Smithsonian Institution Libraries Providing Access to Collections

LSC 603

Special Collections

Suzanne C. Pilsk ~ Smithsonian Institution Libraries ~ 2011

Smithsonian Institution

Facts and Figures Smithsonian Institution Libraries

Washington, D.C. • Anacostia Museum & Center for African American History and Culture

Library

• Anthropology Library

• Botany and Horticulture Library

• The Dibner Library of the History of Science and Technology

• Freer Gallery of Art and Arthur M. Sackler Gallery Library

• Hirshhorn Museum and Sculpture Garden Library

• Joseph F. Cullman 3rd Library of Natural History

Facts and Figures Smithsonian Institution Libraries

Washington, D.C. (continued) • Museum Studies & Reference Library

• National Air and Space Museum Library

• National Museum of American History Library

• National Museum of Natural History Library

• National Postal Museum Library

• National Zoological Park Library

• Smithsonian American Art Museum/National Portrait Gallery Library

• Warren M. Robbins Library, National Museum of African Art

Facts and Figures Smithsonian Institution Libraries

Elsewhere Suitland, Md.

• Museum Support Center Library

• National Museum of the American Indian Library

Edgewater, Md.

• Smithsonian Environmental Research Center Library

New York City

• Cooper-Hewitt, National Design Museum Library

Republic of Panama

• Smithsonian Tropical Research Institute Library

Facts and Figures Smithsonian Institution Libraries

African Art

African American History and Culture

Anthropology

American Art

American History

Asian and Middle Eastern Art

Aviation history and Space Flight

Design and Decorative Arts

Environmental Management and Ecology

History of Science and Technology

Latino History and Culture

Materials Research

Modern and Contemporary Art

Museology

Native American History and Culture

Natural History

Postal History

Tropical Biology

Trade Literature

World’s Fair Ephemera

What’s So Special?

Public Museum

Smithsonian Institution is the largest museum complex in the world …

“The Nation’s Attic”

“Increase and Diffusion of Knowledge”

Understanding the American Experience

Valuing World Cultures

Understanding and Sustaining a Biodiverse Planet

Unlock the Mysteries of the Universe

SIL Mission (Smithsonian Directive 500)

As the largest and most diverse museum library in the world, SIL leads the Smithsonian in taking advantage of the opportunities of the digital society. SIL provides authoritative information and creates innovative services and programs for Smithsonian Institution researchers, scholars and curators, as well as the general public, to further their quest for knowledge. Through paper preservation and digital technologies, SIL ensures broad and enduring access to the Libraries’ collections for all users.

SIL’s Strategic Plan “Focus on Service”

GOAL 1: COLLABORATING ACROSS BOUNDARIES

SIL creates a compelling environment for connecting, collaborating and

exploring across disciplines and information boundaries

GOAL 2: DISCOVERING INFORMATION

SIL enhances and eases the discovery of information in our collections for SI

scholars, researchers, scientists, and the larger world of learners

GOAL 3: CONNECTING WITH USERS

SIL understands and meets user needs, serving users where they live and

work

GOAL 4: BUILDING EXPERTISE

SIL builds expertise on information discovery, navigation and management

GOAL 5: ENABLING OUR MISSION

SIL ensures its success through increased financial strength, effective

administrative support, and organizational excellence

Facts and Figures Smithsonian Institution Libraries

Total volumes

> 1.7 million

~50,000 are rare books

~10,000 manuscripts

Trade Catalogs

Dating from the 1800’s

> 500, 000 items

> 30,000 companies

• Traditional Library • Books on Shelves

• Unique materials

• Special Collections (rare and just special)

• Other Formats

• Traditional Services • Reference

• Services that turn into collections

• Digitization

SI Libraries Serves

• Curators

• Researchers

• Post-Docs

• Museum Administrators

• Public

Facts and Figures

• 102-106 Smithsonian Libraries Staff

• 15-17 Souls in Discovery Services (with contractors)

– Rare Book

– Original

– Maintenance

– Serials

– Acquisitions

Integrated Library System

Smithsonian Institution Research Information System (SIRIS)

– MARC

– AACR2r

– ISBD

– LC Classification

– LC Subject Headings

MARC

AACR

LCSH/LCCS

ISBD

Feed the cat

Pick up dry cleaning

MODS XML / RDF

Dublin Core

ONIX

METs Linked

RIS

FRBR

Access

Hierarchical

Citations

Faceted

relatedItem

Bread, eggs, almond milk

Add hotdogs to grocery list

Dewey

XMP

RDA

OpenLinkedData

IFLA’s Functional Requirements for Bibliographic Data

To Find To Identify To Select To Obtain To USE

And reuse and reuse and reuse…

Metadata

Metadata – failure to serve

Metadata: MARC

MARC

110 Oscar Mayer & Co.

650 Frankfurters

Metadata

Dublin Core

Creator:

Oscar Mayer & Co.

