COUNTY COMMISSION-REGULARSESSION€¦ · JEANIE GM4MON COUNTY CLERK 3258 HIGHWAY 126 SUITE 101...

COUNTY COMMISSION-REGULARSESSION

NOVEMBER 20, 2017

BE IT REMEMBERED THAT:

COUNTY COMMISSIONMET PURSUANTTO ADJOURNMENTINREGULARSESSIONOF THE SULLIVAN COUNTY BOARD OFCOMMISSIONERSTHIS MONDAY MORNING, NOVEMBER20, 2017,9:00 A.M.IN BLOUNTVILLE, TENNESSEE.PRESENTAND PRESIDINGWAS HONORABLERICHARD VENABLE, COUNTY CHAIRMAN, JEANIEGAMMON, COUNTYCLERK OF SAID BOARD OF COMMISSIONERS,

TO WIT:

The Commissionwascalledto orderby CountyChairmanRichardVenable.SheriffWayneAndersonopenedthecommissionandComm.MatthewJohnsongavetheinvocation.Thepledgeto theflagwasled by Sheriff WayneAnderson.

COMMISSIONERSPRESENTAND ANSWERINGROLL WEREAS FOLLOWS:

MARK BOWERY BRYAN BOYDDARLENE R CALTON MICHAEL B COLELARRY CRAWFORD JOHNGARDNER

ANDY HARETERRY HARKLEROAD MACK HARRJOEHERRON BAXTER HOODDENNIS HOUSER MATTHEW JOHNSONBILL IULGORE KIT MCGLOTHLINRANDY MORRELL BOB NEALBOBBY RUSSELL CHERYL RUSSELLPATRICK SHULL ANGIE STANLEYMARK VANCE EDDIE WILLIAMS

23 PRESENT I ABSENT (ABSENT-GRUBB)

Thefollowing pagesindicatestheactiontakenby theCommissionon re-zoningrequests,approvalof notaryapplicationsandpersonalsuretybonds,motions,resolutionsandothermatterssubjectto theapprovalof theBoardofCommissioners.

Motion was made by Comm. Morrell and secondedby Comm. Harkleroadtoapprovethe minutesof the October 16, 2017 RegularSession. Said motion wasapprovedby voicevote.

Agenda subject voting report

Meeting Name Sullivan County Commission November 20, 2017 11/20/2017

2 Attendance announced by Jeanie Gammon, County ClerkAttendanceRoll Call

Description

Chairman

Roll Call

Venable, Richard

9:08:05 AM9:08:28 AMRoll Call - Attendances

Open

Present 23Total Present 23

Total Seats 24Absent 1

Group Voting Result

Group Yes AbsentNo group 23 A’ I

Total Results 23

Individual Voting Result

Name Yes AbsentBowery, Mark () XBoyd, Bryan () XCalton, Darlene 0 XCole, Michael p XCrawford, Larry p XGardner, John () XGrubb, Sherry pHare, Andy 0 XHarkleroad, Terry 0 XHarr, Mack p XHerron, Joe p xHood, Baxter () XHouser, Dennis p xJohnson, Matthew p XKilgore, Bill p xMcGlothlin, Kit p xMorrell, Randy p xNeal, Bob 0 XRussell, Bobby () XRussell, Cheryl p XShull, Patrick p XStanley, Angie Q XVance, Mark p XWilliams, Eddie p X

Total Vote ResultVoting start timeVoting stop timeVoting ConfigurationVoting modeVote Result

Printed: 11/20/2017 9:08:28 AM Page 1 of I

Sullivan CountyBoardofCountyCommissioners

23?~AnnualSession

IN RE: IndustrialDevelopmentBoardof Sullivan CountyBlountville, Tennessee

OrderAppointingBoardMembers

WHEREAS,theIndustrialDevelopmentBoardof Sullivan Countydoesherebycertify to theSullivan CountyBoard of Commissioners,pursuantto T.C.A. §7-53-301,asduly adoptedbySullivan County,Tennessee,that vacancieshaveandwill occurupon saidBoardby virtueoftheexpirationofthetermsandtheresignationofa member;and

WHEREAS, the IndustrialDevelopmentBoard of Sullivan County further certifies that thefollowing nomineesarequalifiedandwilling to serveon theIndustrialDevelopmentBoard:

ChadBaker (Reappointment)Kinney Ellis (Reappointment)LutherIcenhour,Jr. (Reappointment)DennisPhillips (Reappointment)

NOW THEREFOREBE IT ORDERED, ADJUDGED AND DECREED by the SullivanCounty Board of Commissionersin their authority to appoint membersto IndustrialDevelopmentBoardof SullivanCounty,pursuantto T.C.A. §7-53-301,thatthepersonsabovenamedareherebyappointedto serveon theIndustrialDevelopmentBoardof SullivanCountywith theirtermsexpiringOctober2023.

