Emory University School of Medicinegenetics.emory.edu/gc_training/documents/GC Student... ·...

RevisedSeptember,20191

EmoryUniversitySchoolofMedicine

GENETICCOUNSELINGSTUDENTHANDBOOKAcademicYears2019-2020

CeceliaA.Bellcross,PhD,MS,CGCDirector

EmoryUniversityisaccreditedbytheCommissiononCollegesoftheSouthernAssociationofCollegesandSchools1866SouthernLane,Decatur,Georgia30033-4097

EmoryUniversitySchoolofMedicineisaccreditedbytheLiaisonCommitteeonMedicalEducationoftheAmericanMedicalAssociationandtheAssociationofAmericanMedicalColleges.

TheEmoryUniversitySchoolofMedicineGeneticCounselingTrainingProgramisaccreditedbytheAccreditationCouncilforGeneticCounseling(ACGC),locatedat4400CollegeBlvd.,Ste.220,OverlandPark,KS66211,webaddresswww.gceducation.org.ACGCcanbereachedbyphoneat

913.222.8668..


TABLEOFCONTENTS

I. INTRODUCTIONandPURPOSE 4 I – A THE EMORY UNIVERSITY SCHOOL OF MEDICINE MISSION STATEMENT 4 I - B PROGRAM MISSION, VISION AND CORE VALUES DEFINITION, AND COMPETENCIES 5 I – C GENETIC COUNSELING DEFINITION AND PRACTICE-BASED COMPETENCIES 6

II EMORYUNIVERSITYPOLICIESANDREGULATIONS 8 II – A EQUAL OPPORTUNITY AND DISCRIMINATORY HARRASSMENT POLICY 8 II – B SEXUAL MISCONDUCT POLICY 9 II - C EMORY UNIVERSITY ALCOHOL AND DRUG ABUSE POLICY 11 II – D STUDENT VEHICLE USE POLICY 13 II - E STUDENT COMPLAINTS 14 II – F UNIVERSITY-STUDENT RELATIONS 15 II-GINFORMATIONTECHNOLOGYANDSECURITY 17II-HADDITIONALPOLICIES 19

III ACADEMICSANDPROFESSIONALISM 20 III - A ACADEMIC REGULATIONS 20 III – B PROFESSIONAL BEHAVIOR 23 III - C MONITORING AND EVALUATION OF STUDENT PROGRESS 31 III – D THE ACADEMIC HEALTH PROFESSIONS STUDENT HONOR COUNCIL AND CODE 38 III – E EMORY UNIVERSITY SCHOOL OF MEDICINE CONDUCT CODE 40 III – F CRIMINAL BACKGROUND CHECKS AND DRUG TESTING 44

IV. GENETICCOUNSELINGTRAININGPROGRAMCURRICULUM 45 IV - A CURRICULUM OVERVIEW 45 IV - B CLINICAL TRAINING 47 IV - C FOCUS INTERNSHIP 48

V. STUDENTAFFAIRS 49 V - A FINANCIAL AID INFORMATION AND ASSISTANCE 49 V - B STUDENT BUDGETS 54 V - C STUDENT RECORDS 55 V – D STUDENT LIFE 57 V - E STUDENT ORGANIZATIONS 59


VI. STUDENTRESOURCES 60 VI - A STUDENT HEALTH 60 VI – B INFECTION CONTROL POLICY AND PROTOCOL 67 VI - C INFORMATION TECHNOLOGY SERVICES 67 VI - D WOODRUFF HEALTH SCIENCES CENTER LIBRARY 68

VII. ADMINISTRATION:THEOFFICEOFMEDICALEDUCATIONANDSTUDENTAFFAIRS(OMESA) 69 VII - A FUNCTIONS 69 VII-BREGISTRAR 70VII - C OTHER PERSONNEL 71 VIII. THE GENETIC COUNSELING TRAINING PROGRAM ADMINISTRATION & FACULTY 72 VIII - A ADMINISTRATIVE FUNCTIONS 72 VIII - B PERSONNEL 72 IX. APPENDIX 73

IX–A HONORCOUNCILPROCEEDINGS 73


I. INTRODUCTIONandPURPOSEThishandbookisareferenceforgeneticcounselingstudentsandothersseekinginformationconcerningtheformal

administrativepolicies,rulesandregulationsofEmoryUniversityandtheSchoolofMedicine,aswellascorepoliciesandproceduresspecifictotheEmoryGeneticCounselingTrainingProgram.ThisStudentHandbookincludesinformationregardingadmissions,academicandprofessionalstandards,progressandpromotion,financialaid,studentorganizations,studenthealthanddisabilityinsurance,personalcounseling,andstudenthealth.NothinginthisdocumentconstitutesacontractorcreatesacontractualobligationonthepartofEmoryUniversity.TheUniversityreservestherighttointerpretandapplyitspoliciesandprocedures,andtodeviatefromtheseguidelines,asappropriateintheparticularcircumstancesandinaccordancewiththemissionandgoalsoftheUniversity.TheUniversityfurtherreservestherighttoalterormodifyanystatementcontainedinthisdocumentwithoutpriornotice.EverystudentenrolledintheSchoolofMedicineisaccountableforreading,understanding,andabidingbytheregulationslistedinthishandbookaswellasthegeneralRulesandRegulationsoftheUniversityassetforthindetailintheCampusLifeHandbook,whichisdistributedannuallytoallstudentswithintheUniversity.ItistheresponsibilityofeachstudentenrolledintheEmoryUniversitySchoolofMedicinetoreadandabidebytheregulationsandpoliciesoutlinedinthishandbookandwithinEmoryUniversityPublications.

TheHandbookisrevisedannuallyorbienniallyandisavailabletocurrentorprospectivegeneticcounselingstudentson

theprogramwebsiteathttp://genetics.emory.edu/gc_training/program/handbook.html.AddendumstothisHandbookmaybepublishedasnecessary.

I–A THEEMORYUNIVERSITYSCHOOLOFMEDICINEMISSIONSTATEMENTTheEmoryUniversitySchoolofMedicineisaleadinginstitutionwiththehigheststandardsineducation,biomedicalresearch,andpatientcare.Wearecommittedtorecruitinganddevelopingadiversegroupofstudentsandinnovativeleadersinbiomedicalscience,publichealth,medicaleducation,andclinicalcare.Wefosteraculturethatintegratesleadingedgebasic,translational,andclinicalresearchtofurthertheabilitytodeliverqualityhealthcare,topredictillnessandtreatthesick,andtopromotehealthofourpatientsandcommunity.


Ourmissionencompassesthefollowingobjectives:

• Provideoutstandingeducationalprogramsformedicalandgraduatestudents,andfortraininghealthcareprofessionals.

• Developoutstandingcliniciansandinvestigatorswhoarelifelonglearners,whowillprovidethehighestqualitycompassionatecare,andwhowillservetheneedsoftheircommunityandtheworldinthebesttraditionsofourprofession.

• Conductinnovativeandcollaborativeresearchandintegratethisknowledgeintothepracticeofmedicine.

• Advancetheearlydetection,treatment,andpreventionofdisease.

• Ensurethehighestethicalandprofessionalstandardsinallofourendeavors.

I-B PROGRAMMISSION,VISIONANDCOREVALUESDEFINITION,ANDCOMPETENCIES GeneticCounselingTrainingProgramMissionStatementToprovideaninnovativeandrigorousprogramoftrainingthatpreparesgeneticcounselorstoservetheneedsofthe

healthcarecommunitytodaywhilepavingthewayforincorporatingthegenomicmedicineadvancesoftomorrow.GeneticCounselingTrainingProgramVisionStatementTheGeneticCounselingTrainingProgramatEmoryUniversitywilltransformstudentsthroughavarietyofscholarly

activitiesintopractitioners,leaders,andadvocatesfortheadvancedroleofgeneticcounselingwithinanintegratedcareteammodel.

CoreValues:• Thisisourprogram–students,staff,faculty,supervisors,directorsallhaveastakeinmakingtheprogramsuccessful• Self-initiativeandinnovation• Worktoone’sfullestpotential• Stretchandsupporteachindividualinvolvedintheprogram• Honorthewholepersonandvalueindividuality• Respecteachindividual’scontribution


• Acceptpersonalresponsibilityforownsuccess• Acknowledgewhenneedtoseekhelp• Communicatebothverballyandinwritingwithclarity,accuracy,honestyandrespect

I–C GENETICCOUNSELINGDEFINITIONANDPRACTICE-BASEDCOMPETENCIESDefinitionofGeneticCounselingGeneticcounselingistheprocessofhelpingpeopleunderstandandadapttothemedical,psychologicalandfamilial

implicationsofgeneticcontributionstodisease.Thisprocessintegrates:§ Interpretationoffamilyandmedicalhistoriestoassessthechanceofdiseaseoccurrenceorrecurrence.§ Educationaboutinheritance,testing,management,prevention,resourcesandresearch.§ Counselingtopromoteinformedchoicesandadaptationtotheriskorcondition.

NationalSocietyofGeneticCounselors,2005

GeneticCounselingPracticedBasedCompetencies(2013)Theessentialskillsetforgeneticcounselorsfallsunderthefourdomainsbelow.Thesedomainsrepresentpracticeareasthatdefinetheactivitiesofageneticcounselor.DomainI:GeneticsExpertiseandAnalysis

• Demonstrateandutilizeadepthandbreadthofunderstandingandknowledgeofgeneticsandgenomicscoreconceptsandprinciples.

• Integrateknowledgeofpsychosocialaspectsofconditionswithageneticcomponenttopromoteclientwellbeing.• Constructrelevant,targetedandcomprehensivepersonalandfamilyhistoriesandpedigrees.• Identify,assess,facilitate,andintegrategenetictestingoptionsingeneticcounselingpractice.• Assessindividuals’andtheirrelatives’probabilityofconditionswithageneticcomponentorcarrierstatusbasedon

theirpedigree,testresult(s),andotherpertinentinformation.• Demonstratetheskillsnecessarytosuccessfullymanageageneticcounselingcase.• Criticallyassessgenetic/genomic,medicalandsocialscienceliteratureandinformation.

DomainII:Interpersonal,PsychosocialandCounselingSkills• Establishamutuallyagreedupongeneticcounselingagendawiththeclient.


• Employactivelisteningandinterviewingskillstoidentify,assess,andempathicallyrespondtostatedandemergingconcerns.

• Usearangeofgeneticcounselingskillsandmodelstofacilitateinformeddecision-makingandadaptationtogeneticrisksorconditions.

• Promoteclient-centered,informed,non-coerciveandvalue-baseddecision-making.• Understandhowtoadaptgeneticcounselingskillsforvariedservicedeliverymodels.• Applygeneticcounselingskillsinaculturallyresponsiveandrespectfulmannertoallclients.

DomainIII:Education• Effectivelyeducateclientsaboutawiderangeofgeneticsandgenomicsinformationbasedontheirneeds,their

characteristicsandthecircumstancesoftheencounter.• Writeconciseandunderstandableclinicalandscientificinformationforaudiencesofvaryingeducationalbackgrounds.• Effectivelygiveapresentationongenetics,genomicsandgeneticcounselingissues.

DomainIV:ProfessionalDevelopment&Practice• Actinaccordancewiththeethical,legalandphilosophicalprinciplesandvaluesofthegeneticcounselingprofession

andthepoliciesofone’sinstitutionororganization.• Demonstrateunderstandingoftheresearchprocess.• Advocateforindividuals,families,communitiesandthegeneticcounselingprofession.• Demonstrateaself-reflective,evidenced-basedandcurrentapproachtogeneticcounselingpractice.• Understandthemethods,rolesandresponsibilitiesoftheprocessofclinicalsupervisionoftrainees.• Establishandmaintainprofessionalinterdisciplinaryrelationshipsinbothteamandone-on-onesettings,andrecognize

one’sroleinthelargerhealthcaresystem.

GeneticCounselorsaswellasgeneticcounselingstudentsareexpectedtoabidebytheNationalSocietyofGenetic

Counselors(NSGC)professionalCodeofEthics,whichcanbefoundat:http://www.nsgc.org/Advocacy/NSGCCodeofEthics/tabid/155/Default.aspx.


II EMORYUNIVERSITYPOLICIESANDREGULATIONS

II–A EQUALOPPORTUNITYANDDISCRIMINATORYHARRASSMENTPOLICY

EMORYUNIVERSITYNONDISCRIMINATIONSTATEMENT

EmoryUniversityisaninquiry-driven,ethicallyengaged,anddiversecommunitydedicatedtotheidealsoffreeacademicdiscourseinteaching,scholarship,andcommunityservice.EmoryUniversityabidesbythevaluesofacademicfreedomandisbuiltontheassumptionthatcontentionamongdifferentviewsispositiveandnecessaryfortheexpansionofknowledge,bothfortheUniversityitselfandasatraininggroundforsocietyatlarge.Emoryiscommittedtothewidestpossiblescopeforthefreecirculationofideas.

TheUniversityiscommittedtomaintaininganenvironmentthatisfreeofunlawfulharassmentanddiscrimination.PursuanttotheUniversity’scommitmenttoafairandopencampusenvironmentandinaccordancewithfederallaw,Emorycannotandwillnottoleratediscriminationagainstorharassmentofanyindividualorgroupbaseduponrace,color,religion,ethnicornationalorigin,gender,geneticinformation,age,disability,sexualorientation,genderidentity,genderexpression,veteran’sstatus,oranyfactorthatisaprohibitedconsiderationunderapplicablelaw.EmoryUniversitywelcomesandpromotesanopenandgenuinelydiverseenvironment.

ThispolicyisarepublishingoftheEmoryUniversityEqualOpportunityandDiscriminatoryHarassmentPolicy,whichpreviouslywaspublishedat:http://www.emory.edu/EEO/equalopportunitydiscriminatoryharassment.htm

ThispolicyalsosupersedesandretiresPolicy8.6,GrievanceProcedures–EmployeeandStudentComplaintsofDiscrimination,andunifiesthegrievanceprocess.Theeffectivedaterepresentsonlythedatethatthisversionwaspublishedonpolicies.emory.eduanddoesnotreflecttheoriginaleffectivedateofthispolicy.

Applicability

ThisPolicyshallapplytopersonswhoareemployeesandstudentsofEmoryUniversity,vendors,contractors,guests,patrons,andotherthirdpartiesparticipatinginanyEmory-sponsoredeventorprogram,whetheronoroffcampus,andtosuchpersonsinothersituationsinwhichtherespondentisactingasamemberoftheEmorycommunity.


ComplaintsAgainstStudents

Studentsareboundbytheprinciplesoutlinedinthispolicy.However,complaintsagainststudents(whenactinginthecapacityasastudent)shallberesolvedundertheConductCodeprovidedbythatstudent’sschoolorcollegeunlessthestudent’sschoolorcollegeconductcodeprovidesotherwise.InvestigationofcomplaintsagainststudentswhoareactinginthecapacityofanemployeeshallbeconductedbytheDirectorofOfficeofEquityandInclusion(OEI)and/ortheTitleIXCoordinator,orhisorherdesignee,whoshallreporthisorherfindingsandrecommendationstotheSeniorVicePresidentandDeanforCampusLifeandtheDeanoftheschoolorcollegeinwhichthestudentisenrolled.

SexualHarassmentComplaintsAgainstStudents

SexualMisconductisaformofgenderdiscriminationprohibitedbyTitleIXoftheEducationAmendmentsof1972.TitleIXspecificallyprohibitssexualharassmentandsexualmisconductintheeducationalsetting.EmoryUniversityhasadoptedaseparateSexualMisconductPolicy,UniversityPolicy8.2thatappliestostudent-on-studentallegationsorallegationsinwhichtherespondentisastudent.Policy8.2explainshowtoreportallegationsofsexualmisconduct,andsetsforthdetailedproceduresdesignedtoprovideafairprocessforpartieswhenstudentsareinvolvedinallegationsofsexualmisconduct.

Detailsregardingthispolicycanbefoundat:http://policies.emory.edu/1.3.

II–B SEXUALMISCONDUCTPOLICY

Overview

EmoryUniversityiscommittedtomaintaininganenvironmentthatisfreeofunlawfulharassmentanddiscrimination.Thus,inaccordancewithfederallawanditscommitmenttoafairandopencampusenvironment,Emorycannotandwillnottoleratediscriminationagainstorharassmentofanyindividualorgroupbaseduponrace,sex,color,religion,ethnicornationalorigin,gender,geneticinformation,age,disability,sexualorientation,genderidentity,genderexpression,veteran’sstatus,oranyfactorthatisaprohibitedconsiderationunderapplicablelaw.TitleIXoftheEducationalAmendmentsof1972protectspeoplefromsexdiscriminationineducationalprogramsandactivitiesatinstitutionsthatreceivefederalfinancialassistance.Emoryfostersasafelearningandworkingenvironmentthatsupportsacademicandprofessionalgrowthofstudents,staff,andfacultyanddoesnottoleratesexualmisconductinits


communityandwilltakepromptactionwhenmisconductoccurs.ThisPolicycoverssexualmisconductcommittedbyEmoryUniversitystudents.SexualmisconductisaformofsexualharassmentthatisprohibitedunderfederallawandtheEmoryUniversityEqualOpportunityandDiscriminatoryHarassmentPolicy(Policy1.3).Sexualmisconductcanoccurinmanyforms,including,butnotlimitedto,sexualharassment,domesticviolence,datingviolence,intimatepartnerviolence,sexualassault,andstalking.Theuniversitywilltakeseriouslyeveryallegationorreportofsexualmisconductreceived.EmoryUniversity’sresponseisintendedtoensurethatallpartiesinvolvedreceiveappropriatesupportandfairtreatment,andthatallegationsofsexualmisconductarehandledinaprompt,thorough,andequitablemanner.

Concerns,complaints,orquestionsrelatingtothisPolicymaybedirectedtothestaffmemberslistedbelow:

LynellA.CadrayAssociateViceProvostOfficeofInstitutionalEquityandInclusionEmoryUniversityAtlanta,[email protected]

JudithPannellTitleIXCoordinatorforStudentsSpecialAssistant,EmoryCampusLife413EDobbsUniversityCenterDrawerPP;605AsburyCircleAtlanta,GA30322Phone:(404)[email protected]


Applicability

Thefollowingpoliciesandproceduresapplytosituationsinwhichastudentisallegedtohaveengagedinsexualmisconduct.Allegationsofsexualmisconductnotinvolvingastudent,orinvolvingastudentactinginanemploymentcapacity,areprimarilyaddressedthroughtheuniversity’sEqualOpportunityandDiscriminatoryHarassmentPolicy(Policy1.3).However,astudentactinginanemploymentcapacitymaybesubjecttothisPolicyaswellasanyapplicableemploymentpolicies.

TheUniversityTitleIXCoordinatormonitorsandoverseesEmoryUniversity’scompliancewithfederalregulationsconcerningsexualharassmentanddiscrimination.Uponreceiptofareportofallegedsexualmisconduct,theUniversityTitleIXCoordinatorwillmonitorresponsiveactiontoensurethattheeducationalenvironmentatEmoryUniversityisfreeofdiscriminationanddiscriminatoryharassment.Additionally,theUniversityTitleIXCoordinatormonitorsthestepstaken,asappropriate,toremedytheeffectsofthesexualmisconductonthecomplainant.Thismayincludecommencementofdisciplinaryproceedingsagainstarespondent.

Thispolicyappliestosexualmisconductthatoccursinconnectionwithallacademic,educational,extracurricular,athletic,andotherprogramsofEmory,whetherthoseprogramstakeplaceinuniversityfacilities,ataprogramsponsoredbytheuniversityatanotherlocation,orelsewhere.


II-C EMORYUNIVERSITYALCOHOLANDDRUGABUSEPOLICY

Overview

EmoryUniversityiscommittedtothehealthandwell-beingofitsfaculty,staff,andstudentbody.Alcoholanddrugmisuseandabusecanbedetrimentaltoone’soverallphysicalandemotionalhealth;academicand/orprofessionalperformance;andadverselyimpactfamily,friendsandco-workers.

Asarecipientoffederalgrantsandcontracts,EmoryUniversityadherestotheprovisionsoftheDrug-FreeWorkplaceActof1988andtheDrug-FreeSchoolsandCommunitiesActAmendmentsof1989.Asadministratorofcertainstate-fundedfinancialaidprogramsforstudents,EmoryUniversityalsoadherestoGeorgia’sDrug-FreePostsecondaryEducationActof1990.


Thispolicyisalsodesignedtoconveytheuniversity’scareandconcernforitsmembersandtheirwell-being,giventhatalcoholandotherdrugmisuseoncollegecampusesisamajorpublichealthconcern.Inordertofosteracademicachievement,personalsuccessandwellness,andtopromotethesafetyofthecommunity,theuniversityhasadoptedthefollowingtenetstoguidethepreventionofalcoholandotherdrugmisuse:

• EmoryUniversitycomplieswithandupholdsallapplicablefederal,state,andlocallawsrelatedtoalcohol,illicitdrugsandcontrolledsubstances.Violationsofsuchlawsthatcometotheattentionofuniversityofficialsmaybeaddressedwithintheuniversityorthroughprosecutioninthecourts,orboth.

• Theuniversitystrivestocreateanenvironmentthatsupportsindividualswhochoosenottousealcoholandindividualswhochoosetousealcohollegallyandinmoderation.Theillegalsale,distributionoruseofalcoholisnotpermitted.

• Theuniversityencouragesindividualswithprescriptionmedicationstosafelyandlegallyusesuchmedicationsincompliancewiththeirprescriptions.Themisuseofprescriptionmedicationorothercontrolledsubstancesisnottolerated.

• Thesale,distributionoruseofillegaldrugsisnotpermitted.• Theuniversityseekstocreateanenvironmentofpersonaldevelopmentandsupportivecommunity.Itsupports

individualsseekingservicesforalcohol,tobaccoand/orotherdrugmisuseandmakesconfidentialservicesavailabletothem.

• Ininstanceswhereindividualsarefoundtobeinviolationoftheuniversity’sAlcoholandDrugAbusePolicy,theuniversity’sresponsewillstressindividualaccountability,personaldevelopment,andconnectiontoappropriatehealthservices,aswellastheeffectonimpactedpartiesandthecommunity.

• EmoryisaTobacco-FreeCampus.TheuseorsaleoftobaccoproductsinoronEmoryownedorEmoryleasedpropertyisprohibited.SeePolicy4.113Tobacco-FreeEnvironmentformoreinformation(http://policies.emory.edu/4.113),includingresourcesfortobaccocessation.

Applicability

AllEmoryUniversityfull-time,part-timeandtemporaryfaculty,staff,andstudentsareherebynotifiedthatthispolicywillapplytoallactivitiesconductedonuniversity-ownedpropertyandtoallotheruniversity-sponsoredevents.ThispolicyisdistributedannuallytoallEmoryUniversityfaculty,staff,andstudents.

EmoryUniversitypermitsthepurchaseanduseofalcoholicbeverageswithuniversityfundsundercertainconditionsbutexpectsindividualsandorganizationstotakemeasurestopreventalcoholanddrugmisuse.Theuniversityexpectsthat


individualsandorganizationswilltakeresponsibilityforcomplyingwiththepolicyasoutlined.Thispolicyprovidesminimumexpectationsregardingalcoholandotherdrugpreventionandservices;individualsandorganizationsareencouragedtoutilizebestpracticesandtodevelopadditionalstepstosupportcommunitysafety.

Specificofficeshavebeendesignatedtoprovideclarificationabouttheproceduresandguidelinesforeventplanning,aswellasservicesandresourcesavailabletofaculty,staffandstudentsforreducingat-riskbehaviorsrelatedtoalcoholanddruguse.Thecontactinformationfor,andresponsibilityof,eachoftheseofficesislistedattheconclusionofthispolicyunder“ContactInformation.”

