committee and is initiated by the Director after each Internal Quality Audit ( not inclusive of follow up audit) has been carried out on our Quality Management System?

b) Is Management Review also initiated when 1. a new quality concept is adopted by the company; 2. new technology is adopted by the company; 3. new legislation or statutory requirement that affect the company’s products and/or services has been implemented; 4. changes in social, economic and environmental conditions are affecting the company; 5. major client complaint;

Clause 6.2

a) Is the review, attended by all members of the Management Committee and any designated authorized personnel as appropriate?

b) Is a person with adequate authority and seniority designated to attend, in circumstances where a member could not be present?

Clause 6.3

a) Does the Management Committee review the audit findings and quality records to determine that the current Quality Management System adopted and implemented has been adequate, suitable and effective?

b) Are modification and improvement to the Quality Management System introduced for any unsuitable, ineffective and inadequate element of the Quality Management System?

Clause 6.4

Is an implementation plan, which includes a deadline for documentation amendment(s), actual implementation and follow-up audit for the modified Quality Management System established, where appropriate?

Clause 6.5

Are the results of the management review minuted and distributed to all those present at the review and all Department Managers?

Clause 6.6

a) Does the respective Department Manager ensure that any necessary amendment, as a result of the management review, to the Quality Management System is carried out?

b) Are such documentation reviewed and approved prior to distribution as per Document and Data Control Procedure (QP-DOC-001)?

Clause 6.7

Does the respective Department Manager ensure that the modification(s) required to the Quality Management System is implemented by the specified deadline(s)?

Clause 6.8

Is a follow-up audit carried out to ensure the modified element(s) of the Quality Management System has been implemented and is effective?

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6.0 INTERNAL QUALITY AUDIT PROCEDURE (QP-BDV-002) REV. 2 Yes No NA Remarks

Clause 6.1

Is internal quality audit for Quality Management System conducted twice a year? (The audit may be conducted for a complete Quality Management System or in parts. When the audit is conducted in parts, the complete system shall be audited twice a year.)

Clause 6.2

a) Is the Internal Quality Audit Team appointed by the MR and made up of at least two different departments?

b) Is the auditor independent of the activities being audited?

c) Are the auditors selected from qualified personnel who have the experience or have attended training in conducting a quality audit?

Clause 6.3

Is the lead auditor, appointed by the Management Representative?

Clause 6.4

Does the Management Representative determine if an audit is to be Carried out in full or in parts?

Clause 6.5

Does the lead auditor prepare an audit timetable/schedule describing the time, areas, departments in which the audit is to be carried out and submit to the respective departments for agreement?

Clause 6.7

Do the auditors conduct the audit as per documented audit checklists?

Clause 6.8

Are the auditors concerned with

a) Availability of a master list of procedures and work instructions? b) Sufficient coverage of the quality system to meet ISO 9001

International Quality Standard requirements? c) Consistency of the documentation in various tiers? For example,

checking for the correct revision status, and the correct referencing between documents.

d) Appropriateness and effectiveness of documentation, that is, if these documents are necessary and useful?

Clause 6.9

Is any discrepancy found during the audit documented and Corrective Action Request (CAR) for discrepancy, which cannot be resolved on the spot raised in accordance with Corrective and Preventive Action Procedure (QP-OPN-003)?

Clause 6.10

Is an audit report (Appendix 1) prepared by the lead auditor within seven working days upon completion of the audit and reviewed by the Management Representative and copies given to the Management Committee, MR and the individual Department Manager?

Clause 6.11

Does the lead auditor prepare an audit follow-up list and monitor the corrective action(s) taken?

Clause 6.12

Does the same auditor that performed the audit follow-up on the corrective action(s) required, for the department concerned and any unsatisfactory corrective action reported to the MR?

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6.0 INTERNAL QUALITY AUDIT PROCEDURE (CONTINUED) Yes No NA Remarks

Clause 6.13

Does the MR decides whether a second corrective action is to be raised or to raise the matter during the management review meeting to the Director for possible changes to the Quality Management System?

Clause 6.14

Does the Director discuss with the MR or initiate a management review meeting with the relevant Department Managers to decide on the changes?

Clause 6.15

Is the related procedure revised and approved in accordance to QP-OPN-003, whenever a change is initiated?

Clause 6.16

Are all audit reports, corrective action requests kept in accordance with the Control of Quality Records Procedure (QP-DOC-002)

Clause 6.17

Does the MR reserves the right to decide for the frequency of the quality audit on any particular element of the Quality Management System when required, on the basis of the status and importance of the activity to be audited?

7.0 DESIGN CONTROL PROCEDURE (QP-ENG-001) REV. 5 Yes No NA Remarks

Clause 6.1.1

Does the Design & Engineering Manager ensure all design documents to be prepared have been identified and assigned to responsible qualified engineers, and when required by contractual requirements, are approved by the client?

Clause 6.1.2

Is Form 1 Contract Document Checklist used to ensure that the contract Document adequately documented?

Clause 6.1.3

Is Form 2 Engineering Scope of Work Check used to identify the required engineering scope of work?