RichardS. Venable,SullivanCountyMayor

Saidorderconfirmedandenteredinto the recordoftheSullivanCountyBoardofCommissionersthis

2pthdayof November 2017.

Gammon,Sullivan CountyClerk

SULLIVAN COUNTY BOARD OF COMMISSIONERSREGULAR SESSIONPUBLIC COMMENT

November 20, 2017

PLEASE PRINT

Name Street Address

SULLIVM4 COUNTY CLERKJEANIE GM4MON COUNTY CLERK3258 HIGHWAY126 SUITE 101

BLOUNTVILLE TN 37617Telephone 423-323-6428Fax 423-279—2725

Notaries to be elected November 20,2017

SKYLARPAIGE ABEL JESSICA AJONESVICKIE STRICKLER ARMS ELIZABETH ANN KALFAKAYLA LAUREN ASHLEY BYTHA FRANCES KILGORETIMOTHY JUSTIN BOGGS MANDY LEMONJOSEPH ANTHONY BOLEA SHANNA LIVINGSTONJOHN CHRISTOPHER BOWLES CHARLENE MCCLOUDROBEN HALL CAULDER JEREMY MICHAEL MCLAUGHLINCHERYL LCOBB TODD MEADEAMYM CODY ASHLEY NEISJUDY MARIE COLE JESSICA RUTH NEWHARTDEANNA KAY CORLEY DEBRA K OLIVERRICHARD INGRAM COURON DONNA L. PENDERGRASSJACQUELINE REGINA COX FREIDA K. PETERSONMATTHEW A. CRUISE ROGER ALLEN POEKATHY A. DEEL JOE WESLEY RIGGSSAMANTHIA A DISHNER RODNEY B. ROWLETT IIIANNA L. DORAN KATHERINE E. RUSHSI-IERRI L EATON MISSY SHAFFERSHELBURNE FERGUSON JR. DANNA M SMITHPAMELA P FIELDS TAMARA TURNERCANDY FOSTER-ROARK JENNIFER RAE VAUGHNTERESA L GORDON RHONDA GAIL VENABLELINDA G. HARRINGTON LARRY S WEDDINGTONTERESA JACOBS CONNIE L WIDENER

PERSONAL SURETYJUDY MARIE COLEJACQUELINECOX41969890NWESTERNSURETY10,00010,000.0010000.00DEBRA OLIVERFREIDA K. PETERSONJONI STANLEYDAVID STANEY

UPON MOTION MADEBY (fltI. COLE AND SECONDEDBY COMM. GARDNERTOAPPROVETUE NOTARYAPPLICATIONS HEREON, SAID MOTION WAS APPROVED BY ROLLCALL VOTE OF THE COMMISSION. 23 AYE, 1 ABSENT

STATEOFTENNESSEECOUNTYOFSULLIVAN

APPROVAL OFNOTARYSURETYBONDS

November20, 2017

Nameof Notary PersonalSurety PersonalSuretyCynthiaA. Crussell GeorgiaEast K. Jeffrey LuethkeSheilaB. Shelton SharonBushong GregoryBushong

UPONIIJT ION KADE BY COt’tI. COLE AN) SECONDED BY COMM. GARDNERTOAPPROVETHE NOTARYBONDSOF THE ABOVE NAMEDINDIVIDUALS, SAID MOTION WASAPPROVEDBY ROLL CALL VOTE OF THE COMMISSION. 23 AYE, 1 ABSENT



102 Approval of Notary Publics

Description

Chairman Venable, Richard

Totht-yotolIsuJVoting start timeVoting stop timeVoting ConfigurationVoting modeVote Result

9:53:52 AM9:54:09 AMVote

Open

Yes 23Abstain 0

No 0Total Present 23

Absent 1

Group Voting Result

Group Yes AbsentNo group 23

Total Results 23,e ffr-i

Individual Voting ResultName Yes Abstain No AbsentBowery, Mark () XBoyd, Bryan 0 XCalton, Darlene 0 XCole, Michael p XCrawford, Larry U XGardner, John 0 XGrubb, Sherry pHare, Andy 0 XHarkleroad, Terry () XHarr, Mack p XHerron, Joe p xHood, Baxter p XHouser, Dennis p XJohnson, Matthew p XKilgore, Bill p XMcGlothlin, Kit p XMorrell, Randy Q XNeal, Bob p XRussell, Bobby 0 XRussell, Cheryl p XShull, Patrick P xStanley, Angie ~ XVance, Mark p xWilliams, Eddie () X

Printed: 11120/2017 9:54:09AM Page 1 of 1

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&~&.4A ~Richard£ Venable

SullivanCountyMayor

REZONING OVERVIEWSULLIVAN COUNTY COMMISSION MEETING

November20 2017

RESOLUTION #1 - To Consider the Waiver of Rules for the following zoning amendments (map or text).