ProspectivestudentsthatfailtocomplywithGeorgialawanduniversitypolicycanexperienceparental/guardiannotification,theremovalfromcampus,andmayadditionallycompromisetheirconsiderationforadmissiontotheuniversity,inadditiontopossiblelawenforcementprocesses.

Detailsregardingthispolicycanbefoundat:http://policies.emory.edu/8.8

II–D STUDENTVEHICLEUSEPOLICY

Overview

ThegoaloftheStudentVehicleUsePolicyistoprotectourstudentsfrominjurywhiledrivingpersonalvehiclesonUniversity-sponsoredactivitiesandprogramsandwhiledrivingUniversityvehiclesorthoserentedforUniversitysponsored-activitiesandprograms.

Applicability

ThisStudentVehicleUsePolicysetsforththeUniversity'sregulationsandproceduresforallstudents(graduate,professional,andundergraduate)whodriveUniversity-owned,rented,orleasedvehicles(“UniversityVehicles”)inconnectionwithUniversity-sponsoredactivitiesorprogramsorpersonalvehiclesinconnectionwithUniversity-sponsoredactivitiesandprograms.

TheStudentVehicleUsePolicydoesnotapplytotherentalofvehiclestobeusedbygraduateorprofessionalstudentsforaUniversity-sponsoredactivityorprogramandthatis:(1)forlessthansevendays,and(2)foradrivingdistanceofnomorethan300milesone-way.


University-sponsoredactivitiesandprogramsaredefinedinthispolicyasallactivitiesfundedinanywaythroughtheUniversity,suchasallrecognizedstudentorganizations,ResidentialLife,VolunteerEmory,athleticoracademic,academicemploymentorinternships,andoff-campusprograms.Detailsregardingthispolicycanbefoundat:http://policies.emory.edu/8.9.

II-E STUDENTCOMPLAINTS

Overview

EmoryUniversityiscommittedtoreceivingandaddressingwrittenstudentcomplaintsagainsttheuniversity,itsfaculty,staff,oradministrativepersonnelinatimelymanner.Appropriateproceduresaredescribedbelowandshouldbeadheredtoinresponsetostudentcomplaints.Studentsshouldfirstattempttoresolvetheircomplaintswiththeofficemostdirectlyresponsiblefortheactionbeingchallenged.EachschoolatEmoryhasanofficeofStudentServicesthatcanfurtherassiststudentsanddirectthemwithintheirspecificschooliftheyareuncertainaboutwheretostart.Inaddition,studentsmayusetheombudsperson(http://ombudsperson.emory.edu/index.html)toassistwithcomplaintsiftheyareuncertainorwishtodiscussasituationconfidentiallybeforetakingmoreformalaction.

Federalfinancialaidlawsandregulationsrequirethateachstatehasaprocesstoreviewandactoncomplaintsconcerningeducationalinstitutionsinthestate.YoumayfileacomplaintaboutEmoryUniversitywiththeStateofGeorgiaOfficeofInspectorGeneralbyfollowingthedirectionsattheOIGwebsite.IntheeventthatOIGreceivesastudentcomplaintrelatingtofinancialaid,itwillforwardittotheOfficeofInspectorGeneraloftheU.S.DepartmentofEducation.

Applicability

Thispolicyappliestocurrentandformerstudentswhochoosetomakeaformalwrittencomplaintagainsttheuniversity,itsfaculty,staff,oradministrativepersonnel.



II–F UNIVERSITY-STUDENTRELATIONSTheBoardofTrusteesofEmoryUniversityhasadoptedaStatementofPolicydealingwithUniversity-student

relationships.Sinceapplicationforadmissionisvoluntary,studentsarefreetowithdrawattheirpleasure,subjecttocompliancewiththeregulationsoftheirschoolorcollegeandtothefulfillmentoftheirfinancialobligationstotheUniversity.Uponmatriculation,eachstudentagreestobeboundbytherules,policies,procedures,andadministrativeregulationsastheyexistatthetimeofhis/heradmissionandasdulyconstitutedauthoritymaychangethem.Studentshavetheopportunitytoparticipateinthedevelopmentofrulesandprocedurestotheextentthatsuchparticipationanditsresultsareconsistentwiththeorderlyprocessesandwiththeresponsibilitiesofthetrusteesandtheadministration.RulesofstudentorganizationsneednotbeuniformsolongastheydonotcontraveneanypolicyestablishedbytheBoardofTrustees.

Asaneducationalinstitution,Emoryisnotavehicleforpoliticalorsocialactionbutdoesendorsetherightofdissentandprotectsandencouragesthisright.TheBoardofTrusteesandthepresidentoftheUniversityhavepublishedastatementclarifyingpolicyconcerningabuseofthisright.EachmedicalstudentshouldreadthisstatementascontainedintheCampusLifeHandbookoftheUniversity.

Toaccomplishitsobjectivesandresponsibilities,theUniversitymustbefreefromviolence,threats,andintimidationandmustbededicatedtotherationalapproachtoaresolutionofhumanproblems.InaccordancewiththeByLawsoftheUniversity,thepresidentoftheUniversityhasdelegatedtothedeansandfacultiesofeachschoolprimaryresponsibilityfordesigningandimplementingtheschool'seducationalprogramandwhateverproceduralguidelinesandregulationsmaybedeemednecessarytocarryouttheschool'seducationalobjectivesappropriately.Thedeanofeachschoolhastheauthorityandresponsibilityforfinaljudgmentandactioninallcases,providedthatestablishedproceduresarefollowed.

DiscretionaryresponsibilityforhandlingextremecasesisretainedbythepresidentoftheUniversity.Inparticularsituations,otherofficesoragentsoftheUniversitymustpromulgaterulesandregulationsapplicabletotheareaforwhichtheyareresponsible(suchashousing,UniversityHealthService,foodservice,trafficandsecurity,libraries,studentorganizationsandactivities,athletics,andotherpublicevents).

RulesandregulationscontainedhereinconformtoUniversitypolicybutinsomecases,includespecificrequirementsforstudentsintheSchoolofMedicine.TheUniversityCampusLifeHandbookcontainsdetailedlistingsofUniversitypolicyandisdistributedtoallmedicalandacademichealthstudentsannuallywhoareaccountabletoitscontents.

AdetailedsummaryofStateofGeorgiaandDeKalbCountylawsonalcohol,Universityregulations,andadditionalpoliciesregardingalcoholmaybeobtainedfromtheCampusLifeHandbookandonthewebatwww.emory.edu/CAMPUS_LIFE/.


StatementofPolicyTheBoardofTrusteesofEmoryUniversityhasadoptedastatementofpolicydealingwithUniversity-student

relationships,adigestofwhichfollows:

1. EmoryUniversitywasfoundedonChristianprinciplesbytheMethodistChurchandproudlycontinuesitschurchrelationshipasanagencydedicatedtoseekingandimpartingtruth.

2. EmoryUniversityadmitsqualifiedstudentsofanysex,sexualorientation,race,religion,color,nationalorigin,age,disability,orveteranstatustoalloftherights,privileges,programs,andactivitiesgenerallyaccordedormadeavailabletostudentsatEmoryUniversity.TheUniversitydoesnotdiscriminateonthebasisofrace,color,nationalorigin,religion,sex,sexualorientation,age,disability,orveteranstatusinadministrationofitseducationalpolicies,admissionspolicies,scholarshipandloanprograms,athleticprograms,andotherEmoryUniversity-administeredprograms.

3. AttendanceatEmoryUniversityisaprivilegeandnotaright.However,nostudentwillbedismissedexceptinaccordancewithprescribedprocedures.Studentsapplyingforadmissiondosovoluntarilyandarefreetowithdrawattheirpleasure,subjecttocompliancewiththeregulationsoftheirschoolorcollegegoverningwithdrawalandtothefulfillmentoftheirfinancialobligationstotheUniversity.

4. UponmatriculationatEmory,eachstudentagreestobeboundbytherules,policies,procedures,andadministrativeregulationsastheregulationsexistatthetimeofadmissionandastheregulationsmaybechangedbydulyconstitutedauthority.

5. ByadmissionasastudentatEmoryUniversity,apersonacquirestherighttopursuethecourseofstudytowhichheorsheisadmitted,andtobetreatedwiththedignityappropriatetoanadultpersoninallmattersrelatingtotheUniversity.Inthesamespirit,thestudentshallcomplywiththerulesandregulationsofEmoryUniversity.

6. StudentswillbeprovidedtheopportunitytoparticipateinthedevelopmentofrulesandprocedurespertainingtoUniversityaffairstotheextentthatsuchparticipationandtheresultsthereof,asdeterminedbytheBoardofTrusteesoritsdesignatedagent,areconsistentwithorderlyprocessesandwiththepoliciesandadministrativeresponsibilitiesoftheBoardofTrusteesandtheadministration.

7. TheUniversityexpectsstudentstoconductthemselveswithdignity,courtesy,responsibility,andintegrityandwithduerespectfortherightsofothers,realizingthatsobrietyandmoralityarenotonlycharacteristicsofamatureandresponsiblepersonbutareessentialtothemaintenanceofafreeandorderlysociety.


8. Membershipinandrulesgoverningadmissiontostudentorganizationsshallbedeterminedbytheorganizationsthemselves,andsuchrulesshallnotberequiredtobeuniformsolongastheserulesdonotcontraveneanypolicyestablishedbytheBoardofTrustees.

EmoryUniversityisaneducationalinstitution,notavehicleforpoliticalorsocialaction.ItendorsestherightofdissentandprotectsandencouragesreasonableexerciseofthisrightbyindividualswithintheUniversity.Becausetherightofdissentissubjecttoabuse,theBoardofTrusteesandthepresidenthavepublishedastatementtoclarifypolicyconcerningsuchabuse,adigestofwhichfollows:

1. IndividualsassociatedwithEmoryrepresentavarietyofviewpoints;theUniversityfostersthefreeexpressionandinterchangeofdifferingviewsthroughoralandwrittendiscourseandlogicalpersuasion.

2. Dissent,tobeacceptable,mustbeorderlyandpeacefulandrepresentconstructivealternativesreasonablypresented.

3. Coercion,threats,demands,obscenity,vulgarity,obstructionism,andviolencearenotacceptable.

4. Demonstrations,marches,sit-ins,ornoisyproteststhataredesignedorintendedtoordodisruptnormalinstitutionalpursuitswillnotbepermitted.

5. Classesandroutineoperationswillnotbesuspendedexceptforreasonablecauseasdeterminedbythepresident.

6. Administrators,faculty,otheremployees,andstudentsareexpectedtoabidebythesestandardsofconductinpromotingtheirviews,particularlydissent.

7. PersonswhoarenotsoinclinedshouldnotbecomeassociatedwithEmorynorcontinuetobeassociatedwithEmory.

8. Academicandadministrativeprocedureswillprotectindividualsintheirrightoffreeexpressionandprovideforpromptandappropriateactionagainstthoseindividualswhoabusesuchright.

II-G INFORMATIONTECHNOLOGYANDSECURITY

InformationTechnology

Overview


Computers,networks,andsoftwareapplicationsarepowerfultoolsthatcanfacilitateEmory’scoremissionsinteaching,learning,research,andservice.AccessandutilizationofthesetoolsisaprivilegetowhichallUniversityfaculty,staff,students,andauthorizedguestsareentitled.Thispolicydocumentstheresponsibilitiesthataccompanythisprivilege.

Campuses,schools,colleges,departments,andotheradministrativeunitshaveconsiderablelatitudeindevelopingcomplementaryinformationtechnologyconditionsofusepolicies,aslongastheyareconsistentwiththisenterprisepolicyandanyotherapplicablepoliciesoftheUniversity.Suchpoliciesmaybemorerestrictivethantheenterprisepolicy,butmustnotbemorepermissive.

Applicability

ThispolicyappliestoEmoryfaculty,staff,students,andretireeswhohavebeenissuedcomputeraccountssuchasanEmoryNetIDandtovisitorsandguestswhohavebeenissuedsponsoredcomputeraccounts.ThispolicyappliestoallEmoryinformationtechnologyresources,whethertheyareaccessedfromcampusorfromaremotelocation.ThispolicyalsoappliestoanyonewhohasbeengrantedaccesstoorconnectsanydevicetotheEmorynetworkorEmoryITresources.


Smart Device Security:

Overview

ThispolicyexplainsEmory’sofficialpositiononthesecurityrequirementsofsmartdevicesthataccessEmoryExchangee-mail,and/orstoresensitiveEmorydata.EmorymaintainsacentrallymanagedservicethatsupportsthesynchronizationofdatabetweensmartdevicesandtheEmoryExchangemessagingandcalendaringsystem:ExchangeActiveSync(EAS).

Applicability

Thispolicyappliestoanysmartdevice,eitherEmoryownedorprivatelyowned,thataccessesEmoryExchangee-mail,and/orstoressensitiveEmorydata.



II-HADDITIONALPOLICIES

StudentOrganizationRecognition,Advising,ActivityFee,andWebsitePolicy:ThepurposeofthispolicyistooutlinetheauthorityofvariousentitiesatEmoryUniversitytorecognizeStudentOrganizations.Further,thepolicyoutlinesthelistofbenefitsthatEmoryUniversitygrantsofficialStudentOrganizations.Finally,thepolicyprovidesfortheregistrationofallStudentOrganizationsoncampussothatacomprehensivelistofallgroupscanbemaintained.Detailsregardingthispolicycanbefoundat:http://policies.emory.edu/8.12RespectforOpenExpressionPolicy:Principles Emory University (“University”) is committed to an environment where the open expression of ideas and open, vigorous debate and speech are valued, promoted, and encouraged. As a community of scholars, we affirm these freedoms of thought, inquiry, speech, and assembly. Firmly grounded in the principles outlined by the 2011 Taskforce on Dissent, Protest & Community Report, this Policy reaffirms Emory’s unwavering commitment to a community that inspires and supports courageous inquiry through open expression, dissent, and protest, while acknowledging the challenges of the creative tensions associated with courageous inquiry in an ever-changing community.

Recognizing that the educational process of our institution necessarily includes various and diverse forms of open expression, the University affirms the rights of members of the Community to assemble and demonstrate peaceably within the limits of this Policy. Simultaneously, the University affirms the right of others to pursue their normal activities and to be protected from injury or property damage, as defined by law.

Emory University also affirms values of diversity, inclusion, and community. The University Community is diverse -- in race, ethnicity, gender, sexual orientation, background, age, religion, abilities, life experiences, political ideologies, ideas of thought, and in many other ways. The actions of each member have an impact upon the culture of inclusion and respect for which we strive as a community. The University is fundamentally committed to open inquiry, open expression, and the vigorous discussion and debate upon which the advancement of its multifaceted mission depends. Civility and mutual respect are important values in our community; while they do not limit the rights protected by this Policy, we ask all members of the Community to consider these values carefully when exercising their fundamental right to open expression.



III ACADEMICSANDPROFESSIONALISMTheEmoryUniversitySchoolofMedicinetakesgreatprideinthedevelopmentandaccomplishmentsofitsgenetic

counselingstudentsandofthemedicalprovidersitgraduates.Itisacombinationofacademicsuccessandprofessionaldevelopmentthatprovidesthecornerstoneofasuccessfulcareeringeneticcounseling.

Tothatend,varioussafeguardsareinplacetomonitorandaccesstheprogress,performanceandpromotionofgeneticcounselingstudents.Thischapteroutlinesthecomponentsthataddressthisgrowthandprogression.Academicregulationsandprofessionalstandardsprovidethebasicsforsatisfactoryperformanceinthegeneticcounselingprogram.

TheProgramDirectorsareresponsibleformonitoringtheacademicandprofessionaldevelopmentorinadequaciesthroughoutageneticcounselingstudent’scareeratEmory.AcademicorprofessionaldeficienciesarediscussedamongtheProgramDirectorswithrecommendedremediationoractionsputforwarduponconsultationwiththeAdvisoryBoardasindicated.

TheSchoolofMedicineandAcademicHealthProfessionsHonorCodesaddressstudentmisconductofanacademicnature.TheSchoolofMedicineConductCodeaddressesstudentmisconductoutsideoftheacademicsetting.Ultimately,continuedenrollmentinEmoryUniversitySchoolofMedicineissubjecttothedecisionoftheProgramDirectors,theExecutiveAssociateDean,andtheDeanwhomustbeassuredthatacademicgradesandoverallperformancearesatisfactory,thatthestudentiscomplyingwiththerulesandregulationsoftheUniversityandtheSchoolofMedicine,andthatthebestinterestsoftheSchoolandoftheotherstudentsarebeingservedthroughthestudent’scontinuedenrollment.

III-A ACADEMICREGULATIONS

III–A–1 Attendance

Attendanceatallscheduledclassesisrequired,unlessthecourseinstructorandProgramDirectorshaveapprovedalternativearrangements.Attendanceismandatoryforallsmallgroupsessions,scheduleddepartmentcaseconferencesandgrandrounds.Attendanceismandatoryforallexaminations,bothwrittenandoral.Studentsareresponsibleforbeingpresentpriortothebeginningofallexaminations.ExamswillbeginONTIME;studentswhoarriveafteranexaminationhasbegunmayberefusedadmissiontotheexaminingroom,thusjeopardizingtheircoursegrade.

Attendanceonclinicalrotationonthescheduleddatesandtimeismandatoryandmonitoredcarefully.Transportationandalternate child-care arrangements are the responsibility of the student. Under no circumstancesmay a student leave aclinicalrotationwithoutpriorapprovalfromtheprogramdirectoranddesignatedclinicalsupervisor.Unlessthereisphysicaldangersuchadeparturewillbetreatedasabandonmentof therotationandsubject tosanctionsbytheProgramDirectors,


whichmay includedismissal from theprogram. All studentsare required to completeeight (8) clinical rotations. At leastseven (7) of these must be Emory arranged and take place in the greater Atlanta area. Students are allowed to makearrangementsforoneoutoftown/non-EmoryarrangedclinicalrotationduringSummerIIwiththeapprovaloftheProgramDirectors.

StudentsareexpectedtoadheretotheFocusInternshipscheduledparticipationaspre-arrangedwiththeirfocusmentorandapprovedbytheProgramDirector.Itistheresponsibilityofthestudenttocommunicatedirectlywiththeirfocusmentorregardinganyabsencesorschedulingconcerns,andtomakearrangementstomake-upthetimemissed.

Studentsareprovidedtheopportunityforthree(3)plannedpersonaldaysduringtheirfirstyear,andfive(5)duringtheirsecondyear. Thesemustbeapprovednolater than2weeksbeforetheabsence. Nomorethanonepersonaldaymakebetaken in any single rotation. Absences other than that for illness, emergency or a pre-approved personal daywill not betoleratedand,inadditiontorequiringthetimetobemadeup,willresultinonecoursegradebeingdeductedfromthefinalgradeforeachdaymissed.

III–A-2 ReportingofAbsences

Studentabsencesfromscheduledclinicalrotationdaysforillnessoremergencymustbereportedwithin8hourstotheProgramAssistantDirector.Thestudentmustprovidetheprogramwiththenameofhis/herrotationandsupervisinggeneticcounselor,thereasonfortheabsence,whenhe/sheexpectstoreturnandatelephonenumberwherethestudentcanbereached.Whenabsenceduetoillnessextendsbeyond48hours,asignedphysician’sreportmayberequired(fromtheUniversityStudentHealthServiceorfromthestudent’spersonalphysician).Thisisdoneprimarilyforthestudent’sprotectionagainstanyaccusationofneglectorindifference,aswellastoensurethatstudentshavesoughtproperhealthcarewhenappropriate.Writtennotificationofpersonaldayabsenceswillbesentfromtheprogramtotheindividualgeneticcounselingsupervisorwhenappropriate.Arrivinglate,leavingearlyormissingaclinicdaywillimpactthestudent’srotationevaluation. III–A–3 PolicyStatementonReligiousObservances

TheSchoolofMedicinerecognizesthatexcellenceinmedicaleducationcannotbedependentsolelyuponanycalendar,sincepatientillnessrespectsnocalendar,beitsecularorreligious.Facultymembersrecognize,however,thatsomestudentsmayhavespecialneedsintheschedulingoftests,finalexaminations,andclinicalrotationorfocusinternshipresponsibilitiesbecauseofreligiousbeliefsandpractices.Tothisend,studentswhoanticipateconflictswithregularlyscheduledclasses,tests,examinations,and/orclinicalorfocusactivitiesshouldnotifytheProgramDirector,atleast15daysinadvanceofanyconflict.

III–A–4 InvoluntaryWithdrawalandReadmission


EmoryUniversityconsidersthesafetyandwelfareofitsstudents,facultyandstaffatoppriority.WhenastudentengagesinbehaviorthatviolatesEmory’srulesofconduct,thebehaviorwillbeaddressedasadisciplinarymatterundertheapplicableStudentConductCode.TheStudentConductCodedefinesprohibitedconductandoutlinesaprocessforconductingdisciplinaryproceedings.

ThisInvoluntaryWithdrawalPolicyandProcedureisnotadisciplinarycode,policyorprocess.ItisnotintendedtoapplytosituationsinwhichastudentengagesinbehaviorthatviolatestheUniversity’srulesofconduct.Itisintendedtoapplywhenastudent’sobservedconduct,actionsand/orstatementsindicateadirectthreattothestudent’sownhealthand/orsafety,oradirectthreattothehealthand/orsafetyofothers.TheremaybesituationsinwhichboththisInvoluntaryWithdrawalPolicyandtheStudentConductCodemayapply.Inallcases,theDeanoftheSchoolofMedicineshallhavefinalauthorityregardingthedecision,enactment,enforcementandmanagementoftheinvoluntarywithdrawalofastudent.

CriteriaAstudentmaybewithdrawninvoluntarilyfromEmoryUniversitySchoolofMedicineiftheSchooldeterminesthatthe

studentrepresentsadirectthreattothehealthandsafetyofhimself/herselforothersby(1)engagingorthreateningtoengageinbehaviorwhichposesahighprobabilityofsubstantialharmtohimself/herselforothers;or(2)engagingorthreateningtoengageinbehaviorwhichwouldcausesignificantpropertydamage,woulddirectlyandsubstantiallyimpedethelawfulactivitiesofothers,orwouldinterferewiththeeducationalprocessandtheorderlyoperationoftheUniversity;or(3)isunabletofulfillhis/herroleasastudentofahealthcareprofession.

AdditionalimportantinformationincludingEvaluation,InformalHearing,AppealtotheDean,EmergencySuspension,andConditionsforRe-enrollment,canbefoundherehttps://med.emory.edu/handbook/#416

III–A–5 RightofAppeal

Inallcasesinvolvingacademicornon-academicdisciplinarydecisions,whethertheproblemisacademic,psychiatric,orconduct-related,thestudenthastherighttorequestarehearingand/ortoappealtotheDeanoftheSchoolofMedicine.

III–A–6 LeaveofAbsence

Requestsforleaveofabsence(LOA)maybegrantedbytheProgramDirectorwhenrecommendedbyafacultycommittee.LOAmaybegranted,ifdeemedappropriate,forhealth,personal,orfamilyreasons,orforspecialacademicstudy.Aleaveofabsenceisgenerallygrantedforaperiodofoneyearorless,andreadmissionisautomaticatthetimeagreeduponwhentherequestismade,providedtheissuesnecessitatingtheleavehavebeendealtwithappropriately.Ifforanyreasontheleaveofabsenceextendsbeyondoneyear,thestudentmustapplyforreadmissiontotheprogram,unlessalongerperiodforspecialstudyisapprovedbytheProgramDirector.Theleaveofabsencedoesnotextendthethirty-ninemonthperiodallowedforcompletionofthestandardMasterofMedicalSciencedegreeunlesstheapprovedleaveinvolvesanacademiccourseofstudy


whichtakeslongerthantwoyearstoqualifyforthedegreeorcertificate.ThefactthatthisleaveofabsencewilltakemorethantwoyearsmustbemadeclearinwritingtotheProgramDirectorwhenrequestingapprovalfortheLOA.

