Deputy Returning Officer Guidebook

Serving Electors

EC 50300(03/2021)

Deputy Returning Officer Guidebook

Important information

RO Name & Phone Number

Election Day

a.m. to p.m.

Voting Hours on Election Day

Time to Arrive at Polling Place

Monday

a.m.

Emergency Phone Numbers

RO Office Address

Advance Polling Days

Friday

9 a.m. to 9 p.m.

Saturday

Sunday

Monday

Voting Hours on Advance Polling Days

First day of Revision (only needed for a By-election)

Electoral District Name and Number

ReturningOfficer

Central Poll Supervisor

Deputy Returning Officer

RegistrationOfficer

InformationOfficer

RO CPS DRO RegO IO

Press 9 to override automated message

iv

Supplies

Getting ready

Get ready the night before .......................................................... 8

Set up the polling station on the first day of voting .................. 9

What should be on my desk to serve electors? ....................... 10

Get ready to serve electors on the first day of voting............. 12

What do I do with the Statement of Changes for advance polls? ........................................................................... 16

Get ready to serve electors when you come back the next day ................................................................................. 20

During voting hours

Stage 1 — Determining an elector’s situation ........................... 26

Stage 2 — Filling out forms and certificates .............................. 28

Stage 3 - Recording on the List ................................................. 29

Stage 4 — Voting .......................................................................... 30

If the elector declines a ballot ................................................... 30

If the elector makes a mistake with their ballot (Spoiled Ballot) ............................................................................ 31

How do I issue a ballot? .............................................................. 32

How do I check a returned ballot? ............................................ 33

Elector needs to vote in their room or from their bed (Long Term Care Facility [LTC] or Retirement Home) .............. 34

After voting hours

Close the polling station ............................................................ 39

Organize materials after closing the polling station ............... 43

Table of Contents

v

Continue organizing materials on the last night of advance polls, or when closing long term care facility poll ................... 45

Other voting situations

Eligibility to vote .......................................................................... 48

Acceptable ID ............................................................................. 48

ID shows a mailing address ....................................................... 49

ID is a letter confirming where the elector lives ..................... 50

ID for Electors at long term care or retirement facilities ........ 51

Elector’s face is covered ............................................................ 52

Elector refuses to show their ID to a candidate or representative ........................................................................ 52

Someone refuses to make a declaration .................................. 53

A name is handwritten on the List of Electors ......................... 54

There is a handwritten C next to the elector’s name on List of Electors ....................................................................... 55

How do I compare my records and ballots during the day? ........................................................................... 56

Problems with comparing records and ballots during the day ............................................................................. 59

Helping electors

I think the elector might need help........................................... 62

Elector has as disability .............................................................. 62

Service animals ............................................................................ 63

Tools for electors who need extra help .................................... 64

Using the Voting Template ......................................................... 65

Elector wants to be served in French ........................................ 66

vi Table of Contents

The elector wants help from an interpreter ............................ 66

Elector wants help to mark a ballot .......................................... 67

Other key information

Breaks and lunches ..................................................................... 70

Cell phones in the polling place ............................................... 70

Candidates’ representatives ...................................................... 71

Visitors .......................................................................................... 72

Auditors ........................................................................................ 73

Feedback, concerns or complaints ........................................... 74

Traffic or lineups .......................................................................... 74

Suspicious activities ................................................................... 75

Workplace harassment and violence ........................................ 75

References

Voting Summary (Ordinary) ....................................................... 78

Voting Summary (Advance) ....................................................... 80

List of Electors .............................................................................. 82

List of Entries ................................................................................ 84

Poll Key ......................................................................................... 86

Sequence Number Sheet — Election Day ................................. 88

Sequence Number Sheet — Advance Polls .............................. 90

Record of Electors ....................................................................... 92

Registration Certificate ............................................................... 94

Voting Status Certificate ............................................................. 96

vii

Transfer Certificate ...................................................................... 98

Correction Form ........................................................................ 100

Vouching Form .......................................................................... 102

Helper Form ............................................................................... 104

Qualification Form ..................................................................... 106

2

Supplies

*applicable to advance polls only

Supplies received in training (be sure to bring these with you):

� EC 10130 Solemn Declaration (for election or referendum officers)

� EC 20045 Guidelines for Candidates’ Representatives

� EC 90189 Have Your ID Ready to Vote

� EC 50102 COVID-19 Guide for Election Officer

� This guidebook

� EC 50305 Deputy Returning Officer Guidebook — Counting the Ballots and Returning Materials (if applicable)

Supplies provided by the office (or CPS):

� EC 10002 Record of ballots

� EC 50174 List of Candidates in Large Print

� EC 50240 Voting Screen

� EC 50250 Ballot Box

� Ballot Booklets

� Official List or Revised List*

Supplies contained within Poll Bag (EC 50480, EC 50490, or EC 50500):

� EC 50034 Qualification Form — 1 pad

� EC 50036 Helper Form – 1 pad

� EC 50049 Correction Form –1 pad

� EC 50051 Voting Status Certificate — 1 pad

� EC 50054 List of Designated Establishments (if applicable)

3

� EC 50060 Events Log

� EC 50080 Record of Electors — 2 packs*

� EC 50109* or EC 50111 Sequence Number Sheet — 1 pack or 1 pad*

� EC 50140 Welcome to Your Polling Place card — 1 pad

� EC 50152 Privacy Notice - Voting Services — 1 pad

� EC 50163 Floor Marking Strip — 3

� EC 50180 Official Seal — 1 pack or 2 packs*

� EC 50190 Short Ballot Box Seal —1 pack or 2 packs*

� EC 50200 Long Ballot Box Seal —1 pack or 2 packs*

� EC 50205 Seal Control Sheet

� EC 50253 Transport Bag

� EC 50256 VIC Collection Bag — 1 or 2*

� EC 50385 Envelope: Sequence Number Sheet — ordinary polls only

� EC 50386 Envelope: White copy of Record of Electors — 4*

� EC 50387 Envelope: Yellow copy of Record of Electors — 4*

� EC 50485 Secure Bag*

� EC 50420 Envelope: Stubs and Unused Ballots – 1

� EC 50430 Envelope: Spoiled Ballots — 1

� Box of small voting pencils

4

EC 50470 Supplies Kit that contains:

� EC 50151 Bilingual Services Tent Card

� EC 50210 Election Personnel Identification Card

� EC 50290 Ruler

� Large voting pencils — 2

� Plastic bag for ballot counterfoils

� Blue pen — 2

Counting Supplies Kit that contains:

� EC 50090 Tally Sheet — 1 pack

� EC 50100 Statement of the Vote

� EC 50110 Copy of Results for Candidates — 1 set of 2

� EC 50370 Envelope: Statement of the Vote

� EC 50380 Envelope: Statement of the Vote (yellow copy)

� EC 50440 Envelope: Rejected Ballots

� EC 50450 Envelope: Ballots Cast for a Candidate — 1 set of 7 (or more if needed)

DROs working at long term care (LTC) polls will receive these additional supplies to share with the CPS:

Signage:

� EC 10161 Notice of Poll in Long Term Care and Retirement Facilities

� EC 10170 Notice of Grant of a Poll

� EC 50041 Public Notice — Polling Station

� Yellow Pennant

� EC 50164 Round Arrow Sign

5

Supplies for Site:

� EC 10051 Incident Report Form

� EC 11520 All-Purpose Envelope

� EC 50050 Registration Certificate

� EC 50055 Vouching Form

� EC 20045 Guidelines for Candidates’ Representatives

� EC 20901 Candidate’s Representative Identification Badges

� EC 20909 Plastic Badge Holder

� EC 50423 Envelope: Candidate Representative Documents

� EC 50428 Visitors Log

� EC 50170 Voting Template

� EC 50285 Magnifier

� EC 50173 English Braille List of Candidates

� EC 50173-1 French Braille List of Candidates

� EC 50174 List of Candidates in Large Print

� EC 50390 Office Documents Bag

� File folders with candidates’ names — 1 per candidate

� Large Voting Pencils — 5

� Masking Tape

Tips • Notes have been added throughout the book to provide further

context to instructions. Feel free to add your own as well

• Polling places may be hot or cold, be prepared for both

• You will set up your own station

• Make sure you know who to ask for help

p. 7-23

GETTING READY

8

Get ready the night before

1 If you are unable to work, call the office

2 Check:

• your supplies if you have them — p. 2-5

• that you know where the polling place is located

3 Count all your ballots

Confirm the total matches the number of ballots and serial numbers on Record of Ballots EC 10002

4 Inspect each ballot to make sure

• it shows every candidate’s name

• it is not stained or badly printed

If a ballot doesn’t pass inspection

• fold its corners

• leave it in the booklet

• don’t use it when you serve electors, place it in Envelope: Spoiled Ballots EC 50430

Note if a large number of ballots doesn’t pass inspection, report it to the CPS

5 Review the following:

• Have Your ID Ready to Vote EC 90189

• This guidebook

6 Have your signed Solemn Declaration EC 10130 with you when working at the polling place and keep it with you all the time

7 Prepare any food, water and medication you will need

8 Do not wear political party colours or scented products at the polling place

9 Bring your masks with you if you are wearing personal ones (disposable masks will be available at the polling place)

9

Set up the polling station on the first day of voting

1 Arrive at the polling place at the time written at the front of this guidebook

2 Report to your CPS who will direct you to your table

3 If your table is not set up, set it up yourself

Make sure there is enough space for people with reduced mobility and to maintain physical distancing between electors

Note candidates’ representatives may arrive during set up. If they do, check their badge — p. 71

4 Set up the voting screen on a designated table beside or behind you, away from windows and doors

5 Check the position of your tables with the CPS

6 Make a waiting line on the floor using Floor Marking Strip EC 50163, 2 metres away from the front of your chair. If there is space for another elector to line up, place floor marker 2 meters behind that one

7 Walk through the polling place as an elector to ensure that you understand the flow of electors

8 Organize the supplies on your table — p. 10-11

10

What should be on my desk to serve electors?

This arrangement allows for a space for the elector to place their identification, voter card or forms on the table for you to view. It also makes the table-top easier to sanitize.

EC 50060 Events Log

Forms and certificates

Folder to keep completed forms and certificates

EC 50387 Envelope: Yellow copy Record of Electors

(advance polls only)

EC 50151 Bilingual Services Tent Card (for bilingual EOs

only)

List of Candidates in

Large Print

Reuse EC 50470 Supplies Kit bag to collect used voting pencils

EC 50250 Ballot Box

Guidebook

Plastic bag for counterfoils

Ballot booklet

List of Electors

Protective barrier

EC 50256 VIC Collection Bag

11

It is good practice to place one of your forms or a piece of paper on top of the ballot box (covering the slot) to prevent electors from putting their marked ballot into the box before you have removed the counterfoil.

Tape the empty Supplies Kit EC 50470 bag to your desk in front of the ballot box to collect used voting pencils throughout the day.

Reminders:

• Tell the CPS if anything is missing

• Get ready to serve electors — p. 12-23

EC 50080 Record of Electors

(Advance Polls only)

EC 50109 or EC 50111 Sequence

Number Sheet

EC 90189 Have Your ID Ready to

Vote

EC 50140 Welcome to Your Polling Place

Card

EC 50152 Privacy Notice - Voting Services

EC 50385 Envelope: Sequence

Number Sheet (ordinary polls

only)

12

Get ready to serve electors on the first day of voting

1 Write your name and “Deputy Returning Officer” on Election Personnel Identification Card EC 50210 and put it on

Wear it at all times

2 Fill out the cover page of Events Log EC 50060 and complete Log of poll workers — Events Log (page 2)

3 Complete a Log for comparing records and ballots — Events Log (page 4 or 8) EC 50060

Note make sure the total matches the number of ballots on Record of Ballots EC 10002

4 Write your initials and the PS number (using number on your list) on the back of each ballot in one booklet without removing them

Once you have used all the ballots in the first booklet, do the same for the next booklet

Official List (DRO) / Liste officielle (scrutateur)

List of Electors / Liste électorale

PROTECTED B / PROTÉGÉ B

2018/09/10 16:18:20 EDT / HAE Page 1/29

PS No. / N° de BS: 201-0Electoral District / Circonscription: Dominion

Codes Codes

VotedA voté

PD No.N° de SV

Seq. Seq.

Name (Y.O.B)Nom (A. de N.)