Subject:

Frankfurters

02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260-459797-20050131154400.0-731129m19021933enk b 000 0 lat c- ­aagr03000069 //r582- ­a14018362- ­aABY6485LB- ­a(OCoLC)ocm00751549- ­aU.S. Dept. of Agr. Libr.­cRIU­dOCL­dCHS­dSER­dSMI­dWaOLN- ­aSMI$­aSMIM­aSMIE­aSMIB-00­aQL354­b.S5-1 ­aOscar Mayer & Co.-10­aPronto pup:­bhot dogs hamburgers/­ca Oscar Mayer and Company.- ­aNew Orleans, La. :­bBourbon Street Foods,­c2000.

Metadata: Real MARC – Still failure to serve

Metadata: MARCXML

<?xml version="1.0" encoding="UTF-8" ?>

<collection xmlns="http://www.loc.gov/MARC21/slim" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://www.loc.gov/MARC21/slim http://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd">

<record><leader>02761nam a2200469 4500</leader>

<controlfield tag="001">459797</controlfield>

<controlfield tag="005">20050131154400.0</controlfield>

<controlfield tag="008">731129m19021933enk b 000 0 lat c</controlfield>

<datafield tag="010" ind1=" " ind2=" ">

<subfield code="a">agr03000069 //r582</subfield>

</datafield>

MARC

LCSH/LCCS

ISBD Feed the cat

Pick up dry cleaning

Bread, eggs, almond milk

Make dentist appt.

AACR

Discoverable

Interoperability

Open Access Feed the cat

Pick up dry cleaning

Bread, eggs, almond milk

Make dentist appt.

Collaboration

Determining Level of Metadata

What do you have?

What staff do you have?

Who are your users?

Where will it go?

Will it stay there or travel on and on and on and on and on and on and on and on

Kleines Distillierbuch /Hieronymous Brunschwig. Strassburg, 8 May 1500.

Tools Of the Trade

Indexes Reference works General Topics Specific Disciplines

Index Animalium / Charles Davies Sherborn

Compiled between 1890 –1933, Index of every living or extinct animal discovered between 1758 and 1850.

“Google of the Natural History Museum” –Karolyn Shindler The Telegraph, 25 July 2011

My Man Sherborn

• Cataloger at heart

• Created an index that was useful as soon as he started

• Index &Bibliography of relevant texts from 1758 through 1850

Bibliography = Metadata

TEXT TO DATABASE

"362382","SIL34_02_24_0193","6101","splendens Turdus, W. E. Leach, Zool. Miscell. II. 1815, 30.”

ID Image ID Page Name & reference

Data Into Research Tools

Turdus splendens

How to make THIS into 1’s and 0’s

Will they find it?

If you digitize it …

Search Gone BAD!

Smithsonian

MoBot

NM, London

Kew Garden

NYBG

Cal Academy

MBL/WHOI

Harvard/MCZ

USGS

Cornell

Academy of Natural Sciences

Harvard Botany

AMNH

Field

Internet Archive

48,851 Titles

96,031 Volumes

35,871,629 Pages

Data Into Research Tools

Turdus splendens

Making Connections

Not Recreating Traditional Catalog

From: xxx@si.edu

Sent: Tuesday, November 01, 2011 2:14:21 PM

To:

Subject: SI Bibliography - Journal - SAAM;

TY - JOUR

A1 - Rogers, Sarah

JF - American Art

TI - The Artist as Cultural Diplomat: John Ferren in Beirut, 1963-64

PY - 2011

VL - 25

IS - 1

SP - 112

EP - 123

SN -

KW - Peer-reviewed

KW - SAAM;

KW - fellow;

U3 - 20111101

ER -

Submitted by: xxx@si.edu

From: xxxx@si.edu

Sent:

To:

Subject: SI Bibliography - Chapter - NMAH;

TY - CHAP

A1 - Ruffins, Fath Davis

ED - Karp, Ivan; Kreamer,C.M.; Lavine, S.

T1 - Mythos, Memory, and History: African American

Preservation Efforts 1820-1990.

T2 - Museums and Communities: The Politics of Public Culture

SP - 506

EP - 611

PB - Smithsonian Institution Press

CY - Washington, D.C.