Clause 6.1.4

Does the Design & Engineering Manager ensure that the assigned personnel for design & engineering work have the necessary training and/or qualification and adequate resources to perform the assigned task satisfactory?

Clause 6.1.5

Does the Design & Engineering Manager ensure that design & engineering activities which are not performed by the internal design & engineering team, are subcontracted to qualified approved design & engineering subcontractors?

Clause 6.1.6

Does the Design & Engineering Manager ensure that the design and development plans are updated as the design evolves?

Clause 6.2.1

Is the organizational & technical interfaces between different functions affecting design identified during a new contract start-up including where appropriate coordination between engineering subcontractors activities (see Appendix 2)?

Clause 6.2.2

Is the Design & Engineering Manager responsible for ensuring that design & engineering work performed by design subcontractors is systematically coordinated in producing

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good and reliable design and in compliance with this procedure?

Clause 6.2.3

a) Does the Design & Engineering Manager interfaces the related functional groups, different discipline groups, fabrication yard, technical specialist and engineering subcontractors are required?

b) Is Form 4A, 4B & 4C Technical Interface Checklist for Project Operation, Fabrication Yard and Design & Engineering Subcontractor used as required?

Clause 6.2.4

Are all necessary information for effective design and development planning are documented and communicated to the different functions through minutes of meetings, correspondence (fax, mail, telephone) from time to time and reviewed regularly to facilitate the proper design process?

7.0 DESIGN CONTROL PROCEDURE (CONTINUED) Yes No NA Remarks

Clause 6.3.1

Does the Project Manager and/or the Design & Engineering Manager, upon receipt of a new contract,

a) Ascertain whether compliance can be attained?

b) Review, design input requirements including statutory and regulatory requirements regularly for adequacy?

c) Ensure that client supplied documentation is clearly defined and the requirements are adequately documented?

d) Ensure that design input take into consideration the results of contract review activities, which are in accordance with QP-MKG-001? Is Form 3A Design Input Checklist (Platform) and Form 3B Design Input Checklist (Pipeline) used as required to check design input?

Clause 6.3.2

Is the Design & Engineering Manager responsible for allocating design responsibility to suitably qualified discipline engineers, for their origination, checking and interface control?

Clause 6.3.3

a) Are any incomplete, ambiguous or conflicting design requirements resolved with those responsible for drawing up these requirements by correspondence through a combination of phone, fax or mail?

b) Is the sample technical query (Appendix 3) attached herein for reference used in the absence of Client’s specified format?

c) Is a clarification meeting, where required, coordinated by the Project Manager held and all issues discussed and resolution recorded in the minutes of meeting?

d) Do such records serve as objective evidences for

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clarification and maintained in accordance with QP-DOC-002?

Clause 6.4.1

Are design outputs documented in the appropriate specifications in terms of calculations, supporting analyses and drawings and ensure that design output

a) Meets design input requirements?

b) Contains or makes reference to acceptance criteria?

c) Conforms to statutory requirements?d) Identify characteristics that are crucial to the safe and proper functioning of the facilities?

Clause 6.4.2

Are design output documents including design calculations, drawings, procedures, data sheets, etc. reviewed and approved by the assigned authority to ensure accuracy and adequacy of each element of design output in respect to Client’s requirements or statutory or regulatory requirements?


Clause 6.4.3

a) Are design & engineering calculations prepared by the discipline engineer assigned using relevant design criteria and applicable codes and standards?

b) Are cover sheets for design calculations completed with relevant information, allocated with a calculation number, indexed and logged?

Clause 6.4.4

a) Are all drawings checked for its accuracy and compatibility in relation to other engineering disciplines?

b) Are drawings to be issued for construction approved by the Design & Engineering Manager and/or the Project Manager where references can be made for clarification when necessary?

Clause 6.4.5

a) Are specifications and data sheets for material requisition covering equipment and materials for design reviewed and modified when necessary?

b) Are these recorded and updated on the Engineering Document Status List (Appendix 4) and maintained by the Senior Discipline Engineer/Design & Engineering Manager?

Clause 6.4.6

Are design & engineering procedures developed by the relevant discipline engineer or assigned personnel by the Design & Engineering Manager in accordance with client’s specifications and requirements, taking into consideration the applicable codes and standards, statutory and regulatory requirements, e.g. Design Procedure for Offshore Pipeline and Risers?

Clause 6.5.1

a) Are formal documented reviews of the design results at appropriate stages of design, planned and conducted?

b) Are participants at each design review include representatives of all functions concerned with the design

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stage being reviewed, as well as other specialist personnel, as required?

Clause 6.5.2

a) Is design review performed by the Senior Discipline Engineer or the Design & Engineering Manager and reviewed by the Design & Engineering Manager or the Project Manager using Form 5A Design Review Checklist (Report), Form 5B Design Review Checklist (Specification) and Form 5C Design Review Checklist (Drawings) accordingly?

b) Are records of such reviews maintained in accordance with QP-DOC-002?