Application File Applicant Neighbor Staff Planning Commission Current Requested CivilNo. No. Opposition Recommendation Recommendation Zone Zone District

1 1 Jeffrey Begley No Approve Sullivan Co Approve Sullivan Co R-1 B-3 14th

2 2 Text Amendment Sullivan Co

Bristol

Kingsport

Approved

Approved

Approved

AGENDASullivan CountyBoardof CountyCommission

November20,2017

The SullivanCountyBoardofCountyCommissionerswill hold apublichearingonMonday,November20, 2017at9:00A.M. in theSullivanCountyCourthouse,Blountville,TN to considerthefollowing requests:

1. File No. 1 JeffreyBegleyReclassilS’propertylocatedat 5565 FortHenryDrive from R-l (LowDensity/Single-FamilyResidentialDistrict) to 8-3 (GeneralBusinessServiceDistrict) fbr thepurposeofopeningapet groomingbusiness.PropertyID NO TaxMap 1070,GroupB, Parcel01900 and beinglocatedin the14th Civil District.SullivanCountyPlanning

2. TextAmendment— ElectronicMessageBoardSigns

• Members studied their packets. Dr. Mark Webb motioned to approve the final plat for Phase I. The motion was seconded byCommissioner John Gardner and the vote in favorpassed unanimously.

Reason for Deferral:

E. COMPREHENSIVE DEVELOPMENT PUNS (NONE SCHEDULED)

F. MAP AMENDMENT TO THE SULLIVAN COUNTY ZONING PLAN

Fl. Rezoning Request from R-1 to 8-3 on Fort Henry Drive!Hwy. 36— Jeff Begley

Jeffrey Begley (newowner)Tyler Begley, son5565 Fort Henry Drive

nla

n/a

SullIvan County Planned Growth AreaKlngsportUtIlItyseptic — approved permitsR-1R-1 and B-3sIngle family, business, industrial, truckingfuture planned commercIal corridor, mixed use

General Comments:• The applicant has requested rezoning to General Commerciai so that they can rent out the home for either singie-family, office,

or retail. The planned tenant is for a pet grooming business.• The site has commercial zoning next door, behind and across the highway.• Directly across Fort Henry Drive (Hwy 36)15 Long’s Construction. Several of the other homes have been rezoned to commercial

over the years.• This site is next to Vintage Timbers, which was rezoned from R-1 to B-3 last year.• Staff recommends in favor of this request as it would be an extension of the exishng B-3 zoning district, part of the trend of

redevelopment pattern and congruent with the Future Land Use Plan.

Discussion at Meeting:• Mr. Jeff Begley, owner, was present to address the board. He stated that he has an interested tenant that would like to live at the

home and operate a pet grooming business out of the home as a form ofHome Occupation.• Staff confirmed that the B-3 zoning allows for single-family residential as well as commercial land uses, while other commercial

zones do not allow both.• Staffread herfindings and recommendations. Discussion followed regarding the surrounding land uses.• Mrs. Mary Ann Hager motioned to send a favorable recommendation to the County Commission for the rezoning request.• Commissioner John Gardner seconded the motion and the vote in favor passed unanimously.

Sullivan County Regional Planning CommissIon Action — Favorable Recommendation to County CommIssion~~rable: Hager, Gardner (6 yes, 2 absent, I vacancy)Unfavorable: Reason for DenIal:Deferred: Reason for Deferral: ________

Approval: Webb, Gardner (6 yes, 2 absent, I vacancy)Denied: Reason for Denial:Deferred:

14th

FiNDINGS OP FACT—Property Owners:Applicants:Location:CivIl district:SubdivIsion:Parcel ID:Surveyor:EngIneer:Growth Boundary:UtilIty DIstrict:Public Sewer/Septic:ExIstIng Zoning:SurroundIng ZonIng:Existing Land Use:Land Use Plan:Staff Field Notes and

Tax Map 1070, Group B, Parcel 19.00

nla

Page2



Zoning for Application #1 Jeffrey Begley

Description


Total Vote ResultVoting start time 10:04:34 AMVoting stop time 10:04:55 AMVoting Configuration VoteVoting mode OpenVote Result