Residential Address / Mailing Address (if different)Adresse résidentielle / Adresse postale (si différente)

OathSerment

Attestor Information (PD No., Seq., Name)Information de l’attestataire (Nº de SV, séq., nom)

201-0 267 ABADIE, SOPHIE (1932) 41 René St/rue, Youville DN J8T 4A3

201-0 262 ACUNA PETERSSEN, NELSON (1975) 39 René St/rue, Youville DN J8T 4A3

201-0 355 ADAMS, GLADYS SONIA (1955) 45 Oxford St/rue, Youville DN J8T 2P7

201-0 240 AIKEN SCHWARTZ, CHRISTOPHER (1964) 58 Oxford St/rue, Youville DNJ8T 2P8

201-0 62 ALLAIRE DUGUAY, DEVI (1930) 2-47B Carmen St/rue, Youville DN J8T 2N5

201-0 336 BELLAVAN, OSCAN T (1986) 1-1655 Saint-Louis St/rue,Youville DN J8T 4G9

S 201-0 137 BELMONT, DEREK DYLAN (1973) 30 Moreau St/rue, Youville DN J8T 3Y7

201-0 192 BENGARD, HOBON OSMAN (1939) 25 Olida St/rue, Youville DN J8T 2G1

201-0 83 BENNETT, FRANCINE (1951) 57 Carmen St/rue, Youville DN J8T 2N7

201-0 61 BERGERON LAROUCHE, GENEVIEN (1989) 2-47A Carmen St/rue, Youville DN J8T 2N5

201-0 200 BERNAOLA, ELSPIT (1934) A-40 Oxford St/rue, Youville DN J8T 2P6

201-0 358 BERNARD, THÉRÈSE RITA (1990) 1967 Saint-Louis St/rue, Youville DN J8T 4G9

201-0 356 BOISVERT, JAQUELINE LOUISE (1990) 1589 Saint-Louis St/rue, Youville DN J8T 4G8

201-0 359 BRIAN, MARIE-JOSÉE (1990) 1589 Saint-Louis St/rue, Youville DN J8T 4G8

201-0 357 CLOUTIER, MARTIN HUGHES (1962) 2-42 Carmen St/rue, Youville DN J8T 2N6

201-0 306 CLOUTIER DIAZ, BAC-MINH B (1928) 1452 Saint-Louis St/rue, Youville DN J8T 6K1

201-0 36 COAKWELL, GEORGIA (1995) 21 Adélard St/rue, Youville DN J8T 2L3

201-0 186 COLBERT, MARCEL (1953) 17 Olida St/rue, Youville DN J8T 2G1 / PO Box/CP 60, Youville DN J8T 2P1

201-0 124 CURADEAU MORIN, KHAIREYEH (1950) 467 Jacques-Cartier St/rue, Youville DN J8T 6G9

This list of electors was prepared for the taking of the vote at the current federal electoral event. Cette liste électorale a été préparée pour la prise du vote lors du scutin en cours.

Voted this pageOnt voté sur cette page

Codes/Codes X= Voted at Advanced Poll / A voté au bureau de vote par anticipation

It is prohibited to use the information contained in this list or to communicate it to others, other than in accordance with the Canada Elections Act. Any prohibited use of this information will entail penalties.

Il est interdit d’utiliser l’information comprise sur cette list ou de la communiquer à quicon que, sauf conformément à la Loi électorale du Canada et la Loi référendaire Tout usage interdit de cette information rend passible de peines.

S= Voted by Special Voting Rules / A voté en vertu des Règles électorales speciales

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5 Write your electoral district name and polling station number on the envelopes on the table

6 For advance polls, fill out the top section of Record of Electors EC 50080 and the page number at the bottom of the page. See p. 92-93

Note start with page 1, entry 1. Once first page is full, start a new one

7 For advance polls:

Fill out the top section of Sequence Number Sheet — Advance Polls EC 50109 and write page number 1 at the bottom of the page

For ordinary polls:

• Fill out the top section of Sequence Number Sheet EC 50111

Unless otherwise directed, fill out

• Fill 2 sets of forms if there are 4-7 candidates


14

8 Assemble Ballot Box EC 50250

• Check under flaps and show everyone at your table it is empty

• Seal top and bottom short edges of box with 4 Short Ballot Box Seals EC 50190

• Seal top and bottom long edges of box with 2 Long Ballot Box Seals EC 50200

• Label it with your polling station number in marker, if not done already

• If you have multiple polling divisions assigned to your voting desk, write all of the numbers on the box, or on a sheet of paper that can be hung on the front of the desk and be visible to IOs

9 Copy numbers from long seals to Seal Control Sheet EC 50205 and put box on table in view of everyone present

Official List (DRO) / Liste officielle (scrutateur)

List of Electors / Liste électorale

PROTECTED B / PROTÉGÉ B

2018/09/10 16:18:20 EDT / HAE Page 1/29

PS No. / N° de BS: 201-0Electoral District / Circonscription: Dominion

Codes Codes

VotedA voté

PD No.N° de SV

Seq. Seq.


Residential Address / Mailing Address (if different)Adresse résidentielle / Adresse postale (si différente)

OathSerment

Attestor Information (PD No., Seq., Name)Information de l’attestataire (Nº de SV, séq., nom)

201-0 267 ABADIE, SOPHIE (1932) 41 René St/rue, Youville DN J8T 4A3

201-0 262 ACUNA PETERSSEN, NELSON (1975) 39 René St/rue, Youville DN J8T 4A3

201-0 355 ADAMS, GLADYS SONIA (1955) 45 Oxford St/rue, Youville DN J8T 2P7

201-0 240 AIKEN SCHWARTZ, CHRISTOPHER (1964) 58 Oxford St/rue, Youville DNJ8T 2P8

201-0 62 ALLAIRE DUGUAY, DEVI (1930) 2-47B Carmen St/rue, Youville DN J8T 2N5

201-0 336 BELLAVAN, OSCAN T (1986) 1-1655 Saint-Louis St/rue,Youville DN J8T 4G9

S 201-0 137 BELMONT, DEREK DYLAN (1973) 30 Moreau St/rue, Youville DN J8T 3Y7

201-0 192 BENGARD, HOBON OSMAN (1939) 25 Olida St/rue, Youville DN J8T 2G1

201-0 83 BENNETT, FRANCINE (1951) 57 Carmen St/rue, Youville DN J8T 2N7

201-0 61 BERGERON LAROUCHE, GENEVIEN (1989) 2-47A Carmen St/rue, Youville DN J8T 2N5

201-0 200 BERNAOLA, ELSPIT (1934) A-40 Oxford St/rue, Youville DN J8T 2P6

201-0 358 BERNARD, THÉRÈSE RITA (1990) 1967 Saint-Louis St/rue, Youville DN J8T 4G9

201-0 356 BOISVERT, JAQUELINE LOUISE (1990) 1589 Saint-Louis St/rue, Youville DN J8T 4G8

201-0 359 BRIAN, MARIE-JOSÉE (1990) 1589 Saint-Louis St/rue, Youville DN J8T 4G8

201-0 357 CLOUTIER, MARTIN HUGHES (1962) 2-42 Carmen St/rue, Youville DN J8T 2N6

201-0 306 CLOUTIER DIAZ, BAC-MINH B (1928) 1452 Saint-Louis St/rue, Youville DN J8T 6K1

201-0 36 COAKWELL, GEORGIA (1995) 21 Adélard St/rue, Youville DN J8T 2L3

201-0 186 COLBERT, MARCEL (1953) 17 Olida St/rue, Youville DN J8T 2G1 / PO Box/CP 60, Youville DN J8T 2P1

201-0 124 CURADEAU MORIN, KHAIREYEH (1950) 467 Jacques-Cartier St/rue, Youville DN J8T 6G9







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15

10 Review the List and if not already labeled, identify the 4 sections below. Add tabs to make them easier to find

• Voting Summary

• List of Electors

• List of Entries

• Poll Key

Note for advance polls, if you have been given a Statement of Changes, make the changes to the Revised List of Electors — p. 16-19 and return to this page to continue

11 Call the CPS so that they can check that you are ready to serve electors

12 Put all other supplies in Poll Bag and keep it under the table

13 Review the voting procedures to make sure you understand them — p. 26-33

14 At the start of voting hours, serve electors — p. 26

16

What do I do with the Statement of Changes for advance polls?

The List of Electors is printed before the first day of advance polls. If electors voted by special ballot, or if other changes were made since the list was printed, those changes appear on Statement of Changes.

You must update List of Electors with those changes before the polls open on the first day of advance voting.

1 Review Statement of Changes for any electors that have an “S” beside their name. The “S” means that a special ballot was issued to them

• find the elector on List of Electors

• write an “S” beside their name

• draw a straight line through their name and address and through the ‘voted’ box on List of Electors

• if they come to your station to vote, the drawn line will remind you to follow the procedure for a person already crossed off the list on p. 96-97

Decl.

17

2 Review Statement of Changes for any electors that have a “C-”, “T-”, “M-” or “R” beside their name. These letters mean that they were removed from List of Electors


• write the C-, T-, M- or R beside their name

• neatly scribble out their name and address and the voted box on List of Electors

• if they come to your station to vote, the scribbling will remind you to follow the procedure for registering an elector — p. 94-95

Decl.

18

3 Review Statement of Changes for any electors that have a “C+”, “T+”, “M+” or “A” beside their name. These letters mean that they were added to List of Electors

• add the elector’s name to List of Electors where they would have appeared

• write the “C+”, “T+”, “M+” or “A” beside their name

• if they come to your station to vote serve them as an elector who’s name and address is on the List of Electors p. 26

Decl.

19

4 Review Statement of Changes for any electors with a “C” beside their name. This letter indicates that a correction was made to their personal information on List of Electors


• write a “C” beside their name on List of Electors

• if they come to your station to vote, the information on their ID should match the information on Statement of Changes rather than those on List of Electors

5 Put Statement of Changes at the back of List of Electors and keep it there

Decl.

20

Get ready to serve electors when you come back the next day

1 Arrive at the polling place at the time written at the front of this guidebook. Bring all the materials you took home with you the previous night

2 Report to your CPS who will give you Transport Bag EC 50253 with your materials if you did not take them home the previous night

3 Make sure your supplies are still organized on your table as they were set up the day before — p. 10-11

4 Put on Election Personnel Identification Card EC 50210. Wear it at all times

5 Unseal Secure Bag EC 50485. Take out:


• EC 50060 Events Log

• EC 50420 Envelope: Stubs and Unused ballots

• EC 50430 Envelope: Spoiled Ballots

• EC 10002 Record of Ballots

• Plastic bag with counterfoils

6 Sign in by filling in Log of poll workers — Events Log (page 2) EC 50060

21

7 If you did not keep Transport Bag EC 50253 last night

a) complete a Log of notable events — Events Log (page 10-13) EC 50060 to record that the DRO has received Transport Bag EC 50253 containing ballot box, unused ballots, List of Electors and poll materials from the CPS

b) have the CPS sign the entry

c) complete Log for comparing records and ballots – Events Log (page 4) EC 50060

8 Organize the following to use throughout the day:

• unused ballots (finish ballot booklet from yesterday before you initial a new booklet)

• Envelope: Spoiled Ballots EC 50430 (continue using the same envelope)

• Make sure you have enough small pencils for the day and several large ones for electors that need them. If necessary disinfect the pens and large pencils used the day before

9 Take out Ballot Box EC 50250

a) put it on table in view of everyone present

b) make sure it is still sealed with the seals applied yesterday

Note candidate representatives may check the seal numbers against the Seal Control Sheet EC 50205

c) open the ballot entry slot to allow the ballots to go in smoothly

10 Put VIC Collection Bag EC 50256 on the table

11 Make sure the bag for collecting used pencils is still attached to the table

22

12 For advance polls, prepare a new Record of Electors EC 50080

Note start again with page 1, entry 1

13 For advance polls:

• Fill out the top section of Sequence Number Sheet — Advance Polls EC 50109 and write page number 1 at the bottom of the page

For ordinary polls:

• Fill out the top section of Sequence Number Sheet EC 50111

Unless otherwise directed, fill out



14 Call the CPS so that they can check that you are ready to serve electors

15 Review the voting procedures to make sure you understand them — p. 26-33

16 At the start of voting hours, serve electors — p. 26

Tips

p. 25-35

• Keep elector information covered when you are not using it

• Shake the ballot box throughout the day to let the ballots settle

• If you need a second ballot box, seal the slot of the full box and then follow p. 14, steps 8-9 to assemble a new box. Make an entry in the Log of Notable Events – Events Log EC 50060

• If you are running low on ballots, get more from the CPS

• If you are running low on small pencils, get more from the CPS

• Your CPS will plan for breaks. Wait for your replacement before taking a break

DURING VOTING HOURS

26Stage 1 — Determining an elector’s situation

Say “Hello, bonjour”

Ask elector to put documents

on table

Is Vouching Form completed?

— p. 102

Ask CPS for help

Ask CPS for help Ask CPS for help

Is elector’s ID acceptable? Use EC 90189 and

p. 48

NO ID

NO NO

YES

YES, option 3 (vouching)BEGIN HERE

YESOption 1 or 2

Situations with ID

• To check if ID is acceptable, see Have Your ID Ready to Vote EC 90189 and p. 48

• If there is doubt about age or citizenship — p.106-107

• If ID shows a mailing address — p. 49

• If ID is a letter written specifically to confirm where the elector lives — p. 50

If the elector needs help

• Use Ask-Listen-Do to find out what help they want

• If elector needs someone to interpret for them — p. 66

• If elector needs help to mark a ballot, — p. 67

• See pages 48-59 for other situations Is voucher’s ID

acceptable?

27

STAGE 2

Is certificate completed?

