Request for Quotation (RFQ) Radio Digital Library/Archive Project –DALET HD

Date: 12/02/2012

ADM Radio Department

Introduction

The Abu Dhabi Media Company (ADM) is soliciting Proposals from firms who are interested and qualified to provide Media storage, archiving and management systems. It is the intent of the ADM to select a single service provider to accomplish all the services outlined in this Request for Proposal.

You may send the proposal in the format prescribed herein and one electronic version of the proposal should be returned in a sealed envelope bearing the name and address of the respondent.

Statement of Purpose

Transform ADM RADIO NETWORK Library content from old analog tapes to digital media with highest long term stability and technical support. Exploit the transformed media commercially. Make it available for public & government/education sectors.

Background Information

Abu Dhabi Media Company (ADM) is a multimedia pioneer in the Arab region which has a group of investments in media products and services that include publications, print services, different radio and TV channels, internet websites, and transmission services. Its origins in television, radio and press go back as far as 1969 with the establishment of Al Ittihad Newspaper, UAE Television from Abu Dhabi and Abu Dhabi Radio. Today, ADM’s diversity provides a unique advantage as it continues to reach millions of Arabs from around the world. ADM’s coverage extends from the Middle East to Europe as well as North America.

Abu Dhabi Radio is having the biggest & only authentic national sound library in the UAE. It contains almost 120,000 analog tapes (80,000 Hours) that goes back to 1968.

Responses to this RFP should provide a roadmap and strategy for implementation that lays out specific recommendations for equipment, software, procedures, and service. The successful firm will be involved for the full duration of the design development, preparation, and implementation of the project.

The main requirement is to upgrade the existing IT infrastructure of Archiving Project. This will include upgrading of our Enterprise servers, Tape Library, and Enterprise Storage Systems.

(7) Dalet licenses and (16) digigram professional audio cards will be supplied from the dalet audio system company. These components are the core of the archiving system. These components would enable us to convert the analog tapes into a digital format.

A strategy that simply recommends addition of hardware to increase storage capacity without addressing storage management will be considered non-responsive and will not be evaluated. It is recognized that full implementation may require multiple phases. Responses should include steps to be taken for each proposed phase.

We conceive of the following services and components as being necessary to the expanded offering:

Specific areas to be addressed include:

Operating System Environment - All proposals must include specific information regarding compatibility and interface with the Windows 2003 Cluster and Microsoft/Sybase SQL databases.

Business Continuity/Disaster Recovery – Proposals should address how the proposed strategy supports or enhances business continuity and disaster recovery for the ADM RADIO NETWORK.

Training and Installation - All proposals must detail recommended training for ADM staff on administering and managing the proposed environment. Additionally, include specific details about the on-site and/or remote configuration, set up and installation time and requirements.

Backup – Provide recommendations for optimizing backup efficiency and minimizing backup window(s) within the existing infrastructure constraints. Strategies that depend on infrastructure changes must be clearly articulated to identify specific recommendations and costs to implement those changes. The proposed solution much fully integrates with the ADM RADIO NETWORK’s current backup software. This currently consists of a IBM robotic tape library with four drives in multiple logical partitions. Each partition is currently directly attached to a backup server via FC.

Maintenance - Maintenance fees for proposed software and hardware must be included in the proposal with 24/7/365 support. Please be specific regarding when the first maintenance fees are due (i.e. upon contract execution, following initial one year warranty, etc.). Proposals must also include a copy of any applicable Software License Agreements.

Broadcast Infrastructure –

Recording/Archival format Shall be a faithful representation of the original recording, stored in uncompressed formats, and should not be cleaned up or enhanced in any way.16-bit PCM Audio (real time wav)

48 kHz sampling rate

Stereo channel 1536kbps bit rate(no compression).