Yes 23Abstain oNo 0

Total Present 23Absent i

Group Voting ResultGroup

Yes

AbsentNo group

23

Total Results 23f

Individual Voting ResultName Yes Abstain No AbsentBowery, Mark () XBoyd, Bryan () XCalton, Darlene U XCole, Michael p xCrawford, Larry p XGardner, John 0 XGrubb, Sherry UHare, Andy Q XHarkleroad, Terry () XHarr, Mack (J XHerron, Joe p XHood, Baxter() XHouser, Dennis p XJohnson, Matthew p XKilgore, Bill p XMcGlothlin, Kit p XMorrell, Randy p XNeal, Bob p XRussell, Bobby P XRussell, Cheryl p XShull, Patrick ~ XStanley, Angie p XVance, Mark p XWilliams, Eddie p X

Printed: 11/20/2017 10:04:56AM Page 1 of I

Agenda subject voting reportMeeting Name Sullivan County commission November 20, 2017 11/20/2017

Zoning Text Ammendments to Zoning code

Description

Chairman

Total Vote ResultVoting start timeVoting stop timeVoting Configurationvoting modeVote Result

Venable, Richard

10:08:13 AM10:08:31 AMVoteOpen

Yes 23Abstain 0No 0 ITotal Present 23

Absent 1 I

Group Voting ResultGroup ‘Yes AbsentNo group 23

A-,Individual Voting ResultName

YesBowery, Mark p X

Absent

Boyd, Bryan p xCalton, Darlene p XCole, Michael p XCrawford, Larry p XGardner, John 0 XGrubb, Sherry pHare, Andy ~ XHarkieroad, Terryp XHarr, Mack p xHerron, Joe Q XHood, Baxter 0 XHouser, Dennis () XJohnson, Matthew () XKilgore, Bill 0 XMcGlothlin, K~p XMorrell, Randy ~ XNeal, Bob p XRussell, Bobby 0 XRussell, Cheryl p XShull, Patrick ()

XStanley, Angie () XVance, Mark pWilliams, Eddie P

Printed: 11/20/2017 10:08:31 AMPage 1 of 1

RESOLUTIONSON DOCKETFORNOVEMBER20,2017

RESOLUTIONS ACTION#1 AMENDMENTSTO THEZONING RESOLUTION APPROVED

11-20-17

#2 AUTHORIZE THE SULLIVAN COUNTY HIGHWAY DEPT DEFERRED(SCHD) ADD ADDITIONAL EMPLOYEESBEYOND CURRENT 11-20-17STAFFING LEVEL RESRICTIONS

#3 RECOMMENDALL ELECTEDAND APPOINTED OFFICIALS DEFEfl~~DAND DEPARTMENTHEADS SUBMIT A BUDGET WITH A FIVE 11-20-17PERCENT(5%) REDUCTION OF THEIR CURRENTBUDGET FORTHE FY 2018-2019

#4 TO AUTHORIZE AN ARCHIVES AND RECORDS APPROVEDMANAGEMENT FEE AS ESTABLISHEDIN ACCORDANCE WITH 11-20-17TENNESSEECODE ANNOTATED 10-7-408

#5 APPROVETHE ATTACHED TERMINATION AGREEMENT APPROVEDWHICH TERMINATES THE JANUARY 31,2011INERLOCAL 11-20-17AGREEMENT BETWEEN SULLIVAN COUNTY AND THE CITIESOF KINGSPORTAND BLUFF CITY THAT CREATEDTHE NOT-FOR-PROFITCORPORATIONSULLIVAN COUNTY-BLUFFCITY-KINGSPORTANIMAL CONTROL CENTER,INC. (SBK)

#6 AMEND THE SULLIVAN COUNTY SHERIFF’SOFFICEBUDGET FOR FY2017-2018TO PROVIDEA SCHOOLSAFETY/ATTENDANCEOFFICERFOR THE SULLIVAN COUNTYSCHOOL DEPARTMENT

#8 APPROPRIATINGFUNDS FOR THE INDUSTRIALDEVELOPMENTBOARD OF SULLIVAN COUNTY, TENNESSEE’SJOBSINCENTIVE PROGRAM (JIP)

#9 AUTHORIZE THE SULLIVAN COUNTY HIGHWAY DEPT TOSOLICIT AND EMPLOY AN ENGINEERING SERVICESFIRM FORDESIGN OF A CORRECTIONTO THE JUNE2017LANDSLIDE ONOLD FORDTOWNROADIN SULLIVAN COUNTY.

