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DCMS Windows Application

User Manual

Stationery Application

Prepared By: TCS

Version No.: 1.0

Version Date: 24.06.2011

Notice

This is a controlled document. Unauthorized access, copying, replication or usage for a purpose other than for which it is intended, are prohibited.

All trademarks that appear in the document have been used for identification purposes only and belong to their respective companies.

Copyright: HPCL 2011

CONTENT

List of figures

Figure 1: Screen for Log in SMS for HPCL Employees12

Figure 2: Screen for Log in Sales portal14

Figure 3: Screen for Log in Sales portal 15

Figure 4: Screen for Create Supplier16

Figure 5: Screen for Show All Suppliers17

Figure 6: Screen for Modify Supplier Details35

Figure 7: Screen for Create New Prefix36

Figure 8: Screen for Search Prefix37

Figure 9: Screen for Search Prefix38

Figure 10: Screen for Viewing prefix details39

Figure 11: Screen to edit prefix details40

Figure 12: Screen to Reorder Parameter setting41



Figure 15: Screen for viewing Reorder parameters of RO's office44


Figure 17: Screen for viewing Reorder parameters of ZO's office46


Figure 19: Screen to Create New Order48

Figure 20: Screen to Search Order49

Figure 21: Screen to Raise Indent51

Figure 22: Screen to Raise Indent52

Figure 23: Screen to Search Indent53

Figure 24: Screen of the Home Page55

Figure 25: Screen of the Dispatch Stationery56


Figure 27: Screen of the Dispatch Stationery58


Figure 29: Screen of Receiving Indent60





Figure 34: Screen to Transfer Indent65

Figure 35: Screen to Transfer Indent67

Figure 36: Screen to Raise a Loss/Damaged Stationery Request68

Figure 37: Screen to Raise a Loss/Damaged Stationery Request69

Figure 38: Screen to Search loss/damaged Stationery71


Figure 40: Screen to Approve/reject loss/damaged stationery request73


Figure 42: Screen to Approve/reject loss/damaged stationery request75


Figure 44: Screen to View Physical Stock78



Figure 47: Screen to View Total Stock81









Figure 56: Screen to View stamp duty94

Figure 57: Screen for Stationery Migration95

Figure 58: Screen for Wrong Stationery96



Figure 61: Screen for Wrong Stationery.99


Figure 63: Screen for Role103

Figure 64: Screen for editing role104

Figure 65: Screen for User role mapping105

Figure 66: Screen for User Access Privilege Configuration106

Figure 67: Screen for User Access Configuration108

Implementation Strategy Guideline

Following Steps will be followed for implementing Stationery Applications LIVE

1. New Stationery Portal will be deployed in the Web Server.

2. ZO's and RO's current stock should extracted from Jihaan server and send to DCMS for data migration.

3. After the generation of the ZO,RO stock files, in the old stationery management system following functionality should be removed.

Raise Stationery Indent by distributor

Dispatch stationery by RO

Create new Indent Order by HQO

Stationery Reversal

Only the following functionality should be available.

View physical stock of Distributor, RO and ZO

View Stock Zone/Region/Sales Area/ Distributor Wise

4. One time data migration will be done for stock for ZO and RO (Same prefix, if exists, in multiple zone will be treated as exception)

5. Indent, Dispatch, Receipt process in Old Stationery Portal must be deactivated. The Old Stationery Portal should be kept live for some period of time for reference data.

6. Indent, Dispatch, Receipt transactions will be carried out from the new Stationery Portal for RO, ZO and Distributors (running on DCMS and HP Gas both)

7. Production link of the DCMS SMS portal should be added in the Sales.hpcl.co.in portal.

8. Dealers in DCMS system:-

a) One time Stationery data will be migrated in DCMS with a specially designed screen.

b) Consumptions and Cancel Stationery data will be captured in the Distributor Database. The migrated data will not be uploaded in Staging Database for which stock will not be depleted but the same will be uploaded in JI HAAN. Till the time current stock is exhausted , Distributor will view their stock from the old stationery portal.

c) Once the dealers raises their indent from the new SMS portal, consumption data will be uploaded in Staging Database & distributor can view their stock from the new portal.