Clause 6.5.3

Are design procedures and specifications reviewed by the Senior Discipline Engineer or the Design & Engineering Manager and approved by the Design & Engineering Manager or the Project Manager?


Clause 6.5.4

Are design calculations, analyses, data sheets and drawings reviewed and verified by the responsible Senior Discipline Engineer and approved by the Design & Engineering Manager?

Clause 6.5.5

Are design documents, when required by contractual requirements, submitted to the client for approval?

Clause 6.6.1

a) Is design verification carried out by one of the following method: 1. Alternative calculation? 2. Comparing the new design with a similar proven engineering design, where applicable? 3. Request internationally approved third party certifying authority to verify design methods, calculations, etc.?b) Is Form 6 Design Verification Checklist used to ensure that design verification has been performed?

Clause 6.7.1

a) Is design validation performed on the final stage or at the earlier stages where applicable after successful completion of design verification, to ensure that the design is fit for its intended purpose and function?

b) Is Form 7 Design Validation Checklist used to ensure that design validation has been performed?

Clause 6.7.2

Is design validation where necessary, performed under defined operating conditions and if there are different intended uses, multiple validation may be performed? (For repeated design, validation is not required.)

Clause 6.7.3

Is validation of design for fit for purpose and function deemed acceptable once the client approves the relevant drawings and specifications?

Clause 6.9.1(1)

Is internal request for design change by design & engineering discipline groups and other related functional groups documented by internal correspondence?

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Clause 6.9.1(2)

Is external request for design change by client, third party certifying bodies as required, design & engineering subcontractors, etc. documented in correspondence (e.g. fax, mail, etc.) and forwarded to the Project Manager?

Clause 6.9.2

Does the Project Manager review the design change with the Design & Engineering Manager and the appropriate functional groups, taking into consideration the scope of work, cost impact, project milestones and overall performance?

Clause 6.9.4

a) Is any change/modification made to the calculations, drawings, specifications and data sheets recorded in accordance with Project Document Control Procedure (QP-DOC-003) and updated by the Senior Discipline Engineer/Design & Engineering Manager in the Engineering Document Status List (Appendix 5)?


Clause 6.9.4

b) Are such change/modification incorporated into the design after the approval by the client?

c) Are changes in design drawings, specifications, technical data sheets identified by a triangle and reflected in the Revision/Summary of Change (Appendix 5)?

Clause 6.9.5

a) Are design documents including design calculations, analyses, drawings, procedures, data sheets, etc. recorded in the Engineering Document Status List?

b) Does this list serve as a Master List in ensuring that the design & engineering documents held by the Project Management Team and the Client are complete and of the latest revision?

Clause 6.9.6

Is the Engineering Document Status List Maintained and distributed by the Senior Discipline Engineer/Design & Engineering Manager to the Project Management Team and the affected parties, as when there is an update?

Clause 6.10

Does the Design & Engineering Manager ensure that the design outputs meet the design input requirements before the Project Manager submits the design outputs to the Client for approval and subsequent submission to the relevant regulatory and statutory authorities for approval for construction?

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8.0 CONTRACT REVIEW PROCEDURE (QP-MKG-001) REV. 4 Yes No NA Remarks

Clause 6.1.1

Does the Bidding and Marketing Manager, on receipt of any Invitation to Tender, review the terms and conditions of the Tender document to ensure that requirements are clearly defined and documented and it is within the client’s contractual requirements?

Clause 6.1.2

Is special attention made to the commercial and technical requirements that need clarifications or qualifications and subcontractors’ involvement?

Clause 6.1.3

Are any variations/changes of the requirements discussed and clarified within:

(1) the relevant functions and the General Manager,and/or with(2) the client, where applicable,with a noted response or compliance or variation statement or an exception or an alternate solution to the change to ensure mutual agreement before preparation of the Tender proposal?

Clause 6.1.4

Are inquiries, meetings and correspondences on the Tender documents adequately documented and maintained in accordance to QP-DOC-002?

Clause 6.1.5

Does the Bidding and Marketing Manager next assign the respective department managers for the preparation of the Tender Proposal documents in relation to their responsibilities for submission by a certain due date?

Clause 6.1.6

Is the Tender Proposal reviewed by the Bidding and Marketing Manager, prior to the approval by the Director/General Manager before submission?

Clause 6.2.1

Is the contract review, on receipt of contract award, coordinated by the Bidding & Marketing Department who is responsible to distribute all copies of contractual documents o the PMT led by the Project Manager?

Clause 6.2.2

Does the Biding & Marketing Manager initiate an internal kick-off meeting to ensure that the contractual requirements are duly transferred and understood by the PMT and other relevant personnel?

Clause 6.2.3

Does the Project Manager and the PMT review and understand the commercial and technical terms and conditions of the contract awarded to ensure that it is the same, or if not, reflecting the agreed amendment to the Tender Proposal?

Clause 6.2.4

Are any variations to the contract during the execution of the project resolved between the client and the Project Manager and when necessary, discussion with the client to modify the contract requirements are made?