Pick a Voting Status

Certificate

Pick Correction Form

Are you sure it’s the same person?

Ask CPS for help

Ask CPS for help

Ask CPS for help

Ask CPS for help

Is the elector’s name and address

on the List of Electors?

Is the elector’s

name struck?

Does info on list and ID match?

Ask the elector: have they already

requested a ballot?

Does elector have a Registration

or Transfer Certificate?

NO

NO

NO

NO

YES

NO

NO

NO

YES YES

YES YES

YES

YES

YES

28 Stage 2 — Filling out forms and certificates

Before filling out a form or certificate, make the elector aware of the Privacy Notice EC 50152.

• Registration Certificate — p. 94-95

• Voting Status Certificate — p. 96-97

• Transfer Certificate — p. 98-99

• Correction Form — p. 100-101

• Vouching Form — p. 102-103

• Helper Form — p. 104-105

• Qualification Form — p. 106-107

Are there any forms and/or certificates?

Check or complete forms and/or

certificates — see references

CONTINUEDNO

YES

STAGE 3

29

Stage 3 - Recording on the List

Draw a line through their

name

Add elector to List of

Entries and write the type of certificate

used

Is the elector already on the List of Electors?

Was a Registration, Transfer, or

Voting Status Certificate

completed?

CONTINUED

YES

YES

NO

NO

Ask CPS for help

Write the declaration

number (and voucher info if applicable) in the column beside their

name on the list

Elector can take ID

Was a Correction, Vouching, Helper, or

Qualification Form

completed?

YES

NO

See examples of the completed list — p. 82-85

Ask them to put their voter card in the collection bag, if they had one. Electors can keep it if they want

STAGE 4

30Stage 4 — Voting

If the elector declines a ballot

Some electors may want to decline their ballot or protest against a candidate because they can during provincial elections. In a federal election there is no separate process for them to do this.

1 Tell elector there is no process for protesting or refusing a ballot in federal elections

2 If they still won’t go behind the voting screen, politely ask them to give the ballot back and ask them to leave

3 Remove counterfoil and put ballot in the box. It will be rejected at the count

4 Draw a line through their name on the list

5 Tick the “Voted” box next to their name

CONTINUED

Issue the ballot — p. 32

While the elector votes

• At advance polls, fill in the Record of Electors — p. 92

• At all polls, fill in Sequence Number Sheet if elector was already on the List of Electors — p. 88-91

Read the following to the elector

• go behind the voting screen

• make a mark inside the circle next to the candidate of your choice

• do not write anything else on the ballot

• fold the ballot in the same way and return it to me with my initials showing

The elector goes and

marks their ballot

31

If the elector makes a mistake with their ballot (Spoiled Ballot)

Electors are allowed to receive a replacement ballot if they make a mistake or otherwise spoil their first one. You must keep any marks on the spoiled ballot secret.

1 Write “spoiled” across the back without unfolding it. Do not remove the counterfoil

2 Put it in Envelope: Spoiled Ballots EC 50430

3 Tell the elector they get only 1 replacement ballot

4 Issue them a replacement ballot — p. 32

Check the returned

ballot — p. 33

The elector returns the

ballot to you

When the elector puts their ballot in the box, tick the Voted box

next to their name on List

• The elector can now leave. They may return the voting pencil if they want

• Put away any forms or certificates, sanitize your hands, and return to page 26 to serve the next elector

END

32

1 Fold it once toward the left to hide the circles

2 Fold it a second time toward the left

3 Remove a ballot from the booklet. Leave the counterfoil attached

4 Make sure your initials and PD (ordinary poll) or APD (advance poll) number are on the back

5 Make sure the counterfoil is visible and give the ballot to the elector

How do I issue a ballot?

33

1 Make sure ballot is folded properly. Without unfolding it, check your initials and PD or APD number on back

2 Compare counterfoil number against stub. Make sure they are the same

3 Take off counterfoil and tear it up

4 Put counterfoil in plastic bag

5 Give ballot to elector to put in the ballot box

How do I check a returned ballot?

Note if elector asks you to, you may put the ballot in the box for them

34

Elector needs to vote in their room or from their bed (Long Term Care Facility [LTC] or Retirement Home)

Electors who are unable to leave their room may vote from their bed.

This process is often done after serving all electors who are able to vote at the facility, or at a set time, based on the direction of the facility administrator.

1 When you arrive at the location, confirm with the administrator:

• which electors require bedside voting

• when is the best time to serve each elector, within the allotted time for that location

• whether there are any special instructions for room to room voting, such as disinfecting between electors, wearing gloves, etc.

2 When ready to go bed-to-bed, temporarily close your polling station. Prepare and place a sign at your desk that says:

• the polling station is temporarily closed

• your approximate return time

3 Take the following items with you in a Transport Bag EC 50253:


• Unused ballots

• EC 50049 Correction Forms

• EC 50050 Registration Certificates

• EC 50051 Voting Status Certificates

• EC 50055 Vouching Forms


• EC 50111 Sequence Number Sheet

• EC 50152 Privacy Notice

• EC 50240 Voting Screen

35

• EC 50250 Ballot Box

• this guidebook

• EC 50390 Office Documents Bag


• Any other supplies that you might need (e.g. assistive tools, voting pencils, etc.)

• Any Personal Protective Equipment (PPE) needed – such as face shield, gloves, and sanitizer

4 Visit each elector requiring bed-to-bed voting

5 Serve electors following regular process — p. 26-33

• if elector cannot leave the bed to vote behind the voting screen, make sure that everyone present turns their back to the elector so that they have privacy to mark their ballot

• make sure that you follow the instructions of the LTC or retirement home, to disinfect in between electors

6 When you are done, return to polling station and remain available until fixed departure time

Tips

p. 37-45

• This shows when to call your CPS so they can check your work

This section explains how to finish serving electors, and how to organise the forms that go back to the office for processing.

AFTER VOTING HOURS

CPS CHECK

38

Follow the steps for closing the polling station depending on the day, using the appropriate code below. Ask your CPS which code you should use today.

Closing Codes

Advance Poll Friday A

Advance Poll Saturday A

Advance Poll Sunday A

Advance Poll Monday B

Long Term Care Poll C

Ordinary Poll Monday D

39

Close the polling station

Start closing the polling station when voting hours are over

Note electors who are in line before the end of voting hours (written at the front of the guidebook) are allowed to vote

1 Seal the Ballot Box EC 50250 slot with 1 Official Seal EC 50180

Sign the seal and have any representative present sign it. Set the ballot box aside

2 Give to the IO or CPS any completed

• forms and certificates

• sequence number sheets

3 Organize Records of Electors EC 50080 from today

a) on the last completed Record for today draw a double line after the last entry

b) from Envelope: Yellow copy of Record of Electors EC 50387 remove other Records completed today and make sure each set is signed by the DRO

c) separate the white and yellow copies of the Record and keep each set in order

A B C D.

A B C D.

A B .

40

d) With one (1) Envelope: Yellow copy of Record of Electors EC 50387

• fill out the information on the envelope

• put yellow copies of the Record completed that day inside the envelope

• set it aside but do not seal it

e) With one (1) Envelope: White copy of Record of Electors EC 50386

• fill out the information on the envelope

• put all white copies of the Record inside it

• set it aside but do not seal it

4 Organize the spoiled ballots

a) Count all the spoiled ballots inside Envelope: Spoiled Ballots EC 50430

b) On the envelope, check the day and write or update the number of spoiled ballots you counted. If there are none, write ‘Nil’

c) Put the spoiled ballots back inside the envelope. Set it aside but do not seal it

A B .

A B C D.

41

5 Organize the unused ballots

a) Count all the unused ballots, including what is left in your last booklet of ballots

b) On Envelope: Stubs and Unused Ballots EC 50420, check the day and write or update the number of unused ballots you counted

c) Put all the unused ballots inside the envelope. Set it aside but do not seal it yet

Compare your records and ballots

6 Compare your records and ballots by completing an entry in Log for comparing records and ballots – Events Log EC 50060

Note for help, see How do I compare my records and ballots? — p. 56-58

7 Compare your records and ballots by completing the Voting Summary page of the list and set it aside

Note for help, see Voting Summary page — p. 78-81

A B C D.

A .

B C D.

42

8 If the DRO will be replaced by another election officer tomorrow, indicate the estimated “Time Out” in the Log of poll workers – Events Log (page 2-3) EC 50060

If the DRO will be giving the poll materials to the CPS for safekeeping overnight or until election day, add an entry in the Log of notable events – Events Log (page 10-13) EC 50060 recording the handover of materials to CPS

9 Follow the next steps to organize your materials on p. 43

10 Follow the steps in Deputy Returning Officer Guidebook — Counting the Ballots and Returning Materials EC 50305

Counting of all cast ballots ONLY occurs on the final day of voting on election night

A B C .

A B C .

D.

43

Organize materials after closing the polling station

Before you start, you must have completed the steps for

Close the polling station — p. 37-42

Start with a clear table (e.g. the one that had the voting screen) and do the following

1 Take

• EC 50200 Long Ballot Box Seal — 1

• EC 50205 Seal Control Sheet

Record the seal number on Seal Control Sheet EC 50205. Write the date and time. Write ‘Secure Bag’ as the reason

Set the seal aside for later

2 Put the following used or completed items from today on top of Secure Bag EC 50485

• EC 50420 Envelope: Stubs and Unused Ballots

• EC 50387 Envelope: Yellow copy of Record of Electors (advance polls only)*



• EC 50205 Seal Control Sheet

• EC 10002 Record of Ballots


• Plastic bag with counterfoils

Note *you will have one envelope for each completed day of advance polls

3 Set aside the following items for the CPS to check:

• EC 50485 Secure Bag — with all the documents on top

• EC 50386 Envelope: White copy Record of Electors — sealed for CPS to collect (advance polls only)

• EC 50250 Ballot Box — sealed

A B C .

A B C .

A B C .

CPS CHECK

44

4 When the CPS has checked the materials

• Give Envelope: White copy Record of Electors EC 50386 to CPS (advance polls only)

• Put the items that were on top of the Secure Bag EC 50485 inside the bag and

• zip the bag, fold over the top

• seal it with Long Ballot Box Seal EC 50200 you set aside earlier

5 Put the following sealed items into Transport Bag EC 50253

• EC 50485 Secure Bag — sealed


6 Put the following item into the same Transport Bag EC 50253

• EC 50256 VIC Collection Bag

7 Do the following

• leave everything else on your table

• tell the CPS if you are running low on any supplies

• take the Transport Bag home with you or give it to the CPS to store overnight

• see CPS to complete time sheet and to confirm when you should arrive in the morning

• bring back the next day any items you take home tonight.

• use this guidebook again tomorrow

8 Follow the next steps to pack the rest of your materials — p. 45

A B C .

A B C .

A .

A .

B C .

45

Continue organizing materials on the last night of advance polls, or when closing long term care facility poll

Before you start, you must have completed the steps for

Organize materials after closing the polling station — p. 43-44

1 Put the following items into Poll Bag, if not already there

• EC 50476 or EC 50477 Counting Supplies Kit

• EC 50200 Long Ballot Box Seal — all extra

• EC 50190 Short Ballot Box Seal — all extra

• EC 50180 Official Seal — all extra

• pens

2 Put the following items inside Transport Bag EC 50253, if not already there.


• EC 50485 Secure Bag — sealed

• EC 50480 Poll Bag

• your badge

• EC 10130 Solemn Declaration Form — your copy

If instructed, keep these items with you and bring them on election night or give it to the CPS

3 Give the following items to the CPS or IO

• EC 50256 VIC Collection Bag — full

• Unused or spare supplies (e.g. blank forms and certificates, cards, privacy notices, Have Your ID Ready sheets, rulers, used pencils, etc.)

4 See the CPS before you leave to

• complete time sheet

• confirm when and where you should arrive on election night to count ballots

B C .

B C .

B C .

B C .

p. 47-59

OTHER VOTING SITUATIONS

48

Eligibility to vote

To vote at a polling station, an elector must be:

1 at least 18 years old on election day

2 a Canadian citizen

3 living at an address assigned to that polling station

Acceptable ID

When they vote, an elector must show acceptable ID or be vouched for. Acceptable ID proves who they are and where they live. Many different combinations of documents are acceptable. If an elector does not have acceptable ID, in certain circumstances, another elector may vouch for them. The ID combination options are listed on Have Your ID Ready to Vote EC 90189. Documents not listed there are not acceptable.

The documents must be in English or French (or Inuktitut, in Nunavut).

E-statement and e-invoice printouts are accepted. They can also be shown on a mobile device.

Other photocopies or scans are not acceptable.

Expired documents are acceptable if they show the elector’s name and current address.

Documents on which the address has been added by hand are not acceptable as proof of address, unless it has been added by the person or organization that issued the document. The ID is acceptable as proof of name as long as the name is printed e.g. passport.

Refer to Have Your ID Ready to Vote EC 90189 when you’re not sure.

