CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical...
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CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical Education September 23, 2011 1
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Transcript of CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical...
CTE FUNDING SOURCES
NEW CTE ADMINISTRATORS WORKSHOP
Joanne Mahony
Office of Career and Technical Education
September 23, 2011
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FUNDING SOURCES
FEDERAL
CARL D. PERKINS
• TITLE I CTE PERKINS
• TITLE II TECH PREP
(not funded for 2012)
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FUNDING SOURCES
STATE
STATE EDUCATION FUNDING ACT
• SECTION 61a(1) ADDED COST
• SECTION 61a(2) ADMINISTRATOR REIMBURSEMENT
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Carl D. Perkins Act – purpose
• To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs
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FEDERAL
• CTE PERKINS – TITLE I GRADES 9 thru 14 CTE PERKINS 85% ALLOCATED TO
SCHOOLS
Reserve Option STATE-APPROVED CAREER AND
TECHNICAL EDUCATION PROGRAMS
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FEDERAL
TECH PREP PERKINS – TITLE II
Intent was to support a seamless transition from Secondary to Postsecondary
• Academic alignment
• Non-duplicative coursework
• Earn articulated credit
• Reduce remediation
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PROGRAM OF STUDY
GRADES 11 thru 16
ALIGNED CTE CURRICULUM
ARTICULATED CTE PROGRAMS WITH POSTSECONDARY
ENTERED ON MEGS
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ADDED COST FUNDINGSTATE EDUCATION FUNDING ACT – SEC. 61a(1)
FUNDING PURPOSES
SUBSIDIZE CTE PROGRAM COSTS WHICH ARE OVER AND ABOVE NORMAL COSTS DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT
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ADDED COST ALLOCATIONSState Dollars
60%ALLOCATED TO PROGRAMS BASED ON
STATE-DETERMINED RANK LISTSTATE APPROVED CIP PROGRAMSRANK LIST IS DETERMINED BASED ON:
Job Openings PlacementWages
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ADDED COST ALLOCATIONS40%
DIVIDED PROPORTIONALLY AMONG 53 CEPDs
STATE APPROVED CIP PROGRAMS
FCS – Parenthood plus 3 other segments required
CEPDs DETERMINE RANKING:
CEPD’s Options or State Rank List
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ADDED COST ALLOCATIONS
NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS)
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For Example: Added Cost Funds received in
2011-12 were based upon 4483D enrollment data submitted in 2010-11
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ADDED COST ALLOCATIONS
MAJOR REPORTS
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Due DatesCEPD OCTE4/18/12 4/25/12 4483D – ENROLLMENT REPORT
Must be accurate Can be entered and checkedthroughout the year
6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated)
CEPD OCTE
11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010-11
Year)
4/30/12 5/7/12 FOLLOW - UP
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MAJOR REPORTS
USE OF FUNDS
MINIMUM OF 90% OF ADDED COST FUNDSRECEIVED FROM STATE MUST BE SPENTON PROGRAM IMPROVEMENT CATEGORIES
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PROGRAM IMPROVEMENT EXPENDITURECATEGORIES INCLUDE:
Line Item Expenditure Category
Instruction 3 Local Travel 4 Equipment Rental &
Maintenance 5 Supplies, Materials &
Other Expenses
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Line Item Expenditure Category
Support Services
8 Career Guidance – Pupil
9 Student Organizations – Pupil
10 Career Placement & Follow-Up Survey – Pupil
12 Professional & Curriculum Development –
Improvement of Instruction
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13 Planning, Research, Evaluation & Marketing – Central Services
14 Advisory Committees – Community Services, Other
Equipment
22 Equipment Instruction – Capital Outlay
23 Equipment Support – Capital Outlay
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Line Item Expenditure Category
Instructional Salary Breakdown
25 Summer Agriculture Production Salaries
23 Summer Co-op/Capstone Coordination Salaries
ADDED COST FUNDS MAY BE SPENT ON ANY STATE-APPROVED CTE PROGRAM
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LOCAL CONTRIBUTION
REQUIRED MATCH
PLEASE REFER TO THE
ADDED COST GUIDELINES ON THE OCTE WEBSITE.