9. Dealers in HP Gas:-

a) The existing stock of stationery for the distributors using HP Gas package will not be migrated. The consumption data for HP Gas dealers would be uploaded to JI HAAN Server through the existing DSYNC process. From JI HAAN Server, DCMS Web Service is called to upload stationery consumption data to DCMS Staging Database.

b) As consumption data for Dealers in HP Gas, are not getting migrated , the current stationery stock, will not get depleted at staging database. Till the time current stock is exhausted, HP Gas dealers would view their stock from the existing portal (mentioned in Step 3 above). Once they raise their indent from the new SMS portal, stock will regularly be depleted & they can view their stock from new portal.

c) During Consumption data transfer from JI HAAN server to Staging Database:-

1) Based on Prefix Initial & JDE Code, data validation will take place at Staging Database

2) Prefix Initial & JDE Code will be fetched in Distributor Master & Stock Detail table and if the record exist then accordingly stock will be depleted else it will be treated as an exception

This scenario will not occur for DCMS running distributors as new stationery portal and DCMS windows are well integrated.

Now declare the New Stationery Application as LIVE for all over India

Section A (For DCMS Users)

1. Introduction

DCMS is a system, demanded by HPCL management to remain leader in LPG business in India. This manual will help and provide guidelines to get the HPCL Employees as well as the Distributors acquainted with the Stationery management system. Stationery Management System automate the process of indenting for stationery like SV. Users of this system are the HQO, RO, ZO and the distributors.

1.1 Purpose

This deals with the process of raising an indent for stationery, dispatch and receipt of stationery.

1.2 Related Processes

This manual gets the user acquainted with the following operations:

1. Authentication and Authorization

1. Log in SMS Portal for HPCL Employees

2. Log in SMS Portal for Distributors

2. Master Setup

1. Supplier Creation

2. View All Supplier

3. Prefix definition

4. Search Prefix

3. Reorder Parameter Setting

1. Type I By HQO

2. Type II By RO

3. Type III By ZO

4. New Order Placement

1. Create New Order

2. Search Order

5. Indent Creation

1. Type I By RO

2. Type II By Distributor

3. Search Indent

6. Stationery Dispatch

1. Type I By ZO

2. Type II By RO

7. Stationery Receipt

1. Type I By ZO

2. Type II By RO

3. Type III By Distributor

8. Indent Transfer

1. Type I From Sales Area To RO

2. Type II From RO To ZO

9. Loss/Damaged Stationery Management

1. Type I Loss/Damaged Stationery request by RO

2. Type II - Loss/Damaged Stationery request by Distributor

3. Type III Search Loss/Damaged Stationery by RO

1. Case I Requestor

2. Case II Approver

4. Type IV - Search Loss/Damaged Stationery by ZO

5. Type V - Search Loss/Damaged Stationery by Distributor

10. View Stock

1. View Physical Stock

2. View Total Stock

1. By HQO

2. By ZO

3. By RO

2. Authentication and Authorization

To log in Stationery Management System user needs to undergo a process of authentication and authorization.

2.1 Log in SMS Portal For HPCL Employees

HPCL Employees [HQO, RO, ZO] can log in Stationery Management System Portal using their network Id and password by selecting the user class as officer.

1. Authentication is done against HPCL Active Directory.

2. Next select the role defined for authorization purpose.

Figure 1: Screen for Log in SMS for HPCL Employees

http://dcms.hpcl.co.in/SMSApp/SecureLogin/SMSLogin.aspx

2.2 Log in SMS Portal For Distributors

1. Distributor will log in their sales portal (sales.hpcl.co.in) using their log in credentials.

Figure 2: Screen for Log in Sales portal

http://sales.hpcl.co.in/bportal/

2. After successful log in they will find a link for Stationery Management Portal.

Figure 3: Screen for Log in Sales portal

click here to go to SMS

3. On clicking the link shown in the figure above, distributors will be redirected to the Home page of Stationery Management System.