Doubt about elector ID

In most cases you should be satisfied that the ID proves name and address– as long as the ID is acceptable under ID options 1, 2 or 3 and the information in this section. If you have doubts about the documents presented by the elector, see your CPS

49

ID shows a mailing address

Electors may use ID that has a mailing address (e.g. PO box) under ID option 1 or ID option 2 only if:

• the elector is already on the List of Electors, and

• the same mailing address appears on the List of Electors

If they are not on the list already, they will need other acceptable ID under option 1, 2 or 3 to register and vote.

If they are on the list already with the same mailing address, serve the elector following the regular process if there is no doubt about their address — p. 26

In this case, an election officer, a candidate or a representative can reasonably doubt whether the elector actually lives in the polling division. If there is doubt, the elector must make a declaration by completing the Qualification Form EC 50034 — p. 106-107

50

ID is a letter confirming where the elector lives

Facilities which serve electors who might not have ID showing their current residential address can register as a recognized facility with the office. If there are any of these facilities that you need to know about, the office will tell you about them on List of Designated Establishments EC 50054. These facilities can give an elector either:

• a Letter of Confirmation of Residence EC 50053, or

• a letter printed on the facility’s letterhead that confirms the elector lives or receives services there

The elector can use the letter as one piece of ID showing their name and address under option 2. Check that the name of the facility on their letter is on List of Designated Establishments EC 50054. The elector must have a second piece of ID with their name. Then serve elector following regular process — p. 26

51

ID for Electors at long term care or retirement facilities

At long term care or retirement facilities, the DRO or CPS may have a list of residents attached to a letter from the facility. If the elector is on that list, the letter can be used as a piece of ID with name and address under option 2. A second piece of ID showing the elector’s name is also needed, e.g. hospital bracelet, prescription bottle, or other ID listed on EC 90189.

The letter and the list of residents must be returned to the facility’s administrator before leaving.

Electors that do not satisfy ID options 1 or 2, may choose ID option 3 (vouching). An employee of a long term care facility (who live in or near electoral district) can vouch for multiple residents.

52

Elector’s face is covered

Electors wearing a face mask or other face covering (e.g. for public health reasons and/or religious beliefs) are allowed to register and vote without removing the face covering and without additional procedures.

Electors should not be asked to remove their face covering.

Electors may enter the polling place, register, and vote without a mask.

Elector refuses to show their ID to a candidate or representative

1 Inform elector that the candidate or representative is entitled to see their ID, but not touch it

2 If they still refuse, tell them that their refusal will be noted

3 Complete a Log of notable events — Events Log (page 10-13) EC 50060

4 Continue serving the elector

53

Someone refuses to make a declaration

An elector, voucher or helper may refuse to make a declaration.

1 Tell the person that they can appeal the request for them to make a declaration to the CPS

Note the CPS will make the final decision on whether they need to make a declaration or not

2 If the CPS decides they need to make a declaration and they still don’t want to take it, or they refuse to appeal to the CPS

• tell them that they cannot vote, vouch or help the elector

• write the declaration number and “refused” in Decl. column next to elector’s name on List of Electors or List of Entries

3 If the elector makes the declaration, continue serving the elector using the relevant procedure

54

A name is handwritten on the List of Electors

A handwritten name on List of Electors means the elector was added to the list through Statement of Changes. The DRO would have written their name on the list and the code “A”, “C+”, “M+” or “T+” before polls opened on Friday. When that elector comes to vote:

1 Check that the elector is on Statement of Changes with code A, C+, M+ or T+

2 Copy electors’ PD No., name and address from Statement of Changes to List of Entries

3 Set aside Statement of Changes so, that you are now only working on List of Entries

4 Write code “A”, “C+”, “M+” or “T+” in Type of Certificate column

Note declarations for vouching, qualification or helper may apply in Oath column

5 Serve elector following regular process — p. 26

55

There is a handwritten C next to the elector’s name on List of Electors

A handwritten C next to an elector’s name on List of Electors means the elector’s information was corrected through Statement of Changes. The DRO would have written the C on the list before polls opened on Friday. When that elector comes to vote:

1 Check that the elector is on Statement of Changes with code C

2 Check that the elector’s ID matches the information on Statement of Changes instead of List of Electors

3 Set aside Statement of Changes so, that you are now only working on List of Electors


56

How do I compare my records and ballots during the day?

When you compare your records and ballots during the day, you are comparing that your record of the number of people who have voted is correct and that none of your ballots are missing. By comparing often, you can find mistakes quickly. Some errors can be fixed, others cannot be fixed, but comparing helps you make sure they don’t get worse. Either way, comparing helps you to manage problems as soon as possible.

Things to keep in mind

• If you receive additional ballots, you will have more than one Record of Ballots EC 10002. Add the totals of all Records.

• the Total column in Log for comparing records and ballots — Events Log EC 50060 should match the Total number of ballots on Record of Ballots EC 10002

• Make sure you are using the correct page in Log for comparing records and ballots - Events Log EC 50060 (the log is different depending on if it’s advance or ordinary polls)

If you have problems , see your CPS

57

04

Number of Electors on the Record of Electors + Spoiled

ballots + Unused ballots = Total

+ + =

+ + =

+ + =

+ + =

+ + =

+ + =

+ + =

+ + =

Purpose: To make sure that records are accurate throughout the four days of advance voting.

Log for comparing records and ballots

Notes

05

Date Time Outgoing EO initials (if instructed)

Incoming EO initials (if instructed)

:

:

:

:

:

:

:

:

Advance polls

Advance Polls

1 If you are starting a new shift at the polling station, write your initials

2 Count the number of electors on all Record of Electors EC 50080 since the first day of advance polls, and write the total

3 Count the number of all spoiled ballots since the first day of advance polls and write the total

4 Count the number of unused ballots and write the total

5 Add the numbers from the first three columns and write the total

Note it should match the Total number of ballots on Record of Ballots EC 10002. If it doesn’t match, see p. 59

6 Write the date of when you made the comparison

7 Write the time of when you made the comparison

8 If it is the end of the day and you are not returning to the polling station the next day, write your initials

2 3 4 5 6 7 8 1

58

Ordinary Polls and Long Term Care Polls

1 If you are just arriving to the polling station, write your initials

2 Column, count and write the number of ticks in the Voted boxes on List of Electors

3 Count and write the number of ticks in the Voted boxes on List of Entries

4 Count and write the number of spoiled ballots

5 Count and write the number of unused ballots

6 Add the numbers from the first four columns and write the total

Note if the number doesn’t match the Total number of ballots on Record of Ballots EC 10002, see p. 59

7 Write the date that you made the comparison

8 Write the time that you made the comparison

9 If you are leaving the polling station, write your initials

08

Voted ticks on List of Electors + Voted ticks on

List of Entries + Spoiled ballots + Unused

ballots = Total

+ + + =

+ + + =

+ + + =

+ + + =

+ + + =

+ + + =

+ + + =

+ + + =

Purpose: To make sure that records are accuratethroughout the day for this ordinary poll.

Log for comparing records and ballots

Notes

09

Ordinary polls

Date Time Outgoing EO initials (if instructed)

Incoming EO initials (if instructed)

:

:

:

:

:

:

:

:

2 3 4 5 6 7 8 9 1

59

Problems with comparing records and ballots during the day

Don’t try to correct any of the records on your List of Electors

Instead try these steps:

• Check your math

• Make sure you are counting the correct items for each column

If the numbers still don’t match, think of any events since you last compared, which may explain the reason.

If that doesn’t work, ask your CPS for help and:

1 Make a note in Log for comparing records and ballots - Events Log EC 50060. Make sure you are using the correct page, depending if it’s advance or ordinary polls. If you think you know the reason for this discrepancy, describe it in as much detail as you can (e.g. elector left for an emergency phone call and might have forgotten to give back their ballot)

2 Next time you compare and the numbers do not match or cannot be explained in the same way, you do not need to make a new note

This section tells you what to do when an elector needs further assistance.

p. 61-67

HELPING ELECTORS

62

I think the elector might need help

1 Ask them if there is anything you can do to help

2 Listen carefully to what they say and be patient

3 Do your best to assist them

Elector has a disability

You are legally required to accommodate electors with disabilities and to serve them in a way that respects their dignity.

Face the elector and speak calmly. Even if they have a hearing impairment, your natural facial expressions, gestures and body movements will help them understand.

Lip reading

If an elector is deaf or reads lips, it may help them if you remove your mask for a short period. Keep at least a 2 metre distance between you and the elector. Wear your face shield or stand behind a screen, if you have one. Talk calmly, so that they can read your lips. Do not shout as it will not help, and may cause air droplets to spread further.

Large-grip pencils

Make sure that any electors that need to use the large grip pencils, have one. Collect it after it is used. If you run short of clean unused large-grip pencils, you can disinfect them for reuse.

Cell phones or assistive devices

Electors are allowed to use their cellphone behind the voting screen as an assistive tool to help them vote. If an app is used to take a photo of the ballot, ask them to make sure the photo is deleted after they have voted.

Handling the ballot

An elector with a visual impairment may ask an EO to put the ballot into the ballot box for them. The EO should ask whether the elector also wants to hold on to the ballot as the EO guides it, to make sure that it is deposited.

63

Service animals

Service animals are allowed inside the polling place where local law permits.

If the elector considers the animal to be a service animal, treat it as a service animal at the polling place. You do not need to know if the animal is trained or if the person has a disability.

Service animals are working animals and should not be disturbed unless there is good reason to do so.

Some service animals, like dogs, might make noise or bark in order to assist the person. Do not disturb service animals when they make noise, unless the noise is excessive.

If conflict arises, contact CPS for them to try and resolve it to the satisfaction of everyone involved and to complete an Incident Report EC 10051.

64

Tools for electors who need extra help

Some electors may need extra tools to vote independently.

The DRO has these tools:

• EC 50174 List of Candidates in Large Print — printed in a larger format for electors with a visual impairment

• EC 50140 Welcome to Your Polling Place Card — can be used to explain the voting process

• Large pencil for voting — some electors may find this large wooden pencil easier to use

The CPS has these tools:

• Magnifier — used to magnify and illuminate a document so the elector can see it better

• Braille list of candidates — for electors who can read braille, available at ordinary polls only

• EC 50170 Voting Template — used to hold the ballot in place and to help electors feel where to mark the ballot — p. 65

• EC 78645 Signature Guide — used to help sign documents in the correct location

65

Using the Voting Template

Electors with a visual impairment might want to vote using Voting Template EC 50170. The template allows them to vote independently.

You can get it from the CPS.

1 Follow procedures as written on the back of Voting Template EC 50170

Tell them what you are doing at each step (e.g. I am now tearing up the counterfoil)


Note visually impaired electors are allowed to hold their ballot while you check the serial number and remove the counterfoil

66

Elector wants to be served in French

Electors have the right to be served in the official language of their choice. You are provided with tools to do so.

• “Un moment s’il vous plaît,” and ask the CPS if there is someone who is bilingual who can help

• If there isn’t someone who is bilingual, give the elector Bienvenue à votre lieu de vote EC 50140

Note the card explains the voting process. You can point to the steps as you do them

• If the elector is having difficulty, the CPS can call 1-800-463-6868 and ask for interpretation services

The elector wants help from an interpreter

An elector might need someone to translate the instructions of an election officer. Translation can be between English and French, or to any other language, including sign language.

Serve the elector following the regular process while the interpreter translates instructions for the elector.

Speak to the elector, not to the interpreter. Allow time for the interpreter to interpret.

Anyone interpreting and who is not an election officer must first make a declaration by completing a Helper Form EC 50036 — p. 104-105

67

Elector wants help to mark a ballot

The helper should ask the elector what kind of help they want. They may help with any of the following:

• Bringing the elector behind the screen

• Quietly reading out the names of the candidates and asking them which candidate they want to vote for

• Marking the ballot for the elector

• Folding the ballot for them

Make sure that nobody else sees or hears who the elector is voting for.

Helpers who are not an election officer must first make a declaration by completing a Helper Form EC 50036 — p. 104-105

This section provides information about possible situations that may occur during the poling place’s business hours.

p. 69-75

OTHER KEY INFORMATION

70

Breaks and lunches

The CPS is to schedule breaks and meals during non-peak hours in order to avoid a disruption of service to electors. You will be replaced by another election officer so that you may take your break outside of the voting room. Remember the following

• Complete Log of poll workers — Events Log EC 50060 (page 2-3) at the start and end of each break, to show when another election officer is taking your place and issuing ballots in your place

• If there are only two workers at the polling place, one must stay with the ballot box and serve electors, while the other takes their meal at a different table or area of the voting room

• Disinfect your hands before you touch any of your personal items

• Do not eat meals or snacks at the service table between serving electors. Step away from the desk to take a break and remove your mask

• Maintain physical distancing and avoid group gatherings during breaks and lunch

• Try to bring your own lunch and dinner, and avoid ordering shared foods (ex: pizza)

Cell phones in the polling place

Electors, candidates or representatives can use their cell phones inside the polling place if they do not disturb others.

No one may record, film or take pictures inside the voting place.