Allstudentsrequestingaleaveofabsencemust:1)RequesttheLOAinaletterspecifyingboththeLOAstart,andthereturntoschooldates,2)MeetwiththeProgramDirectors,and3)ReceivealetterfromtheProgramDirectorapprovingtheleave.Discussionaboutplannedabsences(e.g.–forspecialacademicstudy)whetherinvolvingstudyatEmory,orawayfrom

Emory,shouldbemadeasfarinadvanceoftheabsenceaspossible,andpreferablyduringtheapplicationprocessforthespecialacademiccourseofstudy.Writtenrequestsforsuchabsencesshouldbemadeatleast6monthsinadvance.III–B PROFESSIONALBEHAVIOR

Medicineisaprofessionentrustedwiththecareofpatientsandhence,studentsintheSchoolofMedicinemustconductthemselvesinaprofessionalmanner.Inthebeliefthatgeneticcounselorsarecalledtothehigheststandardsofhonorandprofessionalconductandunderstandingthatthisresponsibilitybeginsattheinceptionofone’smedicaleducationratherthanuponreceiptofadegree,thestudentsoftheEmoryUniversitySchoolofMedicinemustupholdthefollowingstandardsinallaspectsoftheirlifeatEmory.Thesestandardsareintendedtopromoteanatmosphereofhonesty,trust,andcooperationamongthestudents,thefaculty,thestaff,theirpatients,andsociety.III–B–1 StandardsofProfessionalism

Appropriatebehaviorincludes,butisnotinanywaylimitedtohonesty,trustworthiness,professionaldemeanor,respectfortherightsofothers,personalaccountability,andconcernforthewelfareofpatients–allofwhichareoutlinedbelow.

Honesty–Beingtruthfulincommunicationwithothers.Trustworthiness–Beingdependable;followingthroughonresponsibilitiesinatimelymanner;maintainingconfidentiality.ProfessionalCommunicationandDemeanor–Beingthoughtfulandkindwheninteractingwithclassmates,faculty,

patients,theirfamilies,othermembersofthehealthcareteam,andallothers;Strivingtomaintaincomposureunderpressuresoffatigue,professionalstressorpersonalproblems;Maintaininganeatandcleanappearanceanddressinattirethatisreasonableandacceptedasprofessionaltothepatientpopulationserved.

Respectfortherightsofothers–Dealingwithclassmates,faculty,staff,andpeermembersofthehealthteaminaconsideratemannerandwithaspiritofcooperation;Actingwithanegalitarianspirittowardallpersonsencounteredinaprofessionalornon-professionalsetting,regardlessofage,race,color,nationalorigin,disability,religion,gender,sexual


preference,socioeconomicstatus,orveteran/Reserve/NationalGuardstatus;Respectingtherightsofpatientsandtheirfamiliestobeinformedandshareinpatientcaredecisions;Respectingpatients’modestyandprivacy.

Personalaccountability–Participatingresponsiblyinallaspectsone’seducationalexperienceandinpatientcaretothebestofone’sabilityand,inthecaseofthelatter,withappropriatesupervision;Undertakingclinicaldutiesandperseveringuntiltheyarecomplete;Notifyingtheresponsiblepersonifsomethinginterfereswithone’sabilitytoperformclinicaltaskseffectively;compliancewithUniversityPoliciesandProceduresinanhonestandforthrightmanner.

Concernforthewelfareofpatients–Treatingclassmates,faculty,patientsandtheirfamilieswithrespectanddignitybothintheirpresenceandindiscussionswithothers;Discerningaccuratelywhenhelporadviceisneededandseekingtheseoutbeforeacting;Recognizingwhenone’sabilitytofunctioneffectivelyiscompromisedandaskingforrelieforhelp;Notusingalcoholordrugsinawaythatcouldcompromisepatientcareorone’sownperformance;Notengaginginromantic,sexual,orothernonprofessionalrelationshipswithapatient,evenupontheapparentrequestofapatient.

III-B–2 ConsensualTeacher(FacultyorSupervisor)–StudentRelationships

TherelationshipbetweenteacherandstudentisthefoundationoftheacademicmissionoftheUniversity.Thisrelationshipvestsconsiderabletrustintheteacher,who,inturn,bearstheresponsibilitytoserveasmentor,educator,andimpartialevaluator.Indischargingthisresponsibility,teachersareaccountableforbehavingatthehighestprofessionallevel,recognizingthedignityandworthofeachperson,andprotectingtheintegrityofthestudent-teacherrelationship.

Teacher-studentrelationshipscarryrisksofconflictofinterest,breachoftrust,abuseofpower,andbreachofprofessionalethics.Forthesereasons,teachersmustnotengageinanyconsensualsexualrelationshipswithastudentwhiletheteacherisinapositionofsupervisoryacademicauthoritywithrespecttothestudent.Normayateacherassertanysupervisoryacademicauthoritywithrespecttoastudentwhowasthesubjectofapreviousconsensualsexualrelationship.Thisprohibitionextendstoconsensualsexualrelationshipsbetweenagraduateorprofessionalstudentandanundergraduatewhenthegraduateorprofessionalstudenthassomesupervisoryacademicresponsibilityfortheundergraduate,toconsensualsexualrelationshipsbetweendepartmentChairsandstudentsinthatdepartment,toconsensualsexualrelationshipsbetweengraduateadvisors,ProgramDirectors,andallothers(eachofwhomisconsideredateacher)whohavesupervisoryacademicresponsibilityforastudentandthatstudent.

Whenateacher-studentconsensualsexualrelationshipexists,haspreviouslyexisted,ordevelops,theteachermustdeclinetoparticipateinanyevaluativeorsupervisoryacademicactivitywithrespecttothestudent.Furthermore,itistheresponsibilityofthestudenttoinformtheappropriatedeanwhensucharelationshipexists,orhasexisted,sothathe/shewillnotbeplacedinanysuchsituation.TheappropriatedeantoinformincludestheAssociateDeanforMedicalEducationandStudentAffairs,DirectorofAdmissionsand/orAssistantDeanforMedicalEducationandStudentAffairsforstudentsintheFoundations


Phase,andtheAssociateorAssistantDeanforClinicalEducationforstudentsintheApplication,Discovery,andTranslationPhase.

Thedeans,departmentchairs,andotheradministratorsshouldrespondtoreportsofprohibitedsexualrelationshipsbyinquiringfurtherand,ifsuchreportsappeartobeaccurate,initiatingappropriatedisciplinaryactionorremedialmeasuresagainsttheteacherinvolved.Egregiousbreachofthispolicyisadequatecauseforterminationunderparagraph12.2oftheEmoryUniversityFacultyHandbookStatementofPrinciplesGoverningFacultyRelationships.

Non-consensualsexualrelationshipsareprohibitedbytheEqualOpportunityandDiscriminatoryHarassmentpolicy(1.3)..

III–B–3 GuidelinesforProfessionalDressEmorystudents,faculty,andstaffarerequiredtoplaceahighvalueonpersonalbehaviorandappearance,includingattire.

Thereasonsarerootedinconcernsforinfectioncontrol,thefacilitationoftrustandgoodcommunicationwithpatientsandcolleagues,societalexpectations,andsensitivitytodiverseculturalmoresandattitudes.Thischapterbrieflydescribesstandardsfordressandappearancenecessarytomeettheserviceandsafetyobjectivesofplacingpatientcomfortandwelfarefirst,andtheeducationalobjectivesofpreparingthestudenttoassumetheroleofaprofessionalhealthcareworker.Patienttrustandconfidenceinthehealthcareproviderareessentialtoexcellentacuteandchroniccare.Themessagecommunicatedbythecaregiverbyhis/herdressandappearanceplaysafundamentalroleinestablishingthistrustandconfidence.Studentsshouldconsidertheculturalsensitivitiesoftheirmostsociallyconservativepatientsandfamilies.Geneticcounselors-in-trainingshouldpresentthemselvesinamannerthatwilldemonstraterespect,inspiretrust,andensurepatientcomfort.Recenttrendsinclothing,bodyart,andbodypiercing,whichmaybepersonallyattractiveinsomesocialsituations,maynotbeacceptedbysomepatientsandshouldnotbewornordisplayedbygeneticcounselingstudentsorgeneticcounselorsinprofessionalsettings.

DuringmuchofthecurriculumatEmory,studentsmayspendtimeinlecturesorotheractivitiesthatdonotinvolve

patients.Attireatthattimeshouldbecomfortablebutshouldnotdetractfromtheseriouseducationalatmosphere.Whenpatientcontactispartoftheeducationalexperience,studentsareexpectedtodressprofessionally.

ThefollowingguidelinesmayhelpEmorystudentsestablishasuccessfulcaregiver-patientrelationship:IMPORTANTTONOTE:Thisincludesactualorstandardizedpatientencountersinthehospitalorclinicorlecturesto

whichapatientisbrought.Neat,clean,andprofessionalattire–includinganametagwheninhospitalorclinic–areminimalrequirements.ATALLTIMES,avoiddressorattirethatcouldbepotentiallyoffensivetothepublic,yourpeers,patients,orfaculty.


Duringclinicalrotations,theSchoolofMedicinerequiresthefollowingattire.Checkwithyourclinicalsupervisorwhen

youbeginarotationtolearnofanyotherparticulardresscoderequirements.GeneralStandards:

Forsecuritypurposesandforpatientcomfortinidentifyingprofessionalpersonnel,nametagsorbadgesshouldbewornatalltimes.Goodpersonalhygieneistobemaintainedatalltimes.Thisincludesregularbathing,useofdeodorants/antiperspirants,andregulardentalhygiene.Avoiddistractingperfumesorcolognesthatmayprecipitateallergicresponsesorbesensitizingtopatientsorcolleagues.

HairMaintenance:

Hairshouldbeneat,clean,andofanaturalhumancolor.Hairshouldbestyledoffthefaceandoutoftheeyes.Shoulderlengthhairshouldbesecuredtoavoidinterferencewithpatientsorworkduties.Avoidscarvesorribbons(unlessculturallyappropriate).Beards/mustachesmustbeneatlytrimmed.Unlessheadcoveringsarerequiredforreligiousorculturalreasons,hatsshouldbeavoided.Jewelry:

Keepjewelryataminimum,asitmayhaveapotentialforcross-infection.

Clothing:Clothingshouldbeclean,professionallystyled,andingoodrepair.Womenshouldweartailoredslacksordressesorskirts

ofmediumlength.Blousesortopsmaynotbetransparent,lowcutortight.Menshouldwearslacks,dressshirtandanecktie,ornon-casualsweater.Shortsandbluejeansarenotappropriatedressonclinicalrotations.Shoesmustbecomfortable,cleanandingoodrepair.Shoesshouldbewornwithsocksorhose.Excessivelyhighheels,flipflopsanddirtyathleticshoesarenotallowed.Studentsmustadheretothepoliciesoftheclinicalsettinginwhichtheyarerotatingwithrespecttoopentoedshoesandfootcoverings.

III–B–4 UseofSocialMedia

Asdescribedabove,behaviorofstudentsintheacademicsettingandbeyondmustbeinkeepingwiththeidealsoftheinstitutionandtheprofessionofmedicine.Thefollowingparagraphsindicatethecurrentstandardsforbehaviorthatrelatetotheuseofsocialmedia.


EachstudentisresponsibleforhisorherpostingsontheInternetandinallvarietiesofsocialmedia.Inallcommunications,studentsareexpectedtobecourteous,respectful,andconsiderateofothers.InappropriatepostingsontheInternetorsocialmediawillbeconsideredlapsesinthestandardsofprofessionalismexpectedofEmorySchoolofMedicinestudents.StudentsresponsibleforsuchpostingsaresubjecttotheConductCodeprocessinthesamemannerasforanyotherunprofessionalbehaviorthatoccursoutsidetheacademicsetting.StudentswhodonotfollowtheseexpectationsmayfacedisciplinaryactionsincludingdismissalfromtheSchoolofMedicine.

StudentswithintheSchoolofMedicineareurgedtoconsiderthefollowingbeforepostinganycomments,videos,pictures,oressaystotheInternetorasocialmediasite:

1. Thereisnosuchthingasan“anonymous”post.Furthermore,anypostsorcommentssubmittedforotherstoreadshouldbepostedwithfullidentificationofthewriter.WhereyourconnectiontoEmoryisapparent,makeitclearthatyouarespeakingforyourselfandnotonbehalfofEmory.Adisclaimer,suchas,"Theviewsexpressedonthis[blog;website]aremyownanddonotreflecttheviewsofmyUniversityortheSchoolofMedicine"arerequired.

2. Internetactivitiesmaybepermanentlylinkedtotheauthor,suchthatallfutureemployment(residency,fellowshipandbeyond)maybehamperedbyinappropriatebehaviorontheInternet.

3. Makingpostings“private”doesnotprecludeotherscopyingandpastingcommentsonpublicwebsites.“Private”postingsthatbecomepublicarestillsubjecttosanctionsdescribedintheSchoolofMedicineConductCode.

4. Donotshareinformationinawaythatmayviolateanylawsorregulations(i.e.HIPAAorFERPA).DisclosinginformationaboutpatientswithoutwrittenpermissionofthepatientandtheSchoolofMedicine,includingphotographsorpotentiallyidentifiableinformationisstrictlyprohibited.Thisruleappliestodeceasedpatientsalso.

5. ForEmory’sprotectionaswellasyourown,itiscriticalthatyoushowproperrespectforthelawsgoverningintellectualproperty,copyrightandfairuseofcopyrightedmaterialownedbyothers,includingEmory’sowncopyrightsandbrands.CurricularmaterialsdevelopedbyEmoryfacultyandstafforfaculty/staffofothermedicalschoolsoreducationalinstitutionsshouldnotbedistributedorredistributed.Whenindoubt,studentsshouldseekguidanceregardingappropriateuseofsuchmaterials.

6. DonotshareconfidentialorproprietaryinformationthatmaycompromiseEmory’sresearchefforts,businesspracticesorsecurity.

III–B–5 EvaluationsandExpectations


Professionalconductisexpectedfromstudentsatalltimes,bothintheacademicandnon-academicsetting.ProfessionalismisanessentialcomponentofallcourseandclinicalevaluationsandisaprimaryfactorconsideredbytheProgramDirectorsinmonitoringofthestudent’ssuccessfulprogress.AnylackofprofessionalismoutsideoftheacademicsettingwillbeconsideredforreferraltoaConductHearingbytheProgramDirector.

III–B–6 ReportingofCriminalChargesorArrests

Anystudentwhoischargedwithacrimeorarrested,fromthetimeofacceptancetograduation,mustreporttheoccurrencetotheProgramDirectorassoonaspossible.TheunderlyingconductthatisthesubjectofthecriminalchargemayalsoleadtoaninvestigationandhearingundertheSchoolofMedicineConductCode.Failuretoreportthecriminalchargeorarrestmayalsosubjectthestudenttoaconductcodeinvestigation.SchoolofMedicineconductproceedingsmayoccurregardlessofanyprocessongoingorfinalizedinthelegalsystem.

III–B–7 PolicyonIndustryandOtherExternalProfessionalRelationships

TheprimarymissionsoftheSchoolofMedicinearetoprovideoutstandingeducationalprogramsformedicalandgraduatestudentsandtrainees;toprovidethehigheststandardofclinicalcareforpatients;todevelopoutstanding,knowledgeablephysiciansandscientistswhoservethecommunityandtheworld;andtoconductinnovativeandcollaborativeresearchandintegratethisknowledgeintothepracticeofmedicine.TheSchoolofMedicineiscommittedtoensuringthatitsfaculty,staff,students,andtraineesstriveforthehighestdegreeofethicalandprofessionalstandardsincarryingoutitsmissions.Aspartofthiscommitment,theSchoolsupportsprincipledrelationshipswithindustryinwhichitsfaculty,staff,students,andtraineescollaboratewithindustryonadvancesinscienceandmedicinethatenhanceEmory’smissionandarebeneficialtothepublic.Industryhasalonghistoryofprincipledcollaborationswithacademicfacultythathavecontributedtooureducational,clinical,service,andresearchmissionsinwaysthatbenefitindividualandpublichealththroughthedevelopmentofnewdrugs,devices,equipment,computertechnology,therapies,andservices.Forexample,industryprovidesgrantstoEmoryUniversitytofundclinicaltrialsandotherresearchconductedbyfaculty;andfacultyconsultwithindustrytoadviseonresearchdirectionsandhealthneeds.Theprimaryintentofthispolicyistosupportfaculty,staff,students,andtraineesineffectivelyengaginginprincipledrelationshipswithoutsideentities.Theindividual,theSchoolandUniversitycanworktogethertoenhancethebeneficialoutcomesofprincipledpersonalexternalrelationshipsandtopreventsituationsthatmightcreateactualorperceivedconflictsofinterestandmightharmthepublic,theinstitution,ortheindividual.Theentirepolicycanbefoundat: http://www.med.emory.edu/administration/policies/industry_relations/index.html.Policiesthatdirectlyaffectalliedhealthstudentsincludethefollowing.


Emorystudents:

• Maynotacceptgiftsfromindustry,onorofftheEmorycampus(pens,pads,cash,foodanddrink,entertainment,books,software,etc.).Travelexpensesarealsoconsideredagift,andthereforeprohibited.

• Maynotacceptdonationsofmedications.• Mustnotdiscloseinformationregardingclinicaltrialsofmedicaldevicesordrugstoanyoutsideentity.• Mustnotprovideadviceortrainingtoindustryregardingselling,marketing,orpromotingofacompany’sproducts.• Maynotreceiveremunerationforlisteningtosalestalksorattendingindustry-sponsorededucationandtraining.• Maybepartofinteractionsbetweenindustryrepresentativesandfacultythatconcernresearchbeingdonebythe

facultymemberandindustry,aslongasthemeetingdoesnotincludesales,marketing,orpromotion.• MustcooperatewithinquiriesfromEmoryadministrativeofficesregardingcompliancewiththesepolicies.• Submitproposalsforpersonal,externalprofessionalrelationshipswithindustryandotherentitiestotheDeanfor

reviewandapprovalpriortoengagingorreceivingcompensationfortheactivities.• Additionalregulationsinthispolicyinclude:• CommercialExhibitsareprohibitedinSchoolofMedicineBuildings.• Anybookoreducationalmaterialthatisrecommendedbyafacultymemberwhohasafinancialinterestinthebookor

materialmustbeapprovedbyacommitteeformedbythefacultymember’schair• Facultypresentationstoalliedhealthstudentsandresidentsshoulddisclosealltheirpersonal,professionalfinancial

relationshipswithindustryineachpresentation.

AnyviolationofthispolicybyastudentwillbeconsideredunprofessionalbehaviorandwillsubjectthestudenttoactionsbytheProgramDirectorsorbyaConductCommittee.

III–B–8 PersonalRecordingofEducationalEvents

Studentsarenotpermittedtorecord(eitherviaaudio*orvideo)anyEmorySchoolofMedicineeducationaleventwithoutpriorexpressauthorizationofthefacultymember.ViolationofthisrulemaybedeemedaviolationoftheStudentConductCode,andimproperuseofanycurricularmaterial,includingrecordings,mayconstituteinfringementofintellectualpropertyrights.

(*asaproviso,audiorecordingsarepermissibleaspartofthetranscriptservice)

III–B–9 ResearchStudiesInvolvingSchoolofMedicineStudentsasSubjects


AllresearchstudiesthatincludeEmorySchoolofMedicinestudentsassubjects(i.e.anystudythatrequireshumansubjectprotectionsasdefinedinHHS45CFR46(http://www.hhs.gov/ohrp/humansubjects/guidance/45cfr46.html)mustbeapprovedbytheExecutiveCurriculumCommittee(ECC).Thispolicyincludes:allstudiesperformedbyEmoryUniversitySchoolofMedicinestudentsonotherstudents,studiesbyEmoryUniversitySchoolofMedicinefacultymembers,studiesperformedbystudentsorfacultymembersfromallotherLCME-accreditedmedicalschools,orallothers.ApprovalofastudybytheECCdoesnotreplacethejudgmentoftheEmoryInstitutionalReviewBoard(IRB)andECCconsentmaybecontingentonobtainingtheappropriateIRBapproval.AllrequeststoconductstudiesusingEmoryUniversitySchoolofMedicinemedicalstudentsassubjectsshouldbedirectedtotheChairoftheECC.

III–B–10 SeparationofRolesFacultymembers’professionalorpersonalroles,shouldnotconflictwiththeirrolesasteachersandevaluatorsofstudents.Facultymemberswhohaveaprofessional,personal,orfamilialrelationshiptoastudent,includingprovidinghealthservicesorpsychiatric/psychologicalcounseling,shouldnothaveanyinvolvementintheacademicassessmentofthatstudent.Oncertainoccasions,atastudent’sexplicitrequest,thispolicymaybewaivedbytheExecutiveAssociateDeanforMedicalEducationandStudentAffairs.

III–B–11 StudentAgreements,Consents,andReleases

StudentAgreementsAllmedicalandacademichealthstudentsmustenterintoanagreementwithEmoryUniversityandtheEmorySchoolof

MedicinetofollowallpoliciesandregulationsandtoabidebythestandardsoftheConductCodeandHonorCode.AllpoliciesandregulationsincludedintheseagreementscanbefoundintheStudentHandbook.

Studentsmustalsoagreetousethesystemsandsoftwarerequiredbytheschoolforevaluationandcommunication.

Allstudentagreementswillbesigneduponmatriculationandeachsubsequentyearofenrollment.

StudentConsentsandReleasesStudentsmustreleasecertaininformation,includingspecificprotectedhealthinformation(PHI),totheEmorySchoolof

MedicineandallowtheSchoolofMedicinetoprovidethisinformationtoEmoryfacilitiesandtoanyoutsideinstitutionthatrequestsverificationofimmunizationstatuspriortoparticipationinanyrequired,electiveorvoluntaryclinicalexperiencerelatedtomedicaltrainingatEmorySchoolofMedicine.


StudentsmustallowtheEmorySchoolofMedicinetoreleaseinformationtootherdepartmentsoftheUniversity,suchasStudentHealthServicesandtheOfficeofFinancialAid,inordertoverifyorcertifyservices,scholarshipeligibility,orotheritemsnecessaryforthecontinuationofenrollmentandtomeetallstateandfederalhealthandsafetyrequirements.

Allstudentsmustalsogivetheirconsenttobephotographedandrecorded.Manyoftheclinicalandprofessionalskillsassessmentsrequirethatfacultyandstudentsviewrecordingsoftheirassessmentstogether.

Ifastudentshouldrefusetoprovideorrevokeanyoftheseconsentsorreleases,thestudentshouldunderstandthatsuchactionmightaffectthestudent’sabilitytomeettherequirementsforthedegreeandeligibilitytograduateandparticipateinthenationalresidencymatch.

Theseconsentsandreleasesmustbeprovidedbythestudentuponmatriculationandwillremainineffectthroughoutthestudent’senrollmentoruntilsuchtimeasconsentisrevoked,inwriting,bythestudent.

III-C MONITORINGANDEVALUATIONOFSTUDENTPROGRESS

III–C–1 RequirementfortheMasterofMedicalScienceDegreeinHumanGeneticsandGeneticCounseling

TobeeligibletoreceivethedegreeofMasterofMedicalScienceinHumanGeneticsandGeneticCounselingfromEmoryUniversitySchoolofMedicine,studentsmust:

• Studentswillberequiredtocompleteaminimumresidencyof6semestersofacademicstudy(22.5months).• StudentsmustreceiveapprovalforcontinuationeachsemesterbytheProgramDirectorsbasedonsatisfactory

academicperformanceandprofessionalconduct*.• Studentsmustsuccessfullycompleteallcourses,clinicalrotations,andfocusinternshipexperiencesinthesequence

outlinedinIV–A:CurriculumOverview,withinnomorethanthree(3)years.• Studentsmustobtainaminimumof75credithourswithacumulativeGPAof3.0orgreater(SeeIII-C-6).• StudentsmustsuccessfullycompletetheirCapstoneProjectasapprovedbyacommitteethatincludestheiradvisor,

focusmentorandtwoadditionalfaculty/staffmembers.