3. Master SetUp

HQO will do the master set up. This comprises of: creation of new supplier, and creation of new prefix.

3.1 Create New Supplier

Authorised user of this screen is HQO.

Open supplier and click on create new supplier. HQO can create a new supplier through this screen.

Figure 4: Screen for Create Supplier

HomeSMS Supplier Create Supplier

To create a new supplier user must follow the following steps:

1. Fill in the Supplier name, Supplier Address.

2. Status will be active by default, and user cannot change it.

3. Click on the create button to create the supplier.

4. Click on the back button to go to the previous page.

3.2 Show All Supplier

Authorized user of this screen is the HQO.

User can view all the suppliers through this screen. User can also modify the supplier details through this screen by click on the modify link.

Figure 5: Screen for Show All Suppliers

HomeSMS Supplier Show All Supplier

To view all suppliers user must do the following:

1. Follow the link and on clicking on Show All Supplier, the above screen will appear with the list of all suppliers.

2. Click on Refresh the grid to refresh the list of suppliers.

3. Click on Modify link to edit the details.

Figure 6: Screen for Modify Supplier Details

4. In this screen user can edit the supplier address and status of supplier.

5. Click on Modify button to save the changes.

6. Click on Back to go to the previous page.

3.3 Create New Prefix

Authorized user for this screen is HQO.

User can define a new prefix for a zone through this screen. User must keep in mind that prefix defined for a zone cannot be used for any other zone. Multiple Prefix can be created for a zone.

Figure 7: Screen for Create New Prefix

HomeSMS Prefix -> Create New prefix

To create a new prefix user must do the following:

1. Fill in the prefix alphabet, descrpition and Zone.

2. Prefix status will be Active by default.

3. Click on Save button to save the new created prefix information.

4. Click on back to go to the previous page.

3.4 Search Prefix

Authorised user of this screen is HQO.

User can search a prefix through this screen.

Figure 8: Screen for Search Prefix

HomeSMS Prefix -> Search Prefix

To search a prefix user must do the following:

1. User can enter relevant details to filter the search or can do for a blank search (this will show all the prefixes).

2. Click on the search button.

Figure 9: Screen for Search Prefix

3. Click on view to view the details.

4. Click on clear to clear teh fields for another search.

Figure 10: Screen for Viewing prefix details

4. All fields will be inactive in the above screen.


6. Click on Modify to edit the details.

Figure 11: Screen to edit prefix details

7. User can edit the description and prefix status.

8. Click on Modify to save the changes.


4. Reorder Parameter Setting

Reorder parameters consists of Reorder point and reorder quantity.

1 Reorder point is the limit for distributor and RO, so that when their stationery stock goes below the reorder point then only they are eligible for raising indent.

2 Reorder quantity is the value defined for distributor, RO and HQO, so that their stationery indent quantity is always a multiple of their reorder quantity.

4.1 Type I By HQO

HQO can set reorder parameters for HQO office and for RO's and ZO's office types.

Figure 12: Screen to Reorder Parameter setting

HomeSMS ReOrder -> ReOrder Parameter Settings

To set the reorder parameters user must follow the following steps:

1. Click on the fetch button to set the reorder parameters for user's office type, i.e., for HQO's office.

2. Enter the Reorder point and reorder quantity and click on the update button to save the data.

3. Click on click here to set the reorder parameters for other office types.


4. Select the office type and office code hierarchically.

5. Clcik on the fetch button


6. Enter the reorder point and reorder quantity.

7. Click on Save ReOrder button to save the reorder parameters.

4.2 Type II By RO

RO can set reorder parameters for the distributors and view its own reorder parameters.

Figure 15: Screen for viewing Reorder parameters of RO's office


User must follow the following steps:

1. Click on the fetch button to view the reorder parameters set for his office type.

2. To set reorder parameters for the distributors, click on click here.


3. Select the distributor by hierarchical search.

4. Enter the SV and TV reorder parameters for the selected distributor.

5. Click on update to save the reorder parameters.

6. Click on clear to search another distributor.

4.3 Type III By ZO

ZO can set reorder parameters for distributors and can view its own reorder parameters.