#7 TO ACCEPTANDSULLIVAN COUNTY

APPROPRIATEGRANT FUNDS FOR THELIBRARY

APPROVED11-20-17

APPROVED11-20-17

L

APPROVED11-20-17

APPROVED11-20-17

#10 APPROVINGTHE GRANTINGOF QUITCLAIM DEEDSFROM APPRIbV~bflSULLIVAN COUNTY GOVERNMENTTO MARK A HARVEY AND 11-20-17ALSO TO VERNON MITCHELL & WIFE JOANNMITCHELL FORABANDONED AND EXCESSRIGHT-OF-WAY BEING A PORTIONOF AN UN-OPENEDROAD KNOWN AS BOYD STREET

#11 TENNESSEEMUNICIPALITIES TO RESTORELOCAL1

ST READINGCONTROL 11-20-17

#12 APPROVETHE LEASE OF SIX DUMP TRUCKS FOR THE APPROVEDSULLIVAN COUNTYHIGHWAY DEPARTMENT 11-20-17

#13 AUTHORIZE THE SULLIVAN COUNTY PURCHASING APPROVEDAGENTTO SOLICIT REQUESTFOR QUALIFICATIONS FOR 11-20-17CONSULTINGSERVICESFOR A CORRECTIONALMASTERPLANFOR SULLIVAN COUNTY

#14 AMEND THE 2018FY GENERAL FUND BUDGET APPROVEDAPPROPRIATIONSFOR THE CHANCERY COURTTO EXPEND 11-20-17DATA PROCESSINGFEE COLLECTION

#15 AUTHORIZING ACCEPTANCEOF GRANT FUNDS FROM APPROVEDTHE SURFACETRANSPORTATIONPROGRAMBY THE 11-20-17TENNESSEEDEPT OF TRANSPORTATION. THE PROJECTISKNOWN AS THE GREAT STAGEROAD MUSEUM ANDWALKING TOUR- PHASEIII

APPROVED11-20-17

#16 APPROVINGTHE AMERICANS WITH DISABILITIES ACT(ADA) COMPLIANCE AND SELF-CERTIFICATIONLETTER TOTHE TENNESSEEDEPT OF TRANSPORTATION(TDOT)ANDAUTHORIZING THE COUNTY MAYOR TO EXECUTETHE SAME

> CONSENTAGENDA

Item #: 6 Sponsors:Williams! Bowery ResolutionNo. 2017-11-78RESOLUTIONto AmendtheSullivanCountySheriffsOffice Budgetfor FY 2017-2018toprovide aSchoolSafety/AttendanceOfficer for the Sullivan CountySchoolDepartment

Item #: 7 Sponsors:Morel!! Hare ResolutionNo. 2017-11-79RESOLUTIONTo AcceptandAppropriateGrantFundsfor theSullivanCountyLibrary

Item #: 8 Sponsors:Williams/Hare ResolutionNo. 2017-11-80RESOLUTIONAPPROPRIATINGFUNDS for TheIndustrialDevelopmentBoard ofSullivanCounty, Tennessee’sJobsIncentiveProgram(JIP).

Item #: 9 Sponsors:Hood/Stanley ResolutionNo. 2017-11-81RESOLUTIONto authorizetheSullivan CountyHighwayDepartment(SCHD)to solicit andemploy an engineeringservicesfirm for designofacorrectionto theJune2017landslideon OldFordtownRoadin SullivanCounty. The designresultingfrom this work would be usedingaining theapprovalfor work on CSXTROWandto solicit participationin correction‘costsbyCSX Transportation(CSXT).

Item#: 10 Sponsors:Morrell! Grubb ResolutionNo. 2017-11-82RESOLUTIONapprovingthegrantingof Quitclaim Deedsfrom Sullivan CountyGovernmenttoMarkA. Harveyandalsoto VernonMitchell & wife JoannMitchell for abandonedandexcessright-of-waybeingaportiôttttanurFopelledroadkno’wiflThoyd StreetasillustratedontheattachedplatofValleyView Addition being ofrecordin theRegisterof DeedsOffice forSullivan Countyin PlatBook 2 atpage147.

