1

Database Systems

Introduction toMicrosoft Access

Part 3

2

Create Form by Using Wizard

3

Create Form by Using Wizard

4

Create Form by Using Wizard

5

Create Form in Design View

6

Create Form in Design View

7

Sample Form

8

Adding Records Using A Form

9

Form Controls

10

Reports

11

Reports

12

An Access Report with All Sections Shown

13

Exporting Access Query to Excel Workbook File

14

Reposition and Resize Controls in Subreport

15

Query Data Exported to an Excel Worksheet

16

Import Data from Other Applications as an Access Table

• You can import data from a variety of other applications, including Excel lists, as an Access table.

• If you import data from an Excel list, be sure that the range of the list is named before attempting to import the data in the list.

17

Import Spreadsheet Wizard Dialog Box

18

First Row Contains Column Headings

19

“Choose primary key” Option

20

Imported Trial Balance Table in Datasheet View

21

Macros in Microsoft Access

• Use to Open or Close Forms and Reports

• Print Reports, or send to other Applications

• Build Menus • Execute a command from a Menu

• Display Messages or Sound Beeps

• Start Other Applications

22

A Simple Button Menu Form

Open Form A

Open Form B

Exit

23

Button for Form A

24

Name the Button and Finish

25

The Button to Open Form A

26

Button Wizard gives VB Event Procedure

27

Event Procedure for the OpenA Button

28

Cancel Wizard to Define a OpenB

Wizard Off

AdjustSize

OpenB

Open Form B

29

Define a Macro for OpenB OnClick Event

ClickDots

SelectMacro

Click

30

Name the Macro

ClickOpen Form B

31

Select OpenForm

Click

32

Macro: Open Form B

FormB

Click

33

System Check

Click

34

Add the Exit Button

Click

WizardOn

Click

35

The Exit Button

36

Exit.OnClick Event Procedure

37

Run the Simple Menu

Click

38

Event Procedure - Form A

39

Event Macro - Form B

40

Form with Local Event Procedures

41

Local Event Procedures or Functions

Click

42

Local VBA Code

43

Module Area

44

Global Values and Procedures

45

How Big with Access

There are file size limitations with MS Access.

Tables 95Queries 29Forms 511Reports 185Code 500 (200,000 statements)

Table Space 800MbCode Space 60Mb

46

Garbage Collection

Regular Compacting is required to keep size down.

(Tools/Utilities/Compact)

47

MS Access - Offers

TablesDatabase Table Definition/Entry

Queries SQL Queries against Tables

Forms Forms to be displayed

Reports Reports to be Printed

Macros Macro Commands

Modules Visual Basic Code

48

End of Lecture

• MS Access is include with some versions of MS Office. It can be learned by experimentation.

• MS Access is not a full featured database like Oracle but it comes very close and is a good alternative for the PC desktop environment.