Figure 17: Screen for viewing Reorder parameters of ZO's office



1. Click on the fetch button to view the reorder parameters set for his office type.

2. To set reorder parameters for the distributors, click on click here.


3. Select the distributor by hierarchical search.

4. Enter the SV and TV reorder parameters for the selected distributor.

5. Click on update to save the reorder parameters.

6. Click on clear to search another distributor.

5. New Order Placement

It is HQO who places order for stationery to the supplier.

5.1 Create New Order

Authorized user of this screen is HQO.

HQO will place order for stationery to the supplier through this screen.

Figure 19: Screen to Create New Order

HomeSMS Order -> Create New Order


1. Select the supplier and zone.

2. On selecting supplier and zone the order details section will appear.

3. Prefiz alphabet will be autopopulated.

4. Stationery type and From serial number will too be autopopulated and read only fiels.

5. Fill in the to serial number field.

6. To add another row of records click on Add row.

7. To remove a row of record clcik on Remove.

8. Click on Place Order to place the order to the supplier.

5.2 Search Order

Authorized user of this screen is HQO.

User can search orders placed by HQO through this screen.

Figure 20: Screen to Search Order

HomeSMS Order -> Search Order


1. User may fill in the search criteria to refine the search or may go for blank search to see all the orders placed.

2. Click on search button.

3. Click on Order number link to view the details of the order.

4. Click on Cancel order to canel the order.

5. Click on clear to redefine the search criteria.

6. Indent Creation

RO and Distributors will raise indent for stationery. Indent is raised to the immidiate higher office.

6.1 Type I By RO

Authorized user of thsi screen is RO.

RO will raise indent for stationery to ZO throgh this screen.

Figure 21: Screen to Raise Indent

HomeSMS Order -> Create new order

To raise an indent user must do the following.

1. Indent raised to and office type fields will be autopopulated and will be in read only mode.

2. Enter the SV quantity.

3. Click on save button to raise the indent.


6.2 Type II By Distributor

Authorized user of thsi screen is Distributor.

Distributors will raise indent for stationery to RO throgh this screen.

Figure 22: Screen to Raise Indent

HomeSMS Order -> Create new order

To raise an indent user must do the following.

1. Indent raised to and office type fields will be autopopulated and will be in read only mode.

2. Enter the SV and TV stationery quantity.

3. Click on save button to raise the indent.


6.3 Search Indent

Authorized user of this screen are Distributors, ZO and RO.

User can search for indent raised through this screen.

This screen looks and behave same for all three users (Distributors, ZO and RO).

Figure 23: Screen to Search Indent

HomeSMS Order -> Search Order


1. User may fill in the search criteria to refine the search or may go for blank search to see all the orders placed.

2. Click on search button.

3. Click on Order number link to view the details of the order.

4. Click on clear to redefine the search criteria.

7. Dispatch Indent

Indent is dipatched by parent to child office.

The indent pending to be dispatched is shown in the home page, i.e., the page that appears after logging in. Stationery pending to be dispatched is displayed in the Pending Request details under My Queue Information.

7.1 Type I By ZO

Indent raised by RO is dispatched by ZO. ZO can dispatch indent in the following way.

Figure 24: Screen of the Home Page

1. Click on the dispatch link to dispatch the stationery.

Figure 25: Screen of the Dispatch Stationery

2. Fill in the From serial Number and To serial number.

3. Click on accept to confirm the range selected.

4. On clicking accept, the selected grid will appear.

5. Click on cancel to cancel the selected grid and choose another grid.

6. Fill in the other information.

7. Click on save button to recieve the order.


7.2 Type II By RO

Indent raised by Distributor is dispatched by RO. RO can dispatch indent in the following way.