There are three exceptions:

1 Electors with accessibility needs are allowed to use their cell phone behind the voting screen as an assistive tool to help them vote

2 Candidates’ representatives are allowed to use their cell phone to take pictures of Sequence Number Sheets after advance voting hours are over

3 You may use your cellphone to check text messages, etc. when you are on a break, away from your service desk, and not serving electors

71

Candidates’ representatives

Candidates and representatives must wear their Elections Canada authorized ID badge at all times. They must sign in with the CPS at each polling place they visit.

Their main contact is the CPS, who can ask them to leave or have them removed if they don’t follow Guidelines for Candidates’ Representatives EC 20045.

They must stay neutral in the polling place, respect the secrecy of the vote, and respect the safety protocols in place.

Up to 2 representatives per candidate are allowed at your polling station at a time.

• They can sit near to your table. Make sure their chairs are at least 2 metres from electors

• They cannot sit at your table

• They can ask the elector to see their ID, but only when the DRO asks to see it. They cannot touch an elector’s ID

• They can review the documents at your table

• They may interrupt the voting process to express doubt about an elector’s qualification to vote, but only before the ballot is issued

• when counting ballots on election night, candidates or representatives can observe the count, but cannot take any photos

If you have any questions about the behaviour of candidates or representatives, talk to the CPS

When a candidate’s representative arrives at your desk

1 Ask to see their badge. If they don’t have it, send them to the CPS

2 Show them where they can sit

72

Visitors

Elections Canada authorizes visitors. They must wear the badge shown above.

Their main contact is the CPS.


They might be alone or in a group. They might be observing any aspect of the polling place. They will not interrupt you or the voting process, but they might ask questions if you are not busy.

If you have any questions about the behaviour of visitors, talk to the CPS

When a visitor arrives at your desk



73

Auditors

The Canada Elections Act requires that an audit take place to ensure compliance of the procedures at polling places. An auditor may come to your polling place.

Elections Canada authorizes auditors. They must wear the badge shown above.

Their main contact is the CPS.


Auditors usually work alone. They are observing voting procedures and reviewing the records being kept. They may observe at polling stations and at registration desks. They will not interrupt you or the voting process.

• They may circulate freely within the polling place

• They may sit close to your table so that they can observe properly

• They may examine an elector’s ID documents, but they cannot handle them

• They may review the documents at your table without interrupting the voting process

• They may ask you questions

• They will be making notes, on paper or on a laptop or a tablet. They will not take any pictures

When an auditor arrives at your desk



If you have questions about procedures, ask the CPS, not the auditor. If you have any questions about the behaviour of auditors, talk to the CPS

Auditors may have instructions on how to safely work with election officers

74

Feedback, concerns or complaints

If someone has feedback, a concern or a complaint:

1 Take it seriously

2 If it is something you can address easily and quickly, address it, then tell the CPS

3 If you cannot address it easily and quickly, tell or direct the person to the CPS

Let the elector know that they can leave feedback on accessibility and their experience receiving services. They can use the Feedback on Accessibility and Voter Experience Form EC 50119 available near the front of the voting room. Inform your CPS of the situation. If the situation warrants it, an Incident Report EC 10051 can be filled out with all the details of what has been done to help the elector. The CPS can help.

Traffic or lineups

1 Ask electors waiting at your desk to stand behind the line, and keep 2 metres apart

2 Politely ask electors who have voted to leave

3 If traffic persists, ask the CPS or IO for help

75

Suspicious activities

1 Inform the CPS right away

2 Give them as much detail as possible, such as the person’s name, address, time of incident and any statements made by that person so that they may fill out an Incident Report EC 10051

3 Follow their instructions

Some examples of suspicious activities include:

• destroying or removing electoral material or campaign signs

• trying to use a fake ballot or one that was not issued to the elector by the DRO

• leaving the polling place with a ballot(s)

• trying to register or vote when not eligible or encouraging someone else to do so

• trying to force someone to vote or refrain from voting

• being intimidating or violent towards someone

• spreading false or misleading information about candidates, political parties, when, where and ways to register and/or vote, or about qualifications to vote

• taking photos or video inside the polling place unless pre-authorized by the Chief Electoral Officer

• displaying campaign material inside a polling place

Workplace harassment and violence

Elections Canada upholds a zero tolerance policy on workplace harassment and violence.

The CPS is designated to receive, document and report incidents happening at the polling place.

See the CPS if you witness or are a victim of harassment or violence.

Tips • If for any reason a certificate or form is started but then not

needed, write “CANCELLED” across it and give it to the IO or CPS to put in Office Documents Bag EC 50390

p. 77-107

REFERENCES

78 Voting Summary (Ordinary)

Purpose: At the end of voting and before counting the cast ballots, this page summarizes the List of Electors, the List of Entries, and the number of unused and spoiled ballots.

Ordinary Poll

1 In box A, count the number of Voted ticks on the List of Electors and write the total

2 In box B, count the number of Voted ticks on the List of Entries and write the total

3 In box C, add the numbers in boxes A and B together and write the total

4 Copy the number in box C across to the right

5 In box D, copy the total number of spoiled ballots from Envelope: Spoiled Ballots EC 50430

6 In box E, copy the number of unused ballots from Envelope: Unused Ballots EC 50420

7 In box F, add the numbers from boxes C, D, and E and write the total

8 In box G, count the number of registrations using the List of Entries and write the total

9 In box H, copy the number from the Total number of ballots box on Record of Ballots EC 10002

10 Compare boxes F and H. If these numbers don’t match

• Check your math

• If they still do not match, ask CPS for help

• Use the Notes box to record any reasons for why the numbers don’t match

11 Sign and date in the space provided

Indicate numbers that need to be copied onto the Statement of the Vote EC 50100. The Statement is completed after counting the cast ballots on Election Night

79

Com

pte

des

élec

teur

s qu

i ont

vot

é et

qui

figu

raie

nt s

ur la

Lis

te é

lect

oral

e

Cou

nt o

f ele

ctor

s w

ho v

oted

and

wer

e on

the

List

of E

lect

ors

Com

pte

des

élec

teur

s qu

i ont

vot

é et

qui

figu

raie

nt s

ur la

Lis

te d

es a

jout

s

Cou

nt o

f ele

ctor

s w

ho v

oted

and

wer

e on

the

List

of E

ntrie

s

► ►

Tous

ceu

x qu

i ont

vot

é à

ce b

urea

u de

scr

utin

:Ev

eryo

ne w

ho v

oted

at t

his

pollin

g st

atio

n:

Elec

tora

l Dis

trict

/ C

ircon

scrip

tion

: 35

999

- Dom

inio

nPS

No.

/ N

° du

BS :

201

-0

Élec

teur

s qu

i ont

vot

é av

ec u

n C

ertif

icat

d’in

scrip

tion

Elec

tors

who

vot

ed w

ith a

Reg

istra

tion

Cer

tific

ate

►=To

tal e

lect

ors

who

vot

ed o

n th

e O

ffici

al L

ist (

1+2)

Tota

l des

éle

cteu

rs q

ui o

nt v

oté

sur l

a Li

ste

offic

ielle

(1+2

)

Last

pag

e of

the

list /

Der

nièr

e pa

ge d

e la

list

e

1. 2. 3. 4.

Dat

e

It is

pro

hibi

ted

to u

se th

e in

form

atio

n co

ntai

ned

in th

is li

st o

r to

com

mun

icat

e it

to o

ther

s, o

ther

than

in a

ccor

danc

e w

ith th

e C

anad

a E

lect

ions

Act

and

the

Ref

eren

dum

Act

. Any

pro

hibi

ted

use

of th

is in

form

atio

n w

ill en

tail

pena

lties

.Il

est i

nter

dit d

'util

iser

l'in

form

atio

n co

mpr

ise

sur c

ette

list

e ou

de

la c

omm

uniq

uer à

qui

conq

ue, s

auf c

onfo

rmém

ent à

la

Loi é

lect

oral

e du

Can

ada

et la

Loi

réfé

rend

aire

. Tou

t usa

ge in

terd

it de

cet

te in

form

atio

n re

nd p

assi

ble

de p

eine

s.

Cod

es /

Cod

esX

= Vo

ted

at A

dvan

ced

Poll

/ A v

oté

au b

urea

u de

vot

e pa

r ant

icip

atio

nS

= Vo

ted

by S

peci

al B

allo

t / A

vot

é en

ver

tu d

es R

ègle

s él

ecto

rale

s sp

écia

les

Trai

ning

Lis

t (D

RO

) / L

iste

de

form

atio

n (s

crut

ateu

r)20

21/0

3/01

00:

00:0

0 ED

T/H

AE P

age

01 /

04

Votin

g Su

mm

ary

/ Rel

evé

prél

imin

aire

du

scru

tin

Purp

ose:

At t

he e

nd o

f vot

ing

and

befo

re c

ount

ing

the

cast

bal

lots

, thi

s pa

ge s

umm

ariz

es

the

List

of E

lect

ors,

the

List

of E

ntrie

s an

d th

e nu

mbe

r of u

nuse

d an

d sp

oile

d ba

llots

.

Num

ber o

f Vot

ed ti

cks

on th

e Li

st o

f Ele

ctor

s:N

ombr

e de

cas

es «

A v

oté

» co

chée

s su

r la

List

e él

ecto

rale

:

Num

ber o

f Vot

ed ti

cks

on th

e Li

st o

f Ent

ries:

Nom

bre

de c

ases

« A

vot

é »

coch

ées

sur l

a Li

ste

des

ajou

ts :

Num

ber o

f ele

ctor

s re

cord

ed a

s vo

ted

Nom

bre

d’él

ecte

urs

enre

gist

rés

com

me

ayan

t vot

éA

+B=

A B CC

Not

es

D E F

G H

C+D

+E=

Num

ber o

f spo

iled

ballo

ts:

Nom

bre

de b

ulle

tins

annu

lés

:

Num

ber o

f unu

sed

ballo

ts:

Nom

bre

de b

ulle

tins

inut

ilisés

:

Tota

l

Num

ber o

f peo

ple

who

vot

ed b

y R

egis

tratio

n C

ertifi

cate

:N

ombr

e d’

élec

teur

s qu

i ont

pré

sent

é un

Cer

tifica

t d’in

scrip

tion

:

Num

ber o

f bal

lots

pro

vide

d to

this

pol

ling

stat

ion:

Nom

bre

de b

ulle

tins

de v

ote

four

nis

à ce

bur

eau

:

Obj

ectif

: À

la c

lôtu

re d

u sc

rutin

, ava

nt le

dép

ouille

men

t des

bul

letin

s de

vot

e, c

onsi

gner

le

nom

bre

de v

otes

indi

qués

sur

la L

iste

éle

ctor

ale

et s

ur la

Lis

te d

es a

jout

s, a

insi

que

le

nom

bre

de b

ulle

tins

de v

ote

inut

ilisés

et a

nnul

és.

Elec

tion

Offi

cer:

Fon

ctio

nnai

re é

lect

oral

:Si

gnat

ure

Dat

e

44 33 7777 11 22 1100

33 1100

2021

/03/

01

80

Purpose: At the end of voting on Monday night, this page summarizes the Record of Electors and the number of unused and spoiled ballots.

Voting Summary (Advance)

Advance Poll

1 In box A, add the numbers from all 4 Envelope: Yellow copy of Record of Electors EC 50387 and write the total

2 In box B: copy the total number of spoiled ballots from Envelope: Spoiled Ballots EC 50430

3 In box C, copy the number of unused ballots from Envelope: Unused Ballots EC 50420

4 In box D, add the numbers from boxes A, B, and C together and write the total

5 In box E, count the number of registrations using the List of Entries and write the total

6 In box F, copy the number from Total number of ballots box on Record of Ballots EC 10002

7 Compare boxes D and F. If these numbers don’t match

• Check your math

• If they still do not match, ask CPS for help

• Use the Notes box to record any reasons for why the numbers don’t match

8 Sign and date in the space provided

Indicate numbers that need to be copied onto the Statement of the Vote EC 50100. The Statement is completed after counting the cast ballots on Election Night

81

Com

pte

des

élec

teur

s qu

i ont

vot

é et

qui

figu

raie

nt s

ur la

Lis

te é

lect

oral

e

Cou

nt o

f ele

ctor

s w

ho v

oted

and

wer

e on

the

List

of E

lect

ors

Com

pte

des

élec

teur

s qu

i ont

vot

é et

qui

figu

raie

nt s

ur la

Lis

te d

es a

jout

s

Cou

nt o

f ele

ctor

s w

ho v

oted

and

wer

e on

the

List

of E

ntrie

s

Sign

atur

e

► ►

Tous

ceu

x qu

i ont

vot

é à

ce b

urea

u de

scr

utin

:Ev

eryo

ne w

ho v

oted

at t

his

pollin

g st

atio

n:

Elec

tora

l Dis

trict

/ C

ircon

scrip

tion

:62

001

- Nun

avut

PS N

o. /

N° d

u BS

: 0

25-0

Élec

teur

s qu

i ont

vot

é av

ec u

n C

ertif

icat

d’in

scrip

tion

Elec

tors

who

vot

ed w

ith a

Reg

istra

tion

Cer

tific

ate

►

DR

O /

Scru

tate

ur

=To

tal e

lect

ors

who

vot

ed o

n th

e O

ffici

al L

ist (

1+2)

Tota

l des

éle

cteu

rs q

ui o

nt v

oté

sur l

a Li

ste

offic

ielle

(1+2

)

Last

pag

e of

the

list /

Der

nièr

e pa

ge d

e la

list

e

1. 2. 3. 4.

