Documenting your achievements

for advancement

Renee Binder, M.D. Elena Fuentes-Afflick, M.D., M.P.H.

SOM Academic Affairs

1. Identify the criteria used to assess academic advancement.

2. Review the criteria for accelerations.

3. Using case examples, evaluate academic advancement packets to identify characteristics for success.

Academic Personnel Manual (APM)

UCSF Faculty Appointments• Series

- 5 - UC is different from most universities• Rank

- Assistant, Associate, Professor• Step

– Assistant I to VI– Associate I to V– Professor I to IX and Above Scale– 21 total levels

ADJUNCT SERIES

OR

Teaching

Research

Research

Teaching

HEALTH SCIENCES CLINICAL SERIES  

Creative activity “encouraged”See Departmental Guidelines

Outstanding:- Clinical competence- Teaching- Service

Research / Creative Activity

Outstanding:- Clinical competence- Teaching- Service

Dissemination of scholarly work

CLINICAL X SERIES

LADDER RANK andIN-RESIDENCE SERIES

Contribute with distinction:- Professional competence (clinical, if applicable)- Research- Teaching- Service (University, professional, public)

Ladder Rank

In Residence

Clinical X Adjunct HS Clinical

Tenure/length ofAppointment

Yes Varies* Yearly Yearly Yearly

% time 100 100 100 Any Any

Sabbatical/Professional leave

Yes Yes** Yes** Yes** Yes**

8 year rule Yes Yes Yes No*** No***

Appraisal Yes Yes Yes On request On request

Academic Senate member

Yes Yes Yes No No

* appointed without end date at Associate/Professor level, no tenure** professional leave possible*** no 8 year rule at UCSF, but applies to other campuses

Rules and Privileges

Academic Advancement4 Criteria:

- Teaching and mentoring- Research and/or creative activities- Professional competence- University & public service

Weighting of Criteria:- Varies by series- Department-defined

Teaching and Mentoring

Not Applicable

Needs Improvement Favorable Outstanding

Overall

Student/trainee/mentee evaluations

Peer Evaluations

Teaching and Mentoring

Evaluation of Teaching• Direct teaching: Students, graduate

students, residents, fellows• Course / Program Administration

– Program design, curricular innovations– Textbooks, other teaching materials

• Educational scholarship• Advising and mentoring: Trainees, faculty• Data sources

– CV– Teaching evaluations– Reference letters

Challenges

• Teaching is hard to define

• Teaching contributions are hard to document– Teaching effort varies– E-value assessments may be limited– What is the ‘gold standard?’

• “All UCSF faculty are excellent teachers”

Research and/or Creative Activities

Not Applicable Needs Improvement Favorable Outstanding

Overall

Productivity

Independence

Significance of research

Collaborative research (not a requirement)

Peer-reviewed research support

Research and/or Creative Activities

Professional Competence

Not Applicable Needs Improvement Favorable Outstanding

Overall

Professional Competence

University and Public Service

• Administration– Departmental Committees– Interdepartmental Activities– Search Committees

• University Service– UCSF Campus-wide, School-wide activities– Academic Senate Committees– UC System-wide Activities

• Professional Service– Editorial Board– Professional Society Leadership

• Community, Public Service

Faculty Review Process

#1 – Departmental review

#2 – Chair’s assessment

#3 – Academic Affairs office

#4 – Vice Provost for Academic Affairs

#5 – CAP (Committee on Academic Personnel)

#6 – Vice Provost for Academic Affairs

Academic Personnel Review

Faculty Department/Service Center

Academic Affairs Assoc/Vice Dean

VPAA CAP

cv, names of letter writers

ref letters teach evalfac voteChair letter

Dean eval

Report, decision

ADVANCE

Objectives

1. Identify the criteria used to assess academic advancement.

2. Review the criteria for accelerations.

3. Using case examples, evaluate academic advancement packets to identify characteristics for success.

On-time advancement

• Assistant: merit increase every 2 years– Promoted after 6-7 years as Assistant or 2 years at Step IV – Need national recognition to go to Associate

• Associate: every 2 years– Promoted after 6 years or 2 years at Step III– Need national and international recognition to go to

Professor

• Professor: advanced every 3 years

Accelerations

• All faculty are expected to be outstanding!

• UCSF Guidelines for Accelerated Advancement

• Anyone may nominate a faculty member for accelerated advancement, including self-nomination

Guidelines for 1-year acceleration

• Outstanding performance in all areas and exceptional performance in ≥ 1 category: teaching, research, professional competence, University/public service

• Unusual to receive consecutive accelerations

Examples of exceptional performance

• Receipt of a competitive professional service award

• Sustained level of outstanding achievement

• Unusual productivity in publishing original work

• Sustained (3 years), dedicated service on a major committee: CAP, CHR, Admissions

Guidelines for 2- or 3-year acceleration

• Rare

• Much more difficult

• Usually based on retention or extraordinary achievements

• CAP approval required

Objectives

1. Identify the criteria used to assess academic advancement.

2. Review the criteria for accelerations.

3. Using case examples, evaluate academic advancement packets to identify characteristics for success.

Teaching Narrative

“I am participating in the Teaching Scholars Program from 2012-13 to deepen my skills as an educator and an education researcher. I have an interest in developing curriculum, especially blended ones that combine online learning with in-person instruction.”

Teaching Narrative

“My teaching activities largely consist of bedside teaching and supervision of house staff in the [department]. During shifts in the [department], I also conduct a brief teaching session or case conference. I have taught in the intersession classes for residents, ACLS classes for fourth year students and incoming interns, and in the Introduction to [Specialty] course.”

Teaching Narrative

“My formal teaching during the past academic years (2010-2012) has been in the context of the medical student core curriculum course [name]. In this course, I lead 20 medical students in a small group sessions.”

Clinical Narrative

“My clinical work focuses on outpatient care for a primarily Spanish-speaking, publically insured population at [hospital]. I supervise residents, medical students and nurse practitioner students in the clinic approximately 10 hours per week.”

Service Activities

“Much of my service to the Medical School was initially through work in the clinical arena, serving on numerous committees to improve patient care and patient satisfaction.

After I obtained a change of series to Clinical X, I served on the [Committee] for two years, then was appointed Vice Chair and then Chair of that committee.”

Service

“Service to my specialty, nationally, is performed primarily in two areas: service to publications and to my specialty society.

I am a member of the Editorial Board of the Annals of [Specialty], having previously served as a consulting editor and reviewer. (I continue to review as well).”

University and Public Service

“Dr. X has served twice on the Committee on Human research and once on the Cancer Center Protocol Review Committee, both committees with heavy work-loads and generous time commitments. Since 1993, Dr. X has served on the [division] fellowship steering committee and fellowship selection committee.”

Mentoring Narrative

“In my role as Mentoring Liaison for the School of Medicine to my department, I meet yearly with each faculty member in the department to review their career goals and progress with regard to teaching, research and scholarly activity, and service, as well as explain differences between series and criteria for promotion.”

• Know your series and what is required for advancement and promotion

• Frequently update your C.V. and describe activities and accomplishments in appropriate sections

• Develop a reputation at the national and international levels• Volunteer for leadership positions at UCSF and within

professional organizations• Review for journals• Cultivate internal and external references• Meet with your Chair to let her/him know what you are

doing• Request 1 year accelerations when appropriate