Creating a Professional PowerPoint
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Transcript of Creating a Professional PowerPoint
![Page 1: Creating a Professional PowerPoint](https://reader036.fdocuments.in/reader036/viewer/2022062513/55519bdeb4c905013a8b4cbb/html5/thumbnails/1.jpg)
Creating a Professional PowerPoint
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Preparation Make a folder to
gather all information
Save/move documents, Excel files, regulations, reports, .pdf files, etc. that are relevant here
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Outline Organize your
thoughts in logical order
Write main ideas as abstract/concrete words
These words will be used for your image search
Save the outline in the folder you created
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Outline (cont.) Beside each main
point, write words that represent it– EX: if poor returns
were due to new government regulations, then write “govt regs”
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Relevant Images Use Bing Images to
find relevant photos Search for the key
words you identified in your outline
Right <click> the image and choose <Open Link in New Tab>
In the new tab, <click> the image
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Relevant Images (cont.) When the image
opens, right <click> and choose <Save Picture As>
Choose the folder you created
Name the photo the same as your key word search.
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Download Video/Audio Capture your
audience’s attention Appeal to the emotion Perk up the
presentation Choose video/audio
that enhance your ideas/outline
Download and save in the folder you created
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Download Video/Audio (cont.) Resources
– Video– Podcasts– Music
Video/Audio Converter – Zamzar– Internet is unreliable
or unavailable– Download directly to
your computer
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Prepare the Ribbon Toolbar Now open PowerPoint Click on the arrow on
the ribbon Choose the
commands you use most often
Choose <More Commands> for additional shortcuts
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Design the Slides On the upper tabs,
select <View> Select <Slide
Master> On each slide
master, select the font size and color, bullets, titles, etc. for each style.
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Design the Slides (cont.) Consistency is key All fonts should be at
least 30 pt. No more than two levels
for bullets Titles should be 40-60 pt Use cool colors
(blues/greens/grays) Do NOT add
pictures/words to the master slides
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Design the Slides (cont.) Format the
background (Personal Options)– Right <click> on the
slide– Choose <Format
Background>– Select the desired
options– Click <Apply to All>
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Design the Slides (cont.) Format the
background (Templates)– Click the <Design> tab
at the top of the page– Choose the template
you would like to use– OR go here: MS Office
PowerPoint Templates
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Design the Slides (cont.) Exit <Master Slide>
by selecting <slide sorter> view in bottom right corner
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Making the Presentation All of the
information you need is in the folder you created
We are ready to begin creating the PowerPoint
Clean and Simple is our motto
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Key Words Titles come from the
outline If you MUST use
bullets:– Fewer than 6 per
page– Fewer than 6
words/line
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Key Words Should be big, bold
– No smaller than 32-36 pt
– Need to be seen across the room
Should appeal to emotion
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Pictures Tell the Story Let the IMAGE do the
work that bulleted lists cannot
Be a minimalist in text
Should also appeal to emotion
Should be relevant to the title
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Diagrams/Graphs Should be easy to
read Should be unique Should use bold,
bright colors Innovative manner
to convey important information
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Diagrams/Graphs To insert a graph, click
the graph icon On the menu, choose
the graph you would like to create with your data
When the Excel sheet opens, enter your data and name the x/y axes
A graph will appear in your PowerPoint with your data
Click this bar graph so you can create a graph with your data
Enter your data in Excel and name the X/Y axes. It will automatically be inserted into your PowerPoint.
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Inserting Links Go to the <Insert>
tab Choose <Hyperlink> Choose the item you
wish to include from the folder you created
Name the link in the line <Text to Display>
Name the link here
Type the web address here
Choose the document location here
Choose the document here
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Inserting Links (cont.) Names of links
should be one or two words
Linked files should be downloaded on your computer
All files should be in one folder with your presentation
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Transitions Anywhere in the
presentation click <Animations> tab
Choose the transition you would like for the slides to transition from one to the next
Choose the speed you would like for the transition
Select <Apply to All>
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Animations Animate text and
pictures <Animations> Tab Select the text or picture
you want to appear Select <Custom
Animation> Select <Add Effect> Select the effect you
want and the speed/how it will appear (mouse click, timer, etc)
1. Highlight the text you will animate
2. Select <Custom Animation>
4. Select how you would like it to appear
3. Select <Add Effect>
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Consistency In font size In use of bullets In use of photos/size In transitions/
animations In color scheme Preview your
PowerPoint multiple times alone and with a colleague to test it out before presenting
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