Dat

e

It is

pro

hibi

ted

to u

se th

e in

form

atio

n co

ntai

ned

in th

is li

st o

r to

com

mun

icat

e it

to o

ther

s, o

ther

than

in a

ccor

danc

e w

ith th

e C

anad

a E

lect

ions

Act

and

the

Ref

eren

dum

Act

. Any

pro

hibi

ted

use

of th

is in

form

atio

n w

ill en

tail

pena

lties

.Il

est i

nter

dit d

'util

iser

l'in

form

atio

n co

mpr

ise

sur c

ette

list

e ou

de

la c

omm

uniq

uer à

qui

conq

ue, s

auf c

onfo

rmém

ent à

la

Loi é

lect

oral

e du

Can

ada

et la

Loi

réfé

rend

aire

. Tou

t usa

ge in

terd

it de

cet

te in

form

atio

n re

nd p

assi

ble

de p

eine

s.

Cod

es /

Cod

esX

= Vo

ted

at A

dvan

ced

Poll

/ A v

oté

au b

urea

u de

vot

e pa

r ant

icip

atio

nS

= Vo

ted

by S

peci

al B

allo

t / A

vot

é en

ver

tu d

es R

ègle

s él

ecto

rale

s sp

écia

les

└────┘

Vote

d on

this

pag

eO

nt v

oté

sur c

ette

pag

e

Rev

ised

Lis

t (D

RO

) / L

iste

éle

ctor

ale

révi

sée

(scr

utat

eur)

2019

/10/

11 1

5:25

:34

EDT/

HAE

Page

41

/ 42

PRO

TEC

TED

B /

PRO

TÉG

É B

Votin

g Su

mm

ary

/ Rel

evé

prél

imin

aire

du

scru

tin

Purp

ose:

At t

he e

nd o

f vot

ing

on M

onda

y ni

ght,

this

pag

e su

mm

ariz

es th

e R

ecor

d of

Ele

ctor

s an

d th

e nu

mbe

r of u

nuse

d an

d sp

oile

d ba

llots

.

Elec

tion

Offi

cer:

Fon

ctio

nnai

re é

lect

oral

:Si

gnat

ure

Dat

e

A

Not

es

B C D

E F

A+B

+C=

Num

ber o

f spo

iled

ballo

ts:

Nom

bre

de b

ulle

tins

annu

lés

:

Num

ber o

f ele

ctor

s on

the

Rec

ord

of E

lect

ors

:N

ombr

e de

vot

es in

diqu

és d

ans

le R

egis

tre d

es é

lect

eurs

:

Num

ber o

f unu

sed

ballo

ts:

Nom

bre

de b

ulle

tins

inut

ilisés

:

Tota

l

Num

ber o

f ele

ctor

s w

ho v

oted

by

Reg

istra

tion

Cer

tifica

te:

Nom

bre

d’él

ecte

urs

qui o

nt p

rése

nté

un C

ertifi

cat d

’insc

riptio

n :

Num

ber o

f bal

lots

pro

vide

d to

this

pol

ling

stat

ion:

Nom

bre

de b

ulle

tins

de v

ote

four

nis

à ce

bur

eau

:

Obj

ectif

: A

la c

lôtu

re d

u sc

rutin

le lu

ndi s

oir,

cons

igne

r le

nom

bre

de v

otes

indi

qués

da

ns le

Reg

istre

des

éle

cteu

rs, a

insi

que

le n

ombr

e de

bul

letin

s de

vot

e in

utilis

és e

t an

nulé

s.

77 11 22 1100

33 1100

2021

/03/

01

82 List of Electors

This elector was already struck when the list was printed

This column shows the electors name, surname first. The electors are in alphabetical order

This column shows each elector’s polling division number. At advance polls and merged ordinary polls the numbers are different. At most ordinary polls the numbers are all the same

If someone is vouching for the elector, these columns are used to record information about the voucher

Tick this box when the elector puts their ballot in the ballot box at the end of stage 4 — p. 30-31

The codes in this column indicates why an elector was struck. Refer to the key at the bottom of the list

This column shows each elector’s sequence number

This elector was struck by the DRO

This column shows the elector’s residential address (and their mailing address if they have one)

This column is used to record any numbered declarations made

Your polling station number is shown here

10

5

4

8

2

1

6

11

3

7

9

Purpose: To record the vote for electors who are on the List; all other electors are recorded on the List of Entries.

The list contains personal information. Keep it covered when you are not using it

83

Trai

ning

Lis

t (D

RO

) / L

iste

de

Form

atio

n (s

crut

ateu

r)

List

of E

lect

ors

/ Lis

te é

lect

oral

e20

21/0

3/01

00:

00:0

0 ED

T / H

AE

Page

02

/ 04

PS N

o. /

N° d

e BS

: 201

-0El

ecto

ral D

istri

ct /

Circ

onsc

riptio

n: 3

5999

- D

omin

ion

Cod

es

Cod

esVo

ted

A vo

téPD

No.

N° d

e SV

Seq.

Se

q.N

ame

(Y.O

.B)

Nom

(A. d

e N

.)R

esid

entia

l Add

ress

/ M

ailin

g Ad

dres

s (if

diff

eren

t) Ad

ress

e ré

side

ntie

lle /

Adre

sse

post

ale

(si d

iffér

ente

)D

ecl.

Déc

l.Vo

uche

r inf

orm

atio

n (P

D N

o., S

eq.,

Nam

e)

Info

rmat

ion

du ré

pond

ant (

Nº d

e SV

, séq

., no

m)

267

ABAD

IE, S

OPH

IE (1

932)

262

ACU

NA

PETE

RSS

EN, N

ELSO

N (1

975)

355

ADAM

S, G

LAD

YS S

ON

IA (1

955)

41 R

ené

St/ru

e, Y

ouvi

lle D

N J

8T 4

A3

39 R

ené

St/ru

e, Y

ouvi

lle D

N J

8T 4

A3

45 O

xfor

d St

/rue,

You

ville

DN

J8T

2P7

240

58 O

xfor

d St

/rue,

You

ville

DN

J8T

2P8

62

AIKE

N S

CH

WAR

TZ, C

HR

ISTO

PHER

(19

64)

ALLA

IRE

DU

GU

AY, D

EVI (

1930

)

336

BELL

AVAN

, OSC

AN T

(198

6)

S13

7BE

LMO

NT,

DER

EK D

YLAN

(197

3)

192

83

BEN

GAR

D, H

OBO

N O

SMAN

(193

9)

BEN

NET

T, F

RAN

CIN

E (1

951)

2-47

B C

arm

en S

t/rue

, You

ville

DN

J8T

2N

5

1-16

55 S

aint

-Lou

is S

t/rue

,You

ville

DN

J8T

4G

9

30 M

orea

u St

/rue,

You

ville

DN

J8T

3Y7

25 O

lida

St/ru

e, Y

ouvi

lle D

N J

8T 2

G1

57 C

arm

en S

t/rue

, You

ville

DN

J8T

2N

7

61BE

RG

ERO

N L

ARO

UC

HE,

GEN

EVIE

N (1

989)

2-47

A C

arm

en S

t/rue

, You

ville

DN

J8T

2N

5

200

BER

NAO

LA, E

LSPI

T (1

934)

358

BER

NAR

D, T

HÉR

ÈSE

RIT

A (1

990)

356

BOIS

VER

T, J

AQU

ELIN

E LO

UIS

E (1

990)

359

BRIA

N, M

ARIE

-JO

SÉE

(199

0)

357

CLO

UTI

ER, M

ARTI

N H

UG

HES

(196

2)

306

36

CLO

UTI

ER D

IAZ,

BAC

-MIN

H B

(192

8)

CO

AKW

ELL,

GEO

RG

IA (1

995)

186

CO

LBER

T, M

ARC

EL (1

953)

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

20

1-0

124

CU

RAD

EAU

MO

RIN

, KH

AIR

EYEH

(195

0)

A-40

Oxf

ord

St/ru

e, Y

ouvi

lle D

N J

8T 2

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1967

Sai

nt-L

ouis

St/r

ue, Y

ouvi

lle D

N J

8T 4

G9

1589

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nt-L

ouis

St/r

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ouvi

lle D

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8T 4

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nt-L

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men

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N J

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nt-L

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ouvi

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déla

rd S

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, You

ville

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lida

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le D

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ville

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9

This

list

of e

lect

ors

was

pre

pare

d fo

r the

taki

ng o

f the

vot

e at

the

curre

nt fe

dera

l ele

ctor

al e

vent

.C

ette

list

e él

ecto

rale

a é

té p

répa

rée

pour

la p

rise

du v

ote

lors

du

scut

in e

n co

urs.

Vote

d th

is p

age

Ont

vot

é su

r cet

te p

age

Cod

es/C

odes

X=

Vote

d at

Adv

ance

d Po

ll / A

vot

é au

bur

eau

de v

ote

par a

ntic

ipat

ion

It is

pro

hibi

ted

to u

se th

e in

form

atio

n co

ntai

ned

in th

is li

st o

r to

com

mun

icat

e it

to o

ther

s, o

ther

than

in a

ccor

danc

e w

ith th

e C

anad

a El

ectio

ns A

ct. A

ny p

rohi

bite

d us

e of

this

info

rmat

ion

will

enta

il pe

nalti

es.

Il es

t int

erdi

t d’u

tilis

er l’

info

rmat

ion

com

pris

e su

r cet

te li

st o

u de

la c

omm

uniq

uer à

qui

con

que,

sau

f con

form

émen

t à la

Loi

él

ecto

rale

du

Can

ada

et la

Loi

réfé

rend

aire

Tou

t usa

ge in

terd

it de

cet

te in

form

atio

n re

nd p

assi

ble

de p

eine

s.

S= V

oted

by

Spec

ial V

otin

g R

ules

/ A

voté

en

vertu

des

Règ

les

élec

tora

les

spec

iale

s

3

6a,6b 201 356

BO

ISV

ER

T, J

AQ

UE

LIN

E

7

59

4

10

11

26

73

18

84

Purpose: To record the vote for electors voting by certificate (Registration, Transfer or Voting Status).

The List of Entries can be found after the List of Electors and before the Poll Key.

Record the elector’s information using the completed certificate.

List of Entries

This column is where the elector’s name, surname first is added by the DRO

This column shows each elector’s polling division number. At advance polls and merged ordinary polls the numbers are different. At most ordinary polls the numbers are all the same

If someone is vouching for the elector, these columns are used to record information about the voucher

Tick this box when the elector puts their ballot in the ballot box at the end of stage 4 — p. 30-31

This column shows each elector’s entry number

This column is where the elector’s residential address is recorded

This column is used to record what certificate was used

This column is used to record any numbered declarations made

Your polling station number is shown here

4

3

8

1

5

2

6

7

9

85

Vote

dA

voté

PD N

o.N

° de

SVE#

E#

Nam

e (L

ast,

Firs

t) N

om (n

om, p

réno

m)

Res

iden

tial A

ddre

ss (S

treet

num

ber a

nd n

ame)

Ad

ress

e ré

side

ntie

lle (n

umér

o et

nom

de

rue)

Type

of C

ertif

icat

e Ty

pe d

e ce

rtific

atD

ecl.

Déc

l.Vo

uche

r Inf

orm

atio

n (P

D N

o., S

eq.,

Nam

e)

Info

rmat

ion

du ré

pond

ant (

Nº d

e SV

, séq

., no

m)

E1

E2

E3

E4

E5

E6

E7

E8

E9

E1

0

E1

1

E1

2

E1

3

E1

4

E1

5

Elec

tora

l Dis

trict

/ C

ircon

scrip

tion:

359

99 -

Dom

inio

n

Trai

ning

Lis

t (D

RO

) / L

iste

de

Form

atio

n (s

crut

ateu

r)

List

of E

ntrie

s / L

iste

des

ajo

uts

Vote

d th

is p

age

Ont

vot

é su

r cet

te p

age

Cod

es/C

odes

X=

Vote

d at

Adv

ance

d Po

ll / A

vot

é au

bur

eau

de v

ote

par a

ntic

ipat

ion

It is

pro

hibi

ted

to u

se th

e in

form

atio

n co

ntai

ned

in th

is li

st o

r to

com

mun

icat

e it

to o

ther

s, o

ther

than

in a

ccor

danc

e w

ith th

e C

anad

a El

ectio

ns A

ct. A

ny p

rohi

bite

d us

e of

this

info

rmat

ion

will

enta

il pe

nalti

es.