*Thejudgmentofthefacultyastothefitnessofanapplicantforcontinuationisbasednotonlyuponscholasticachievementalonebutalsouponknowledgeoftheapplicant’scharacter,professionalism,generalattitude,andabilitytomasterthegeneticcounselingcorecompetencies.


III–C–2 GradingandEvaluationSystem III-C-2-a Grades

A,B,C,andSarepassinggradesforwhichcreditisawarded.ThegradesofDandUindicatefailureorinadequateperformanceandcreditwillonlybegrantedbasedonsuccessfulremediationorcourserepetition.Findicatesfailureforwhichnocreditisgranted;Iindicatesthatthestudenthasnotcompletedalltheworkforacourse;Pindicatesworkinprogress;Windicateswithdrawalwithoutpenalty;WFindicateswithdrawalfailing;andWUindicateswithdrawalunsatisfactory.

ThelettergradesAthroughFhavenoexactnumericalequivalent;theyindicatethequalityofperformanceasdescribedbelow.Thesegradesrepresentthefaculty’stotalestimateoftheindividual’sachievementbothacademicallyandprofessionally,andtheyarenotsimplysummariesofformalarithmeticgrades.

• Aisthehighestgradegiven.AgradeofAindicatesachievementofsuperiorquality.• Bindicatesperformancethatisabovethemerelyacceptablerange.• Cindicatesperformancehasmetminimumstandardsofacceptability,butdoesnotimplycompetency.Remediationis

requiredforanycourseorclinicalpracticumwherethestudentreceiveslessthanaB.• DandUindicatesthestudenthasnotmetminimumstandardsofacceptability.Inallcasesremediationwillbe

requiredforcontinuation.TheProgramDirectorsmayalsorecommendrepetitionofthecourse/rotation.• WUindicatesthestudentisnotperformingsatisfactorilyatthetimeofwithdrawal.Thestudentmustre-enrolland

demonstratesatisfactoryperformancewithin6monthsorbeplacedonAcademicProbation.• FindicatesfailureandthestudentwillbeDismissedfromtheprogram.Extenuatingcircumstanceswillbeconsidered

onacase-by-casebasis,butatminimumrepetitionofthecoursewillberequired.• WFindicatesthestudentisfailingatthetimeofwithdrawalfromthecourse/clinicalrotation.Thestudentmust

satisfactorilyrepeatthecourse/clinicalrotationwithinoneyearorhe/shebewillbeDismissed.Extenuatingcircumstanceswillbeconsideredonacase-by-casebasis.

• Iindicatesincompletecoursework.Finaltranscriptscannotcarrygradesof“I”.

Facultymaychoosetorequiredemonstrationofthestudents’masteryofskillsorconceptswheneveranevaluationscorefallsbelow80%.Inadditiontoachievinganappropriategrade,studentsmustexhibittheappropriateprofessional,ethicalandmoralattitudesandbehaviorstosuccessfullypassablock,clerkshiporphaseofthecurriculum.Eachcoursesyllabuscontainsthecriteriaforachievingasatisfactorygrade.


III–C-2–b AppealProcessforGrades

Studentsareencouragedtodiscussevaluationsandfinalgradeswiththecoursedirectororclinicalsupervisorasappropriate.Ifastudentwishestoappealafinalcoursegradeorsummativeevaluation,thisshouldbepresentedinwritingtotheProgramDirectors(PDs)within30daysofreceivingthegrade.Theappealmaybebasedontheprocessthatleadstothefinalgrade/evaluationand/orquestionsoffactualcontentoftheevaluationprocess.ThePDwillthenreviewthebasisfortheappealofthefinalevaluationand/orgrade.ThePDsmayreviewthefinalgradeorevaluationintermsof1)theprocessthatledtothefinalgrade/evaluation,and/or2)questionsoffactualcontentthatledtothefinalgrade/evaluation.Uponreview,thePDsmayfindthatthereisnobasis,basedonprocessorfactualcontent,forachangeoffinalgradeorevaluation.Alternatively,thePDsmayrecommendthatthecoursedirectororclinicalsupervisorconsiderachangeofgrade/evaluationoradditionalassessmentofstudentperformanceandsubsequentreconsiderationoftheevaluation/grade.

AfterreviewbythePDsandsubmissionofthere-consideredgrade/evaluation,thestudentmayappealanydecisiontotheExecutiveAssociateDeanwhosedecisionshallbefinal.

III–C-2-c EvaluationofStudentAcademicPerformance

StudentacademicperformancewillbeevaluatedbytheProgramDirectorseachsemesterbasedoncoursegrades,clinicalrotationevaluations,andfocusmentorreports.If,basedonthisevaluationitisdeterminedthatthestudentisnotmeetingprogramacademicstandards,considerationforacademicwarning,probationordismissalwillbemade.FinaldecisionsregardingdismissalandreinstatementwillrequireareviewandvoteoftheGeneticCounselingTrainingProgramAdvisoryBoard,whichismadeupoffaculty,clinicalsupervisors,andexternalgeneticsprofessionals.StudentsmayappealthedecisionoftheAdvisoryBoardtotheExecutiveAssociateDeanforMedicalEducationandStudentAffairs.

III–C-2-d EvaluationofProfessionalConduct

ThemedicalschoolfacultyofEmoryUniversityhasestablishedstandardsfordeterminingtheethicalandprofessionalfitnessofgeneticcounselingstudentstoparticipateinthemedicalprofession.Theevaluationofethicalbehaviorandprofessionalismisanongoingprocessduringschoolandthesuccessfulcompletionofeachsemester,rotationandphaseofthecurriculumrequiresthatastudentmeettheappropriateethicalandprofessionalstandardsasdeterminedbythefaculty.TheStandardsofProfessionalismaredescribedinSectionIII-B-1ofthishandbook.Somespecificexamplesofprofessionalconductinclude:

i.) Concernforthewelfareofpatientsasevidencedbythoughtfulandprofessionalattitudeinobtaininghistoryandphysicalexaminations;avoidanceoffoullanguage,offensivegesturesorinappropriateremarkswithsexualovertones;treatmentofpatientswithrespectanddignitybothintheirpresenceandindiscussionswithpeers;manifestationofconcernforthetotalpatient.


ii.) Concernfortherightsofothers,asshownbydealingwithfaculty,professionalandstaffpersonnelandwithpeersinaconsideratemannerandwithaspiritofcooperation;actingwithanegalitarianspirittowardsallpersonsregardlessofrace,color,religion,sex,sexualorientation,nationalorigin,veteran’sstatus,disability,orage;assuminganappropriateandequitableshareofdutiesamongpeers.

iii.)Responsibilitytoduty,whichinvolves:effectivelyundertakingdutieswithalacrity[eagerness,enthusiasmandpromptnessaresynonyms]andperseveringuntilcomplete,ornotifyingaresponsiblemoreseniorpersonofaproblem;punctualattendanceforclass,smallgroups,rounds,conferencesandotherclinicalduties,orofferingappropriateexplanationwhenunabletobepresent;notifyingtheProgramDirector’sOffice,coursedirectors,and/orsupervisinghouseofficersofabsenceorinabilitytocarryoutduties;seeingpatientsregularlyandassumingresponsibilityfortheircarewithappropriatesupervision;identifyingemergenciesandrespondingappropriately;andbeingavailabletofacultyorstaffpersonnelwhenonduty.

iv.)Trustworthiness,exhibitedbybeingtruthfulandintellectuallyhonestincommunicationswithothers;acceptingresponsibilityformeetingmultipledemandsbyestablishingproperprioritiesandbycompletingworknecessaryfortheoptimalcareofpatients;discerningaccuratelywhensupervisionoradviceisneededbeforeacting;maintainingconfidentialityofinformationconcerningpatients.

v.) Professionalcommunicationanddemeanor,whichmeansaneatandcleanappearanceinattire,thatisreasonablyacceptableasappearingprofessionaltothepatientpopulation;

vi.)Maintainingequilibriumunderpressuresoffatigue,professionalstress,orpersonalproblems;avoidingtheeffectsofalcoholordrugswhileonduty.

III–C-2-e ProcedurefortheReportingofUnprofessionalBehavior

Unprofessionalbehaviorbyastudentshouldbereportedtothecoursedirector,clinicalsupervisor,ortheProgramDirector(s),asappropriate.Unprofessionalbehaviormaybeaddressedinoneormoreofthefollowingways,dependinguponthenatureofthebehavior,andthesettingandcircumstancesinwhichitoccurred:

i) ReviewbyProgramDirectorsii) ConductCodeiii) HonorCode.

TheConductCodeisdescribedinSection3-F.TheHonorCodeprocedureisdescribedinSection3-D.Ifastudentreceivesanunsatisfactoryevaluationforprofessionalismduringacourse,clinicalrotation,orfocusinternship,thisshouldbereportedtotheProgramDirector,AssistantProgramDirector,orMedicalDirectorrespectively.Studentsareroutinelyinformedabouttheirevaluationsduringanduponcompletionofthecourseorrotation.UnprofessionalconductisdiscussedaspartofroutinemeetingsoftheProgramDirectors.Whenconsideringallegationsofastudent’sunprofessional


behaviortheProgramDirectorsmayinterviewtheinvolvedstudent(s)andanyotherfaculty,staff,orstudents,asappropriate.IftheProgramDirectorsdeemtheunprofessionalconducttobeofanegregiousnaturewarrantingconsiderationofdismissal,thesituationwillbebroughttotheattentionoftheDOHGEducationCommitteeand/ortheprogramAdvisoryBoardtoconsidertheallegedbehaviorandrecommendacourseofaction.

III–C–3ProgramContinuation

Attheendofeachacademicperiod,theProgramDirectorsmeettoreviewtheperformanceofeachstudent.Inthecaseofstudentsexperiencingdifficultiesinachievingsatisfactoryprogresseitheracademicallyorprofessionally,theProgramDirectorswillmakeadeterminationofwhetherthestudentshouldcontinueintheprogramoriftherearegroundsforconsiderationofAcademicWarning,AcademicProbationorDismissal.

Personalillnessand/orfamilytragedydirectlyaffectingastudent’sperformancearegivenfullconsiderationbytheProgramDirectors.TheProgramDirectorsmaychoosetointerviewtheinvolvedstudent,andanyotherfaculty,stafforstudentsasappropriate.TheProgramDirectorswillconsiderthetotalityofthestudent’srecordandbehaviorsinceenrollmentandmayrecommend:

1.Decelerationoftheacademicprogram; 2.Repetitionoftheacademicprogram; 3.Suspension; 4.Dismissal; 5.Otherappropriateactions.TheProgramDirectors’finaldecisionisconveyedtothestudentinwritingandacopyisplacedinthestudentfile.The

studentmayappealthedecisiontotheExecutiveAssociateDeanoftheMedicalSchoolbysubmittingsucharequestinwritingtotheDeanwithinten(10)daysofbeingnotifiedofthedecisionbytheProgramDirectors.

III–C–4 AcademicWarning

AcademicWarningisanofficialwarninggivenbytheProgramDirectorstoastudentwhoseperformanceisofconcern.AstudentonAcademicWarningisNotinGoodAcademicStanding.StudentsgivenanAcademicWarningreceivewrittennoticeoftheirstatusfromtheProgramDirector,notingthespecificconcern(s).Acopyoftheletterisplacedinthestudent’sfileandmadeavailableasneededduringthestudent’scourseofstudy.ThedesignationofAcademicWarningmayresultinthelossoffinancialaid.

III–C–5 AcademicProbation

AcademicProbationisaconditionalstatusthatmaybedesignatedbytheProgramDirectorswhenastudent’sperformanceisunsatisfactory.TheperiodofAcademicProbationandthereasonsforprobationaregiventothestudentinthe


formofaletter,whichisplacedinthestudent’sfile.AcademicProbationisaseriousreprobation,isindicatedonthestudent’stranscript,andrequiresthatastudentmaintainadequateperformancefortheperioddesignatedastheprobationaryperiod.Thedesignationofacademicprobationmayresultinthelossoffederalfinancialaid.

III–C–6 AcademicGuidance&Support

EachstudentuponenteringtheGCTrainingProgramwillbeassignedeithertheProgramDirectororaProgramAssistantDirectorashisorherAcademicAdvisor.Theadvisorwillalsoserveasaresourcetoaddressstudentissuesorconcernsregardingtheprogramortheirperformance,orpersonalissuesthatareimpactingtheirabilitytosucceed.Inadditiontomeetingwiththestudentformallytwicepersemester,theacademicadvisorwillbethepointofcontactforinstructionalfaculty,focusmentors,orclinicalsupervisorswhohaveconcernsregardingthestudent’sabilitiesorperformance.

Ingeneral,studentsareexpectedtomaintaingradesof“B”orbetteror“satisfactory”inallcoursesincludingrotationsandFocus.Ifastudentishavingacademicdifficulty,academiccounselingortutoringmayberecommended.Itisalwaysadvisableforstudentstoseekacademicassistancefrominstructors/coursedirectorsasagivencourseproceedsratherthantowaituntilexaminationtime.Inspiteoftheexpecteddegreeofself-disciplineandgoodstudyhabitsthatstudentsdevelopedbeforeenteringintotheGCTrainingProgram,thereareinstancesinwhichstudentsmayneedassistance.Inaddition,somedegreeofguidanceisnecessarywhenmakingupworklostbecauseofillness(oranyotherunforeseenevent).Studentsarerequestedtomakeanappointmentwiththeiradvisorforcounselandadviceconcerningacademicproblemsunresolvedbydiscussionswithinstructors/coursedirectors.

III–C–7 ProgramStandardsforContinuation

Duringeverysemesteroftheprogram,astudentmusthavedemonstratedboththerequisitelevelsofprofessionalismandacademicsuccess,asjudgedbytheProgramDirectors.Professionalismmaybepartofanycourse’sevaluationandgrade.Independentofthefinalgrade,unprofessionalbehaviormaybethesolecriterionforwhichastudentmayberecommendedforaperiodofAcademicProbation,Suspension,Dismissal,orotherappropriatesanctionsasdescribedinSectionIII-C-3,Proceduresabove.ThedesignationofAcademicProbationorSuspensionmayresultinthelossoffederalfinancialaid.

Assumingtherequiredlevelofprofessionalismhasbeenmet:

1. AstudentqualifiesforprogramcontinuationwithoutrestrictionswithacumulativeGPAof3.0orbetter,andnocourseorclinicalrotationgradebelowaB.

2. AstudentwhoreceivesaCinanycourseorclinicalpracticumwillbegivenanAcademicWarning.Thestudentmustremediatetothesatisfactionofthecoursedirector/instructor.FailuretocompleteremediationsuccessfullybythemiddleofthenextsemesterwillresultinthestudentbeingplacedonAcademicProbation.Ifrequiredto


repeatthecourse/clinicalrotation,thestudentmustreceiveaBorbetter.FailuretodosowillresultinAcademicProbation.

3. Astudentwhomakesatotalof3C’satanypointintheprogramwillbeplacedonAcademicProbation.4. AstudentwhoisunabletocompletearotationduetoperformanceorprofessionalissueswillreceiveanFfor

thatrotation.5. Inasinglesemester:

• AstudentwhosecumulativeGPAfallsbelow3.0willbeplacedonAcademicProbation.• AstudentwhoreceiveslessthanaBinmorethanonecourse/rotationinasinglesemesterwillbeplacedon

AcademicProbation.• AstudentreceivingagradeofDinacourseorclinicalrotation,oraUinfocusinternshipwillbeplacedon

AcademicProbation.Thestudentwillberequiredtorepeatthecourse/clinicalrotation,andmustreceiveaBorbettertoremainintheprogram.

• AstudentreceivingafinalgradeofFinanycourseorclinicalrotationwillbeDismissedfromtheprogram.Extenuatingcircumstanceswillbeconsideredonacase-by-casebasis.

• Astudentreceiving2ormoreD’sinasinglesemesterwillbeDismissedfromtheprogram.Extenuatingcircumstanceswillbeconsideredonacase-by-casebasis.

6. Inasubsequentsemester:• AstudentmustobtainaBorbetterinallcourses/rotationsforonesemestertoberemovedfromAcademic

Probationo OnceremovedfromAcademicProbation:

§ astudentwhoreceivesatotalof4C’s(or1Dand2C’s)atanytimeintheprogramwillbeDismissed

§ astudentwhosubsequentlyreceivesaD/F/UwillbeDismissed7. AstudentcurrentlyonAcademicProbationwhoagainmeetsnewgroundsforAcademicProbation(#3,#4,or#5)

willbeDismissedfromtheprogram8. AstudentcannotgraduateonAcademicProbation

Extenuatingcircumstanceswillbeconsideredonacase-by-casebasiswhendeterminingappropriatesanctionsforastudent.

III-C-8PoliciesRegardingAcademicCredits

• TheGCTrainingprogramdoesnotawardacademiccredittowardsthedegreeforcoursestakenonanon-creditbasis.• TheGCTrainingprogramwillconsideracademiccoursecreditfortransferonacase-by-casebasisif:

o Thecoursewascompletedwithinthelast5years


o Thecoursewasobtainedatthegraduatelevelinanaccreditedinstitutiono Thestudentreceivedagradeof“B”orbettero ThesyllabusisavailableforreviewandapprovalbytheProgramDirectorsandinstructoroftheequivalent

Emoryprogramcourse• CreditwillnotbegrantedforclinicalgeneticcounselingexperiencesoccurringoutsideoftheEmoryGCTraining

Program.• TheGCTrainingProgramutilizestheCarnegiesystemindeterminingcourse,clinical,andfocusinternshipcredit

allocation.

III–D THEACADEMICHEALTHPROFESSIONSSTUDENTHONORCOUNCILANDCODE

EmoryUniversitySchoolofMedicineAcademicHealthProfessionsStudentHonorCouncilandCode

I. Preamble

Thestudents,faculty,andadministrationoftheEmoryUniversitySchoolofMedicinejointogetherinsupportofthisHonorCodeforthepurposesof(a)providinganatmosphereofmutualtrust,concern,andrespect;(b)fosteringhonorableandethicalbehavior;and(c)cultivatinglifelongprofessionalconduct.

Topromotethispurpose,mattersregardingacademicmisconductshallfallunderthejurisdictionoftheHonorCode.MattersoutsideofthosethatfallwithinthejurisdictionoftheHonorCode,suchasviolationsoftheStudentConductCode,willbehandledinaccordancewiththeapplicablepolicy.

StudentswhomatriculateintheEmoryUniversitySchoolofMedicinemustagreetoabidebyandupholdtheHonorCode.

II. StatementoftheAcademicHealthProgramsHonorCode

A. Anyactionindicatinglackofintegrityand/ordishonestyinacademicmattersisconsideredaviolationofacademicethics.Suchoffensesinclude,butarenotlimitedto,engaginginorattemptingtoengageincheating,plagiarism,sabotage,falsifyingormanipulatingdata,misrepresentingattendance,orknowinglypassingoffworkofanotherasone’sown.

1. Cheating:Cheatingincludesknowinglyacquiring,receiving,orpassingoninformationaboutthecontentofanexaminationpriortoitsauthorizedreleaseorduringitsadministration,provisionorutilizationofun-authorizedaids,orimpermissiblecollaboration.


2. Plagiarism:Plagiarismistheactofincorporatingintoone’sownwork,theworkorexpressionofanotherwithoutappropriatelyandadequatelyindicatingthesource.

3. Sabotage:Sabotageisdefinedasintentionalandmaliciousactionsthatimpairanotherstudent’sacademicperformance.

4. Falsifyingormanipulatingdata:Falsifyingormanipulatingdataistheactofcreating,enhancing,orotherwisechangingactualresultsinacademic,clinical,orresearchmatters.

B. ActsobservedthatappeartobeinviolationoftheHonorCodemustbereportedtotheHonorCouncilasdetailedbelow.FailureonthepartofastudenttoreportsuchapparentviolationwillitselfbeconsideredaviolationoftheHonorCode.

C. StudentsareexpectedtoabidebythetermsoftheHonorCodeandalackofknowledgeoftheactionsprohibitedbytheHonorCodeisnotavaliddefenseanddoesnotexcuseaviolationoftheHonorCode.

D. ToupholdthisHonorCodeanditspurpose,aninstructormayaskstudentstosignthefollowingpledgeattheendofallfinalexaminations,quizzes,andotherimportantprojects:

“Onmyhonor,Ihaveneithergivennorreceivedanyaidonthis(examination,quiz,orpaper),noramIawareofanyonewhodid.”

E. TheabsenceofthispledgedoesnotexemptthestudentortheassignmentfromabidingbythisHonorCode.F. EachstudentuponenteringtheSchoolofMedicinemustsignamatriculationpledgestatingthatthestudenthasread,

understands,andisawareofthestudent’sresponsibilitiesundertheHonorCode.

III. TheAcademicHealthStudentCouncilonHonor

TheAcademicHealth(AH)ProfessionsStudentHonorCouncil(hereafterreferredtoastheHonorCouncil)willhavejurisdictionoverthesupervisionoftheHonorCodeasitappliestostudentsintheAcademicHealthProfessionsPrograms.

A. Membership1. StudentRepresentativesandAlternates

BySeptember30thofeachyear,aStudentRepresentativeandtwoAlternateStudentRepresentativeswillbeselectedbyeachprogramtoserveforaone-yearterm.InordertobeeligibletoserveasaStudentRepresentativeorAlternateStudentRepresentative,astudentmustremainingoodstandingandcannothavepreviouslybeenfoundtobeinviolationoftheHonorCode.

Shouldavacancyoccur,andaStudentRepresentativebeunabletoserveontheHonorCouncil,therespectiveAHprogramwillchooseoneoftheAlternateStudentRepresentativestofillthatrole.ShouldtherespectiveAH


programbeunabletofindsomeonetoserveintheroleofStudentRepresentative,AlternateStudentRepresentativesfromotherprogramswillserveonarotationalbasisuntiltherespectiveAHprogramcanidentifyanewStudentRepresentative.

2. FacultyRepresentativesandAlternates

ToestablishapooloftwofacultymembersfromeachAHprogram,thefollowingprocesswillbeutilized:• DirectorsoftheAHprogramswillsubmitnamesoffacultyrepresentativestotheLiaison(seebelow)bySept.

30th.• EachAHPDswillsubmitthenamesofoneFacultyRepresentativeandoneAlternateFacultyRepresentatives

whowillserveatwo-yearterm.• AHPDsareresponsibleforsubmittingnamestotheHonorCouncilLiaisonofalternatefaculty

representativesasneededtofillvacancies.• Facultyrepresentativesarelimitedtoparticipatefornomorethanthreeconsecutiveterms.• VacancieswillbefilledbyappointmentsbytheDirectorsoftheAHprograms.

B. HonorCouncilLiaisonAnAssistantorAssociateDeanintheSchoolofMedicinewillfunctionasanadhocadvisortotheHonorCouncil

indefinitelyinordertoprovideguidanceandcontinuityinthedaytodayoperationsoftheHonorCouncil.TheHonorCouncilLiaison(hereaftercalledtheHCLiaison)willonlybenotifiedthatanallegedviolationoftheHonorCouncilhasoccurrediftheHonorCouncilrequestsassistancetoensuretheinvestigationandhearingareconductedaccordingtopolicies.TheAssistantorAssociateDeanwillnotbedirectlyinvolvedininvestigationsand/orhearingsbutwillserveprimarilyinanadministrativerolefacilitatingcontactbetweenfacultyadvisors,students,andHonorCouncilmembers.TheHCLiaisonwill:

1. WorkwiththeProgramDirectorstoensureFacultyandStudentRepresentativesareselectedbySeptember30th.

2. Coordinateandleadthetwotrainingsessionsdescribedbelow.3. Provideguidance,asneeded,totheStudentLeadership,Investigators,andtheStudentandFaculty

Representativesduringtheprocessofaninvestigationandhearing.4. BenotifiedthatanaccusationhasbeenmadeonlyiftheStudentLeadershiprequestsassistancetoensurethe

investigationandhearingareconductedaccordingtopolicies5. TheHCLiaisonwillonlybegiventhenameofthestudentwhoisallegedtohaveviolatedtheHonorCodeifa

hearingisdeemedwarranted.


