Download, Scan, Update & Upload Phillip Brooks Rickey Creel & Pam Harrison.
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Transcript of Download, Scan, Update & Upload Phillip Brooks Rickey Creel & Pam Harrison.
Download, Scan, Update & Upload
Phillip Brooks
Rickey Creel & Pam Harrison
Agenda
Identify Process Desired for taking inventory
Create Download capability Create Database – with multiple input forms
& Reports Create Upload capability Decide on equipment Work in Process
Our Current Situation
All equipment in banner - including the Vocational items
Tags contained barcodes for all inventory During three year process – set up,
conversion & learning Banner functionality & depreciation, we have not taken a complete physical inventory of campus.
Decide on Basic Process Select by Bar
Code/PTAG number Verify and/or update
these:– Location– Custodian
Update Inventory Date Provide key elements
– Model, Make, Serial Number
Two Methods of Verification
Single Method
Scan each object Update desired records Move on to next item
Multiple Method
Scan every object in a room
Stop and update each record for all items
Move on to next room.
Critical Design Decisions
Decision to Download all items. – Items found assigned to other areas in Banner
could be updated. (not limited by Banner locations)
Only updated items would be uploaded.– This allows for simultaneous employees to be
conducting inventory. Each employee would upload the changes that they had made to the inventory without effecting items that had just been changed.
Form/Report of Missing Items
Report created to show items not updated since – Input Date.
This allows for follow up with the “Custodian/Person Responsible” before leaving their area.
Use PC Word document to create notes of items no longer under this employee.
Create Download Capability
Update Process - Issues
Item found, not on inventory (or in Banner)– Use Tablet PC to create report of item found –
not yet entered or extracted from purchasing.
Item on inventory, missing from area – Use Tablet PC to create report of
Custodian/Person Responsible explanation of missing item for follow-up.
Decide on Equipment
For Size, Weight, functionality – loaned a tablet PC by Howard Computers.
Tested a Wireless Bar Code Scanner (required a Receiver) – Unacceptable
Found a Wireless Bar Code Scanner that could use BlueTooth Technology.
Found a Dongle to provide the bluetooth connectivity to the Scanner.
Create Plan to Inventory Entire Campus Decided on draftees for annual inventory. Train on Equipment & Assign Departments Establish Date to Inspect Inventory &
Communicate with Person Responsible Test the Plan