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8.0 CONTRACT REVIEW PROCEDURE (CONTINUED) Yes No NA Remarks

Clause 6.2.5

Are all clients’ originated changes affecting design or production handled by the Project Manager, who initiates PMT meeting(s) and discuss/review the change contractually and technically?

Clause 6.2.6

Does the Project Manager accept the change or propose an alternative solution after its contractual and technical review and acceptance?

Clause 6.2.7

Does the Project Manager enter the changes into the system by copying revised or new Client’s documents to the affected parties and giving instructions for their implementation?

Clause 6.2.8

Is the Project Manager responsible for the execution of the contract to meet the client’s contractual requirements?

Clause 6.2.9

Are all relevant documents, contract review meetings with the client and modifications to the contract requirements documented and maintained in accordance to QP-DOC-002?

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14.0 PROCESS CONTROL PROCEDURE (QP-OPN-001) REV. 3 Yes No NA Remarks

Clause 6.2.1

Does the engineer, assigned by the Project Manager, develop the following plans and procedures as required based on the project requirements in compliance with reference standards/codes to meet the specified project requirements:

Project quality plan? Coordination procedure which provides project

information, scheduling & schedule control and control methods for projects?

Quality control procedure, which includes, QA/QC organization chart, the roles, responsibilities and authority of key personnel and Quality Control Plan (Appendix 1)?

Specific procedures/work instructions for the performance of work as required, e.g. Welder Qualification Test Procedure for Structural, Pipeline or Hook-up, etc.?

Clause 6.2.2

Are these procedures approved by the project Manager to ensure adequacy and assure quality control of all activities to comply with specified project requirements?

Clause 6.2.3

Are the procedures prepared in Section 6.2.1 with reference to Project Management Procedure (QP-OPN-011) used as basis for project management, coordination and control?

Clause 6.3.1

Are the following conditions performed as require, prior to the commencement of each work phase, to ensure process capability and assurance of quality:

Manpower control and schedule control? All measuring, inspection and testing equipment, requiring

calibration are calibrated in accordance with QP-BOM-001?

Maintenance of equipment/facilities (QP-BOM-002) used to perform work?

Inspection and/or testing in accordance with QP-OPN-006?

Work phases are to be performed in accordance with relevant approved industry standards/codes, workmanship standards, suitable working environmental conditions?

Project control?

Clause 6.3.2

Is relevant inspection and/or testing and surveillance inspection, during each phase, carried out at Hold Point, Witness Point or Review Point, where necessary, in accordance to the Quality Control Procedure specific to each Project?

Clause 6.3.3

Is the control of Design & Engineering Work Phase covered in Project Control Workflow (Appendix 3)?

Clause 6.3.4

Is the control of Procurement Work Phase covered in Project Control Workflow (Appendix 3)?

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14.0 PROCESS CONTROL PROCEDURE (CONTINUED) Yes No NA Remarks

Clause 6.3.5

Is the control of Fabrication Work Phase covered in Project Control Workflow (Appendix 3) in addition to the following activities:

Routine QA activity? Fabrication equipment control? Fabrication manpower control? Fabrication schedule control? Document control? Material control (incl. Handling, storage,

preservation and identification and traceability)? Fabrication quality (incl. marking, cutting,

assembly, welding, heat treatment, etc.)? Dimensional control? Welding quality? NDT inspection & testing? Painting or coating quality? System operability of facilities? Measuring, testing and inspection equipment

control? Loadout and seafastening process? Environmental protection control?

Clause 6.3.6

Is the control of Ocean Transportation Work Phase covered in Project Control Workflow (Appendix 3) in addition to the following activities:

Suitability of transportation equipment (vessel, barge, tug boat and towing gears) – gas free condition shall be maintained?

Storage plan? Loadout and seafastening process? Unloading? Regular reporting of voyage conditions of transportation

equipment? Routine check and report system during transportation? Emergency plan and communication network?

Clause 6.3.7

Is the control of Installation Work Phase covered in Project Control Workflow (Appendix 3) in addition to the following activities:

Routine QA activities? Installation equipment control? Installation manpower control? Installation schedule control? Survey and data control? Document control? Material control (incl. Handling, storage and identification

and traceability)? Offshore/onshore installation quality? Dimensional control? Welding quality?


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Clause 6.3.7

(Continued)

NDT inspection and testing (QP-OPN-006)? Painting and coating quality? Hook-up & testing? Precommissioning and start-up? Testing and precommissioning? System operability of facilities? Measuring, testing and inspection equipment control (QP-

BOM-001)? Seafastening cut-off process? Environmental protection control?

Clause 6.4

Is project control preformed in accordance with Project Control Workflow (Appendix 3) to ensure consistency with our established Quality System requirements and including the following activities: Breakdown of the work into manageable, discrete

packages? Prepare work schedules for project engineering,

procurement, construction and commissioning activities corresponding to the work breakdown?

Plan, monitor, forecast and report project progress against schedule?

Prepare weekly progress reports and monthly progress reports?

Maintain and control project communications?

Clause 6.5

Is any new technology or changes in the work phase reviewed and approved by the Project Manager prior to implementation?