1. Click on the dispatch link to dispatch the stationery.

Figure 27: Screen of the Dispatch Stationery

2. Fill in the From serial Number and To serial number.

3. Click on accept to confirm the range selected.

4. On clicking accept, the selected grid will appear.

5. Click on cancel to cancel the selected grid and choose another grid.




8. Recieve Indent

Indent is recieved by child when it is dispatched by the parent.

The indent pending to be recived is shown in the home page, i.e., the page that appears after loggin in. Stationery pending to be recieved is displayed in the Pending order details under My Queue Information.

8.1 Type I By ZO

Order raised by HQO to the supplier is received by ZO. ZO can receive stationery in the following way.


1. Click on the reciept link to receive the stationery.

Figure 29: Screen of Receiving Indent

2. Fill in the dispatch number and the other information.



8.2 Type II By RO

Indent for RO is dispatched by ZO. RO can recieve indent in the following way.


1. Click on the reciept link to receive the stationery.





8.3 Type III By Distributor

Indent for Distributor is dispatched by RO. Distributors can recieve indent in the following way.


Click on the reciept link to receive the stationery.


Fill in the other information.

Click on save button to recieve the order.

Click on back to go to the previous page.

9. Transfer Indent

Indent transfer is the process of pulling excess stationery from child on adding it to the current stock of parent. Parent pulls stationery from child and add it his current stock.

9.1 Type I From Distributor To RO

RO pulls the stationery from Distributor and adds it to its current stock. Next when child raise an intend then RO can dispatched stationery from that stock.

Figure 34: Screen to Transfer Indent

HomeSMS Indent -> Transfer Indent

To transfer indent user must do the following:

1. Select the child from which user wants to pull the stationery.

2. Fill in the extract stationery section.

3. Click on the accept button to confirm the selected grid.

4. On clicking accept, the select grid will appear.

5. To cancel the selected grid and choose another grid click on cancel.

6. Fill in other information.

7. Click on save button to transfer the indent.


9. Stock will be affected only after synchronization with the Distributor Database

9.2 Type II From RO To ZO

ZO pulls the stationery from RO and adds it to its current stock. Next when child raise an intend then ZO can dispatched stationery from that stock.

Figure 35: Screen to Transfer Indent

HomeSMS Indent -> Transfer Indent

To transfer indent user must do the following:

1. Select the child from which user wants to pull the stationery.


3. Click on the accept button to confirm the selected grid.

4. On clicking accept, the select grid will appear.


6. Fill in other information.

7. Click on save button to transfer the indent.


10. Loss/Damaged Stationery Management

In case of loss or damaged stationery user can raise a request for loss/damaged stationery.

A request can be raised in case of theft/loss or in case of spurious stationery. When child raises a request, parent needs to approve it.

10.1 Type I Loss/Damaged Stationery Request by RO

RO can raise a loss/damaged stationery request through this screen.

Figure 36: Screen to Raise a Loss/Damaged Stationery Request

HomeSMS Loss/Damaged request -> Loss/Damaged Stationery Request

To raise a loss/damaged stationery request user must do the following:

1. Select from the available range of stationery.


3. Click on the accept button, to accept the selected grid.


5. Fill in remarks (if any).

6. Click on Raise Request button to transfer the indent.

10.2 Type II Loss/Damaged Stationery Request by Distributor

RO can raise a loss/damaged stationery request through this screen.

Figure 37: Screen to Raise a Loss/Damaged Stationery Request

HomeSMS Loss/Damaged request -> Loss/Damaged Stationery Request


1. Select from the available range of stationery.


3. Click on the accept button, to accept the selected grid.


5. Fill in remarks (if any).

6. Click on Raise Request button to transfer the indent.

10.3 Type III Search Loss/Damaged Stationery by RO

RO will search for the loss/damaged stationery request. RO can accept/reject a loss/damaged stationery request of the distributor through this screen. RO can also view the request raised by RO through this screen.

10.3.1 Case I - Requestor

RO can search a loss/damaged stationery request raised by RO through this screen and can check its status.