Item #: 14 Sponsors:Williams! Bowery ResolutionNo. 2017-11-86RESOLUTIONto Amendthe2018 FY GeneralFundBudgetappropriationsfor theChanceryCourtto expendDataProcessingFeeCollections

Item #: 15 Sponsors:Houser/Johnson,Cole,HareResolutionNo.2017-11-87

RESOLUTION AuthorizingAcceptanceof grantfundsfrom theSurfaceTransportationProgramby theTennesseeDepartmentof Transportation.Theprojectis knownastheGreatStageRoadMuseumand WalkingTour — PhaseIII

Item #: 16 Sponsors:Gardner!Kilgore ResolutionNo. 2017-11-88A RESOLUTION APPROVING THE AMERICANS WITH DISABILITIES ACT (ADA)COMPLIANCE AND SELF-CERTIFICATION LETTER TO THE TENNESSEEDEPARTMENT OF TRANSPORTATION (TDOT) AND AUTHORIZING THE COUNTYMAYOR TO EXECUTETHE SAME

CONSENT AGENDA APPROVED 11-20-17 23 AYE, 1 ABSENT

PETITION TOSULLIVAN COUNTYFORREZONING

A request for rezoning is made by the person named below; said request to go before theSullivan Regional Planning Commission for recommendation to the Sullivan County Board ofCommissioners.

Property Owner:

Tax Map No. 1070

ZoningMap a~

Jeffrey Be2ley

I’

MeetingDate10/17/2017Time 6:00PM

Plannin9 Commission Approved s,//0/17/Aol’ Denied ______

CountyCommissionApproved ~/1/2a/Ac,; Denied_______

Other Approved

I

23 AYE, 1 ABSENT

Parcel 01900

Proposed District ~

The undersigned, being duly sworn, hereby acknowledgesthat the informationprovidediu

knowle4geandbelief.this petition to Sullivan County for Rezonlngj~~ueac,~~2estofmy information,

//%r S~i~nSWORNTO AND SUBSCRIBEW~oreme

My CommissionExpires:______________/

~1.

Address: 5275 FortHenryDrive Ste2Kingsport,TN 37663

OFFICE USEONLY

Phone 423-677-5454 Date of Request 9/12/2017

Property Located in 14 Civil District

Place Blountvijle Courthouse

/

Signatu~fXj,plicant

—F P1y’~-<-4~S‘1Final Action Date 11—20—17

PROPERTYIDENTIFICATION

Group fl

Zoning District ~

PropertyLocation: 5565FortHenryDrive

Purpose ofRezoning: “To operate petgroomin2 business.”

~TENNESSEE~Z\ NOTARY :

(ft•. PUE3UC ~ ~~

-

~ CU’~~’liii”



100 ConsentAgenda

Description

Chairman

Total Vote ResultVoting start timeVoting stop timeVoting ConfigurationVoting modeVote Result

Item #6 Resolution No. 2017-11-78Item #7 Resolution No. 2017-11-79Item #8 Resolution No. 2017-11-80Item #9 Resolution No. 2017-11-81Item #10 Resolution No. 2017-11-82Item #14 Resolution No. 2017-11-86Item #15 Resolution No. 2017-11-87Item #16 Resolution No. 2017-11-88

Venable, Richard

10:26:25 AM10:26:48 AMVote

Open

Yes zaAbstain oNo 0Total Present 23Absent i

Group Voting ResultGroup Yes AbsentNogroup

~.

23 .t ITotal ft-I

Individual Voting ResultName Yes Abstain No AbsentBowery, Mark p XBoyd, Bryan p XCalton, Darlene p XCole, Michael p XCrawford, Larry (~) XGardner, John p XGrubb, Sherry pHare, Andy P XHarkleroad, Terry p XHarr, Mack p XHerron, Joe p XHood, Baxter p XHouser, Dennis p XJohnson, Matthew p XKilgore, Bill () XMcGlothlin, Kit () XMorrell, Randy p XNeal, Bob p XRussell, Bobby () XRussell, Cheryl () XShull, Patrick p XStanley, Angie p XVance, Mark p XWilliams, Eddie p X

Printed: 11/20/2017 10:26:49 AM Page 1 of 1

Sullivan CountyBoard of CountyCommissioners

237~2AnnualSession

Item 1No. 2017-11-01

To the HonorableRichard S. Venable,Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 20th day ofNovember2017.

RESOLUTION TO CONSIDERAMENDMENT(S)TO THE SULLIVAN COUNTYZONINGPLAN: ZONINGMAPORTHEZONINGRESOLUTION

WHEREAS,therezoningpetition(s)havebeenduly initiated; havebeenbeforethe appropriateRegionalPlanningCommission(recommendationsenclosed);and shallreceiveapublic hearingasrequiredprior tofinal actionfrom theCountyCommission;and

WHEREAS,suchrezoningpetition(s)and/orthe proposedtext amendment(s)will requireanamendmentto theSULLIVAN COUNTY ZONING PLAN — ZoningMap or ZoningResolution.