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PERKINS GRANT PROCESS
Federal Perkins CTE
JULY 1
- Perkins Grant / Program Year Begins
AUGUST (last business day of the month)
- End-Of-Year Report for Previous FY Grants Due
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SEPTEMBER/OCTOBER
- Perkins CPI Data Generated (Previous Year)
- Previous Grant Year Close-Outs Completed
- Tech Prep Data Collected
DECEMBER 31
- Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial)
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JANUARY Grant Dissemination Technical Assistance
Meeting
FEBRUARYNext Fiscal Year CTE Grant Allocations
determined and disseminated
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FEBRUARY/MARCHCPI Target Negotiations
APRIL 1CTE Applications for next Fiscal Year are due through MEGS
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APRIL/MAY
-Grant Applications for next fiscal year are reviewed by OCTE
JUNE 1
Current Year Budget Revisions Due/Amendment Lock Out
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JULY
• Federal Letter of Credit Received• Perkins Grant Approval for next Fiscal Year Notification to recipients
(Formula grants via MEGS)
JUNE 30
End of Current Fiscal/Program Year
JULY 1
Beginning of new Fiscal Grant Year “New Cycle”
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“TO DO” LIST
PRIOR TO GRANT APPLICATION SUBMISSION:
REVIEW ALL RELEVANT DATA/INFO
Activities are driven by indicator performance
REVIEW GUIDELINES FOR GRANTS
(ALLOWABLE EXPENDITURES/Function Code Guide, etc.)
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PLAN ACTIVITIES ON THE BASIS OF
INDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES
REVIEW PREVIOUS YEAR’S APPLICATION
AND END-OF-YEAR REPORT
TRAIN STAFF ON ENTERING APPLICATION
VIA MEGS
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AFTER GRANT SUBMISSION
MONITOR GRANT EXPENDITURES CONTINUOUSLY
SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY
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NO BUDGET REVISIONS AFTER 1st WEEK IN JUNE MEGS LOCKOUT
DRAW DOWN FUNDS MONTHLY (every 30 days)
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THROUGHOUT PROCESS
WORK VERY CLOSELY WITH BUSINESS OFFICE• Example: Final Expenditures on MEGS should be
same as those on CMS
REQUEST TECHNICAL ASSISTANCE FROM
OCTE STAFF
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WWW.MICHIGAN.GOV/MDE/OCTE
OFFICE OF CAREER AND TECHNICAL EDUCATION
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MICHIGAN ELECTRONICGRANTS SYSTEM
(MEGS)
WEB-BASED (OFFICIAL) SUBMISSION OF GRANT
APPLICATIONS AND END-OF-YEAR REPORTS CTE PERKINS
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MEGS PREPARATION
OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE
LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5
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5 – SUBMISSION LEVEL SUPERINTENDENT DESIGNATED FISCAL AGENT CONTACT
4 – GRANT ADMINISTRATOR/WRITER ASSIGN LOWER LEVELS INITIATE/MODIFY SUBMIT TO PERKINS GRANT
COORDINATOR
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MEGS LEVELS DETERMINED BY 5s
3 – GRANT ADMINISTRATOR - LIMITED ANOTHER AGENCY
2 – WRITE AND VIEW CAN ASSIGN LEVEL 1
1 – VIEW ONLY
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OCTE Team LeadersJacqueline Dannis – [email protected]
• Regions 1, 2, 3, 4, 5 and 25
Patricia Talbott – [email protected]
• Regions 6, 7, 8, 9, 11 and 16
Christine Reiff – [email protected]
• Regions 10, 14, 15, 17, 18, 22 and 23
Norma Tims – [email protected]
• Regions 12, 13, 19, 20, 21 and 24
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