Figure 38: Screen to Search loss/damaged Stationery

HomeSMS Loss/Damaged request -> Search Loss/Damaged Stationery


1. Select the User Type as Requestor.

2. User can fill in the search criteria to refine the search or can go for a blank search which will show all the request raised by the user.

3. Click on Search button to view the requests.

4. Click on View to see the details of the request.

5. Click on Clear to redefine the search criteria.

10.3.2 Case II - Approver

RO can search a loss/damaged stationery request raised by Distributor through this screen and can approve or reject it.



To search a loss/damaged stationery request user must do the following:

1. Select the User Type as Approver.

2. User can fill in the search criteria to refine the search or can go for a blank search which will show all the request raised by the Distributor.



Figure 40: Screen to Approve/reject loss/damaged stationery request

5. Enter the remarks (if any).

6. Click on Approve Request to approve the request raised by distributor.

7. Click on Reject Request to reject the request raised by distributor.

10.4 Type IV Search Loss/Damaged Stationery by ZO

ZO will search for the loss/damaged stationery request. ZO can accept/reject a loss/damaged stationery request of the RO through this screen.



To search a loss/damaged stationery request user must do the following:

1. Select the User Type as Approver.

2. User can fill in the search criteria to refine the search or can go for a blank search which will show all the request raised by the RO



Figure 42: Screen to Approve/reject loss/damaged stationery request

5. Enter the remarks (if any).

6. Click on Approve Request to approve the request raised by RO.

7. Click on Reject Request to reject the request raised by RO

10.5 Type V Search Loss/Damaged Stationery by Distributor

Distributor will search for the loss/damaged stationery request. Distributor can search a loss/damaged stationery request raised by Distributor through this screen and can check its status.




1. Select the User Type as Requestor.

2. User can fill in the search criteria to refine the search or can go for a blank search which will show all the request raised by the user.



5. Click on Clear to redefine the search criteria.

10.6 Type VI Validation of Loss/Damaged Stationery

When Distributor selects either of the Damaged Request option or Wrong Stationery of different type through Wrong Stationery screen at the distributor's end, then the following steps will take place:

1. Stationery Data will be updated in CSM table in the Distributor database.

2. This Stationery data will be synchronized and the stationery data will be written at Server CSM.

3. There will be no effect on stock as any kind of stock has to be registered from Stationery portal only. Unless the Loss request is logged from SMS portal, there will not be any effect on the stock, not even if Loss request is logged from the client database.

11. View Stock

User can view the total stationery stock or the physical stationery stock.

11.1 View Physical Stock HQO, ZO, RO

HQO, ZO and RO can view the physical stock of stationery in a particular zone or in a region or in a sales area or with a distributor through this screen. This screen behaves in the same manner for HQO, ZO and RO.

Figure 44: Screen to View Physical Stock

HomeSMS Order -> View Physical Stock

This screen on loading will the total physical stock.

To view the physical stock hierarchically user must do the following.

1. Select hierarchically the ZO.

2. On selecting ZO the following screen will appear.


3. Select RO.

4. On selecting RO the following screen will appear. This screen will show the physical stock present with the selected RO.


5. Select SA.

6. On selecting SA the following screen will appear. This screen will show the physical stock present with the selected SA.

7. Click on clear button to redefine the search.

11.2 View Total Stock

HQO, ZO and RO can view the Total stock of stationery in a particular zone or in a region or in a sales area or with a distributor through this screen.

11.2.1 By HQO

HQO can view the Total stock of stationery of a particular zone or of a region or of a sales area.

Figure 47: Screen to View Total Stock

HomeSMS Order -> View total Stock

This screen on loading will show the total stock of stationery available with the HQO.

To view the Total stock user must do the following.

1. Select hierarchically the ZO , RO, or SA whose stock user wants to view.

2. On selecting ZO the following screen will appear. It shows the total stock of stationery present with the selected ZO.


3. On selecting RO the following screen will appear. It shows the total stock of stationery preseny with the selected RO.


4. On selecting the SA the folowing screen will appear with the total stock of stationery under ithe selected SA.


11.2.2 By ZO

ZO can view the Total stock of stationery of that zone or of a region or of a sales area.