NOW THEREFOREBE IT RESOLVED that the Board of County Commissionersof SullivanCounty, Tennessee,assembledin Regular Sessionhereby consider rezoning petition(s) and/or theZoning ResolutionText Amendment(s),conduct the appropriate public hearing as required by law,and vote upon the proposed amendment(s) individually, by roll call vote, and that the vote be validand binding, and that any necessary amendments to the official zoning map or resolution code bookbe madeby the Planning & CodesDepartment.

All resolutionsin conflict herewithbe andthesamerescindedinsofarassuchconflict exists.

Duly passedand approvedthis 20th thy of November ,2017.

Attest: t’__Approve~%~i(*j ,~• ~tttJ$t1G1,4u~RichardS. Venable,County Mayor

Sponsor: Commissioner John GardnerCo-Sponsor: Commissioner Bill KilgoreACTION: APPROVED 21 AYE, 3 ABSENT

Agenda subject voting reportMeeting Name Sullivan County Commission November 20, 2017

3 Item #1 Resolution No. 201 7-11-01 Sponsors: Gardner/ Kilgore

Description Amendments to Zoning Plan


Voting start time 10:01 :23 AMVoting stop time 10:01 :49 AMVoting Configuration VoteVoting mode Open

Vote Result

Yes 21Abstain 0

No 0Total Present 21Absent 3

Group Voting ResultGroup ~: ~. Yes AbsentNogroup 21 ~- ‘3

Individual Voting Result-0--s

Name YesBowery, Mark p

No Absent

Boyd, Bryan () XCatton, Darlene pCole, Michael p XCrawford, Larry pGardner, John P xGrubb, Sherry pHare, Andy pHarkieroad, Terry () XHarr, Mack ~ XHerron, Joe pHood, Baxter ()

XX

Houser, Dennis pJohnson, Matthew (1

X

Kilgore, Bill p xMcGlothlin, Kit pMorrell, Randy P XNeal, Bob p XRussell, Bobby 0Russell, Cheryl pShull, Patrick p

X

Stanley, Angie () X

Vance, Mark p XWilliams, Eddie p

11/20/2017

Printed: 11/20/2017 10:01 :49 AMPage I of 1

Sullivan County -

BoardofCountyCommissioners237V Annual Session

Item 2No. 2017-10-71

To the HonorableRichard S. Venable,Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 1 6~day ofOctober2017.

RESOLUTION TO AUTHORIZE THE SULLIVAN COUNTYHIGHWAY DEPARTMENT(SCHD) ADD ADDITIONAL EMPLOYEES BEYOND CURRENT STAFFING LEVELRESTRICTIONS

WHEREAS,the Sullivan CountyCommissionin actionsdatingback to 2006thru 2012 soughtto reducestaffing levelsatvariousdepartmentsincluding theSullivan CountyHighwayDepartment,and

WHEREAS,theMissionand Objectivesof the SCHD havebeenredefinedthroughefforts of the SCHDwith agreementof theSullivan CountyCommission,specificallytheadditionof PavementEvaluationandPavementMaintenancetechniquesto theequipmentandcapabilitiesofthe SCHD, and

WHEREAS,additional staffis requiredto fully utilize theaddedcapabilities.

WHEREAS,theCommissionerof Highwayswill add staffonly asallowedwithin the currentbudgetfor

FY ‘17-’ 18 andis not requestingadditionalfunding.

NOW THEREFORE BE IT RESOLVED that theSullivan County Commissionerof Highways ishereby authorized to increasestaffing levelsto a maximum of 104 full time regular employees,abovethecurrent maximum of 96.

This Resolutionshall takeeffect from and afterits passage.All resolutionsin conflict herewithshallbeand the sameareherebyrescindedinsofarassuchconflict exists.

Approvedthis ______ dayof_____________________2017.

Attest: _____________________________________ Approve:____________________________________JeanieGammon,CountyClerk RichardS. Venabte,CountyMayor

Introduced By: Commissioner John GardnerSecondedBy: CommissionersTerry Harkleroad, DarleneCalton, Andy Hare,Angie Stanley,MichaelCole, Joe Herron, Mack HarrACTIONS: l~Reading10-16-17; Deferred 11-20-17;


232~”Annual Session

Item 3No. 2017-10-73

To the HonorableRichardS. Venable, Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis

16th day of October2017.