Clause 6.6

Does the Control of Nonconformity Product Procedure (QP-OPN-002), if nonconformity arises during the work phases, apply and the necessary corrective and/or preventive action taken in accordance with QP-OPN-003)?

Clause 6.7

Is the maintenance of equipment in accordance with Equipment Maintenance Procedure (QP-BOM-002) to ensure its fitness for intended use?

Clause 6.8

Are all calibrated equipment for measuring, inspection and test used for each work phase maintained in accordance with QP-BOM-001 to ensure continuing process capability and accuracy?

Clause 6.9.1

Is continuous monitoring carried out in compliance with the documented procedures or quality plan, in offshore construction projects, where results cannot be fully verified by subsequent inspection or test and where processing deficiencies may become apparent only after the product is in use?


Clause 6.9.2

Is the qualification of weldment quality ensured by means of qualification tests, certificates and/or others with the consensus of the client to meet the contractual requirements?

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Clause 6.9.3

Does NSC/OGP ensure that, the work performed is carried out by qualified and/or trained personnel in the relevant technical disciplines and that there are adequate trained or qualified resources to perform special process like welding? (Only certified welders are allowed to carry out welding and their work performance is closely monitored to assure quality.)

Clause 6.10

Are records for qualified processes, equipment maintenance list, daily checklist and qualified or trained personnel maintained as appropriate in accordance with QP-DOC-002?

15.0 CONTROL OF NONCONFORMING PRODUCT PROCEDURE (QP-OPN-002) REV. 6

Yes No NA Remarks

Clause 6.1

Are nonconforming products identified by one or more of the followings: Incoming purchased materials that fail to our incoming

inspection requirements (QP-PUR-003)? Work that fails to the acceptance criteria during inspection

and testing (QP-OPN-006)? Work that fails to conform to the quality assurance

requirements as a result of handling, storage or otherwise (QP-OPN-008)?

Work that fails to conform to process requirements (QP-OPN-008) after handover to client?

Clause 6.2

Are nonconforming products once identified during the project execution clearly labeled/tagged in accordance with Inspection and Test Status (QP-OPN-007) and segregated (when practical) from the good ones?

Clause 6.3

Is the nonconformance report raised by the initiator forwarded to the Dept. Manager or the Project Manager concerned for recommended corrective and/or preventive action and a copy of the report forwarded to the QA Dept. for review?

Clause 6.4

Does the Dept. Manager or Project Manager determine the disposition of nonconformity except during situation described in clause 5.7?

Clause 6.5

Is the disposition reviewed by the QA Manager and approved by each Dept. Manager or the Project Manager and/or accepted by the client where applicable as indicated in the nonconformance report?

Clause 6.6

Are nonconforming products not released for disposition without the approval from the Dept. Manager or Project Manager and/or client’s consent as required?

Clause 6.7

Is the proposed use or repair of product which does not conform to specified requirements, where by the contract, reported for concession to the client or client’s representative?

Clause 6.8

Is the description of the nonconforming products that has been accepted after repair recorded in the nonconformance report to denote the actual condition of product?

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Clause 6.9

Are repaired and/or reworked products inspected in accordance with the quality plan and/or documented procedures?

Clause 6.10

Are nonconforming product found during incoming inspection identified in accordance with QP-PUR-003 where the nonconformance report will be issued ot the vendor and the nonconforming product will be returned to the vendor where applicable, for their necessary corrective and/or preventive action?

15.0 CONTROL OF NONCONFORMING PRODUCT PROCEDURE (CONTINUED)

Yes No NA Remarks

Clause 6.11

Does the responsible Dept Manager or Project Manager maintain the nonconformance report in accordance with QP-DOC-002 after approval by the Dept. Manager or Project Manager and acceptance by the client as required?

16.0 CORRECTIVE AND PREVENTIVE ACTION PROCEDURE (QP-OPN-003) REV. 4

Yes No NA Remarks

Clause 6.1.1

Is Corrective Action Request (CAR) initiated in one of the following situations:

Discrepancy found in the quality system audit (QP-BDV-002)?

Detection of any nonconforming products (QP-OPN-002)?

Client’s complaint?

Clause 6.2

Does the requester of CAR approach the Document Engineer or Project Manager for CAR form and recorded into Corrective Action Status List (Appendix 3)?

Clause 6.3

a) Is the original copy of CAR raised forwarded to the dept. manager concerned for the necessary corrective and/or preventive action and a duplicate copy is kept by the requester to effectively follow-up and monitor the corrective action?

b) Is a copy of the CAR forwarded to the QA Dept. for review?

Clause 6.4

Does the Dept. Manager, upon receipt of CAR’s, investigate the potential cause or root cause of the problem and initiate the necessary corrective and/or preventive action required?

Clause 6.5

Is preventive action carried out to eliminate any potential nonconformities to a degree appropriate to the magnitude of problems and commensurate with the risks encountered and this include:

Use of appropriate sources of information e.g. work operations which affect quality, concessions, audit results, site survey reports and client’s complaint to detect, analyze and eliminate potential causes of

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nonconformities? Determine the preventive action steps? Initiation of preventive action and application of controls

to ensure that it is effective? Ensuring that relevant information on action taken is

submitted for management review (QP-BDV-001)?