C. Training

1. TheHCLiaisonwillcoordinateaformaltrainingsessionforallnewFacultyandStudentRepresentativesinthefall.

2. ThesessionwillbeconductedbyanofficialrepresentativeoftheOfficeofUndergraduateEducationHonorCouncil.

3. Asecondtrainingsessionwillfollowtoreviewindetailtheinvestigationandhearingprocess.4. AllmembersoftheHonorCouncilarerequiredtocompletethetrainingpriortoparticipatinginaninvestigation

orhearing.IfanHonorCouncilmembercannotattendeithersession,theymustcoordinatewiththeHCLiaisontofindadateinwhichtomake-upthetraining.

D. LeadershipoftheHonorCouncil

TheChair,Vice-ChairandSecretarywillbechosenfromtheStudentRepresentativesoftheHonorCouncilwhoarecurrentlyenrolledinAHprogramsofatleasttwoyearsinlength.TheHonorCouncilLiaisonwillaskifanyoftheStudentRepresentativeswouldliketovolunteertofilleachposition.IftherearemultipleStudentRepresentativeswhovolunteertofillaposition,theHonorCouncilLiaisonwillcoordinateanelectionwherethepositionswillbevotedonbythemembersoftheHonorCouncilbymajorityvote.AnypersonwhovolunteersoriselectedtofilloneofthepositionsmustultimatelybeconfirmedbyamajorityvoteoftheHonorCouncil.

1. ThepositionsofChair,ViceChair,andSecretarymustbefilledbystudentsfromthreedifferentAcademicHealthPrograms.

2. IntheeventtheChairisfromthesameprogramasastudentaccusedofviolatingtheHonorCode,theViceChairwillleadtheprocess.

IV. ProceduresforReportingandInvestigatingAcademicHealthHonorCodeViolations

A. IfanindividualbelievesthataviolationoftheHonorCodehasormayhaveoccurred,thatindividualmustreportthe

violationassoonaspossibletoamemberoftheHonorCouncil.FailuretoreporttheviolationwillitselfconstituteaviolationoftheHonorCode.

B. Onceanallegationhasbeenmade,theindividualmakingthatallegationmustdraft,sign,andsubmitabriefstatementtotheHonorCouncilSecretary.

C. UponnotificationofapossibleviolationoftheHonorCode,thefollowingwilloccur:


1. TheHonorCouncilSecretarywillinformtheHonorCouncilChairthatapossibleviolationoftheHonorCodehasbeenreported.

2. TheHonorCouncilSecretarywillthenappointtwoinvestigatorsfromavailablestudentrepresentatives.Theinvestigatorswillberesponsibleforgatheringinformationaboutthecase.TheinvestigatorswillbefromtwodifferentAHprogramsandwillnotbefromthesameprogramasthestudentaccusedofviolatingtheHonorCode.

3. TheHonorCouncilChairwillinformtheHonorCouncilFacultyRepresentatives,theHCLiaison,andtheExecutiveAssociateDeanforMedicalEducationandStudentAffairs(hereaftercalledtheEAD)thattheHonorCouncilhasreceivedacomplaintofanallegedviolationoftheHonorCodeandaninvestigationwillbeconducted.ThenameofthestudentanddetailsoftheincidentwillremainknownonlytotheChair,theSecretary,theinvestigators,andanyindividualstheChairmaydeemnecessary.

4. ThestudentnamedintheallegationwillbeinformedoftheinvestigationpriortoitsonsetbyHCSecretaryandaninvestigationwillproceed.

D. Aftertheinvestigatorsfinishgatheringinformationconcerningtheallegedviolation,theinvestigatorswillsubmitthatinformationtotheHonorCouncilChair,whoalongwiththetwoinvestigators,willdeterminewhethersufficientevidenceexiststowarrantaformalhearingbyamajorityvote.

V. PriortotheHearing

A. IftheChairandinvestigatorsdeterminethatsufficientevidenceexiststowarrantaformalhearing,theSecretaryoftheHonorCouncilwillnotifythestudentaccusedofviolatingtheHonorCodeofthatdecisioninwritingandprovidethedate,time,andplaceoftheHearing;thenatureoftheviolationwithwhichthestudentischarged;theevidenceoftheviolation,includingthenameoftheindividualmakingtheallegation.Uponnotificationofthehearing,thestudentwillbeprovidedwithalistofavailablefacultybytheHCLiaison,withwhomtoconsult,atthestudent’sdiscretionorselectaconsultingmemberoftheschoolofmedicinethemselveswiththeguidanceoftheHCLiaison.

B. Thehearingwilltakeplacenomorethan21daysafterthedeterminationismadetomoveforwardwithahearing.Inrareinstances,theHonorCouncil,attheirsolediscretion,mayextendthattimeperiodiftheHonorCouncilfeelsthatthecircumstancesdictatesuchanextension.

C. AnystudentwhoisallegedtohaveviolatedtheHonorCodewillbepermittedtocontinueacademicendeavorsuntilafinaldecisionismade.

D. ThestudentwhoisallegedtohaveviolatedtheHonorCodemayreviewtheevidenceofaviolationandgatherevidencepriortothehearing.


E. Foreachhearing,thehearingpanelwillconsistofeightmembers:fiveStudentRepresentatives,theChair(orVice-ChairshouldthestudentallegedtohaveviolatedtheHonorCodebefromthesameprogramastheChair)andtwoFacultyRepresentatives.ThefiveStudentRepresentativearerandomlyselectedbytheChairfromtheStudentRepresentatives,thenfromAlternateStudentRepresentatives,ifneeded,andwillincludeastudentfromeachAHprogramincludingthatofthestudentallegedtohaveviolatedtheHonorCode.IfanyStudentorFacultyRepresentativeisunabletoserveforanyreason,includingconflictofinterest,thentheChairwillselectanalternateStudentorFacultyRepresentative.TheAlternateStudentRepresentativeswhoinvestigatedacasewillpresentpertinentinformationattheHearingbutwillnotbeallowedtovoteintheproceedingsorbepresentduringdeliberations.

F. TheHonorCouncilSecretarytoinformtheHonorCouncilmemberschosentobeonthehearingpaneloftheallegedviolation(date,personinvolved,andnatureoftheaccusation).TheChair(orVice-Chair)willpresideoverthehearingandparticipateinthediscussionanddeliberationofthecasebutwillnothaveavote.

VI. TheHearing

TheChair(orVice-Chair)willpresideoverthehearingandparticipateinthediscussionanddeliberationofthecasebutwillnothaveavote.A. OrderofProceeding:

1. Calltoorder2. ReadingofPartsIandIIoftheHonorCode(PreambleandStatementoftheHonorCode).3. StatementoftheallegedHonorCodeviolation4. Presentationofevidence:TheInvestigatorsandthestudentallegedtohaveviolatedtheHonorCodemay

presenttestimonyandotherevidenceasappropriateandrelevanttothecase.TheChairandmembersoftheHonorCouncil,andthestudentallegedtohaveviolatedtheHonorCode,mayaskquestionsofwitnesses.

5. Thechairwilldeterminewhetherthehearingboardcanproperlyweighortakeintoconsiderationanyevidenceofferedbyapartyorwitnessbaseduponrelevance.Rulesofevidenceapplicabletocriminalorcivilcourtproceedingswillnotapply.

6. DiscussionanddeliberationbytheCouncilisheldinaprivateexecutivesession.7. Afteralladmissibleevidencehasbeenreviewed,thehearingpanelshalldeliberatetodecidethecase.

B. RulesGoverningProceedings:1. Allhearingswillbeconductedinclosed-doorsessionandwillremainconfidential.2. Participantsinthehearingwillbelimitedtothefollowing:


• Chair(orVice-Chair)oftheHonorCouncil.• ThesevenselectedHonorCouncilRepresentatives(2Faculty,5Students,notincludingtheChair).• TheSecretaryor,ifneeded,atemporarySecretaryappointedbythepermanentSecretary.• ThestudentallegedtohaveviolatedtheHonorCode.• Thetwoinvestigatorsassignedtothecase.• Relevantwitnesseswhomaybepresentonlywhiletestifying.• Thefacultyadvisorselectedbytheaccused.Thisindividualisnotpermittedtotestify,askquestions,orto

makestatementsofanynature.3. TheSecretaryorhis/herappointeewilltakeminutesofthehearingandmakethemavailabletotheHonor

Council.

VII. DecisionsandPenaltiesA. ForastudenttobefoundresponsibleofanHonorCodeviolation,theunanimousvoteofthesevenvotingmembersof

theHonorCouncilisrequired[theChair(orVice-Chair)isnoteligibletovote].Forallcases,thestandardthatshallbeusedtodeterminewhetheraviolationwascommittedis“preponderanceoftheevidence”,i.e.,itismorelikelythannotthataviolationoftheHonorCodeoccurred.

B. IfastudentisfoundtohaveviolatedtheHonorCode,thehearingpanelwillmakearecommendationtotheEADforasanction.ThehearingpanelwillmakethedecisiononthesanctionbymajorityvoteofthevotingmembersoftheHonorCouncil.Incaseofatie,theChair(orVice-Chair)willcastavote.

C. TheHCLiaisonandEADwillbeinformedofthedecisionofthehearingpanelandrecommendationforsanction,whereapplicable,promptlyfollowingthedecisionofthehearingpanel.

D. TheHCLiaisonorEADwillonlynotifytheProgramDirectorofthestudentallegedtohaveviolatedtheHonorCodeoftheoutcomeofthehearingifthestudentisfoundresponsibleforaviolationoftheHonorCodeandasanctionisrecommended.

E. RecommendedsanctionsforviolationsoftheHonorCode.1. ThestandardsanctionforviolationoftheHonorCodeis(a)amandatoryleaveofabsencefromEmory

UniversitySchoolofMedicineforatleastoneacademicterm(semester);and(b)agradeof“Incomplete”forallcoursesinwhichthestudentisenrolledatthetimeoftheinfraction.

2. TheHonorCouncilmayrecommendtotheEADapenaltymoreseverethanamandatoryleaveofabsence(e.g.,permanentexpulsion)ormayrecommendalessseverepenalty(e.g.,disciplinaryprobationforHonorCodeviolation),dependentuponthecircumstancesofthecase.


3. Uponreceiptofamandatoryleaveofabsence,thestudentcannotadvancetothenexttermuntilhe/shehascompletedtheterminwhichthe“Incomplete”gradesweregiven.

4. Astudentonamandatoryleaveofabsencemayenrollongraduateresidentstatus.F. DecisionoftheExecutiveAssociateDeanoftheSchoolofMedicine

ThefinaldecisiononresponsibilityandthesanctionrestswiththeEAD.ThedecisionoftheEADwillbeeffectiveimmediately,unlessthereisanappealtothedean.Theappeal,includingthebasisfortheappeal,mustbesubmittedbythestudentinwritingtotheDeanwithinoneweekafterthestudentisnotifiedbytheEADofthedecision.Ifastudentfilesanappeal,theEADwillappointanadhoccommitteeconsistingofthreefacultymembersfromtheSchoolofMedicine.TheEADwillprovidethecommitteewiththeinformationreviewedbythehearingpanel,theminutesofthehearing,andthestudent’sappeal.ThecommitteewillthenmakearecommendationtotheDeanthatthedecisionoftheappealcommitteebeaffirmedorremandedtoanewhearingpanel.TheDeanwillthenreviewthatrecommendationandmakethefinaldecisioninthematter.

VIII. AmendmentstotheHonorCode

AmendmentstotheHonorCodemaybeproposedbytheHonorCouncilatanypointintheacademicyear;proposedamendmentsmustbereviewedbyEmorySchoolofMedicineGeneralCounselandapprovedbytheEADbeforebecomingeffective.Ifanamendmentisapprovedwhileacaseisunderactivereviewthatamendmentwillnotapplytothatcase.Anynewamendment,onceapproved,willbecomeeffectiveassoonasallacademichealthprofessions’studentshavebeennotifiedofthechangeviamailoremail.

III–E EMORYUNIVERSITYSCHOOLOFMEDICINECONDUCTCODE

III–E–1 Overview

GiventhegoalsoftheUniversityasaplaceofacademicfreedom,andtheSchoolofMedicineasasiteoftrainingforhighlyethicalhealthcareproviders,asystemisnecessarytoprovidetheproperbalancebetweentheacademicfreedomsallowedamemberoftheUniversityandhisorherresponsibilityasacitizenoftheUniversitycommunityandafuturehealthcareprofessional.ForthispurposeandinaccordancewiththeBy-lawsoftheUniversity,thePresidentoftheUniversityhasdefinedtheinterestsoftheUniversitycommunitytobepromotedandprotectedbysuchasystemandhasdelegatedtotheExecutiveAssociateDeanforMedicalEducationandStudentAffairsfortheSchoolofMedicinetheresponsibilityofdesigningandmaintainingaconductcodeforEmorySchoolofMedicinestudents.


TheUniversitycommunityisnecessarilypluralisticanditsconstituentelementsvariedanddiverse.AsystemisnecessarytoprovidetheproperbalancebetweentheacademicfreedomsallowedamemberoftheUniversityandhisorherresponsibilityasacitizenoftheUniversitycommunity.ForthispurposeandinaccordancewiththeBy-lawsoftheUniversity,thePresidentoftheUniversityhasdefinedtheinterestsoftheUniversitycommunitytobepromotedandprotectedbysuchasystemandhasdelegatedtotheExecutiveAssociateDeanforMedicalEducationandStudentAffairsfortheSchoolofMedicinetheresponsibilityofdesigningandmaintainingaconductcodeformedicalandacademichealthstudents.

ThisCodemaybereviewedannuallyandchangesrequiretheapprovaloftheExecutiveAssociateDeanforMedical

EducationandStudentAffairsandreviewandapprovalbytheSeniorVicePresidentandDeanforCampusLife.ProvisionsofthisCodemayberevised,supplemented,oramendedatanytimebyactionoftheappropriateUniversityauthorities.

FromthetimeastudentmatriculatesasamedicaloracademichealthstudentintotheSchoolofMedicineuntilthedayofcompletionofhisorherdegreeprogramandgraduationfromEmoryUniversityheorsheisconsideredastudentoftheSchoolofMedicineandgovernedbytheprinciplessetforthwithinthisConductCode.

TheEmoryUniversitySchoolofMedicineConductCodepertainstomisconductofmedicalandacademichealthstudents

enrolledintheSchoolofMedicineoutsideofanacademicsetting.AcademicandprofessionaldisciplineofstudentsisnotcoveredbythisCodebutratherfallswithinthejurisdictionofeithertheSchoolofMedicineHonorCodeortheProgramDirectors.

III–E–2 BasicExpectations/InherentAuthority

Theprimarypurposefortheimpositionofnon-academicdisciplineintheSchoolofMedicinesettingistoprotectandpreservethequalityoftheeducationalenvironmentinthecampuscommunity.Thispurposeentailsseveralbasicexpectations:

1.ThattheSchoolofMedicineandtheUniversityatlargeassumeshighstandardsofcourtesy,integrity,andresponsibilityinallofitsmembers;2.Thateachstudentisresponsibleforhis/herconductandthatcontinuationasastudentisconditionaluponcompliancewiththerequirementsofstudentconductexpressedorimpliedinthisCode.TheSchoolofMedicinereservestherighttotakenecessaryandappropriateactiontoprotectthemotorist assistance


andwell-beingofthecampuscommunity.TheExecutiveAssociateDeanforMedicalEducationandStudentAffairsischargedwiththewelfareofallmedicalandhealthprofessionsprogramsstudents.Accordingly,inemergencysituations,thisindividualhasfullauthoritytodealwithstudentconductaccordingtotheexigenciesoftheemergencyandforitsduration.TheSchoolofMedicineisnotdesignedorequippedtorehabilitatestudentswhodonotabidebythisCode.Itmaybenecessarytoremovethosestudentsfromthecampusandtosevertheinstitution’srelationshipwiththemasprovidedinthisCode.

TheSeniorVicePresidentandDeanforCampusLifeisdelegatedresponsibilitypertainingtoallstudentorganizationsandstudentgovernmentand,inconjunctionwiththeExecutiveAssociateDeanforMedicalEducationandStudentAffairs,hastheresponsibilityandauthoritytodisciplinesuchorganizationswhosemembersarestudentswithintheSchoolofMedicine.

FromthetimeastudentisacceptedasastudentintotheSchoolofMedicineuntilthedayofcompletionofhisorherdegree

programandgraduationfromEmoryUniversityheorsheisconsideredastudentoftheSchoolofMedicineandgovernedbytheprinciplessetforthabove.

III–E-3 Confidentiality

Student’sconductrecordsareconfidentialandwillnotbereleasedoutsideoftheUniversitywithoutthestudent’sspecificwrittenpermissionexceptasprovidedbyapplicablelaw._IfastudentisfoundtohaveviolatedtheConductCode,theresultingsanctionscanbeincludedinthestudent’srecordswhichmaybesharedwithfutureemployersorinstitutionsprovidingfurthereducation.Conductcodeviolationsandsanctionsmayalsobereportedtootheragencies,suchasthemilitary,thefederalgovernment,licensingboards,andothersifrequestedbytheagencyandaccompaniedbyasignedreleasefromthestudent.

III–E–4 ViolationsoftheLawandThisCode

StudentsmaybeaccountablebothtocivilauthoritiesandtotheUniversityforactsthatconstituteviolationsoflawandofthisCode.ThoseaccusedofviolationsofthisCodearesubjecttothedisciplinaryproceedingsoutlinedinthisCodewhilecriminal,civil,orotherinternalproceedingsregardingthesameconductarepending.AccusedstudentsmaynotchallengethedisciplinaryproceedingsoutlinedinthisCodeonthegroundsthatcriminalcharges,civilactions,orotherinternalproceedingsregardingthesameincidentarepending,maybeinitiated,orhavebeenterminated,dismissed,reduced,ornotyetadjudicated.TheUniversitywillrefermatterstofederal,state,andlocalauthoritiesforprosecutionwhenappropriate.III–E-5 ProhibitedConduct


EachstudentmaybesubjecttothisCodewhethermisconductoccursonUniversitypremises,atUniversityorSchoolofMedicinesponsoredactivities,oratanylocationoff-campuswhensuchconductisbroughttotheattentionoftheUniversityortheSchoolofMedicine.

Itisneitherpossiblenornecessarytospecifyeveryinstanceofmisconductthatcouldresultindisciplinaryactionagainstastudent.ViolationsoftheStandardsofProfessionalismdescribedinSectionIII-B-1mayalsoconstitute“ProhibitedConduct”thatissubjecttothisCodeofConduct.Thefollowinglistincludesbutisnotlimitedtoconductthatmaysubjectastudenttodisciplinaryaction: Attempting,assisting,orencouraginganyconductasdescribedbelow.

1. Causingphysicalharmtoanypersonorcausingreasonableapprehensionofsuchharm.2. DisorderlyorindecentbehaviorincludingbutnotlimitedtodestroyingordamagingUniversitypropertyorthe

propertyofothers.3. Engaginginconductdirectedataspecificpersonorpersonsthatseriouslyalarmsorintimidatessuchpersonor

personsandthatservesnolegitimatepurpose.Suchconductmayinclude:explicitorimplicitthreats,includinggesturesthatplaceapersoninreasonablefearofunwelcomephysicalcontact,harm,ordeath;followingapersonaboutinapublicplaceortoorfromhisorherresidence;makingremarksinapublicplacetoaspecificpersonthatarebycommonusagelewd,obscene,exposeapersontopublichatred,orthatcanreasonablybeexpectedtohaveatendencytocauseactsofviolencebythepersontowhomtheremarkisaddressed;orcommunicatinganonymouslybyvoiceorgraphicmeansormakingatelephonecallanonymouslywhetherornotaconversationensues.

4. ViolatingtheUniversity’sPolicyonSexualMisconduct.5. ViolatingtheUniversity’sPolicyStatementonDiscriminatoryHarassment.6. Initiatingorcausinganyfalsereport,warning,orthreatoffire,explosion,orotheremergency.7. MisrepresentinginformationorfurnishingfalseinformationtotheUniversityoritsrepresentatives.8. Forgery,alteration,misrepresentation,counterfeiting,ormisuseofanyUniversityorotherdocument,instrumentof

identification,oraccessdevice.9. Providingalcoholicbeveragestoanindividualunder21yearsofageortoone,whoisnoticeablyintoxicated,or

possessionoruseofalcoholicbeveragesbyanindividuallessthan21yearsofage.10. Unauthorizedpossessionofanopencontainerofanalcoholicbeverage.11. Appearinginapublicplacemanifestlyundertheinfluenceofalcoholoracontrolledorotherintoxicatingsubstance,

particularlywhenthereisdangertoself,others,orpropertyorthereisunreasonableannoyancetoperson(s)inthevicinity.

12. Unauthorizeddistribution,possession,oruseofanycontrolledsubstanceordistribution,possession,oruseofanyillegaldrug.


13. Unauthorizeduse,possession,orstorageofanyweapon.14. Unauthorizeduseorpossessionoffireworksofincendiary,dangerous,ornoxiousdevicesormaterials.15. Intentionallyorrecklesslymisusingordamagingfireorothersafetyequipment.16. Theftormisuseofpropertyorservices.17. Substantiallyinterferingwiththefreedomofexpressionofothers.18. InterferingwithnormalUniversityorSchoolofMedicinefunctions,University-sponsoredactivities,oranyfunctionor

activityonUniversitypremisesincludingbutnotlimitedtostudying,teaching,publicspeaking,research,UniversityorSchoolofMedicineadministration,orfire,police,oremergencyservices.

19. Disregardingorfailingtocomplywiththedirectiveofanofficerofthelawactingintheperformanceofhisorherduties.

20. DisregardingorfailingtocomplywiththedirectiveofahearingbodyorUniversityofficialincludingacampuspoliceofficeractingintheperformanceofhisorherduties.

21. DisruptingUniversityorothercomputersystems;unauthorizedalteration,disclosure,gainingorprovidingunauthorizedaccess;ordestructionofUniversityorothercomputersystemormaterial;improperaccesstoUniversityorothercomputerfilesandsystems;orviolationofcopyrightorproprietarymaterialrestrictionsconnectedwithUniversityorothercomputersystems,programs,ormaterials.

22. Thedisplayordistributionoflewd,offensive,threateningorinappropriatematerialviapaperorelectronicmeans.Suchmaterialincludespictures,videos,orwrittencontentthatportrayoneselforothersinamannerthatbringsdishonortotheprofessionofmedicine.

23. Violatinganygovernmentlawsorordinances,orofanyUniversityorSchoolofMedicinerules,regulationsorpoliciesincludingbutnotlimitedtothe“StandardsofProfessionalism”setforthabove.Suchrules,regulationsorpoliciesshallincludebutarenottobelimitedtotheregulationsandpoliciescontainedintheCampusLifeHandbook,InformationTechnologyDivision(ITD)materials,PolicyStatementonDiscriminatoryHarassment,SexualAssaultPolicyStatement,SchoolofMedicineMedicalStudentHandbookorAlliedHealthStudentHandbook;regulationsrelatingtoentry(openingandclosinghours)anduseofUniversityfacilities;trafficandparkingregulations;regulationsandpoliciesonthesale,consumptionormisuseofalcoholicbeverages;andonthemisuseofidentificationcards.