Technical Specifications

Code Ver. Product description Typ Qty

Content ManagerDaletPlus coreDaletPlus is an n-tier client-server application. The DaletPlus core includesthe rich media content warehouse relational database model, associatedfile servers and full text indexes as well as the following applicationservers:- DaletPlus Notifier- DaletPlus Dispatch server- DaletPlus DBServer- DaletPlus Browser server- DaletPlus File server- DaletPlus Full Text and Metadata Indexing server- DaletPlus Search server- DaletPlus Chat server- DaletPlus Purge serverLicence fee depends on the number of client workstations. Serverhardware architecture must be scaled accordingly. Hardware and operating

DP.00 Free up to 10 client workstations SWDP.01 up to 35 client workstations SW 1DP.02 up to 50 client workstations SW

(requires 3 days of design services - refer to PS.AD in Services )

DP.03 up to 100 client workstations SW(requires 5 days of design services - refer to PS.AD in Services )

DP.04

more than 100 client workstations (ask for quote)

Ingest

ActiveLog

DaletPlus ActiveLog Audio RecordingA DaletPlus ActiveLog Audio Recording records an incoming audio feed inMPEG (layer I, II and III) formats or Linear (BWF, RAW, PCM). Recordingextractions can be scheduled or manual. Licence fee is by recordingchannel. Requires validated audio board.

DP.ALAU Per channel SW

TrackFiler

DaletPlus TrackFilerDaletPlus TrackFiler automatically imports tracks from CDs. Conversion toany audio supported format. Title metadata available on CD or on-line canbe automatically imported.

TF.PS For first workstation SWTF.PSA For additional workstations SWWorkstations

DaletPlus WorkstationsDP.AP DaletPlus Standard workstation

Includes the following modules as a DaletPlus Workstation Core Modules :- Content browser- Search- Chat and notification- Metadata editor- Rich text word processor- Integration with Microsoft Explorerprice per workstation SW

DP.APE DaletPlus Audio Editing workstationIncludes the following modules:- DaletPlus Workstation Core modules- Dalet OneCut- ClipBin for collaborative clip selection- Media Cutter for FIFO extraction and annotationsprice per workstation SW 6

DP.OC DaletPlus OneCut StandaloneOne Cut is the new Dalet Audio Editor- Connectivity to the Dalet database and work offline mode- Multi segment editing, grouping, edit while you play...- Add/remove as many audio tracks as you need- Change Input/Output channels as you play- Mix of audio formats (Linear, MPEG2, MPEG3…) in one projectprice per workstation SW

Scheduling

SchedulingDaletPlus SchedulingDaletPlus Scheduling allows for grid and schedule management. Licencefee is by broadcast channel.

DP.SCB Per broadcast channel SWDaletPlus Music Rotation serverA DaletPlus Music Rotation server allows for constraint-basedprogramming of music programmes. licence fee is by broadcast channeland per user.

DP.SCMR1 For first broadcast channel (one user) SWDP.SCMR2 For each additional broadcast channel SW

DP.SCMR3

For each additional user of DaletPlus Music Rotation SW

Radio Playout

Radio Broadcast platformDP.RD.RADIO

DaletPlus Radio OnAir (Player and Carts) - Upgrade price SW

Code Ver. Product descriptionType

Qty.

Unit List price Total Discount Total

List Price(Euros)

DP.RD.NCCARTS DaletPlus Desktop Prompter SW

Direct connection to the DaletPlus database to load the text of therundowns. Instantaneous refresh of the content when text is modified inDaletPlus. Easy keyboard shortcuts to load the rundown, scroll the text orchange the speed. Support of external devices that simulate keyboardshortcuts: X-Keys foot pedal, JL Cooper, ShuttlePro and ShuttleXpress.(Audio is played separatly through DaletPlus OnAir Player).

Program Associated Data and Podcast

DP.RDSDaletPlus RDS ASCII exporter - Upgrade price SWDaletPlus RDS plug-in sends play-list information in ASCII format to RS-232 port for reception by an RDS encoder.Licence fee is by site.