Il es

t int

erdi

t d’u

tilis

er l’

info

rmat

ion

com

pris

e su

r cet

te li

st o

u de

la c

omm

uniq

uer à

qui

con

que,

sau

f con

form

émen

t à la

Loi

él

ecto

rale

du

Can

ada

et la

Loi

réfé

rend

aire

Tou

t usa

ge in

terd

it de

cet

te in

form

atio

n re

nd p

assi

ble

de p

eine

s.

S= V

oted

by

Spec

ial V

otin

g R

ules

/ A

voté

en

vertu

des

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les

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tora

les

spec

iale

s

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ge 0

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OL

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5

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Car

on, N

icol

eC

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ON

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NIS

6a,

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20

115

1

59

42

67

31

8

86 Poll Key

Only electors whose polling division is assigned to your polling station can vote at your table. You can check an elector’s polling division by checking their Voter Card, if they have one, or by using the Poll Key.

1 Find their street name

2 Find the range of street numbers their street number belongs to

3 Find their polling station

Note at advance polls, look for the Advance Polling District (AP). At ordinary polls, look for the Polling Division (PD)

Note if elector’s address does not belong to your polling station, they cannot vote here. Send them to the CPS

The Poll Key may be organized differently i.e. the office may give you a Poll Key by Municipality or Poll Key by Site instead

87

Indi

cate

ur d

es s

ectio

ns d

e vo

te p

ar ru

e / P

oll K

ey B

y St

reet

Circ

onsc

riptio

n / E

lect

oral

Dis

trict

:35

999

- Dom

inio

nN

° de

BS /

PS N

o.:

201-

0N

om d

e la

rue

/ Stre

et N

ame

De

/ Fro

mÀ

/ To

De

/ Fro

mÀ

/ To

Cot

é / S

ide

SV /

PDBV

A / A

P

121

Impa

ir / O

dd20

1-0

606

37

Impa

ir / O

dd20

1-0

606

2163

Impa

ir / O

dd20

1-0

606

6062

Pair

/ Eve

n20

1-0

606

2458

En e

ntie

r / A

ll20

1-0

606

161

Impa

ir / O

dd20

1-0

606

1064

Pair

/ Eve

n20

1-0

606

500

600

Pair

/ Eve

n20

1-0

606

403

479

Impa

ir / O

dd20

1-0

606

2874

Pair

/ Eve

n20

1-0

606

729

En e

ntie

r / A

ll20

1-0

606

3865

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ntie

r / A

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1-0

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566

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1442

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ntie

r / A

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rue/

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ouvi

lle)

boul

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d de

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appe

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ville

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St J

acqu

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ville

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St O

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Il es

t int

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t d'u

tilis

er l'

info

rmat

ion

com

pris

e su

r cet

te li

ste

ou d

e la

com

mun

ique

r à q

uico

nque

, sau

f con

form

émen

t à la

Loi

élec

tora

le d

u C

anad

a et

la L

oi ré

fére

ndai

re. T

out u

sage

inte

rdit

de c

ette

info

rmat

ion

rend

pas

sibl

e de

pei

nes.

It is

pro

hibi

ted

to u

se th

e in

form

atio

n co

ntai

ned

in th

is li

st o

r to

com

mun

icat

e it

to o

ther

s, o

ther

than

in a

ccor

danc

e w

ith th

e C

anad

a E

lect

ions

Act

and

the

Ref

eren

dum

Act

. Any

pro

hibi

ted

use

of th

is in

form

atio

n w

ill en

tail

pena

lties

.

Cod

es /

Cod

es

X

= A

vot

é au

bur

eau

de v

ote

par a

ntic

ipat

ion

/ Vot

ed a

t Adv

ance

d Po

llS

= A

voté

en

vertu

des

Règ

les

élec

tora

les

spéc

iale

s / V

oted

by

Spec

ial V

otin

g R

ules

List

ede

For

mat

ion

(scr

utat

eur)

/ Tr

aini

ng L

ist (

DR

O)

2021

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01 0

0:00

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EDT/

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/ 04

rue/

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aint

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is (Y

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Impa

ir / O

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rue/

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lais

rue/

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lais

rue/

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aint

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is

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mité

/ Ex

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mité

/ Ex

trem

ity

rue/

St O

lida

Che

min

de

fer /

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lway

Che

min

de

fer /

Rai

lway

boul

/Blv

d G

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r

rue/

St B

lais

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St d

e Po

inte

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u

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St C

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en

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mité

/ Ex

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mité

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lway

Che

min

de

fer /

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lway

1420

1452

Pair

/ Eve

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1-0

606

12

3

88 Sequence Number Sheet — Election Day

Purpose: To record which electors have voted in order to provide this information to candidates every 60 minutes. This only includes electors already on the list. It does not include new registrations.

At the end of every hour

• sign the bottom, and mark the time

• put it in the folder with the completed forms and certificates

• continue on a new sheet

Note sequence number sheets only record electors who were already on the list of electors

Write your electoral district

Write the time when this sheet was started and completed

Write your polling station number

Start with page 1

DRO must sign here

3

1

4

5

2

89

Sequence Number Sheet - Election DayFeuille des numéros de séquence - Jour du scrutin

Electoral district / CirconscriptionFrom:

De :

Polling Station no./ No du bureau de scrutin

To:

À :

a.m. / p.m.

a.m. / p.m.

Time interval / Période de temps

EC 50111

(08/2020)

Election officer name / Nom du fonctionnaire électoral Time of day

Heure de la journéePage

Write the elector's polling division (PD) and sequence number as it appears on the list in one of the boxes below.

:

:

73

74

48

49

72

46

47

65

43

44

45

Inscrivez dans l’une des cases ci-dessous le numéro de la section de vote (SV) et le numéro de séquence de

l'électeur, lesquels sont indiqués sur la liste.

Objectif : Consigner quels électeurs ont voté et

fournir cette information aux candidats toutes les 60

minutes. Ce document comprend seulement les

électeurs déjà inscrits sur la liste; il ne comprend pas

les nouvelles inscriptions.

60

61

62

40

41

35

36

37

38

39

63

64

Seq. no.

No de séq.

PD no.

No de SV

22

23

15

16

69

70

71

66

67

68

42

8

9

ex:

1

2

3

4

50

51

52

53

24

17

18

19

20

21

25

26

27

28

29

30

31

32

33

34

10

11

12

13

14

5

6

7

54

55

56

57

58

59

Purpose: To record which electors have voted

in order to provide this information to

candidates every 60 minutes. This only includes

electors already on the list. It does not include

new registrations.

Date

Day Month Year

Jour Mois Année

PD no.

No de SV

Seq. no.

No de séq.

PD no.

No de SV

Seq. no.

No de séq.

110055--AA 8877

1

23

45

90 Sequence Number Sheet — Advance Polls

Purpose: To record which electors have voted in order to provide this information to candidates. This only includes electors already on the list. It does not include new registrations.

When Sequence Number Sheet is full

• sign the bottom, and mark the time

• put it in the folder with the completed forms and certificates

• continue on a new sheet

Note sequence number sheets only record electors who were already on the list of electors

At advance polls and merged ordinary polls, these numbers are not all the same


Write the time when this sheet was completed


Start with page 1

DRO must sign here

3

1

4

2

5

6

91

Election officer name / Nom du fonctionnaire électoral

9

10

11

12

13

14

ex:

1

2

3

4

5

6

7

8

24

15

16

19

20

21

22 57

EC 50109

(08/2020)

85

Polling Station no. / No du bureau de scrutin

PD no.No de SV

70

71

72

73

74

Seq. no. No de séq.

Seq. no.No de séq.

Seq. no.No de séq.

Write the elector's polling division (PD) and sequence number as it appears on the list in one of the boxes below.

PD no.No de SV

PD no.No de SV

79

80

78

Objectif : Consigner quels sont les électeurs qui ont voté et fournir cette information aux candidats. Ce document comprend seulement les électeurs déjà inscrits sur la liste; il ne comprend pas les nouvelles inscriptions.

Inscrivez dans l’une des cases ci-dessous le numéro de la section de vote (SV) et le numéro de séquence de l'électeur, lesquels sont indiqués sur la liste.

105

106

114

23 58

17

18

31

32

Sequence Number Sheet – Advance Polls Feuille des numéros de séquence –

Bureaux de vote par anticipationPurpose: To record which electors have voted in order to provide this information to candidates. This only includes electors already on the list. It does not include new registrations.

81

82

83

84

Seq. no. No de séq.

PD no.No de SV

Date

Day / Jour Month / Mois Year / Année

131

130

129

128

127

68

28

29

30

63

64

65

25

26

27

60

61

62

66

34

Electoral district / Circonscription

86

87

88

89

90

91

92

93

94

95

96

97

98

99

100

33

101

102

103

55

75

76

Page

139

138

137

136

135

134

133

132

Time of dayHeure de la journée

59

56

115

116

117

118

107

108

109

110

111

112

113

125

119

120

121

124

123

122

77

54

126

110055--AA 8877

69 104

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

67

1 2

3

56 4

92 Record of Electors

Purpose: To track which electors have voted at advance polls.

When the Record of Electors is full

• put both copies in Envelope: Yellow copy of Record of Electors EC 50387

• Continue on a new sheet


Write the elector’s ordinary polling division


Electors already on the list will have a sequence number

DRO must sign here

Write the entry number. Start with entry 1

Tick this box if the elector completed a Registration Certificate at the poll

Record the elector’s first and last name

Start with page 1 on each day of advance poll

1

4

2

5

8

3

7

6

9

93

Record of Electors Registre des électeurs EC 50080(08/2020)

Electoral district / Circonscription

Purpose: To track which electors have voted.

Objectif : Dresser la liste des électeurs qui ont voté.

SignatureElection Officer / Fonctionnaire électoral

Page

Polling station no.Nº du bureau de scrutin

No.Nº

PD no.Nº de SV

Seq.Séq.

NameNom

RegistrationInscription

Date

1

3

2

4

8

75 6

9

94 Registration Certificate

In section 1, this information is required for the elector to vote, (First Name, Given name(s), No, Street, City, Province) the other information helps Elections Canada to update the register of electors. Make sure the elector’s ID matches the name and address here

Make sure the elector’s polling division belongs to your polling station

Make sure the Electoral District is written here

Election officer must sign here

Record the certificate information like this on the List of Entries

The Date of birth and Gender fields are optional. If they are not completed, the elector will have to register again at the next election

If the elector ticks this box, they will have to register again at the next election

Elector must sign here

Purpose: To register electors who are not already on the List of Electors, who have moved or changed their name.

• The Registration Certificate EC 50050 is usually completed at the registration desk

• For more information on the registration process, see the Registration Officer Guidebook EC 50357

• Make sure all the fields are completed properly

VotedA voté

PD No.N° de SV

E# E#

Name (Last, First) Nom (nom, prénom)

Residential Address (Street number and name) Adresse résidentielle (numéro et nom de rue)

Type of Certificate Type de certificat

Decl.Décl.

Voucher Information (PD No., Seq., Name) Information du répondant (Nº de SV, séq., nom)

E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15

Electoral District / Circonscription: 35999 - Dominion

Training List (DRO) / Liste de Formation (scrutateur)

List of Entries / Liste des ajouts






2021/03/01 00:00:00 EDT / HAE Page 03 / 04

PS No. / N° de BS: 201-0

CARON, DENIS201201201201

201

BELMONT, DEREK29 OLIDA30 MOREAU47 OXFORD58 OXFORD1-56 MOREAU

REG4

REGREGREG

VSCANDREWS, SAMUELCOLLINS, TOMMY

ABADIE, SOPHIE

5

201 29 OLIDA Caron, NicoleCARON, DENIS 6a,6b 201 151

3

2

1

5

7

4

6

8

8

VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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201


REG4

REGREGREG


ABADIE, SOPHIE

5


95

Purpose: To register electors who are not already on the List of Electors, who have moved or changed their name.

EC 50050(04/2020)

Electoral district

Family name

No.

No.

No.

Street

Street

Street

Apt.

Apt.

Apt.

City, town, village or municipality



Province

Province

Province

Elector’s initials

Postal code

Postal code

Postal code

Current residential address

Previous residential address (if possible)

I have been made aware of the Privacy Notice.

Name

Signature Date

Elector’s signature

Tick here if you DO NOT want your name added to the National Register of Electors.

I solemnly declare that my name and address are as shown above. I am a Canadian citizen and I am or will be 18 years of age or older on election day.

I have not previously voted, or requested a special ballot, in this election.

I am aware that I must be a resident of this electoral district between _________________ and election day to be eligible to vote in this by-election.

Given name(s) Gender

1. Elector Information

2. Privacy Notice

3. Elector Declaration

If this is a by-election:

Polling division

Date of birth (YYYY/Month/DD)

F M X

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�A��N

29 ��A

DC

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131 �A��W

Y��NE TH�D�O

2021/03/01

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J8T 2G1

D��S 1963/03/25

3

7

1

4

5

6

2

96 Voting Status Certificate

Purpose: To allow an elector whose name is crossed off the List of Electors to vote after making declaration 4.

Use the flowchart on pages 26-27 and 28 to determine whether the Voting Status Certificate is needed.