Clause 6.6

Does the requester follow-up with the Dept. on the corrective and/or preventive action required, verify its implementation and record the verification results?

Clause 6.7

a) Is the CAR, if the corrective action is satisfactory, closed out (Appendix 1) and the respective Dept. Manager, and either the Document Engineer or Project Manager notified?

16.0 CORRECTIVE AND PREVENTIVE ACTION PROCEDURE (CONTINUED)

Yes No NA Remarks

Clause 6.7.1

(Continued)b) Is an updated copy of the CAR Status List given to the Management Representative (MR) on a regular basis?

Clause 6.7.2

Is the MR, if the corrective and/or preventive action is not satisfactory, notified and a new CAR raised by the Document Engineer or Project Manager?

Clause 6.7.3

Is the corrective and/or preventive procedure repeated until it has been effectively carried out to prevent recurrence or eliminate potential causes of nonconformity?

Clause 6.8

Does the respective Dept. Manager implement the procedure resulting from the corrective action taken and where applicable, changes in procedure are in accordance with Document and Data Control Procedure (QP-DOC-001)?

Clause 6.9

Is the CAR maintained in accordance with procedure QP-DOC-002 by the respective Dept. Manager and the CAR status list maintained by the Document Engineer or Project manager depending on the work location?

Clause 6.10.1

Does the Project Manager, upon receipt of client’s compliant, conduct a preliminary investigation and verification to find out the cause of the problem?

Clause 6.10.2

Does the Project Manager, if the preliminary investigation shows the problem lies with NSC/OGP, raise a nonconformance report to the party concerned for the necessary actions?

Clause 6.10.4

Is the disposition of any nonconformity product reviewed and approved by the relevant Dept. Manager and/or accepted by the client as required in accordance with procedure QP-OPN-002?

Clause 6.10.5

a) Does the Project Manager ensure that the recommended corrective and/or preventive action is follow-up and effective? b) Is the CAR, upon satisfactory corrective and/or preventive action, closed out?

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22.0 SERVICING PROCEDURE (QP-OPN-009) REV. 2 Yes No NA Remarks

Clause 6.1

Does any servicing required to ensure the quality of our product clearly documented in the contract?Is the warranty period specified in the contract?In case of procured products, is the warranty period as specified in the vendor’s contract terms?

Clause 6.2

During the warranty period, does any servicing required directed to the Project Manager in-charge of the project as applicable, with assistance from Project Operation Manager as required?

Clause 6.3

Does the Project Manager determine the service or repair that is required and inform the parties concerned for their necessary actions?

Clause 6.4

Do the assigned personnel for the servicing activities record the hours spent and a brief description of the activities executed?Is this information recorded in the Site Time Sheet (Appendix 1)?Is this time sheet, signed off by the client’s representative and the assigned personnel?Is one copy of the signed time sheet given to the client’s representative and the other copy given to the Project Manager?

Clause 6.5

Is a Service Report (Appendix 2) prepared by the assigned personnel, where a copy is given to the client’s representative and the other copy is given to the Project Manager?Where parts and consumables used for servicing are not included in the contract is the service report highlighted to the Project Manager for preparation of invoice?

Clause 6.6

Does the Project Manager ensure that the personnel assigned in the servicing activities have the necessary technical knowledge?Does the assigned personnel ensure that the required permits (if any) are obtained from the client prior to the commencement of work? (E.g. valid offshore passes for engineers to travel to offshore platforms).

Clause 6.7

Is the service report filed and maintained as a quality record (QP-DOC-002)?

23.0 PROJECT QUALITY PLAN (QP-OPN-010) REV. 2 Yes No NA Remarks

Clause 6.1

Upon award of a contract does the Director appoint a Project Manager who may initiate the Project Quality Plan if required?

Clause 6.2

Is the Project Quality Plan documented to meet Client’s specifications and requirements and submitted to Client for approval when required?

Clause Does the Project Engineer prepare the Project Quality Plan

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6.3 specific to the individual requirements of each project using the guidelines in this procedure?Is the Project Quality Plan reviewed by QA Manager or Project QA Manager (if assigned) and approved by the Project Manager?

Clause 6.4

Does the Project Quality Plan include the following: A cover sheet which include the Client’s name, project

name, document title and document no., and date shall be prepared according to Client’s specification or in-house format (Appendix A) shall be used.

Introduction of Project Quality Plan including Quality Policy and Quality Objectives (Appendix B).

Project Quality Management Team Organisation including names of key personnel (Appendix C) and role, responsibility & authority of key personnel (Appendix D).

Control of subcontractors/vendors. Quality audit plan (Appendix E) Quality control plan (Appendix F) for the following

categories as applicable:1. Continuous assessment of welder/welding operator2. Special Process (if applicable)3. Detailed quality control plan

Clause 6.5

In the preparation and execution of the project quality plan, does the responsible personnel refer to the Project Control Workflow Table in the following page for applicable QMS procedures and instructions at different work phase to ensure consistency with our established Quality System requirements?