DP.POD Podcast exporter SWPodcast Exporter exports audios in MP3 and metadata in RSS format withiTunes tags It is possible to export additional Dalet Asset Managementfields.Licence fee is by RSS feed

DP.OAN Dalet OnAirNow! SWDaletPlus OnAirNow! exports program medata on XML file synchronizedwith the OnAir playlist for DAB or WEB delivery. Deployment requiresaddiational services for importing the XML file into the final end userinteractive application.

DaletPlus InterWeb

DaletPlus InterWeb for remote sites and users

DaletPlus InterWeb serverDaletPlus ASP server. Allows for Microsoft Internet Explorer based accessto DaletPlus content warehouse and

provides the following features:- Browse- Search- Preview- Metadata editing- Listening and Extraction- Inter-site exchange

Pricing depends on the maximum number of concurrent users.

IW.AS.10 Up to 10 concurrent users SWIW.AS.25 Up to 25 concurrent users SW 1IW.AS.50 Up to 50 concurrent users SWIW.AS.100 Up to 100 concurrent users SW

For more than 100 concurrent users, ask for quote

Exchange & Distribution

Media ManagementDP.RD.MMS

DaletPlus Media Migration server for RadioTransfer Manager: Automatic transfer of audio files based on Dalet MediaMigration policies defined by the system administrator. Audio Files aremoved between standard IT storage units based on categories or schedulestatus.Licence of application server for up to 4 storage units SW 1Licence of application server for up to 8 storage units SW

DP.HSM.STD DaletPlus HSM Interface Server SW

DaletPlus storage management and interface to hierarchical storagemanagement software controlling robotic tape libraries (cost for theinterface of validated HSM software such as Xendata).One DaletPlus HSM Interface Server interface is required for everyDaletPlus core system.

Import / ExportDalet NetXchange- Export / Import of titles (all metadata) and sound files to / from UNCand FTP addresses. Is fully integrated with Audio Conversion Server.Specific categories of titles can be monitored and transferred automaticallyusing XML files. The titles are imported into designated categories in thereceiving system without any further need for re-organization.

- Export of rundowns including the metadata, soundfiles, mixes, locators,etc to UNC and FTP addresses. Specific stations can be monitored on thescheduling system and their schedules are transferred automatically usingXML files.

DP.NX For first site SW 1DP.NXA For each additional site SW

Audio Conversion ServersDaletPlus Audio Conversion serverAutomated format conversion server from MPEG (layer II and III) andLinear (BWF, RAW, PCM) to MPEG (layer II and III), Linear (BWF, RAW,PCM) and streamable formats (WMA, RA). Licence fee is per server.

DP.D2 For first CPU SW 1DP.D2A For each additional CPU SWOperation Continuity Tools

Netback

DP.ONB DaletPlus NetBack for Radio OnAir SW 4DaletPlus NetBack replicates automatically titles (metadata and essence),categories and rundowns as back-up on a broadcast workstation through aLAN.Licence fee is by workstation and by broadcast channel. It includes asecond broadcast application licence of back-up workstation (to be used onback-up workstation for redundancy only). A database licence is required.

Database Licences

Server Database licenceDatabase application server licence

C30-00114

SQL 2005 Standard Embedded licence - one per DaletPlus application DB 4server

(Euros)

Database client licenceC30-00114

SQL 2005 Standard Embedded Workstation licence DB 31One for each workstation and web client

Services 15

Specification phase 2Architectural designLarge DaletPlus systems require the intervention of a Dalet architect so asto validate server and network infrastructure (please refer to DP.02, DP.03and DP.04 in DaletPlus Core).

