Digitization and Document Management Solutions

PROPOSAL FOR SERVICES

Your local digitization experts

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De Lune IT, a wholly‐owned subsidiary of De Lune Corp, is your local digitization expert, that offers end‐to‐end digitization services to businesses. From converting your paper archives to modern digital formats, to transforming your office into a digital environment using modern document management solutions, De Lune IT covers the full spectrum of document and workflow management, offering cost-effective and efficient digitization services.

De Lune IT embraces a highly result‐driven culture with a vast pool of talent resources, industry‐recognized expertise, and organizational efficiency capable of providing comprehensive digital solutions to businesses of any size.

Your local digitization experts

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Benefits of Digitizing with De Lune IT

More and more businesses are working towards the goal of a paperless workplace with the aim of achieving benefits such as cost savings and, reducing their carbon footprint and environmental impact.

However, the benefits of digitization are much more far-reaching. By digitizing your business with De Lune IT you will be able to:

Access your documents anywhere, anytime

Search and find via our innovative AI-based Tag Cloud or Full-text

Manage from thousands to millions of documents in a scalable cloud environment

Secure documents with active and passive hexagonal security protection

Capture from any device from mobile to production scanners

View extra-large documents with ease via page-streaming technology

Be Enterprise-ready with SharePoint, MS Flow and Office 365 integrations

Incorporate a solution for your disaster recovery needs

Integrate with third party business applications and systems

Utilize a mobile companion app for easy on-the-go capture

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De Lune IT - How It Works

Document Capture Source(s)

Physical Document Archive

Authorized External Users (Suppliers, Customers, etc.)

Authorized End Users: Access Online and Using Mobile Apps

Remote Repositories & External Applications

Document

Search Access Manipulate

Manage Control Implement

Search Access

Scan Index andRelease to Cloud Integration with

Organizational Systems

System/Portal Administrations Online Access

www.enadoc.com support@enadoc.com

DOCUMENT CAPTURE PROCESS

As a leading document management solutions provider, our capture services involve using state-of-the-art production-level scanners, as well as industry-standard and internationally-approved workflows, operated by the best document management experts in the industry.

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Pre-processingIdentifying, selecting, and organizing documents to be scanned. If a document is damaged, it will be repaired. If a document is beyond repair, a copy of the document is made to preserve the original. Part of the preparation process includes distinguishing poor quality documents and marking them beforehand, to inform users that the document was of poor quality prior to scanning.

ScanningOnce sorted, the documents are fed to a scanner in batches, with separator sheets in-between them for the machine to distinguish between groups of documents. After scanning, documents are secured and logged-in under lock and key at our facility.

Image EnhancementThe digitized documents are adjusted and enhanced to ensure readability and, suitability for further use and analysis.

Image Quality Assurance The documents are 'cleaned' by reducing file size, straightening, de-speckling, de-skewing and removing background noise etc.

Document Release Once validated, digitized documents are added to the existing database/document management system.

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IndexingDocuments are categorized for easy search and location, using OCR/ICR software. OCR/ICR is a process of converting digitized images into searchable text. Search terms are customized according to client specifications.

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Index ValidationThis step ensures that data collected is correctly catalogued and can be searched appropriately.

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Post-ProcessingPhysical documents are returned to client in order. Documents are integrated and logged-in to existing solutions.

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De Lune IT Digitization Pricing

We are able to deliver outstanding value for your money by leveraging modern imaging technologies and our partnerships with industry leading digitization experts who have digitized over 1 billion documents in the last 15 years.

The following is the pricing structure of the services we provideAll prices provided are subject to change.

1. Records pickup and transportationThe customer packs files into banker's boxes. Each box will be labeled, and customer will be provided with a receipt. Boxes will be securely transported to De Lune IT, located at 7405 Alban Station Court Suite B210. Same fees apply for returning documents to the customer.Price: $1.24 Per mile

2. Preparation of documents.Each file will be prepared for scanning by removing pages from folders and any additional preprocessing such as staple removal. 2 hours of prep per 15" bankers’ box (or 3 hours for 24" boxes) is included in the price of scanning. If preparation takes longer, it will be billed at an hourly rate.Price: 18.75

3. ScanningScan each page at 300 dpi in black and white. Capture the front and back of each page and remove blank images.Price: $0.025 per sheet

4. IndexingName each file as per customer specifications Price: 0.0125 per document

5. ShreddingSecure Shredding Service, Certified Destruction, Per 15" Banker's Box Price: 12.50 per box

6. Digital releaseThe image and index files will be released to a USB, which consists of a user and an archive version. The customer will receive the encryption key via email.Price: $18.75

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De Lune IT Digitization- How we Compare

Compare our pricing to estimates provided by some of the current digitization companies in Northern VA for the digitization of 10,000 pages, held within 1000 documents.*

This is only an example of how cost-effective our services are. Contact us and we will work with you to provide a quote tailored to your specific needs.

* Price includes end-to-end processing from picking up the records , full text optical character recognition and indexing the file accordingto customer requirements.

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De Lune IT - Document Management Software

By leveraging our strong partmentship with EnadocTM , we provide our clients very

competetive pricing for a versatile document management software.

The following price is valid for a minimum of 10 users for a 1 year period.

All prices provided are subject to change.

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De Lune IT - How We Compare

Compare our per user per month pricing to estimates provided by some popular document managment software companies.

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Partnering with De Lune IT

We look forward to building a successful partnership

with you!

As a business grows, so does the information it contains, processes and disseminates on a daily basis. Even the rapid growth of information technology in today's day and age has not eliminated dependence on document-based information. Paper-based solutions are time-consuming, space-intensive, and lack basic security features and back-up. Files can easily be misplaced, misfiled, or totally lost due to natural disasters such as fire and water damage.

Fortunately, there are now simple and cost-effective ways to back up paper-based filing systems, offering big gains in productivity and improved customer service. Join the growing number of businesses that have moved towards digital transformation with a system that allows you to access all the information you need with the click of a button from anywhere in the world.

Connect with us to get to know more about our document management solutions that will help you to get the best out of your digital files.

7405 Alban Station Court, Suite B210

Springfield, VA 22150

www.delunecorp.com/it | 703‐495‐2702