24.0 PROJECT MANAGEMENT PROCEDURE (QP-OPN-011) REV. 1

Yes No NA Remarks

Clause 6.1.1

Upon award of a contract does NSC/OGP ensure that the requirements defined in the project for each category of work, in particular any specific requirements, are clearly defined and understood?

Clause 6.1.2

Do NSC/OGP determine the necessary resources including manpower, equipment and consumables for the project and assign the Project Manager and other key personnel?

Clause 6.1.3

Is the method of execution of the project defined, implemented, controlled and verified in order to meet the project requirements?

Clause 6.1.4

Are detailed project schedules prepared based on meeting the contractual requirements and used as a basis for project management, coordination and control

Clause 6.1.5

Is the Project Manager the main contact person for the project?Does he ensure efficient coordination and maintain contact with the Client through regular meetings with Client to exchange information on project status and to review critical items that require a quick solution?

Clause 6.2.1

Is the Project Manager/Engineer responsible for the preparation of the overall project schedule to satisfy the project requirements specified in the contract?

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Clause 6.2.2

Are network schedules for each work phase such as Engineering, Procurement, Fabrication, Transportation, Installation and hook-up & Commissioning, as required prepared accordingly to: Determine the activities required to accomplish the work Specify the relationship between activities Specify the duration and constraints for each activity

Clause 6.2.3

Is every activity of the network schedule indexed as shown for each work phase? As per the index, is each activity controlled, i.e. planned, monitored, analyzed and forecasted?

Clause 6.2.4

Is the overall project schedule and the individual network schedule for each work phase updated at regular intervals to reflect the progress and current status?

Clause 6.3.2.1

Is the progress of engineering work phase include the development and implementation of various project procedures and controls, the design & engineering work, drafting of all required drawings, as well as the supervision and management for all of the above?

Clause 6.3.2.4

Is the progress of each document measured against target milestones as agreed with the client?

Clause 6.3.2.5

Are the engineering schedule and progress monitored and controlled by the Design & Engineering Manager?

24.0 PROJECT MANAGEMENT PROCEDURE (QP-OPN-011) REV. 1 (CONT.)

Yes No NA Remarks

Clause 6.3.2.2

Is the total scope of engineering work expressed in terms of completeness of the following engineering documents: Procedures, specifications and data sheets Design calculation Drawings Material take-off (MTO) Start-up & operating manualAre each document of the above items assigned with a weight value on the basis of estimated manhours required in order to determine relative importance among documents?

Clause 6.3.2.3

Is the critical path of the overall schedule used to rate the priority of document development?Is the detailed network schedule for engineering work phase prepared by the Project Engineer and approved by Design & Engineering Manager?

Clause 6.3.3.1

Is the progress of procurement of equipment and materials expressed in terms of the status of the purchase orders, shipping to site, supervision and management for all procurement and expediting activities, inspection and training at vendor’s shop for use of equipment, if required?

Clause 6.3.3.3

Is the schedule and progress control in the procurement work phase carried out as per RFQ/PO index?

Clause 6.3.3.4

Is the Procurement Manager responsible for the schedule & progress control of procured items?Does NSC/OGP’s procurement staff assist the Procurement Manager to perform the procurement work?

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Clause 6.3.3.5

Is the progress of each procurement items measured against accomplished milestones as agreed with the Client?

Clause 6.3.3.6

Are long lead/critical items given priority for ordering?

Clause 6.3.3.7

Is delivery schedule closely monitored to ensure all procured equipment and materials arrive in time by the cheapest method?

Clause 6.3.4.1

Is the progress of work for fabrication and installation expressed in terms of completeness of work items as defined by following a detailed work breakdown structure (WBS) (see sample in Appendix 3)?Is each work item assigned a weight value on the basis of the estimated cost covering manpower, equipment, tools & consumables and supervision?

Clause 6.3.4.2

Is the progress measured by accomplished work volume or completed activity to be established for the various types of activities related to each work item?

Clause 6.3.4.3

In accordance with WBS, is fabrication, transportation, installation, hook-up & commissioning planned in detail, including labor, craftsman and equipment scheduling?


Yes No NA Remarks

Clause 6.3.4.4

Is the schedule monitored and control by the Construction Manager?If there is any delay in progress found, does the Construction Manager prepare a recovery plan and report to the Project Manager?Is the approved recovery plan executed to maintain the completion schedule?

Clause 6.3.5

Is an S-curve with progress histogram developed after the settlement of measurement?Do the S-curves include “the earliest achieved” and “latest achieved”? When actual progress is in the zone of these 2 curves, it is evaluated as “under control”.

Clause 6.4.1

Does the progress measurement describe the progress measuring of each activity undertaken by NSC/OGP for the contractual scope of work?When contract execution schedule is revised, is the schedule progress points reconstructed accordingly?

Clause 6.5.2

Are changes (as interpreted in clause 6.5.1) implemented prior to receipt of Client’s change order or authorization in writing?