To view the Total stock user must do the following.

1. The ZO will be autopopulated and read only.

2. Select hierarchically the RO and SA whose stock user wants to view.

3. On selecting RO the following screen will appear. It shows the details of the total stock present with the selected RO.


4. Select SA. On selecting SA the following screen will appear which shows the details of the total stock present with the selected SA.


5. Click the clear button to clear all fields.

11.2.3 By RO

RO can view the Total stock of stationery of that region or of a chosen sales area.



To view theTotal stock user must do the following.

1. The ZO and RO will be autopopulated and read only.

2. Select the SA whose stock user wants to view.

3. Folowing screen will appear with the details of the total stock available with the selected SA.


6. Click on clear button to clear the fields.

12. Functionality at Distributor's End

This section help the users(distributors) to get aquainted with the functionality of SMS at the Distributor end.

12.1 Stamp Duty

1. Defining stamp duty at DCMD Web - The value of the distributor parameter 'Is Stamping Required' is set in the DCMS Web by the HPCL officer.

2. Synchronization Data which is defined in DCMS Web will flow from DCMS Web to the distributor's end during synchronization. This data can be viewed at the distributor's end through the following screen in SmartApp.

Figure 56: Screen to View stamp duty

If the vaule of the parameter Is Stamping Required is Y, then distributor can raise indent against SV and TV stationery.

If the value of the parameter Is Stamping Required is N, then distributor can raise indent against SV stationery only.

12.2 Stationery Migration

Distributor can define stock at distributor application through Stationery Migration screen.

Through this screen user will enter the data the stationery stock available with the distributor.

1. Stock can be defined only once following which the screen will become disabled.

2. Consumption data of migrated stock will not be uploaded in staging DB.

3. If the value of Is stammping Required is Y in distributor parameters then user will be able to enter stock details for both SV and TV stationery.

4. If the value of Is stammping Required is N in distributor parameters then user will be able to enter stock details for only SV stationery. TV stationery section will not appear.

Figure 57: Screen for Stationery Migration

To enter the stock details user mus do the following:

1. To enter a record, user must click on Add Row button and then enter the details.

2. To delete a record, user must select a row and then click on Delete Row.

3. Click on Save button to save the details. Details once saved cannot be changed.

4. Click on Close button to close the screen.

Stationery will be consumed during SV/TV printing. It will be reflected in the Web portal as well.

12.3 Wrong Stationery Handling

12.3.1 If stationery gets damaged during printing.

IF Stationery Number provided as a manual input is similar to the stationery placed at the printer and the stationery gets damaged during print. Then user must use the following screen.

Figure 58: Screen for Wrong Stationery

1. Provide Consumer No. & click on FETCH Button

2. From the select mode choose Stationery Damaged During Print option

3. Provide New Stationery No. to be printed.

4. Existing Stationery No. will be cancelled , New Stationery No will be consumed & Reprint Option will be enabled.

5. Click on Save button to save the changes.

6. Click on Clear to clear the fields and make another entry.

7. Click on Close button to close the window.

8. Go to Search SV Screen.

9. Print the SV once more.

12.3.2 If stationery gets damaged during printing.

IF Stationery Number provided as a manual input is dissimilar to the stationery placed at the printer and the stationery gets damaged. Then user must do the following.


1. Provide Consumer No. & click on FETCH Button.

2. From the select mode choose Wrong Serial no. (similar stationery type) option

3. Provide the Stationery No similar to the number placed at the printer.

4. Save the data by clicking on Save button.

5. Now chose Stationery gets damaged during Printing option.

6. Provide the new stationery No.

12.3.3 Wrong Serial number of similar stationery type

IF Stationery Number provided as a manual input is dissimilar to the stationery placed at the printer but of the same stationery type. Then user must do the following.





4. Click on save button to save the details.

5. Reprint will not be enabled.

12.3.4 Wrong serial number of different Stationery type

Case - I

Stationery No. provided during SV/TV operation was correct but stationery got damaged while printing. Then user must do the following.

