Data Pipeline May 10, 2013 Lisa Bradley IMS, Project Manager [email protected]
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Transcript of Data Pipeline May 10, 2013 Lisa Bradley IMS, Project Manager [email protected]
RISE
Data Pipeline – Efficiently Capturing State Education Data Benefits of Data Pipeline How Will Data Pipeline Affect You? How Do We Prepare For Data Pipeline?
Data Pipeline Project Update Data Pipeline Phase I & II Pilots Launch Dates
Data Pipeline Support & Resources
Agenda
Together We Can
VisionAll students in Colorado will become educated and
productive citizens capable of succeeding in a globally competitive workforce.
MissionThe mission of CDE is to shape, support, and safeguard a statewide education system that prepares all students
for success in a globally competitive world.
RISE Actions
Relevant information about every student and educator in Colorado Data Pipeline – Critical for RISE to Succeed
Project Integration
Data and content across agencies and over time
Teacher-Student Data Link (TSDL)
Timely, focused information to all stakeholders through a common portal
SchoolView Extension Project
Data Pipeline – Efficiently Capturing State Education Data
Data Pipeline: Replacing the Automated Data Exchange (ADE) system
Where Does Data Pipeline Take Us?
FROM
Cumbersome, redundant process of collecting data
Program focused data collection
Point-in-Time
Text-based files only
TO
Streamlined data collection process‘Interchanges’ – submit as often as you like
Student and Educator focused data collection
On-going data processing
Support multiple file formats (Text, CSV, Excel) for submission and validation
Benefits of Data Pipeline
A Secure, Browser-based Data Reporting System:Real-time data validationSnapshot generationData Submission workflow and approvals Developed for Faster PerformanceSupports a continuous collection processEliminates data redundanciesReduces data collection process complexities
25% Element Reduction
28% Decrease in Business Rules
62% of Business Rules Administration shifted from Programmer to Business Analyst
Important: Please keep in mind, CDE is using only approved Snapshot Data
How Does Data Pipeline Affect You?
What Does This Mean For Finance Teams?
• File Layouts Will Change• Identity Management (Authorization &
Authentication)• NO shift in capturing data!
Who Will Benefit From Data Pipeline?
• District / BOCES Data Coordinators• State and Federal Data Coordinators /
Administrators• Accountability• Education Community
Who Needs To Be Involved?
• Superintendents• District CIOs and IT Teams• Administrative Units - Special Ed Directors• BOCES and LEAs• Vendors
How Do We Prepare for Data Pipeline?
• Ensure your Finance Teams are Involved in Phase II Pilots• Communicate with your Business Partners and within your Local Education Agency (LEA)• Tune in to Town Halls• Encourage your Teams to Attend Training Webinars• Consider process improvements• Check for Updates on the Data Pipeline and ADE replacement Web Sites• Get Involved!
Involvement, Transition, Collaboration
Lead Communicate Encourage
How Do We Prepare for Data Pipeline?
• Understand Work Structure of Data Pipeline • Determine Individuals Responsible for each Submission• Understand Interchanges provide data for more than one snapshot• Determine Authoritative Source for Data• Determine which system will provide the finalized data • Provide data one time - if multiple sources, select the best• Ensure file naming conventions are in place• Determine which snapshots, periodic and year round submissions will be piloted• Get Involved!
Lead Communicate Encourage
What Finance Teams Need to Know and Do
How Do We Prepare for Data Pipeline?
• Local Access Managers (LAMs)
• Special Education: BOCES, Administrative Units
• Vendors
Other Key Players
Lead Communicate Encourage
Data Pipeline – Project Update
Project Status Summary
• All File layouts and Business Rules are complete and available for District and Vendors to proceed and develop
• There are only 3 more snapshots to Pilot1.Special Ed Dec2.Special Ed EOY 3.Math & Science
• All other collections are either in Pilot Phase II or preparing to move to Pilot Phase II
• Pilots Completed READ, ACCESS, and TSDL Interchange
• Collections ready for Phase II Piloting are:1.Title I2.Eleventh Grade Alternate Assessment3.Finance
G Key Milestone Summary
Milestone Name/Description~ %
CompleteTarget Date
Status Indicator
Title I Interchange 100% 12/03/13
SBD for TCAP 100% 2/1/13
Finance 100% 2/15/13
READ 100% 4/1/13
TSDL Interchange 100% 4/5/13
Special Ed Discipline Pilot 25% 05/07/13
Student EOY Pilot 0% 05/21/13
Data Pipeline Phase I & II Pilot
Pilots inform changes in Pipeline Thank you to the Districts that have been participating in the Phase I & II
Pilot Process Due to their participation, several enhancements have been incorporated
into the system
Regular Pilot Participants (2 or more pilots)
Arickaree School District Garfield RE-2 Steamboat Springs
Bayfield Manitou Springs Weld RE-8
Colorado Springs District 11 Montrose Widefield
Douglas County Pagosa Springs
Durango Peyton School District
Data Pipeline Launch Dates
Student / Educator IDs, Directory Information open in Pipeline July 2013Grand Opening - Interchange Submissions open in Pipeline September 01, 2013
Data Pipeline Support & Resources
Town Halls on high interest topicsThursdays 9:00 -10:00 AM
Submission Specific Webinars Process Change Webinars Training Self Assessments Change Readiness Surveys Targeted Communications Email
Visit our Websites www.cde.state.co.us/DataPipeline www.cde.state.co.us/RISE
Lead
Communicate
Encourage
Pilot
Get Involved