PY - 1992

KW - Peer-reviewed

KW - NMAH;

KW - si-federal;

U3 - 20111116

ER -

Submitted by: xxxx@si.edu

From: pilsks@si.edu

Sent: Thursday, May 19, 2011 8:39 AM

To: Lera, Thomas

Subject: Bibliography Submission

Thank you for submitting the citation for the publication listed below to the Smithsonian

Research Bibliography:

Author: Lera, Thomas

Journal Title: The Confederate Philatelist

Article Title: The Passenger Pigeon Helped the Confederacy

Publication year: 2011

Volume: 56

Issue Number: 2

First Page: 31

Last Page: 33

The data above is *for your information only*. It will be properly formatted for display on

the Smithsonian Research Online website: http://research.si.edu. It may not appear

online for several days. If you have any questions or need assistance, please contact

Suzanne Pilsk at (202) 633-1646 or reply to this email message.

Beyond the Traditional

Taxonomic Literature Needs/Requests

• Beyond the Scan

• Beyond the Re-Keyed

• Marking up the data in metadata schemas

★ Linked Open Data – 5 Stars ★

★ Available on the web (whatever format), but with an open licence

★★ Available as machine-readable structured data (e.g. excel instead of image scan of a table)

★★★ as (2) plus non-proprietary format (e.g. CSV instead of excel)

★★★★ All the above plus, Use open standards from W3C (RDF and SPARQL) to identify things, so that people can point at your stuff

★★★★★ All the above, plus: Link your data to other people’s data to provide context

• Shareable

• Extensible

• Re-Usable

• International

Title: Are hotdogs food?

Author: Pilsk, Suzanne

Place of Pub: Nashville, TN

LCSH: Cookbooks

Name Authority Record: 65680842

Heading: Pilsk, Suzanne

Place of Birth:

65680842

Bib record: 9876

City: Nashville

State: Tennessee

5555

5555

Geo Location:

5555 Nashville, TN

9876 Is authored by 65680842

9876 Published in 5555

65680842 was born in 5555

Triple Stores:

Taxonomic Literature 2nd Edition

Taxonomic Literature: A selective guide to botanical publications and collections with dates, commentaries and types (second edition)

15 volumes guide to the literature of systematic botany published between

1753 and 1940

Organized by author ~ Citation for the author’s surname

Numbered entries of the author’s publications ~ Suggested short-title & abbreviation of short-title for use in taxonomic publications

TL2 is a standard by which author’s names and titles should be abbreviated

Click to edit the outline text format

Second Outline Level

Third Outline Level

Fourth Outline Level

Fifth

http://richard.cyganiak.de/2007/10/lod/

Digital Public Library of America

Question to Robert Darnton (director of Harvard University’s library system): Will you have librarians? Answer:

We need librarians who can handle this tremendous jumble of information that is in cyberspace.

~ Q&A “A bookshelf the size of the world: Inside the vision for the largest library in history” http://www.boston.com/bostonglobe/ideas/articles/2011/07/24/a_bookshelf_the_size_of_the_world/

“The worth and importance of the Institution is not to be estimated by what it accumulates within the walls of its building, but by what it sends forth to the world.”

—Joseph Henry

The Smithsonian Institution’s First Secretary

1852

Future

Special Thanks

Thanks to staff at

SI’s SIL Staff, OCIO Staff,

Thomson Reuter's Nigel Robinson,

NMNH, MBL/WHOI Library,

NPM, MoBot, Freer/Sackler, NYBG,

BHL, Gordon Dunsire,

Field Book Project,

Connecting Content Cal Academy of Science,

Many others

Links of Interest

Smithsonian Institution Libraries ~ http://www.sil.si.edu

Smithsonian Institution Collection Search Center ~ http://www.collections.si.edu/search/

Smithsonian Research Online ~ http://research.si.edu/

Biodiversity Heritage Library ~ http://www.biodiversitylibrary.org/

Encyclopedia of Life ~ http://www.eol.org/

Index Animalium http://www.sil.si.edu/digitalcollections/indexanimalium/

W3C Semantic Web Standards ~ http://www.w3.org/standards/semanticweb/

Schema.org ~ duh

Linked Data ~ http://linkeddata.org/

Field Book Project ~ http://www.mnh.si.edu/rc/fieldbooks/

Connecting Content Grant ~ http://research.calacademy.org/library/fieldnotes

Digital Public Library ~ http://cyber.law.harvard.edu/research/dpla

World Digital Library ~ http://www.wdl.org/en/

Hathi Trust ~ http://www.hathitrust.org/

This presentation ~ http://www.slideshare.net/SCPilsk/

Pronto Pup ~ http://prontopup.net/shoppingcart/

Best Hotdogs ~ http://www.realsimple.com/food-recipes/shopping-storing/food/best-hot-dogs-00000000016358/index.html

Smithsonian Institution Libraries “Providing Access to Collections”

Suzanne C. Pilsk Smithsonian Institution Libraries

PilskS@si.edu