Figure 61: Screen for Wrong Stationery.




4. Click on save button to save the details.

Case II

Stationery No. provided during SV/TV operation was correct but while printing Stationery got printed in a paper of different type. Then user must do the following.



2. Choose Wrong Stationery Type from Select Mode.

3. Provide the Stationery No to be cancelled.

4. Click on save button to save the detials

5. Reprint flag will be enabled.

6. User can reprint the SV/TV.

Case III

Stationery No. provided during SV/TV operation was incorrect but while printing Stationery got printed in correct paper.

Scenario will not arise since for stamp duty enabled distributors they can not provide stationery no. different type while preparing SV/TV.

Section B (For HP Gas Users)

This section will help and provide guidelines to get the HP Gas users aquainted with the DCMS Stationery management system. It will provide guidelines on how to raise and receive indent to the HP Gas users.

1. HP Gas users will raise indent from the DCMS Stationery Management System portal. Distributors will raise an indent through the Raise Indent screen.

HomeSMS Order Create New Order

(Details mentioned in section 6.2)

2. HP Gas users will receive indent from the DCMS Stationery Management System portal. To receive indent distributors will click on the Reciept link on the Home page under My Queue Information in Pending Order details.

(Details mentioned in setion 8.3)

3. Stationery consumption data will be uploaded at Ji-Haan server through the same existing process.

4. A web service will be called at Ji-Haan server by which consumption data will be transferred to DCMS Staging Database.

5. Data will be uploaded in relevant tables and stock will be updated accordingly.

ADMINISTRATION

13. User Roles

Administrator will define the roles. Administrator will create roles, map a role to a screen and will also map roles to user. Roles are used for authorization. Based on the user-role map and role-screen map, user will be able to access the authorized screens. Administrator will define roles for DCMS Web, ARB Portal and Stationery Management System.

13.1Role

Administrator create role through this screen.

Figure 63: Screen for Role

Home Master Maintenance User Role Role

To add a new role user must do the following.

7. Enter the role code, role description.

8. Click on the add button.

9. Active flag will be Yes by default.

10. To edit any role, click on the edit link.

Figure 64: Screen for editing role

5. User can edit only the role description and active flag.

6. Click on update to save the changes.

7. Click on update to cancel the changes.

13.2User Role Mapping

Administrator can use this screen to map a user to a role. While logging in the user will have to select that role as an authorization process.

Figure 65: Screen for User role mapping

Home Master Maintenance User Role User Role Mapping

To map an user to a role the following step should be followed.

5. Enter User Id or select the user Id from the LOV.

6. Click on the fetch button.

7. On clicking the fetch button search result will be displayed.

8. Check on check box adjacent the roles to assign that role to that particular user. (Multiple roles can be assigned.)

9. Click on the submit button to save the changes.

13.3User Access Privilege Configuration

Administrator can assign screens to a particular role through this screen. On logging in after selecting the role, user will be able to view only those screen which are assigned to that role.

Figure 66: Screen for User Access Privilege Configuration

Home Master Maintenance User Role Role-screen Map

Follow the steps to configure user access privileges.

5. Select hierarchically the application and the user role.

6. Click on view screens to view all the screens under that module.

7. Check on the check-box adjacent the screen/module to assign that screen/module to the chosen user.

8. Click on the save button to save the changes.

14.Application Access Rights

Administrator will set/reset the password of Non-HPCL employees like distributor, vendor, sub-vendor, etc.

E.g. Distributor will log in the Stationery Management System with his distributor ID and password. He will use the password set by the administrator.

14.1User Access Configuration

Administrator will set/reset the password of Non-HPCL employees through this screen.

Figure 67: Screen for User Access Configuration

Home Master Maintenance Application Access Rights User Access Configuration

To configure user access rights for the application, do the following:

1. Select the application and user class.

2. Select the user.

3. Enter the password details.

4. In case password is already set and administrator wants to reset it, then click on the reset button.

5. Click on set/reset Password to save the changes made.

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