SV.PS.AD Initial system (3 man days minimum) SV 1Project analysis initial packageAn initial detailed project analysis is required prior to the deployment ofDaletPlus in your organisation. Although a standard product, DaletPlus isconfigured for your operations. A Dalet consultant analyses your workflowand business practices so as to optimise the configuration of DaletPlus toyour organisation's requirements.Deliverables include:- Project analysis report- High level functional description of your workflow with DaletPlus- functional specification for integration with third party system (optional)

SV.PS.PJT

project analysis package - (2 man days minimum) SV 1

Project management 2Project management initial packageTo achieve the successful deployment of DaletPlus in your organisation, adedicated project manager ensures overall project coordination. Based onthe results of the project analysis report delivered with the ProjectAnalysis initial package, the project manager manages the process up toand including the final acceptance tests:- Resource allocation and status tracking- Coordination during customisation- Supervision of the installation phase- Customer Liaison through regular project and action reports

SV.PS.PK project management SV 2

Installation and deployment 6SV.INST.OS

On site installation - price of installation engineer per day SV 4The deployment and installation of

DaletPlus requires the on-siteparticipation of Dalet certified staff and customer support engineers.Deliverables include :> Activity report

SV.PS.VL

> On-site acceptanceAssistance for testing and acceptance - price of project manager per SV 2daySo as to ensure the successful implementation of DaletPlus in yourorganisation, a dedicated project manager can help your organisationdefine acceptance test plans and assist your team during the acceptancetesting phase.

Specific servicesData Migration Services between 2 Dalet versions

SV.MIG price of consultant per day SV

Training 5

SV.TR.OSOn site training - price per trainer per day for a maximum of 8 trainees SV 3Administrator and users training is compulsory to ensure the successfuladoption of the system at your organisation.(one training documentation required per trainee)

SV.TR.CO

On site coaching - price per trainer per day SV 2(one training documentation required per trainee)

Manuals

DaletPlus User and Administrator manuals are provided free of charge inelectronic (PDF) format. Printed copies can be provided on request.

SV.MNDaletPlus User Manual - price by printed copy HW

SV.MNDaletPlus Administrator Manual - price by printed copy HW

Travel and expensesIf not specified, travel and expenses are not included in the presentproposal.

SV.NDFTravelling and Expenses for Project Implementation SV 1

SV.NDF Travelling and Expenses for Training SV 1

SV.NDFTravelling and Expenses for Factory Acceptance Tests SV 1

Hardware

Audio boardsLY_AES-16/XLR Lynx AES16 HW

10+6

PCI bus-mastering card with 8 x stereo AES/EBU digital I/O at up to 24bit, 192kHz plus hardware based mixing/routing.Set of 2 cables included

LY_TWO-B-G Lynx 2B HW

1 stereo balanced analogue input / 3 stereo balanced analogue outputs1 stereo AES / EBU input / 1 stereo AES / EBU output1 LTC inputSet of 2 cables included

Support contract first yearAnnual support fee first year: 7,5% of software licences

SV.SUPPY1

Dalet provides your organisation with hotline and on-line support as well SP11as with service packs and minor upgrades.

Support required that your organisation's DaletPlus administrator has been trained by Dalet training 3rd Party Hardware & Software proposal for ADM Archive

54 slot Qualstar Tape Library (81TB), Xendata HSM control software - Expands to 114 slots (171TB)

Qualstar Tape Lbrary - 54 slot LTO-5 robotic tape library, 2 x IBM LTO tape drives - 81TB capacity

Qualstar RLS -8560 - P/N 900356-40 HW 154 slot tape library with two (2) LTO-5 SAS tape drives, barcode reader, I/O port, Q-Link remote managementinterface and N+1 Power Supply. Expandable in the field to 114 slots and 5 tape drives; barcode labels. Includes 50

pieces of LTO-5 mediaInstallation and training forRLS 8560/85120 5 days including travel HW 1

Xendata HSM package (XenData Archive Series Software)

XAS-S-H-LM

Xendata HSM Management Software (includes first year software maintenance) SW 1

TOTAL

Qualstar Tape Library Options

Qualstar RLS -8560 - 85120 Capacity Expansion Option (P/N 510753-03-1) HW 1Adds 60 slots. Upgrades RLS-8560 to RLS-85120