24. Failuretoreportanyarrests,criminalcharges,positiveresultsofdrugtestsorCriminalBackgroundChecks(CBCs)thatoccurfromthetimeofenrollmentuntilgraduation.

AdditionalimportantinformationincludingConductProcedures,StudentConductHearingBoards,HearingProcedures,HearingDecisions,Sanctions,Appeals,SchoolOfMedicineConductAppealBoard,NotificationandRetentionofRecordscanbefoundathttps://med.emory.edu/handbook/professional-conduct/conduct-code/index.html


III–F CRIMINALBACKGROUNDCHECKSANDDRUGTESTINGEmorymedicalandacademichealthstudentsundergoCriminalBackgroundChecks(CBCs)beforematriculationasfacilitatedbytheAmericanMedicalCollegeApplicationService(AMCAS).AcceptancetoEmorySchoolofMedicineiscontingentupontheauthorizationoftheCBC,aswellasthereleaseofitsfindingstoEmory.Additionally,allincomingmedicalandacademichealthstudentswillberequiredtosubmittoadrugscreening,asfacilitatedbyacontractedvendor.TheAdmissionsCommitteewillreviewanyfindingstodeterminewhat,ifany,actionisrequired.StudentsmayalsoberequiredtoundergoadditionalCBCsanddrugscreeningasrequiredbyclinicalrotationsites,orifrequiredtodosoasanevaluationinitiatedtoevaluatetheirfitnesstoparticipateintheirmedicaleducation.

Allpositiveandmultiplenegative-dilutedrugscreeningsandpreviouslyunreportedfindingsfromtheCBCswillbereportedtotheExecutiveAssociateDeanforMedicalEducationandStudentAffairs,andthenreferredtoafacultycommitteeforfurtherconsideration.AfterreviewoftheresultsoftheCBCand/ordrugscreening,thecommitteemayseekadditionalinformationfromthestudent,inwritingorviainterview.Inthecaseofamultiple-dilutedrugscreening,thecommitteemayrequirethestudenttosubmittoablood-baseddrugscreening.

Giventhereportsandthefollow-upinformationprovided,thecommitteewillprovidetheExecutiveAssociateDeanforMedicalEducationandStudentAffairswithoneofthefollowingrecommendations:

1. RevocationoftheacceptancetoEmoryUniversitySchoolofMedicine(forstudentswhohavebeenacceptedbutnotyetenrolled)

2. Referraltoaconductcommitteeforfurtherconsideration(forenrolledstudents)

3. Nofurtheractiontobetaken(forbothenrolledandacceptedbutnotyetenrolledstudents)

TheExecutiveAssociateDeanforMedicalEducationandStudentAffairswillconsiderthereportofthefacultycommitteeandrelayhisdecisiontothestudentinwriting.BasedonthenatureofthefindingsoftheCBCreportordrugscreening,theExecutiveAssociateDeanforMedicalEducationandStudentAffairsreservestherighttoimmediatelysuspendastudent,pendingfurtherinvestigation.ThestudentmayappealthedecisionoftheExecutiveAssociateDeanforMedicalEducationandStudentAffairstotheDeanoftheSchoolofMedicineinwriting.

IV. GENETICCOUNSELINGTRAININGPROGRAMCURRICULUM


IV-A CURRICULUMOVERVIEWThetablebelowprovidesageneraloverviewofthecurriculumcontentandsequenceforthedurationofthetraining

program.Periodicadjustmentstocoursesandsequencesmayoccurasthedevelopmentoftheprogramprogresses.Coursedescriptionscanbefoundontheprogramwebsiteat:http://genetics.emory.edu/gc_training/.

EmoryGeneticCounselingTrainingProgramCurriculum


IV-B CLINICALTRAINING

IV-B-1ClinicalTrainingProgression

Thestudent’sclinicalpracticumwillbegininsecondhalfoftheirfirstfallsemesterwith8weeksofdidacticpreparation,role-playactivities,andsimulationswithstandardizedpatients.Studentwillalsocompleteclinicalobservationswithopportunitiesforrapportbuildingandtakingpedigrees.

Formalclinicalplacementsbegininthefirsthalfoftheyearlspringsemester.Eachstudentwillcompletefive,8-weekrotationsinthecoreareasofgeneticcounseling:prenatal,generalgenetics,andcancer,including2rotationsin2ofthethreecoreareas.Thesewillbesupplementedby5,4-weekspecialtyrotations.Examplesincludelaboratorygeneticcounseling,reproductiveendocrinology,neurogenetics,cardiovasculargenetics,LysosomalStorageDiseaseCenter,metabolicclinic/newbornscreening,JewishGeneticDiseaseScreenandothers.

DuringtheinterimsummersessionstudentswillhavetheoptiontoexploreclinicalrotationpossibilitiesoutsideoftheAtlantaarea.Studentsseekinganexternalplacementforthesummerareencouragedtoidentifypotentialsummerrotationssitesinthefalloftheirfirstyearsothatappropriateclinicaltrainingagreementscanbemadewiththoseinstitutions.Thesummerclinicalrotationistypically6weeksfull-time.IV-B-2ExpectationsoftheStudent

StudentsarerequiredtotracktheirclinicalexperiencesthroughtheTyphonclinicaltrackingsystemthatallowsformonitoringandrecordingofclinicalcasesinlinewiththerequirementsoftheACGC.

Theroleofthestudentinpatientmanagementandcounselingwillbesteadilyincreasedthroughouttheirclinicaltraining,basedontheskillsexhibitedandtheclinicalsupervisor’sassessmentofcompetency.Itisanticipatedthatstudentswillbeabletoseepatientsindependentlybytheirlastrotation,includingallaspectsofcasepreparationandfollow-up,withappropriatepre-andpost-consultationsupervision.

IV-B-3PreparationforClinicalRotations

Asite-specificrotationprofilewillbepreparedbytherotationclinicalsupervisor(s)andprovidedtothestudentpriortotheirfirstdayattherotationsite.Thisprofilewillincludecliniccontactinformation,logistics,site-specificexpectations,andpolicies.AtthebeginningofeachrotationthestudentwillcompleteaClinicalRotationGoalsformtobediscussedwithandapprovedbytheprimarysupervisor.


IV-B-4StudentEvaluation

Formalevaluationswilltakeplaceatthemid-pointandendofeachofthecoreclinicalrotations.ThesupervisorwillcompletetheMid-RotationEvaluationandFinalRotationEvaluationformsandmeetformallywiththestudenttoreviewanddiscuss.Forspecialtyrotations,onlyafinalevaluationwillbeperformed.

StudentswillcompleteaRotationSelf-EvaluationFormthatwillbesharedwiththePD/APDandrotationsupervisor,aswellasaSupervisorEvaluationandClinicalrotationevaluationformsforeachrotation.

IV-B-5ProceduresforHandlingSupervisor-StudentConflictsandPoorStudentPerformance

Supervisorsshouldinitiallyaddressanyconflictsdirectlywiththestudent,butemailthePD/APDtoapprisethemofthesituationandplannedresolution.Ifthesupervisordoesnotfeelthesituationisadequatelyresolved,thePD/APDwillmeetwiththestudent,andthenarrangea3-waymeetingwiththesupervisor.Similarly,ifsupervisorsbecomeconcernedregardingstudentperformancepotentiallythreateningsuccessfulcompletionoftherotation,theywillnotifythePD/APDtodiscusstheirconcernsandinitiateanagreeduponremediationplan.Ifimprovementisnotseen,thePD/APDwillworkdirectlywiththestudenttoprovidedirectedinstructionandsupport.Thesupervisorwillbeaskedtocheckinweekly(phoneoremail)withthePD/APDtodiscussprogress.Allcommunicationandremediationeffortswillbedocumented.

Studentswhoarehavingsignificantconflictswithaparticularsupervisorshouldrequestameetingwiththesupervisortotrytoresolvetheissuesontheirown.Ifafterthisconversation,theconflictsarestillpresent,thestudentshouldbringthesituationtotheattentionofthePD/APD.

IV-C FOCUSINTERNSHIPThefocusinternshipisauniquepartoftheEmoryGeneticCounselingTrainingProgramintendedtoprovidethestudents

witharichandin-depthexperienceencompassingnon-traditionalandexpandedroles.Thisfocusinternshipalsoprovidesthefoundationfortherequiredcapstoneprojectdesignedtodevelopresearchandpublicationskills.Thefocusinternshiplastsforthedurationoftheprogram.Studentsworkundertheguidanceofamentoronanidentifiedproject(s)intheirfocusarea,spendinganaverageof4-6hrs/week(75-90hrspersemester)ontheirfocusactivitiesduringthefallandspringsemestersoftheir1stand2ndyears,andtheequivalentof4full-timeweeksduringtheinterimsummer.


FocusOutcomes:Thefocusexperienceisintendedtoprovidethestudentswitharichandin-depthnon-traditionalexperience,

enhancingtheirabilitytoobtainanoptimalpositionupongraduationandaddtotheexpansionoftheprofession.Afurthergoalofthefocusexperiencewillbetoprovidevaluableworkofbenefittotheirfocusmentor/site.Thefinalgoalistoprovidethemeanstocompletetheirrequiredcapstoneproject.

CapstoneProject:Inlieuofatraditionalthesis,thestudentswillcompleteacapstoneproject,whichincludes:

1. ResearchProject-studentsdesign(withmentorinput)andconductaprojectrelatedtotheirfocusarea,andanalyzeresultingdata(withstatisticalassistanceasneeded).

2. Abstract-Studentsdevelopanabstractforsubmissiontoanationalmeeting3. Manuscript–studentscompleteamanuscriptsuitableforpublicationbasedontheirResearchProject

Thestudent’scommittee-comprisedofthefocusmentor,thefacultyadvisor,and2additionalfaculty/staff-willhaveresponsibilityforfinalapprovalanddocumentationofsuccessfulcompletionofthecapstoneproject.

V. STUDENTAFFAIRS

V-A FINANCIALAIDINFORMATIONANDASSISTANCEInformationconcerningloansandneedbasedscholarshipsisavailablethroughtheUniversityFinancialAidOffice.Inaddition,theAssociateDirectorofFinancialAidandScholarshipsortheDirectoroftheOfficeofMedicalEducationand

StudentAffairsareavailabletomeetwithgeneticcounselingstudentsregardingindividualfinancialconcerns,includingemergencyloans.IfyouhavequestionspleasecontacttheOfficeofMedicalEducationandStudentAffairs–404-727-5655andsetupanappointment.

V–A–1 TuitionandFees

TuitioncoversanormalprogramofstudyfortheMasterofMedicalSciencedegree.Inaddition,studentsmustpaythefollowingmandatoryfeeseachsemester:ActivityFee,AthleticFee,ImmunizationandDisabilityInsuranceFee,MentalHealth


Fee,ClinicalAdministrationFee,andTechnologyFee.AportionoftheStudentActivitiesFeeisreturnedtotheindividualclasses/organizationstocoverfundingofappropriateclassactivities.Tuitionpaymentscoverthreesemestersofstudy(fall,springandsummer)howeverloansaredistributedonlyinfallandspringsemesters.IntheeventthatcertainfederalfundsarenotappropriatedinfutureyearsforthesupportoftheSchoolofMedicine,tuitionincreasesinsubsequentyearsmaybenecessary.Tuitionratesaresubjecttochangeandwillaffectallstudentsunlessotherwisespecified.

V–A–2 DeferredPayment/TheEmoryPaymentPlan

TheEmoryPaymentPlanisavailabletoqualifiedstudentswhowishtodividetuitionfeesintoscheduledpayments.AhandlingfeeischargedpersemesterbytheUniversityforparticipationintheEmoryPaymentPlan.InstructionsaregivenfordeductionofloansandforUniversity-administeredscholarshipsinlistingtheamountdue,whichistobepaidinfourinstallmentseachsemesteraccordingtotheDeferredPaymentPlanSchedule.

V–A–3 CancellationsandWithdrawal

Astudent’sregistrationmaybecanceledduringthefirstweekofclasses.RefertotheacademiccalendarontheUniversitywebsitefortheprecisedateforeachsemester.Cancellationofregistrationmeansthatnodeficiencieswillbenotedonthestudent’sofficialtranscript.Afterthefirstweekofclasses,astudentwhowishedtoleavetheUniversitymustgothroughthewithdrawalprocedure.

Withdrawalformsareprocessedafterreceivingawrittenrequestfromthestudent.Tocancelregistrationortowithdrawfromtheprogramatanytimeotherthanthecloseofthesemester,astudentmustsecurewrittenpermissionfromtheProgramDirector.Withdrawalwithoutacademicpenaltyrequiresthatthisprocessbefollowed.Failuretodosowillresultindismissal.

V–A–4 PolicyStatementonRefunds

Geneticcounselingstudentswhochoosetowithdrawfromthecurriculumforanyreasonmayqualifyforatuitionrefundonapersemesterbasis.Tuitionrefundswillapplyasfollows:

Withdrawalduring Charge Credit First5classdays 0% 100% Second5classdays 20% 80% Third5classdays 40% 60% Fourth5classdays 60% 40% Fifth5classdays 80% 20%Therewillbenorefundsafterthefifthweekofanysemester.


V–A-5 FinancialAidRequests

Studentfinancialaidrequestsmustbemadeannually.Rejectionofaidforthefirstyeardoesnotnecessarilyindicatethataidwillnotbeavailableduringthenextthreeyears,nordoesanawardforthefirst-yearguaranteeaidforsubsequentyears.

V–A–6 ApplicationProcedureforFinancialAidandScholarships

DetailedinformationonfinancialaidandallscholarshipscanbefoundintheannualFinancialAidHandbookoftheSchoolofMedicine.ThesebookletsmaybeobtainedfromtheCentralOfficeofMedicalEducationandStudentAffairsintheFinancialAidOfficeP382.

V–A–7 EmergencyLoans

StudentsinneedofemergencyloansshouldcontacttheOfficeofMedicalEducationandStudentAffairs.Short-term,interest-freeloansareavailabletostudentsincertainsituations.Allemergencyloanswillbefuturedatedandpostedtothestudent’saccountwhenissued.Onthedatetheemergencyloanisdue,thisamountwillbecomeacurrentchargeandwillappearonthestudent’sbillinthenextbillingcycle.Financialchargeswillaccrueontheaccountifpaymentisnotmadebytheendofthemonth.Anyamountsdueonemergencyloanswillautomaticallybedeductedfromstudentsreceivingrefundsatthetimeofregistration.

V–A–8 FinancialAidandSatisfactoryAcademicProgressPolicy

Federalregulationsrequirethatstudentsreceivingfinancialassistancemaintainsatisfactoryacademicprogress.TheOfficeofFinancialAidisrequiredtomonitorastudentaidrecipient’sacademicprogress. Aidrecipientsmustmeetcertainquantitativeandqualitativemeasuresandcompletetheirprogramswithinamaximumtimeframe.Allstudentswhoreceivefinancialaid,whetherfromfederal,stateorEmory-fundedsources,mustbeenrolleddegreecandidatesingoodstandingtoretainfinancialaidawards. Academicrecordswillbeevaluatedeachsemesterasfollows.Gradepointaverage(GPA),timetodegreecompletion(maximumattemptedunits),andpercentageofcoursespassed

(completionrate)willbeevaluatedattheconclusionofeachsemester. Studentsmustmeetthefollowingminimumgraderequirementstomeetsatisfactoryacademicprogressstandards.

• MasterofMedicalScienceinHumanGenetics&GeneticCounseling(MMSc):Mustmaintaina3.0currentGPAeachsemesterandoverallcumulativeGPA.


FailuretomaintaintheminimumGPAfortwosuccessivesemesterswillresultindisqualificationfromreceivingfinancialaid. Anystudentwhofailsfortwosuccessivesemesterstopasstwo-thirdsofthehours,i.e.,maintaina66.66%completionrate,willalsobedisqualifiedfromreceivingfinancialaid.Allstudentsareexpectedtocompletetheirdegreeprogramswithinamaximumtimeframe.Themaximumtimeframe

forgraduatestudentsis150%ofthehoursrequiredtocompletetheirdegreeprogram. TimetodegreecompletioniscalculatedforallcredithoursforwhichthestudentenrollsorreceivescreditatEmoryandanyofthefollowinggradesareassigned: A,B,C,D,F,SatisfactoryandUnsatisfactory. AcourseassignedanIncomplete,InProgressorWithdrawalisalsocountedtowardattemptedcredits. Auditedclassesarenotconsideredattemptedcredits. Studentswhoexceedthemaximumtimeframearedisqualifiedfromreceivingfinancialaid.

• MasterofMedicalScienceinHumanGenetics&GeneticCounseling(GNTC): Mustcompletedegreewithin113attemptedunitsbasedona75-unitdegreerequirement.

MonitoringEligibility:Disqualification,Probation,SuspensionandConditionsofReinstatementStudentswhoseacademicrecordsfallbelowtheminimumstandardsstatedabovewillbedisqualifiedfromreceiving

futurefinancialaidpayments. Disqualifiedstudentsmaybeapprovedtoreceivefinancialaidaftersuccessfullyappealingtheircase. StudentswhosuccessfullyappealareplacedonProbation.Duringtheprobationaryperiodstudentsremaineligibleforfinancialaid. Studentswho,attheconclusionoftheprobationaryperiod,aremakingsatisfactoryacademicprogresswillhavetheirfinancialaidreinstatedunconditionallyforthenextawardterm. StudentsonprobationmustreceiveaGPAofatleast2.0,andarenotpermittedtoreceivegradesofF,U,W,WF,WU,I,IF,orIU. Studentswhoreceiveaidonprobationandfailtomeetprobationaryconditionswillbeineligibleforfuturefinancialaidpayments. Studentswhobecomeineligibleforfinancialaidorfailtomeetprobationarytermscanre-establishtheireligibilitybyattendingclassesattheirownexpenseorwiththehelpofprivateresourcesfromoutsidetheUniversity. Onceminimumstandardsaremet,financialaidfundingmaybereinstated.Anappealforextenuatingcircumstancesshouldbesubmittedbythefirstdayofclassforthesemesteryouare

appealingtoensureadequatetimetoprepareforanyimpacttothestudentaccount. Failuretosubmityourcompleteappealbythisdatemayresultinyourprobationarytermbeingpostponedtoafuturesemester.ASatisfactoryAcademicProgressAppealFormshouldbesubmittedwithsupportingdocumentationofanymitigating

circumstancesthatnegativelyimpactedacademicprogression. Pleasecontactyourfinancialaidadvisorifyouhavequestionsspecifictoyourcase.


Generally,theOfficeofFinancialAidwillonlyapproveoneappealperacademicdegree. Thispolicymaybewaivedona

case-by-casebasiswhereextenuatingcircumstancescanbedocumented.FrequentlyAskedQuestions

1. WhatisSatisfactoryAcademicProgress?

SatisfactoryAcademicProgressisthemethodinwhichtheUniversitytracksthemovementofsuccessfulandtimelycompletionofdegreerequirementsassociatedwithprogramsofenrollment.Studentsmustmaintainsatisfactoryacademicprogresstoreceivefinancialaid.

2. HowisSatisfactoryAcademicProgressmeasured?

Therearequalitativeandquantitativemeasurements. Thequalitativemeasurementconsistsof

currentandcumulativegradepointaverages. Thequantitativecomponentconsistsofyourattemptedcredithoursandcompletionrate.

3. HowoftenisSatisfactoryAcademicProgresscalculated?

SatisfactoryAcademicProgressiscalculatedeachsemesterfollowingthepostingofgrades.

4. Aresummerenrolledhoursincludedinthecalculationforattemptedcredits?

Yes,allattemptedcreditsincludingthosecreditsattemptedinsummersemesterareincludedinthecalculationformaximumattemptedhours.

5. WhathappensifIwithdrawfromaclass? Arehourswithdrawnfromincludedas“attempted”in

theSatisfactoryAcademicProgresscalculation?

Yes,classeswithdrawnfromresultinginaW,WF,orWUarecountedintheSatisfactoryAcademicProgresscalculationasattemptedhours.


6. IhavereceivedawarningemailfromtheOfficeofFinancialAidregardingmySatisfactory

AcademicProgressstatus.WhatshouldIdo?

Thisemailisprovidedtostudentswhomaybeindangeroffallingbelowminimumstandards.Studentsmaywishtoreviewtheircourseorprogramplanswiththeiracademicadvisorafterbecomingfamiliarwiththepoliciesforcontinuation.

7. IhavebeennotifiedbytheOfficeofFinancialAidthatIhavebeendisqualifiedbecausemyacademic recorddoesnotmeetminimumstandards.WhatoptionsdoIhave?

Youmaysubmitanappealwhichdetailsyourcircumstancesandaddressesacorrectiveactionplan. PleaserefertotheSatisfactoryAcademicProgressAppealFormforadditionaldetailsonthisprocess.

V-B STUDENTBUDGETSTheFinancialAidOfficecalculatesstudentbudgetsannually,withtheamountofavailablefinancialassistancebasedonthe

monetaryneedsofeachclass.Tuitionandfees,livingexpensesusingcostoflivingfiguresfortheAtlantaarea,andotherexpensesincludingbooks,

supplies,equipment,insurance,uniforms,andtravelexpensesareincludedinbudgetestimates.

2019-20 Academic Year

1st Years 2019-20 Academic Year

2nd Years

(Fall 2019/Spring

2020/Summer 2020) (Fall 2019, Spring 2020) Tuition $37,800 $25,200 Fees $1,500 $1,500 Living Expenses $24,000 $18,000 Books & Supplies $3,600 $2,400 Health Insurance $3,500 $3,600


Loan Fees $300 $300 Transportation $1,000 $1,000 Total $71,800 $52,000

V-C STUDENTRECORDS

V–C–1 StudentRegistration

Everystudentisrequiredtoregisterpriortoeachacademicyear.ApplicantswhohavebeenacceptedforenrollmentandstudentswhohavebeenpromotedregisterataplaceandmannerthatisdesignatedbytheProgram.Registration,includingfeepayment,mustbecompletedpriortothefirstdayofclassforeachacademicterm.PaymentoftuitionandfeesistobemadeinaccordancewithUniversitypolicyaspublishedbytheBursaroftheUniversityandprovidedtostudentsinthespringofthepreviousyear.RegistrationforanytermisnotcompleteuntilthestudentisincompliancewithallpublishedproceduresandtuitionandotherfinancialresponsibilitiestotheUniversityhavebeenmet. V–C–2 AccesstoRecordsandOfficialTranscripts

Asindicatedinprevioussections,studentsarekeptinformedwheneveranyquestionisraisedregardingthequalityoftheiracademicperformanceortheirprofessionalconduct.ThefacultyreportscoursegradesdirectlytotheAssociateDirectorofRegistrationandFinancialAid,andofficialreportsarethensenttotheUniversityRegistrarforpermanentrecords.Attheendofeachsemester,studentscanlogintotheEmoryHomePageontheWorldWideWeb(www.emory.edu)andaccesstheOPUSsystemtoobtaintheircoursegrades,accumulatedhoursofcredit,andgradepointaverage.Studentsareresponsibleforupdatingrelevantstatisticaldatasuchascurrentaddress,phone,andmaritalstatusornamechange.

OfficialtranscriptsbearingtheUniversitysealandvalidatingsignaturesmaybeorderedonlineathttp://www.registrar.emory.edu/records-transcripts/transcripts/index.html.ThereisnochargefordeliveryofelectroniccopiesormailingofpapercopieswithintheU.S.

AlltranscriptsincludetheentireacademicrecordatEmoryUniversity;theRegistrarwillissuenopartialstatementsofrecordastranscripts.ReportofperformanceincoursesbeforetheendoftheacademicyearmaybesenttoanyagencyorinstitutionbyoneoftheSchool’sadministrativeofficersonwrittenrequestbythestudent.