Clause 6.5.3

Is the cost and/or schedule impact imposed by the change work(s) incorporated into the original measurement unless it is mutually agreed and approved by both Client and NSC/OGP?

Clause 6.5.4

Is the change reflected in the Change Order Notice specified in Client’s contractual documents?

Clause Are the various work phases controlled as follows:

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6.6 Design & Engineering activities in accordance with QP-ENG-001

Procurement activities in accordance with QP-PUR-004 Fabrication, transportation, installation and hook-up &

commissioning activities in accordance with QP-OPN-001 Project documents in accordance with QP-DOC-003

Clause 6.7

Does NSC/OGP’s progress reporting system include one or more of the followings as a minimum:1. Overall project schedule2. Monthly progress report3. Weekly progress report4. Daily progress report5. Monthly, weekly & daily meeting

Clause 6.7.2

Does the weekly progress report (Appendix 6) include the activities performed during the week, planned activities for the next week, areas of concern/outstanding actions and progress summary of the activities?

Clause 6.7.3

Does the daily progress report (Appendix 7) include the main work, location, offshore spread, personnel onboard, weather data (meteorological report) and work progress?

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Yes No NA Remarks

Clause 6.7.1

Is the monthly progress report based on the project schedule updated to the cut-off dates of the month?Does it include all items of progress reporting as detailed in the scope of work specified in the project specification?Does the monthly progress report include the followings, as appropriate:1. A project overview giving highlights of the month with a

progress summary. It shall include major activities (engineering, procurement and construction) to be completed in the next 30 days.

2. Critical items/areas of concern shall include a report on critical path activities, if any.

3. Engineering shall cover a summary of work progress by discipline plus a status list of drawings issued for approval and issued for construction in the month (Design Status Report).

4. Procurement and material delivery shall include requisitions and purchase orders issued in that month. A monthly summary of cargo shipments from point of origin to the job site shall be included.

5. Construction shall include a monthly summary of significant work activities, such as completion milestones, progress benchmarks achieved, lost time due to rain, brief description of any unusual circumstances or events.

6. Site progress photos if required by Client.7. Monthly progress S-curve, which cover the planning and

actual progress S-curve if specified by Client.8. Change order status as required.

Clause 6.7.4

Are official monthly meetings held with Client as required?Is the project status reported in accordance with the monthly progress report?Are formal weekly meetings conducted at various work sites as required?During construction (fabrication, transportation, installation and hook-up & commissioning) stage, are weekly meetings held at site?Is the construction status reported to the client and it include:1. Work activities in progress2. Manpower & equipment status3. Material and equipment received4. Any topics which need to be coordinated between Client

and NSC/OGPWith these meetings conducted, is close coordination between Client and NSC/OGP maintained to ensure that work is executed efficiently and schedule target is maintained?

Clause 6.8.1

Is project cost estimate prepared during the bidding stage derived from detailed review and study of the scope of work and technical requirements provided by the Client?Does the cost estimate form the basis of project budgeting on which major activities shall be accomplished within the ranges of the apportioned expenditure?


Yes No NA Remarks

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Clause 6.8.2

Based on the scope of work and technical requirements, is a systematic WBS (Appendix 3) developed defining each activity and sub-activity in few levels?Does main work categories consist of engineering, procurement, fabrication, transportation and installation (including hook-up & commissioning) which are further subdivided into more specific and manageable entries where the principles of budgeting can be applied?

Clause 6.8.3

Based on the project schedule, is a detailed project expenditure schedule and a project cash-out schedule prepared?Is actual expenditure recorded and monitored against the budget for cost control purpose with the progress of project execution?

Clause 6.8.4

Is the comparison of actual cash-out and planned cash-out closely monitored?

Clause 6.9

Is a project specific quality plan developed to control the various work phases as required?

Clause 6.10

Is safety control in accordance with NSC/OGP’s safety manual?

Clause 6.11

Is environmental protection in accordance with NSC/OGP’s environmental policy?

Clause 6.12.1

Prior to commitment of any contractor, are the following ensured in writing: Quality policy of management QA organisation and resumes of key personnel Compliance to contractual requirements Compliance to NSC’s project quality plan as a minimum Verification method of completion of subcontractor’s

activities Schedule control Availability of ISO 9000 series quality system or

equivalent certification. If not available, subcontractor shall be required to state how they ensure the required quality.

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Yes No NA Remarks

Clause 6.12.2

After commitment of subcontractor, is a set-up meeting initiated by the Project Manager or his designated personnel to ensure the following items have been covered: Subcontractor’s quality plan Review of scope of work and applicable

specifications/drawings Input to commence work Output to be produced by subcontractor Technical interface in QA organisation Document changes (the route and duration) Involvement of sub-subcontractor(s) and their scope of

work Progress measurement and monitoring Validation of computer software if utilized in the work Operability checks of equipment and calibration of

measuring, inspection and testing equipment.

Clause 6.12.3

Where a subcontractor utilize sub-subcontractor(s), is the same quality assurance system applicable?Are subcontractors subjected to quality audits to monitor their conformance to NSC/OGP’s QA system?

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Audit Checklist -03

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