Qualstar RLS 8500 Spares KIT, Includes spare LTO-5 Tape drive HW 1

Xendata Software Maintenance

XAS-S-H-M12 - Software maintenance for above per year from 2nd year and on SW 1

Xendata Upgrade Options

Upgrade from H License to L License to support 114 slots SW 1

Application servers

Ref No Model Amount

519568-425 HP ProLiant DL360 G6 Server Intel® Xeon® E5520 (2,66 GHz /1066MHz - 8 MB quad 4

core 80 W) 4GB (2 x 2GB) R-DIMM, cage for 4 HDDs, Smart Array P410i/256, 2 x460W PSU

530888-B21 HP SATA Disk 160 GB MDL - 3 Gb 7,2 Krpm 2,5" (SFF) non hot-plug 4

512547-B21 HP SAS Disk 146 GB MDL - 6 Gb 15 Krpm 2,5" (SFF) non hot-plug 8

500656-B21 HP Memory SDRAM ECC DDR3 Registered PC3-10600-9 2Rx8 2 GB for Intel® based 8server

503746-B21 Gigabit PCI-Express port network card - HP NC112T 4

HP Care Pack

Servers U4497E3 Yrs maintenance on site 4 hr, 24 x 7 for HP DL360 4

Ref No Model Amount

Workstations for Dalet Ingest & Audio Editing

KK746ETHP Z400 Xeon W3550 3.06GHz/1333MHz quad-core 8MB Cache 3x2GB non ECC, 6500GB SATA NCQ, Nvidia Quadro 2000, DVD+/RW 16X SuperMulti - Windows XPPro or Windows 7 64 bit Installed, 3 yr Warranty

VM626AT HP TFT ZR22W 22 inch monitor 6

Total Workstations

Ref No Model AmounUnit price Price

Xendata/Storage Server

470065-480

HP ProLiant DL380 G7 Intel® Xeon® E5620 (2.4 GHz - 12 MB quad core DDR3- 11066 Turbo Boost HT 80 W) 6 GB Ram, Smart Array P410i/512 with BBWC, 750WPSU, DVD-RW

605835-B21

HP 1TB SAS Hard Disk MDL - 6 Gb 7.2K rpm dual port 2.5" (SFF) hot-plug universal 4

500656-B21

HP Memory SDRAM ECC DDR3 Registered PC3-10600-9 2Rx8 2 GB for Intel® 3based server

614988-B21

HP SC80Ge HBA SAS PCI-e card 6Gbps, 8 external ports 1

512327-B21

HP Power Supply hot-plug universal high efficiency 750W 1

407337-B21 HP mini-SAS cable 4x 1 mètre 4503746-B21 Gigabit PCI-Express port network card - HP NC112T 1

Total Xendata Server

Windows Licences

589256-B21

Microsoft Windows Server 2008 R2 Standard Edition version multilanguage 5 1users

Optional 40TB Storage

AP838AHP P2000 G3 Chassis (accepts 1 or 2 controllers) for 12 x Hot-plug 3.5" HDD Slots 1

AW592A HP P2000 G3 SAS Controller 1

AP843AHP P2000 G3 shelf with dual I/O for 12 x Hot-plug 3.5" HDD Slots 1

AW555AHP P2000 SAS Disk MDL 2TB 6G 7.2K rpm LFF 3,5" dual-port hot-plug 24

407337-B21 HP mini-SAS cable 4x 1 mètre 4

HP Care PackServers U4545E 3 Yrs maintenance on site 4 hr, 24 x 7 for HP DL380 1

Storage UV394E3 Yrs maintenance on site 4 hr, 24 x 7 for HP P2000 G3 1

UK229E3 Yrs maintenance on site 4 hr, 24 x 7 for HP P2000 G3 Shelf 1