TheFamilyEducationalRightsandPrivacyAct(FERPA)affordstudentscertainrightswithrespecttotheirfederaleducationrecords.Furtherdetailscanbefoundat:https://med.emory.edu/handbook/omesa-units/omesa/registrar/student-records.html.

V–C–3 LettersofReference

Withoutexception,allrequestsforlettersofreferenceorforcompletionofformsrelatingtoacademicperformanceand/orpersonalqualitiesrequirewrittenauthorizationfromthestudent(orgraduate)forreleaseofsuchinformation.Thisalsoappliestorequestsforinformationfromfacultyoradministrativeofficers.Studentshavetherightofaccesstolettersorstatementsgivingsuchinformationunless,intheauthorizationforrelease,thestudentwaivesthisrightandagreesthattheinformationtobesentistobeheldconfidential.Confidentialreferencesareoftenrequestedbyagenciesorinstitutionstowhichstudentsapplyforaidorforaposition.

V–C–4 StudentFiles

TheofficialrecordofeachEmorystudentismaintainedintheOfficeoftheRegistrar.Toassistinevaluatingtheprogressofstudentsinobtainingtheirmedicaleducation,additionalrecordsarekeptintheOfficeofMedicalEducationandStudentAffairsunderthedirectionoftheExecutiveAssociateDeanforMedicalEducationandStudentAffairsandsecondaryfilesaremaintainedintheGeneticCounselingTrainingProgramOffices.

ItisthepolicyofEmoryUniversitySchoolofMedicinethattheserecordsarekeptsecureandarenotavailabletoanyoneotherthanfacultymembersandadministratorsoftheSchoolwhohaveanappropriateneedtoreviewastudent’sattendanceorprogress.

Otherthaninformationcoveredinthe“ConsenttoReleaseInformation”form,noinformationisreleasedtoexternalsourceswithoutwrittenpermissionfromthestudent.AgeneticcounselingstudentmaybegrantedpermissionbytheExecutiveAssociateDeanforMedicalEducation/StudentAffairsortheirdesigneetoreviewthecontentsofhis/herofficialrecordbutonlyaftergiving48hoursnotice.StudentscancontacttheDirectorofOMESAortheirdesigneeinordertoreceivetheproperpaperwork.

WhilestudentsareenrolledintheSchoolofMedicine,thestudentfilecontainedintheprogrammaycontainthefollowing: OfficialUndergraduateandGraduateEducationTranscripts Admissionsapplication GREscores Letterofacceptance BiographicalandDemographicInformation


UnofficialEmoryTranscript RotationEvaluations Compositeevaluations “ConsenttoRelease”forms VerificationofannualOSHAtrainingandHIPAACertification Healthinsurancedocumentation Informationregardingresearchactivities HonorCodecompliancesignature Notificationsofmeritscholarshipawards Documentsofotherexternalorinternalawards Militarydocumentsincludingreimbursementforms GCStudentEvaluations,letters,andreports

Lettersconcerningprobation,deceleration,leavesofabsence,failuretobepromoted,ordisciplinaryactionsarealsokeptinthefile.

Notesconcerninghealthproblemsarenotmadeapartofastudent’spermanentrecordunlessprovidedbythestudentandsaidhealthproblemsinfluenceacademicorclinicalperformance.CopiesofthedocumentscanbemadebyauthorizedOMESAstaffbutalloriginaldocumentationmustremaininthefile.

V–D STUDENTLIFE

V-D–1 SafetyandSecurity

EmoryUniversitySchoolofMedicineisenrichedbythelegacyandenergyofAtlanta,whilesubjecttopossibleurbancrimeandviolence. Everyeffortismadetoprovideasafeandsecureenvironmentforourstudentsonallcampuses.Emorymaintainsitsownpolicedepartmentthatmanageslawenforcement,firesafetyandemergencymedicalservices.TheSchoolofMedicinefacilityprovides24-hourstudyspaceforSOMstudentswithaSecurityGuardondutyafterhours.TheentireSOMbuildingiscard-accessonlyafterhours.TheSecurityGuardchecksstudentIDcardstolimittheafterhoursusetoregisteredSchoolofMedicinestudents.

StudentsinneedofescortstoandfromparkingdecksorformotoristassistanceontheEmoryCampusareinstructedtodial(404)727-8005.TheEmoryPoliceDepartmentcanbereachedbydialing(404)727-6111.DeKalbCountyPolicemaybereachedthroughtheemergency911number.StudentsontheGradyCampusdial5-4025or(404)616-4025toreachGradySecurity.


Emergency"bluelight"phoneslocatedthroughoutcampuslinkcallersdirectlytothedepartmentinordertoreportemergenciesandrequestsecurityescorts.TheOfficeofCriticalEventPreparednessandResponsecoordinatescampus-wideactivitiesrelatedtounusualevents.CEPARuseswww.emory.eduwebsitebulletins,cellphonetextmessages,emailsandothermeanstonotifycommunitymembersaboutprecautionsandplans.

TheEmoryUniversity-affiliatedhospitalshavepublicsafetydepartmentswithofficersondutytwenty-fourhourseachday.StudentsareencouragedtonotifythePublicSafetyDepartmentat404.712.5598(EmoryUniversityHospital),404.686.2597(CrawfordLongHospital),or404.616.4024(GradyHospital)concerninganyactivitywhichmaycompromisethestudent'ssafetyand/orthesafetyofotherstudents,physicians,residents,hospitalemployees,patients,andvisitors.

V–D-2 VehicleRegistrations,Parking,andTrafficRegulations

VehicleRegistration AllstudentsoperatingautomobilesatEmorymustregisterwithTransportationandParkingServices,1945StarvineWay(intheClairmontCampusParkingDeck),immediatelyafterarrivaloncampusorassoonasthevehicleisacquired.

Universityregulations,strictlyenforcedoncampus,arespecifiedinaregulationbookletfurnishedatthetimeofparkingregistration.Personswithvehiclesoncampusareexpectedtoknowandabidebytheseregulations.Failuretodosomayresultinfinesand/orremovalofvehiclesfromcampusanddisciplinaryactionasdescribedinthecodeofconduct.Formoreinformation,contactTransportationandParkingServices,404.727.PARK.

EmoryUniversityissuesparkinghangtags,whichprovidegreaterflexibilitytothosewhoregisterforUniversityparkingprivileges.Onetagisissuedtoeachregistereddriver,andregistereddriversmaytransferhangtagsfromonevehicletoanother.ThisparkingpermitcarriesthephilosophythattheUniversityregistersdriversratherthanvehicles.AllregistereddriverssharearesponsibilitytomaintainsafetyandtofollowtheUniversityTrafficandParkingRulesandRegulations.AlltrafficandparkingrulesandregulationsaremanagedbyandavailablefromtheUniversityParkingOfficelocatedattheStarvineParkingDeckontheClairmontCampus(404-727-PARKor404-727-7275)orhttp://transportation.emory.edu/.

Carsarenottobeparkedintheloadingdockareasunlessaspecialtagisgivenandaresubjecttotowingandfines.


V–D-3 CliffRoutesandSchedulesTransportationandParkingServices(TPS)isfocusedonprovidingfaculty,staff,students,patientsandvisitorswith

safe,reliable,andefficienttransportationservices.Budgetaryconstraintsmayresultinchangestooreliminationofcertainroutes.PleasevisittheEmoryCliffShuttlewebsiteforup-to-daterouteandtiminginformation

ContactInformation:ContactaTransportationServicesrepresentativeorvisittheTransportationServicesOfficesintheClairmontCampusParkingDeck(1945StarvineWay,Atlanta,30322).

OfficeHours: Mon-Fri8:00am-5:00pm

Phone: 404-727-1829Fax: 404-727-5930Email: [email protected]

V–D–4 OutsideEmploymentofStudents

ThescheduleofstudiesintheGeneticCounselingTrainingProgramrequiresthefull-timeattentionofthestudent.Theadministration,therefore,stronglydiscouragesoutsideemploymentthatmayinterferewiththequalityofacademicperformance.StudentsareencouragedtodiscusstheirsituationwiththeiradvisorortheProgramDirectorbeforeacceptingoutsideemployment.

V-E STUDENTORGANIZATIONS

V–E–1 UniversitySenate

TheelectivemembershipoftheUniversitySenateincludesninestudentmembers,electedforone-yearterms,witheligibilityfornomorethantwosuccessiveterms.Themembersarechosenfromfull-timestudentsingoodstanding.TheSchoolsofNursing,Law,Theology,andBusinessAdministrationeachhaveastudentrepresentativeontheUniversitySenateeveryotheryear,sothattherearethreestudentsfromtheseschoolseachyear.TheOfficeofStudentAffairsregularlyappointsonerepresentativetotheUniversitySenatefromthesophomoreclassforthemedicalstudentbody.


V–E–2 StudentGovernmentAssociation(SGA)

ThegoverningbodyforstudentactivitiesatEmoryUniversityistheStudentGovernmentAssociation(SGA).StudentlegislativepowerisvestedinthestudentlegislatureoftheSGA,towhichthestudentbodyofeachschoolelectsmembersaccordingtoaformulabasedonenrollment.Theformulacallsforelectionofonelegislatorforeach200full-timestudentsenrolledandforanadditionallegislatorforanyfractionthereofoverone-half.TheSGAconstitutionstatesthatitistheresponsibilityofallstudentsofEmoryUniversitytoobeythehonor/conductcodeoftheirrespectiveschoolsandoftheUniversity.AllUniversitystudentorganizationsmustapplytoSGAforcharter.

V–E–3 GeneticCounselingStudentAssociation

TheEmoryGeneticCounselingStudentAssociation,orGCSA,isastudentrungroupfocusedonincreasingawarenessaboutgeneticcounselingandpromotingtheincorporationofgeneticcounselorsintothehealthcarefield.AllstudentsenrolledintheEmoryGeneticCounselingTrainingProgramareeligibleforfullmembershipThemissionoftheAssociationistorepresenttheinterestsoftheEmoryUniversitySchoolofMedicineGeneticCounselingTrainingProgramstudents,promotetheeducationalendeavorsofitsmembers,increaseawarenessaboutgeneticcounseling,andasthefieldofgeneticsexpands,promotetheincorporationofgeneticcounselorsintostandardmedicalcareandthehealthcareteam.V–E–4 TheNationalSocietyofGeneticCounselors(NSGC)

TheNationalSocietyofGeneticCounselors(NSGC)promotestheprofessionalinterestsofgeneticcounselorsandprovidesanetworkforprofessionalcommunications.LocalandnationalcontinuingeducationopportunitiesandthediscussionofallissuesrelevanttohumangeneticsandthegeneticcounselingprofessionareanintegralpartofbelongingtotheNSGC.StudentsareexpectedtojoinNSGCasstudentmembers,andparticipateinNSGCactivitiesavailabletomembers(e.g.discussionboards,studentSIG).InformationregardingjoiningNSGCasastudentcanbefoundat:https://www.nsgc.org/p/cm/ld/fid=180

VI. STUDENTRESOURCES

VI-ASTUDENTHEALTH


ThehealthandwellbeingofEmoryalliedhealthstudentsisatoppriorityandessentialtostudentsuccess.Whileweencourageself-care,healthpromotionandprevention,alliedhealthstudentsarenotexemptfromhavingphysicaland/ormentalillness.AllstudentsareexpectedtotakeresponsibilityformaintainingpersonalwellnessbyutilizingthemultipleresourcesatEmoryoutlinedbelowandnotifyingtheDean’sofficewhenpersonalhealthbecomesaconcern.

EMORYCARES4UEmoryCares4Uprovidesculturallyrelevantawarenessandsupportthatfostersanintegratedcommunityofcaringandenhancedwell-beinginordertoreducestigmaandpreventsuicideatEmoryUniversity.http://www.emorycaresforyou.emory.edu/emory_cares_4_u/index.htmlCrisisNumbers404-727-6111EmoryPoliceor911offcampus1.800.273.8255NationalSuicidePreventionLifeline1.800.715.4225GeorgiaCrisisandAccessLine404.727.7450EmoryCounselingCenter(M-F8:30-5:00)404-727-7551PsychiatryatEmoryStudentHealthServicesor404.778.5000fortheEmoryPsychiatristonCallafterhours 404-712-7100EmoryHospitalUniversityEmergencyDepartment

EmoryUniversityStudentHealthandCounselingServicesThemissionofEmoryUniversityStudentHealthandCounselingServicesistoempowerstudentstotakeresponsibilityfor

theirhealthandtocomplementtheacademicmissionoftheuniversitybyprovidingunifiedmedical,counselingandhealthpromotionservicesthatresultinahealthycampusculture.StudentHealthandCounselingServicesiscommittedtoprovidingcaringprofessionalclinicalservicestoadiversestudentbodyandtoreducingthestigmaassociatedwithseekingmentalhealthservices.EmoryUniversityStudentHealthandCounselingServicesisveryproudtobefullyaccreditedbytheAccreditationAssociationforAmbulatoryHealthCare,Inc.(AAAHC)TheEmoryUniversityCounselingandPsychologicalServices_

VI–A–1 StudentHealthServices

EmoryUniversityStudentHealthServicesislocatedinthe1525CliftonRoadBuildingontheEmoryCampusandprovidescomprehensiveoutpatientmedicalcareforenrolledstudents.Student’sspouses,qualifieddomesticpartnersanddependents


overtheageof18ontheEmoryAetnaStudentInsurancePlancanalsobeseenatStudentHealthServicesonafee-for-servicebasis.Servicesavailableareoutpatientprimarymedicalcare,physicalexaminations,confidentialHIVtesting,STItesting,post-bloodbornepathogenexposurefollow-upcare,dermatology,contraception,IUDinsertionandcolposcopy,mentalhealthandcounseling,preventivemedicine,sportsmedicine,allergyinjections,immunizations,PPDtuberculinskintests,referralstospecialists,healtheducation,internationaltravelinformationandimmunizations,nutritioncounseling,andalcohol,tobaccoandsubstanceabusecounseling.

AStudentHealthphysicianisavailablefortelephoneconsultationwhentheofficeisclosedandcanbecontactedbycallingtheEUSHSpagingoperatorat404-727-7551,option0.AppointmentsTheEmoryUniversityStudentHealthServices(EUSHS)operatesonanAPPOINTMENTONLYsystem.Appointmentsarescheduledbycalling(404)727-7551(press1)duringofficehours,oryoucanscheduleyourownappointmentthroughtheonlineappointmentsystem(YourPatientPortal).Forroutinecare,appointmentsarescheduleduptotwoweeksinadvance.

EmoryUniversityStudentHealthServices:404-727-7551http://studenthealth.emory.edu/hs/about/index.html

MichaelJ.Huey,MD,ExecutiveDirector

VI–A-2StudentCounselingandPsychologicalServices

TheEmoryUniversityStudentCounseling&PsychologicalServices(CAPS)islocatedin1462CliftonRoadBuilding,Suite235.CAPSprovidesfree,confidentialindividual,group,andcouplescounselingforenrolledundergraduate,graduateandprofessionalstudentsatEmoryUniversity.CAPSstaffalsoprovidesconsultationstostudentsandfacultyorstaffwhoisconcernedaboutanEmorystudent.Finally,CAPSprovidesoutreachandeducationalworkshopsonavarietyoftopics.Servicesareprovidedbycompetent,caringpsychologists,socialworkers,andpsychologyandsocialworktrainees.ServicesatCAPSarecoveredbytheMentalHealth&CounselingFee.CAPSalsoprovidesreferralstootheragenciesoncampus,low-costservicesinthecommunity,orprivatepractitionersinthecommunitywhennecessaryand/orrequested.AnEmorystudentinterestedinarranginganappointmentcancall(404)727-7450orcometotheCounselingCenterbetween8:30a.m.and5:00P.M.,MondaythroughFriday.PsychiatricservicesareavailableatStudentHealthServicesat1525CliftonRoad,phone(404)727-7551.Counselorsareoncallincaseofemergency.


FormoreinformationaboutCAPSservices,visit:http://studenthealth.emory.edu/cs/Otherafterhoursresourcesinclude:DekalbCountyMentalHealthSupportLine:404-892-464

IncaseofanemergencythePoliceshouldbecalledbydialing911.

VI–A-3FacultymembersthatAssistStudentsinObtainingPsychiatricEvaluation

TheseindividualsaredesignatedbytheChairpersonoftheDepartmentofPsychiatryandBehavioralScienceandmayassiststudentsinobtainingappropriatepsychiatricassistance.TheywillserveastriageandmaybeabletohelpidentifythemostappropriatepersoneitherwithintheEmoryDepartmentofPsychiatryoramongprivatepracticepsychiatristsinthecommunity.StudentsontheEmory/AETNAstudenthealthinsuranceplanshouldbeawarethatareferralbyaStudentHealthorCounselingCenterclinicianisrequiredbeforeseekingpsychiatricand/orcounselingcareeitheratTheEmoryClinicorinthecommunity. ForalistofEmoryCoreproviders,gotowww.aetnastudenthealth.comorcalltheStudentHealthandCounselingServicesInsuranceOfficeat404-727-7560

http://studenthealth.emory.edu/hp/index.php.

VI–A-4 DepartmentofPsychiatryOutpatientPsychotherapyTrainingProgram

Thisprogramisaconfidentialservicethatisstaffedbyseniorresidentswithfacultysupervision.Servicesarechargedonaslidingscalebasis.Theprogramhasproventobehelpfultoselectedgeneticcounselingstudents,butreferralsmustbemadebyoneofthetriagefacultymembersintheDepartmentofPsychiatryorbytheEmoryUniversityHealthServicepsychiatrist.Althoughitisoneofthelowestcostarrangementsavailable,studentsshouldbeawarethattheclinicdoesnotbillinsurance,includingtheEmorystudenthealthinsuranceplan.

PleasecontactJenniceVilhauerintheDeptofPsychiatry-jvilhau@emory.edu

VI–A-5AdditionalPsychiatristsorClinicalPsychologists

TheOfficeofMedicalEducation&StudentAffairshascompiledalistoftherapistswhohavebeenofassistancetoEmoryUniversitySchoolofMedicinestudentsinthepast.Somearefull-timeorvolunteerfacultymembers;othersarenot.Thisisonlyalimitedlistofpractitionersandinnowayattemptstobeall-inclusive.Therearemanyotherpsychiatricandcounselingcareoptionsinthecommunityforstudents,andstudentscanalsoconsultcounselors/psychiatristsatEmoryStudentHealthandCounselingServicesforrecommendedoffcampusoptions.Onceagain,studentsontheEmorystudenthealthinsurance


plan(offeredbyAetna)shouldbeawarethatareferralbyaStudentHealthorCounselingCenterclinicianisrequiredbeforeseekingpsychiatricand/orcounselingcareeitheratTheEmoryClinicorinthecommunity.

VI–A-6 InvoluntaryPsychiatricWithdrawalandReadmission

EmoryUniversityputsthesafetyandwelfareofitsstudentsasatoppriority.WhenstudentsengageinbehaviorthatviolatesEmoryrulesofconduct,thebehaviorwillbeaddressedasadisciplinarysituationundertheStudentConductCode.Thatcodedefinesprohibitedconductandoutlinesaprocessforconductingdisciplinaryproceedings.

However,inthoselimitedsituationsinwhichthecurrentstateofastudent’smentalorphysicalhealthmakesitunsafetocontinueenrollmentatpresent,andthestudenthasrefusedtheoptionofavoluntarywithdrawal,thisInvoluntaryWithdrawalPolicywillapply.Insuchacircumstance,thementalhealthprofessional(s)involvedinthestudent’sevaluation/treatmentmayrecommendinvoluntarywithdrawalinanefforttoensurethesafetyofthestudentandothers.

Thisrecommendationmayincludearecommendedminimumtimeawayfromschool.Ifthestudentisnotthenreceivingservicesfromamentalhealthprofessional,theDeanofthestudent’sschoolofmatriculationmay,ifcircumstanceswarrant,immediatelydirectthatthestudentbewithdrawninvoluntarily,ormayreferthestudenttoamentalhealthprofessional,atnocosttothestudent,toassisttheDeaninmakingadecisionaboutwhetherinvoluntarywithdrawalisappropriate.Ifthestudentrefusestocooperatewiththereferral,theDeanmaydirecttheinvoluntarywithdrawalofthestudentwithoutanevaluation.

Inallcases,theDeanhasfinalauthorityregardingthedecision,enactment,enforcementandmanagementoftheinvoluntarywithdrawal.

Thereisordinarilynorequiredre-evaluationbeforere-enrollmentfollowingavoluntarywithdrawal.BecausethisInvoluntaryWithdrawalPolicyappliestocasesinwhichthereisaconcernaboutthesafetyofthestudentorothers,theDeanmayrequireastudentwhohasbeeninvoluntarilywithdrawnunderthisPolicytobere-evaluatedbeforehe/sheisreadmittedinordertoassurethathe/shepresentsnodangertohim/herselforothers.

VI–A-7EnteringGeneticCounselingStudentHealthRequirements

Becauseoftherisksofexposuretoinfectiousdiseasestowhichgeneticcounselingstudentsaresubjectedinthecourseofclinicalwork,certaintestsandimmunizationsarerequiredofallstudentsatthetimeofregistration.

Enteringstudentsarerequiredtohavedocumentationofpreviousimmunizationagainsttetanus/diphtheria(Td)booster(withinthepast10years),measles/mumps/rubella(MMR)(initialimmunizationplusonebooster),andpolio,aswellasapositiveVaricellatiterordocumentationofvaccineadministration.


Entering students also need to have had a PPD (tuberculosis skin test) with in the last 6 months. A second PPD test will be performed as part of program orientation. StudentstestingpositiveforPPDatthetimeofmatriculationarerequiredtohavechestx-raysperformed(attheexpenseofthemedicalschool)andaretobefollowedatEmoryStudentHealthServices(attheexpenseofthestudent).

StudentswhosePPDsconvertfromnegativetopositivewhileenrolledfull-timeintheSchoolofMedicinereceivetheirtreatmentattheexpenseofthemedicalschool.Studentswithnoclinicalhistoryofchickenpoxreceivevaricellascreeningduringtheorientationperiodtodocumentthepresenceofimmunityagainstthisdisease.Iffoundnottobeimmuneandifnocontraindicationexists,thesestudentswillbevaccinatedattheexpenseofthemedicalschool.HepatitisBserologywillbeobtainedapproximately8weeksfollowingcompletionoftheimmunizationseriestoconfirmimmunity.StudentswhohavepreviouslyreceivedHepBvaccinewillhaveaserologydrawnunlesstheysubmitapositivequantitativeHBsurfaceantibody.

ApersonalrecentmedicalhistoryandphysicalexaminationarerequiredwithinoneyearofmatriculationtotheSchoolofMedicineandmustberecordedonUniversityforms.StudentswillnotbeallowedtoregisteruntilareportisonfilewithEmoryUniversityStudentHealthServices.Anupdatedmedicalhistoryandphysicalexaminationarerequiredforre-enrollmentaftermorethanoneyearofattendanceelapses.Forre-admissionafterwithdrawalformedicalreasons,medicalclearancebydesignatedUniversityhealthofficialsisrequired.

RegistrationandattendanceatclassesareconsideredasagreementtocomplywiththeRulesandRegulationsoftheUniversityaspublishedintheBulletinandotherofficialpublicationsoftheUniversityandasamendedorrevisedduringthestudent’scontinuedenrollment.