The Voting Status Certificate is completed by the DRO at the polling station.

When an elector is crossed off the list, it means they have already requested a ballot, but the elector may have been crossed off in error. They must make a declaration before voting by completing the Voting Status Certificate EC 50051.

Ask the elector if they have already been given a ballot during this election, or have requested a mail-in ballot. If they have, tell them that they cannot, by law, be given a second ballot. Ask the CPS for help.

Otherwise, tell them that they can vote at your polling station only if they sign a declaration that they have not already requested a ballot.

Note if a candidate or representative objects to the elector receiving a ballot, record it in Log of notable events — Events Log (page 14-15) and continue serving the elector

VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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REG4

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ABADIE, SOPHIE

5


VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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201


REG4

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ABADIE, SOPHIE

5


Make sure the elector’s ID matches the name and address here


Tick one of the boxes next to the reason why the elector’s name was struck on the list

Record the type of certificate and the declaration like this on the List of Entries



DRO must sign here

1

3

4

7

5

2

6

7

97

Purpose:List of Electors

EC 50051(08/2020)

Street

Privacy Notice

List of Electors

Signature

Date

Date

Record of Electors EC 50080.


3. Privacy Notice

2. Elector Voting Status

6. Follow-up Required

4. Elector Declaration 4

35��9-��N 201

137 B��NT

30 �OR��U

D�B

��U��LE

X

�N


2021/03/01

J8T 3Y7

DER�K ��N 1973

12

3

4

6

5

98 Transfer Certificate

Purpose: To allow an elector to vote at a difference polling station than the one they were assigned.

The Transfer Certificate is completed at the office or by the CPS

A Transfer Certificate EC 50052 allows an elector to vote at a different polling station than the one they were assigned. You must add them to the List of Entries so they can vote at your polling station.

Make sure all the fields are complete

VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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201


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5


VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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PS No. / N° de BS: 201-0


201


TRANS

4REGREGREG


ABADIE, SOPHIE

5

Make sure it is your electoral district



Tick one of the boxes next to the reason why the elector was transferred

Make sure the certificate is signed by an election officer or the office

Record the type of certificate like this on the List of Entries

1

2

3

4

5

6

6

TC11 LEBLANCBENETT, ARNOLD144

99

Purpose:polling station than the one they were assigned.

EC 50052(04/2020)

Electoral district Polling station

From To

No.

Seq.PD No.

Street

Family name Given name(s)

Apt. City, town, village or municipality Province Postal codeCurrent residential address

Position Date Signature

This elector is a candidate for this electoral district.

This elector’s polling station was moved. You would have received notice if this case applies.

.

1. Transfer Information


3. Reason for Transfer

Candidate

Elector with accessibility needs

Moved polling station

Elector’s initials.

4. Privacy Notice

35��9-��N 201 171�4

1�4 137 B�NE�T

�1 L��NC

�B

CPS

��U��LE

X

�N

2021/03/01

J8T 3Y7

A��D

1

3

5

2

4

100 Correction Form

Purpose: To correct name, mailing address, or year of birth on the List of Electors. For electors who have moved or changed their name, use the Registration Certificate.

Use the flowchart on p. 26 to determine whether the Correction Form is needed.

The Correction Form may have been pre-filled (but not completed) at the registration desk.

Make sure all the fields are completed properly.


List of Electors / Liste électorale2021/03/01 00:00:00 EDT / HAE

Page 02 / 04

PS No. / N° de BS: 201-0Electoral District / Circonscription: 35999 - Dominion

Codes Codes

VotedA voté

PD No.N° de SV

Seq. Seq.


Residential Address / Mailing Address (if different) Adresse résidentielle / Adresse postale (si différente)

Decl.Décl.

Voucher information (PD No., Seq., Name) Information du répondant (Nº de SV, séq., nom)

267 ABADIE, SOPHIE (1932)

262 ACUNA PETERSSEN, NELSON (1975)

355 ADAMS, GLADYS SONIA (1955)

41 René St/rue, Youville DN J8T 4A3


45 Oxford St/rue, Youville DN J8T 2P7

240 58 Oxford St/rue, Youville DNJ8T 2P8

62

AIKEN SCHWARTZ, CHRISTOPHER (1964)

ALLAIRE DUGUAY, DEVI (1930)

336 BELLAVAN, OSCAN T (1986)

S 137 BELMONT, DEREK DYLAN (1973)

192

83

BENGARD, HOBON OSMAN (1939)

BENNETT, FRANCINE (1951)

2-47B Carmen St/rue, Youville DN J8T 2N5

1-1655 Saint-Louis St/rue,Youville DN J8T 4G9

30 Moreau St/rue, Youville DN J8T 3Y7

25 Olida St/rue, Youville DN J8T 2G1

57 Carmen St/rue, Youville DN J8T 2N7

61 BERGERON LAROUCHE, GENEVIEN (1989) 2-47A Carmen St/rue, Youville DN J8T 2N5

200 BERNAOLA, ELSPIT (1934)

358 BERNARD, THÉRÈSE RITA (1990)

356 BOISVERT, JAQUELINE LOUISE (1990)

359 BRIAN, MARIE-JOSÉE (1990)

357 CLOUTIER, MARTIN HUGHES (1962)

306

36

CLOUTIER DIAZ, BAC-MINH B (1928)

COAKWELL, GEORGIA (1995)

186 COLBERT, MARCEL (1953)

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0 124 CURADEAU MORIN, KHAIREYEH (1950)

A-40 Oxford St/rue, Youville DN J8T 2P6

1967 Saint-Louis St/rue, Youville DN J8T 4G9



2-42 Carmen St/rue, Youville DN J8T 2N6

1452 Saint-Louis St/rue, Youville DN J8T 6K1

21 Adélard St/rue, Youville DN J8T 2L3

17 Olida St/rue, Youville DN J8T 2G1 / PO Box/CP 60, Youville DN J8T 2P1

467 Jacques-Cartier St/rue, Youville DN J8T 6G9







3

6a,6b 201 356 BOISVERT, JAQUELINE

7



Page 02 / 04


Codes Codes

VotedA voté

PD No.N° de SV

Seq. Seq.



Decl.Décl.









62





192

83














306

36




201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

















3


7

Write or make sure it is your electoral district


Make sure this information matches how it appears on the list

Record the declaration like this on the List of Electors


If the elector ticks this box, they will have to repeat this declaration again in the next election

Write the correct name, date of birth or mailing address in this box

DRO must sign here

1

2

3

8

4

5

6

7

8

101

Family name

Given name(s)

Date of birth

Mailing address

Copy the elector’s information from the List of Electors.

Indicate which items need to be corrected and write the correct information in the space below. This will allow Elections Canada to update the elector’s information.


4. Corrections Needed

2. Privacy Notice

EC 50049(08/2020)

Electoral district

Seq. Family name Given name(s) Y.O.B.

Polling division

Filled out by elector


Correction FormPurpose: To correct name, mailing address, or year of birth on the List of Electors. For electors who have moved or changed their name, use the .


Name Signature


Date

am a Canadian citizen and I am or will be 18 years of age or older on election day. I have not previously voted, or requested a special ballot, in this election.

All statements made on this form are true and correct.


35��9-��N 201

83 B��NE�T

B�NE�T

��


X

2021/03/01

F��N��NE 1951

1

5

2

6

3

7

4

102



Page 02 / 04


Codes Codes

VotedA voté

PD No.N° de SV

Seq. Seq.



Decl.Décl.









62





192

83














306

36




201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

















3


7

Vouching Form

Purpose: To allow an elector to vouch for the name and address of another elector who doesn’t have required ID.

• Vouching is acceptable ID option 3

• The Vouching Form EC 50055 is usually completed at the registration desk

For more information on the vouching process, see the Registration Officer Guidebook EC 50357.

Make sure all the fields are completed properly

VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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REG4

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ABADIE, SOPHIE

5


Make sure it is your electoral district


Make sure the voucher’s ID matches the name and address here


The vouchers polling division and sequence number should be written here

Make sure the elector, the voucher and an election officer have signed

Record the declarations and the voucher’s information like this on the List of Electors (or on the List of Entries if the elector votes using a certificate)

1

3

4

2

5

6

7

7

7

VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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201


REG4

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ABADIE, SOPHIE

5

201 29 OLIDA Caron, NicoleCARON, DENIS 6a,6b 201 151 Jean Bernaola Elspit Bernaola200



Page 02 / 04


Codes Codes

VotedA voté

PD No.N° de SV

Seq. Seq.



Decl.Décl.









62





192

83














306

36




201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

















3


7

103

Purpose:

Privacy Notice

Privacy Notice

359

201

356

B��N �A�IE-��S�E

��B

�B

35��9-��N

1589 ��NT-��S

��SVERT ��U��NE 1589 ��NT-��S

201

Y��NE TH�D�O 2021/03/01

1

3

4

6

6

6

2

5

Elspit Bernaola

104 Helper Form

Purpose: To record the declarations(s) made by a person helping an elector to mark a ballot (5a), and/or interpreting an election officer’s instructions (5b).

If the helper is an election officer, this form is not required.

Use the Helper Form EC 50036 in the following cases:

• elector needs help marking a ballot (declaration 5a) or;

• elector wants help with the interpretation of instructions (declaration 5b)

The Helper Form may be completed at the registration desk or at the polling station.

The helper does not have to be a qualified elector.

A non-relative can only help one elector to mark a ballot.

For more information on how to help an elector, see p. 62-67



Page 02 / 04


Codes Codes

VotedA voté

PD No.N° de SV

Seq. Seq.



Decl.Décl.









62





192

83














306

36




201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

















3


7

VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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5





If the helper is helping the elector mark a ballot, tick this box



If the helper is interpreting for the elector, tick this box

123

5

7

4

6

8

8

Record the declarations and the voucher’s information like this on the List of Electors (or on the List of Entries if the elector votes using a certificate) 8

5a

5b

105

Declaration 5a Declaration 5b

Indicate which declaration is being taken, and read it out loud.4. Declaration

3. Privacy Notice

2. Helper Information


EC 50036(04/2020)

Electoral district

Residential address

Polling division

Filled out by elector and helper

Helper FormPurpose: To record the declaration(s) made by a person helping an elector to mark a ballot (5a), and/or


Name Signature Date

Do you solemnly declare that: you will accurately interpret for the elector, you will not tell anyone which candidate the elector chose, to protect the secrecy of the vote, and

Do you solemnly declare that: you will mark the ballot as directed by the elector,

you will not tell anyone which candidate the elector chose, to protect the secrecy of the vote, and

(if assisting a non-relative) you have not already helped another person who is not a

Seq. Family name

Family name

Given name(s)

Given name(s)

Residential address

Helping an elector to mark a ballot

3�5 ��S ��S

�A �D

35��9-��N

14 �X�O�D

�OE ��D�A 15 ��NE

201


X

2021/03/01

1 2

3

4

5 6

7

106 Qualification Form

Purpose: To record the declaration relating to doubts about qualification to vote (1), or doubts about ID with non-residential address (2).

If the elector made — or will make — a declaration using another form or certificate, they do not also need to complete this form.

The Qualification Form EC 50034 is completed by the DRO at the polling station.

Complete this form when the DRO, a candidate or a representative has reasonable doubts about either:

• elector’s age or citizenship (make declaration 1)

• elector’s ID shows a mailing address instead of a residential address (make declaration 2)

For more information on an elector’s qualification to vote and ID that shows a mailing address, see p. 48-49.



Page 02 / 04


Codes Codes

VotedA voté

PD No.N° de SV

Seq. Seq.



Decl.Décl.









62





192

83














306

36




201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

201-0

















3


7

VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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PS No. / N° de BS: 201-0


201


REG4

REGREGREG


ABADIE, SOPHIE

5


VotedA voté

PD No.N° de SV

E# E#




Decl.Décl.


E1

E2

E3

E4

E5

E6

E7

E8

E9

E10

E11

E12

E13

E14

E15









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REG4

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ABADIE, SOPHIE

5





Tick Declaration 1 or Declaration 2, according to the situation




Record the declaration like this on the List of Electors (or on the List of Entries if the elector votes using a certificate)

1

4

2

5

3

76

8

8

2

1

107

Declaration 1 Declaration 2

Indicate which declaration is being taken. Have the elector read and sign it.3. Declaration

2. Privacy Notice


EC 50034(05/2020)

Electoral district Polling division


Purpose: To record the declaration relating to doubts

non-residential address (2).


Name Signature


Date


I solemnly declare that:

My name and address are as shown above. I am a Canadian citizen and I am or will be 18 years of age or older on election day.

Citizenship and age

I solemnly declare that:

My name and address are as shown above. I am a Canadian citizen and I am or will be 18 years of age or older on election day.

ID with non-residential address

Seq. Family name Given name(s) Residential address

Y��NE TH�D�O 2021/03/01

C��S ��Y

TC

35��9-��N

58 �X�O�D

201

X

1 23

4

5

6

7

Deputy Returning Officer Guidebook

Documents

Transcript of Deputy Returning Officer Guidebook