VI–A-8HealthInsurance

StudentHealthinsurancecoverageforsickness,accidentsandhospitalizationisrequiredofallEmorystudents.Coveragemustbecontinuousfromthedateofenrollmentuntilthedateofgraduation.TheEmory-sponsoredplanwillbeavailableatregistration.AnoverviewoftheEmory/AetnaStudentHealthInsurancePolicyisavailableathttp://www.studenthealth.emory.edu/hs/insurance_fees/EUSHIP/index.html

Studentswhodonotenrollinthisplanarerequiredtocompleteanonlinewaiverprocessatwww.opus.emory.educonfirmingthatthecoverageiscomparableandmeetsEmoryUniversitywaivercriteria.TheHealthInsuranceWaiversiteopenseveryspringpriortomatriculation.StudentswhodonotcompleteasuccessfulwaiverwillbeautomaticallyenrolledintheannualEmoryStudentHealthInsurancePlanandbilledfortheannualpremiumviaStudentFinancialServices.Studentswillhaveunlimitedaccesstothewaiversiteduringthistime.Studentsareresponsibleforinformingthemselvesofthecurrentpolicy.


StudentsmustcompletethehealthinsurancewaiverprocessforEACHyeartheyareenrolledatEmory.

Maintaininghealthinsurancecoverageisarequirementforcontinuedenrollment.

Additionally,asaresultofnationalhealthcarereform,studentsmaynowbeeligibletoremainonaparent'sinsuranceplanuntilage26.Contactyourinsurancecarrierifyouhavequestionsaboutcurrentfederalorstatelaw.

VI–A-9StudentImmunizationandDisabilityFee

Allgeneticcounselingstudentsarechargedahealthfeeof$125persemester.Thisamountcoverslong-termdisabilityinsurance,alloftheaboveimmunizationsandserologies,allPPDskintests,andallcostsassociatedwithPPDconversiontopositivestatusduringenrollment,aftertheclaimhasfirstbeensubmittedtothestudent’shealthinsuranceplan.Thereisnowaiverofthisfeeforanyreason.

Thelong-termdisabilityinsurancecoverageisprovidedbyTheGuardianInsuranceCo.,Inc.Additionalinformationconcerningtheplanisavailablethroughtheplanadministrators,InsMed,Inc.,1-800-214-7039.Allseniorswillbegiventheoptiontoextendthepolicyupongraduationifdesired.RepresentativesfromInsMed,Inc.areavailablebyphonetodiscusstheoptionsavailabletograduatingseniors.

VI–A–10LiabilityInsuranceStudentsarecoveredbyprofessionalmedicalliabilityinsuranceanytimethattheyareobservingorassistinginthe

provisionofcareunderthesupervisionofEmoryfaculty,orunderthesupervisionoffacultyatotherinstitutionsaspartoftheirEmoryeducationalprogram.

Thiswouldinclude:a)activitiesthatareanofficialcomponentofthecurriculum,includingrequiredandelectivecourses,b)clinicalactivitiesthatstudentsmayparticipatein,attheinvitationoffaculty,butwhicharenotrequiredaspartofthatfacultymember’sSOMclinicalduties,andc)volunteerclinicalactivitiessupervisedbyEmoryfaculty(e.g.volunteerserviceattheOpenDoorClinic).Atalltimes,studentsmustbeundersupervisionoffacultyinperformingclinicalservice,andtheperformanceofsuchservicesmustbewithinthescopeofthesupervisor’strainingandcertification.

StudentswhoprovidemedicalservicesoutsidethescopeoftheSchoolofMedicinecurriculumorwithnon-EmoryfacultyphysiciansareNOTcoveredbyUniversityliability.Studentsareadvisednottoengageinsuchactivitiesunlessotherliabilitycoverageisprovidedforthem.

VI–A–11 OfficeofAccessibilityServices


StudentsrequiringaccommodationsarereferredtotheOfficeofAccessibilityServices(OAS):http://accessibility.emory.edu/index.html .Emoryprovidesallpersonsanequalopportunitytoparticipateinandbenefitfromprogramsandservicesaffordedtoothers.

OASassistsqualifiedstudentsandfaculty/staffinobtainingavarietyofservices(i.e.,alternativetesting,notetaking,interpreting,advocacy,mobility/transportation,etc.)andensuresthatallmattersofequalaccess,reasonableaccommodation,andcomplianceareproperlyaddressed.

Qualifiedstudentsandmustregisterandrequestservicesat:http://accessibility.emory.edu/students/index.html.Confidentialityishonoredandmaintained.

VI–B INFECTIONCONTROLPOLICYANDPROTOCOLTheEmoryUniversitySchoolofMedicinehasspecificpoliciesregardinginfectioncontrolrelatedto:

• NeedlesticksandOtherBlood/BodyFluidExposures• PPDConversions• StudentsInfectedwithHIV,HepatitisB,HepatitisC• StudentsInfectedwithBlood-BornePathogens

Detailsregardingthesepoliciescanbefoundat:http://www.med.emory.edu/handbook/student-resources/infection-

control-protocols.htmlIngeneral,anyissuesrelatedtoinfectionexposureshouldbereportedinitiallytotheEmployeeHealthServiceofthe

facilitywhereitoccurred.Ifyouareuncertainoftheproceduresforreportingandobtainingcareatthefacilitywhereyourexposureoccurred,calltheWoodruffHealthSciences(WHSC)NeedlestickHotlineforassistanceat404-727-4736.

Forgeneticcounselingstudents,initialevaluationoftheexposureshouldbeaccordingtotheprotocolsindicatedinthelinkabove,andthestudentshouldimmediatelyreporttheincidenttotheAssistantProgramDirector.VI-C INFORMATIONTECHNOLOGYSERVICESMedicine’sgroupisa

Passwords:Forhelppleasevisithttp://help.emory.edu;orcall:404-727-7777


EmoryCard:ForhelpwithStudentIDCards,(EUV)BuildingAccess,andEmoryProxCard,pleasevisit:https://www.onecard.emory.edu/emorycard • 101BoisfeuilletJonesCenter,404-727-6095,[email protected]• Hours:Monday-Fridayfrom8:30amuntil4:30pm.

EagleEmail,Wireless(EmoryUnplugged),networkaccounttroubleshooting,Webdrive,CanvasandSymantec Antivirus

• Forhelp,pleaseContact:EmoryITHelphttp://it.emory.edu • Hours:Monday-Friday,7am-6pm

SchoolofMedicineTechnologyServices:TheSchoolofMedicine’sInformationTechnologyServicesDepartmentcollaborateswithOMESAinthedeliveryofstudent

supportservices.InformationTechnologyServices’primaryobjectiveistomanageandmaintaintechnologyutilizedforthedeliveryoftheSchoolofMedicine’scurriculum.

ForhelpwithEmoryUniversitySchoolofMedicine’sITResources:StudentComputing,EquipmentCheckout,PublicPrinting,SOMComputerLabs,MobileVideoConferencing,Audio/VisualAssistance,ClassroomPodiums,ClassroomAudio/VisualTraining,andSOMEventConsultation.

SchoolofMedicineInformationTechnologyServices404-727-6648

• Web:med.emory.edu/help

• Email:[email protected]

• Hours:Monday-Friday,8am-5pm.

*StandardSupportHoursExcludesEmoryObservedHoliday

VI-D WOODRUFFHEALTHSCIENCESCENTERLIBRARY

TheWoodruffHealthSciencesCenterLibrary(WHSCLibrary)offersabroadrangeofservicesandresourcesthatsupportmedicaleducation,biomedicalresearchandclinicalcare.ComprehensiveprintandelectroniccollectionsofbooksandjournalsareaccessibleviawebservicesanddiscoverE,theuniversityonlinelibrarycatalog.Allmajorworkscanbefoundinpermanent


andcoursereserves,housedattheInformationDesk.Libraryservicesincludeassistancewithinformationandknowledgemanagement,projectmanagement,useofmultipleinformationsourcesforproblemsolving,biomedicalimaging,andaccesstodatasets.

WoodruffHealthSciencesLibrary1462CliftonRoad–Atlanta,GA30322health.library.emory.edu

ContactInformation• http://health.library.emory.edu/about/contact/index.html

• InformationDesk-404.727.8727

VII. ADMINISTRATION:THEOFFICEOFMEDICALEDUCATIONANDSTUDENTAFFAIRS(OMESA)

OMESAWelcomeCenter100WoodruffCircle,P384Atlanta,GA30322404-727-5655http://med.emory.edu/administration/omesa/

VII-A FUNCTIONSOMESApersonnelfacilitatethoseactivitiesessentialtothesuccessofstudentsinallSchoolofMedicineprograms.Somebutnotallofthefunctionsperformedare:

• OMESAisresponsibleforStudentAffairsfunctionssuchasadmissions,recordkeeping,andregistrationissuesforincomingandcontinuingstudents.OMESApersonnelareresponsiblefortheregistrationofallstudentsoftheSchoolofMedicine.

• OMESAisresponsibleforthetrackingofHealthInsurance,DisabilityInsurance,LiabilityInsurance,andImmunizationsforallSchoolofMedicinestudents.

• OMESAistheliaisonformedicalandacademichealthstudentswiththeUniversityRegistrar,theUniversityOfficeofFinancialAidandStudentHealth.

• OMESAoverseesallneed-based,merit-based,andservice–basedscholarshipswhicharetrackedthroughthisoffice,aswellasgrantsandloansincludingstudentemergencyloans.


• OMESAoverseesallneed-based,merit-based,andservice–basedscholarships,aswellasgrantsandloans,includingstudentemergencyloans.OMESAworkswiththeOfficeofDevelopmenttoinsuredonorrecognitionandincreasescholarshipendowments.

• OMESApersonnelprovidecommitteecoordinationoftheExecutiveCurriculumCommitteeanditssub-committees.• OMESAadministratescommunicationwithstudentsviaOutlook,mailboxes,bulletinboards,PICpagersandcellphones.

• TheOMESAWelcomeCenterhasbeendesignedtoservetheneedsofallstudentswithintheSchoolofMedicine.

VII-B REGISTRAR

MaryKayeGarciaRegistrarAssociateDirector,StudentAffairsEmoryUniversitySchoolofMedicinemarykaye.garcia@emory.edu404-712-9921

TheSchoolofMedicineRegistrarworkscloselywiththeUniversityRegistrarandmaintainsthepermanentrecordsandacademicdocumentsofallactiveandformerSchoolofMedicinestudents.TheRegistrarisalsoresponsiblefor:

• Processingrequestsfromstudentsandalumnitoviewpermanentstudentrecord

• MaintainingtheSchoolofMedicinecoursecatalogandmakingthenecessaryannualupdates

• UpdatingtheSchoolofMedicineprogramcoursedescriptionsandotherpertinentinformationinOasis

• Managingtheregistrationofallstudentsintheirclasseseachterm

• VerifyingtheaccuracyofstudentgradesintheEmoryPeopleSoft/OPUSsystem

• ProvidingGPAreportsforconsiderationoffinalhonorsforgraduation

• Managingstudentenrollmentchanges


• Monitoringsatisfactoryprogressandadvancementtothenextphaseofthecurriculum

• Ensuringdegreecandidateshavemetallgraduationrequirements

• CertifyinggraduateswiththeUniversity

• SubmittinggraduatelistofhonorsstudentstotheUniversityregistrarfornotationontranscript

• Datareportingonstudentdemographics,enrollment,andacademicprogress

VII-C OTHERPERSONNELAdministrationJ.WilliamEley,M.D.,M.P.H.ExecutiveAssociateDean (404)712-9979 [email protected]

DierdreAbrams ExecutiveAdministrativeAssistant(404)712-9979 [email protected],M.D. AssociateDean,MedicalEducation(404)251-8828 [email protected] EricaBrownfield,MD AssistantDean (404)778-1613 [email protected],P.H.D. AssistantDean (404)727-2538 [email protected]

CentralOfficeStaffMikeBehler AssociateDirectorofFinancialAid (404)727-5683 [email protected] Scholarships&StudentAffairsKimberlyHemingway AssistantDirectorofStudent (404)712.9930 [email protected] Affairs(Registration


VIII. THEGENETICCOUNSELINGTRAININGPROGRAMADMINISTRATION&FACULTY

VIII-A ADMINISTRATIVEFUNCTIONSTheGeneticCounselingProgrampersonnelareresponsiblefortheday-to-daylifeofgeneticcounselingstudents.Some

butnotalloftheirfunctionsare:

• admissions,recordkeeping,andregistrationissuesforincomingandcontinuingstudents.GCProgramFaculty/Staffareresponsiblefortheselection,andadmissionofstudentsintotheGCTrainingprogram

• curriculumcoordinationmanagementinconjunctionwiththeCourseFaculty/Staff,ClinicalSupervisors,andFocusMentors

• ensuringcontinuingcompliancewiththeaccreditationstandardsassetforthbytheAmericanBoardofGeneticCounseling

• monitoringandrecordingtheprogress,continuation,graduation,andpost-graduatesuccessofgeneticcounselingstudents

• responsibilityforstudentsonclinicalrotations,includingcoordinationofrotationschedules,studentandsupervisorevaluations

• responsibilityforcoordinationofspecialeventswithintheacademiccareerofthestudents.Orientation,commencementandgraduationareallcoordinatedbyGCProgramFaculty/StaffincooperationwithOMESA.

• administerscommunicationwithstudentsviaemail,bulletinboardsandBlackboard• toprovidecareercounselingandacademicadvising

VIII-B PERSONNELGeneticCounselingTrainingProgramEmoryUniversitySchoolofMedicineDepartmentofHumanGeneticsPhysicalLocation:1462CliftonRoad,Suite310MailingAddress:


WhiteheadBuilding,Suite301615MichaelSt.Atlanta,GA30322Ph:404-727-2931 Fax:[email protected]

Administration CeceliaBellcross,PhD,MS,CGC ProgramDirector (404)727-3281 [email protected] LaurenLichten,MS,CGC AssistantProgramDirector (404)727-5912 [email protected],PhD Co-AssistantProgramDirector (404)778-8613 [email protected]

StephanieWechsler,MD,PhD MedicalDirector (404)778-8570 [email protected] CathyJackson AdministrativeAssistant (404)727-2931 [email protected] KateGarber,PhD Faculty (404)712-9985 [email protected],PhD,ScM,CGC Faculty (404)712-1671 [email protected],PhD,MS,CGC AdjunctFaculty (404) 778-8552 [email protected] DawnLaney,MS,CGC Faculty (404)778-8518 [email protected]

AmiRosen,MS,CGC AdjunctFaculty (404)778-8536 [email protected] ChristineStanislaw,MS,CGC Faculty (404)778-8525 [email protected]


YuanXue,MS,PhD,FACMG AdjunctFaculty [email protected]

IX APPENDIX

IX–A HONORCOUNCILPROCEEDINGSTheinformationbelowoutlinestheprocessofHonorCouncilproceedingwhenastudentisaccusedofviolatingtheHonor

Code.THEACADEMICHEALTHPROFESSIONSCOUNCILONHONOR

1. MEMBERSHIP

A. The Honor Council (1) The Honor Council will consist of one elected Student Representative from each program and 2 (two)

Faculty Representatives. In addition, there will be two (2) alternate Student Representatives from each program, and four (4) Alternate Faculty Representatives. The leadership of the Council will be under the direction of a Chair, Vice Chair, and Secretary who are elected by the student membership from the Student Representatives on the Honor Council.

(2) Student Representatives and Alternates

(1) Elections will be held by November 1st of each academic year. A Student Representative and

two Alternate Student Representatives will be elected by each program’s students to serve for a one-year term. The elections will be open to any student, including previous members of the


Honor Council. The list of candidates will be approved by the Dean. (2) Vacancies will be filled by special election of the respective program, when possible. If a

program is unable to elect any representatives, alternates from other programs will serve on a rotational basis until a new Student Representative can be elected.

(3) Faculty Representatives and Alternates

(1) To establish a pool of six faculty members, three of whom are replaced each year, the following

process will be utilized:

1) Programs will submit nominations for faculty membership to the Academic Health Professions Advisory Committee for consideration for appointment. Selected faculty nominees will be forwarded to the Dean.

2) In the first year, the Dean will appoint one Faculty Representative and two Alternate Faculty Representatives for a one year term, and one Faculty Representative and two Alternate Faculty Representatives for a two year term.

3) Each November thereafter, the Dean will appoint one Faculty Representative and two Alternate Faculty Representatives for a two year term.

(2) Each appointed member can serve no more than two years without reappointment by the Dean.

(3) Faculty members will be limited to three consecutive terms.

(4) Vacancies will be filled by appointments by the Dean.

B. LeadershipOfTheHonorCouncil

a. ChairandVice-Chair:TheChairandVice-ChairwillbeStudentRepresentativeselectedbythestudentmembershipoftheHonorCouncilwhoarepresentlyenrolledinprogramsofatleasttwoyearsinlength.ThiselectionwillbeheldbyDecember1stofeachacademicyearfollowingthefirstyearofimplementation.TheseelectedofficersmustbeapprovedbytheDean.


b. Secretary:TheSecretarywillbeaStudentRepresentativeandwillbeelectedforaoneyeartermbytheentireCouncilfromthepoolofStudentRepresentativeswhoseprogramlengthallowsfulfillmentoftheterm.ThisofficerisapprovedbytheDean.

C. AllmattersreviewedbytheCouncilwillbekeptstrictlyconfidential.

IV. PROCEDURESFORREPORTING&INVESTIGATINGVIOLATIONS

A. If an individual believes that a violation of the Honor Code has occurred, that individual must report the violation as soon as possible to any member of the Honor Council. Failure to report the violation will itself constitute a violation of the Honor Code.

B. Once an allegation has been made, the individual making that allegation must draft, sign, and submit to the

Honor Council Secretary a brief statement for Honor Council documentation. C. Upon notification of a possible violation of the Honor Code, the Council Secretary will choose two

investigators from available alternate Council members whose responsibility it will be to gather information about the case. The Secretary will then inform the Honor Council Chair that an investigation has been initiated. The Chair shall subsequently inform the Council faculty members and the Executive Associate Dean of OMESA that an investigation is being conducted, but the name of the student and details of the incident will remain known only to the Chair, the Secretary, the investigators, and any individuals the Chair may deem necessary. The student named in the allegation will be informed of the investigation prior to its onset. Upon notification of the investigation, the student will be provided with a list of available advisors with whom to consult, at the student’s discretion.

D. After information concerning the case has been gathered, this information shall be submitted to the Chair of the

Honor Council, who along with the two investigators, will judge whether sufficient evidence exists to warrant a formal hearing. Among the Chair and two investigators, the decision to continue with a formal hearing or cease the investigation will rest upon the concurring views of at least two of the three participants.


E. If a hearing is deemed warranted, the student will be notified by the Secretary of the Honor Council in writing of the date, time, and place of the Hearing; the nature of the violation with which the student is charged; the evidence of the investigation, including the name of the individual making the initial allegation, and the options available to the student concerning assistance by an advisor.

F. The hearing will take place within a reasonable time (no more than 21 days) after the accusation is reported to

the Honor Council. (In rare instances, a different time period may be determined by the Honor Council based upon the specific circumstances of the case.)

G. The student will be permitted to continue academic endeavors until a final decision is made. The student and

advisor may review and gather evidence prior to the hearing. H. For each hearing, the Honor Council consists of eight members: five student members, the Chair (or Vice-

Chair) and two faculty members. The five student members are randomly chosen by the Chair and will include a student member from the program of the accused. If any member is unable to serve for any reason, including conflict of interest, then an alternate member will sit on the Honor Council. The alternate members who serve as investigators will present pertinent information but will not be allowed to vote in the proceedings or to be present during deliberations.

I. It will be the responsibility of the Secretary to inform the Honor Council members of the alleged violation (date,

person involved, and nature of the accusation). The Chair (or Vice-Chair) will preside over the hearing and participate in discussion and deliberation of the case but will not have a vote.

V. THEHEARING

RulesoflawdonotapplytoanyhearingsorproceedingsregardingtheHonorCode.

A. OrderofProceedings 1. Calltoorder

2. ReadingofPartsIandIIoftheHonorCode(PreambleandStatementoftheHonorCode).3. StatementoftheallegedHonorCodeviolation


4. Presentationofevidence:TheInvestigatorsandtheaccusedmaypresenttestimonyandotherevidenceasappropriateandrelevanttothecase.TheChairandmembersoftheHonorCouncil,theaccused,andtheadvisortotheaccusedmayaskquestionsofwitnesses,buttheChairshallhavetherighttodeterminewhethersuchquestionsareappropriate.

5. DiscussionanddeliberationbytheCouncilisheldinaprivateexecutivesession.

B. RulesGoverningProceedings

1. Allhearingswillbeconductedinclosed-doorsessionandwillremainconfidential.2. Participantsinthehearingwillbelimitedtothefollowing:

a. Chair(orVice-Chair)oftheHonorCouncilb. HonorCouncilRepresentativestoincludetheSecretaryor,ifneeded,atemporarysecretary

appointedbythepermanentSecretary.c. Studentaccusedofviolationd. TwoAlternateCouncilRepresentativeswhoservedasinvestigatorsforthecase. e. Relevantwitnesseswhomaybepresentonlywhiletestifyingf. Advisorfortheaccused.

3. TheSecretaryorhis/herappointeewilltakenotesofthehearingandmakethemavailabletotheHonorCouncil.

4. TheaccusedhastheoptionofselectinganindividualfromtheSchoolofMedicine,butnotamemberoftheHonorCouncil,toassistinanadvisorycapacitypriortothehearingandtobepresentatthehearing.Thisindividualwillnotbepermittedtotestifyortomakestatementsofanynatureotherthanaskingquestions.

VI.DECISIONANDPENALTIES

A. ForastudenttobefoundguiltyofanHonorCodeviolation,theunanimousvoteofthesevenvotingmembersoftheHonorCouncilwillberequired[theChair(orVice-Chair)willnotbeeligibletovote].

B. ThepenaltyrecommendedforanHonorCodeviolationwillbebyapluralityvoteofthesevenvotingmembersoftheHonorCouncil.Incaseofatie,theChair(orVice-Chair)willcastavote.


C. The Dean will be informed promptly following the decision of the Honor Council. D. Recommendation for penalties regarding violations of the Statement of the Honor Code.:

1. ThestandardpenaltyforviolationoftheHonorCodeis(a)mandatoryleaveofabsencefrom

EmoryUniversitySchoolofMedicineforatleastoneacademicterm(semester);and(b)agradeof“Incomplete”forallcoursesinwhichthestudentisenrolledatthetimeoftheinfraction.

2. TheHonorCouncilmayrecommendtotheDeanapenaltymoreseverethanamandatoryleaveofabsence(e.g.,permanentexpulsion)ormayrecommendalessseverepenalty(e.g.,disciplinaryprobationforHonorCodeviolation),dependentuponthecircumstancesofthecase.

3. Uponreceiptofamandatoryleaveofabsence,thestudentcannotadvancetothenexttermuntilhe/shehascompletedtheterminwhichthe“Incomplete”gradesweregiven.

4. AtthediscretionoftheProgramDirector,thestudentmayberequiredtoenrollasastudentin

specialstandingforpurposesofreviewpriortore-enrollmentasafull-timestudent.

E. DecisionoftheDeanoftheSchoolofMedicineThefinaldecisionrestswiththeDean.ThedecisionoftheDeanwillbeeffectiveimmediatelyunlessthereis

anappeal.Theappeal,includingthebasisfortheappeal,mustbesubmittedbythestudentinwritingtotheDeanwithinoneweekafterthedecisionoftheDean.Ifanappealisrequested,anadhoccommitteeconsistingofthreefacultymembersfromtheSchoolofMedicinewillbeappointedbytheDean.ThecommitteewillreviewthedataandrenderitsrecommendationtotheDeanforupholdingorrepealingthedecision,followingwhichtheDeanwillissuethefinaldecisioninthematter.

VII. AMENDMENTSAmendmentstotheHonorCodemaybeproposedbytheHonorCouncilatanypointintheacademicyear;proposed

amendmentsmustbeapprovedbytheDeanbeforebecomingeffective.Ifanamendmentisapprovedwhileacaseisunderactivereviewthatamendmentwillnotapplytothatcase.Anynewamendment,onceapproved,willbecomeeffectiveassoonasallacademichealthprofessionsstudentshavebeennotifiedofthechangeviamailoremail.

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