RESOLUTION TO RECOMMENDALL ELECTED AND APPOINTED OFFICIALS ANDDEPARTMENTHEADSSUBMITA BUDGETWITHA FIVE PERCENT(5%) REDUCTIONOFTHEIR CURRENTBUDGETFORTHEFY 2018-2019

WHEREAS,SullivanCountyTennesseehasn’tseenthegrowthinpropertytaxesandrevenuesto maintainfunding withoutreducingannualappropriationsandexpenditures;and,

WHEREAS, Sullivan County facesmany challengesand must look at ways to reducethe size ofgovernment;and,

WHEREAS,all electedand appointedofficials and departmentheadshavethe responsibilityto thetaxpayersaswell astheBoardof Commissionersto makean effort to reducetheirbudget.

NOW,THEREFOREBE IT RESOLVEDthat the Board of County Commissioners of SullivanCounty, Tennessee,assembledin Regular Sessionhereby approvesthe BudgetReduction Act of FY2018-2019.

BE IT FURTHER RESOLVED that said act will require all elected and appointed officials anddepartmentheadsto submit a budgetrequestreflecting a five percent(5%) reduction in their currentbudget. This budget should be submitted to the Accounts & Budgets Director for FY 2018-2019during the regular budget process.

This resolutionshall takeeffect from and afterits passage.All resolutionsin conflict herewithbe andthesamerescindedinsofarassuchconflict exists.

Approvedthis dayof~ 2017.

Attest: _______________________________ Approve: __________________________________JeanieGammon.CountyClerk RichardS. Venable,CountyMayor

Sponsored By: Commissioner Mark VanceCo-Sponsor(s):CommissionersBryan Boyd,Angie ~tanloy,John Cprdner, Mieharl ColeACTIONS: Request10-16-17by CommissionersStanley,GardnerandColeto beremovedasCo-Sponsorsof Resolution.~ Reading10-16-17; Deferred 11-20-17~


237Vh Annual Session

Item 4No. 2017-10-76

To the Honorable Richard S. Venable,Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 16th day ofOctober2017.

RESOLUTION To Authorize An Archives And Records ManagementFee As EstablishedInAccordanceWith TennesseeCodeAnnotated§10-7-408

WHEREAS,TennesseeCodeAnnotated§10-7-408permitscountiesto enactamanagementfeeto fundtheprocessofarchivingrecordsin variouscountyoffices;and

WHEREAS,theSullivan CountyPublicRecordsCommissionunanimouslyrecommendsthecreationofanarchivesandrecordmanagementfeefor Sullivan County.

BE IT RESOLVEDBY THE BOARD OF COUNTYCOMMISSIONERSOF SULLIVANCOUNTY,TENNESSEETHAT:

SECTION 1. In accordancewith TennesseeCode Annotated §10-7-408(attached), the countylegislative hereby createsan archives and record managementfeeof $3 per record for the followingrecords:

Courts of General Sessions, Circuit, Criminal, Probate, and Chancery, all publicrecordsfiled with the clerksofcourtfor thepurposeofinitiating a legalproceeding.

County Clerk of Court, public records including marriage licenseapplications,beerpermit applications, notary public applications, vehicle titles including replacementtitles, andbusinesslicenseapplications;

Planning Department, public recordsincluding buildingpermit applications, rezoningrequests,varianceapplications,andstormwaterpermits;

Highway Department, all public records to include drivewaypermits and road cutpermits.

SECTION2. Funds collected through this fee are designated exclusively for the county archives forscanning,storing, and maintaining any records required to be kept by law.

SECTION3. For purposes of collection, this Resolution shall take effect on the first day ofJune2018.

This resolutionshall takeeffect from andafterits passage.All resolutionsin conflict herewithbe andthesamerescindedinsofarassuchconflict exists.

Richards.Venable,CountyMayor

SponsoredBy: CommissionerBill KilgoreCo-Sponsor(s): CommissionersDennis Rouser,Andy Hare, MatthewJahaspa,Pet Skull, Baxter Hood,Mack Harr, Michael ColeACTIONS: 1st Reading10-16-17;Requestby Shull to be removedas Co-Sponsor;10-16-17MatthewJohnsonrequestedto be removedasCo-Sponsor;Typographicalerrorofdatescorrected;

Approved 11-20-17

REFERENCE:

TennesseeCodeAnnotated §10-7-408

Any city or town mayestablishandcollect,throughall entitiescreatingpublic records,an archivesandrecordmanagementfeenot to exceedfive dollars($5.00)perdocumentfiled. Fundscollectedthroughthis feemustbedesignatedexclusivelyfor duplicating, storing,andmaintainingany recordsrequiredby law to be kept.

Establishand collect,throughall entitiescreatingpublic records,as definedin § 10-7-403and, exceptfor theoffice ofthecountyregister,an archivesandrecordmanagementfeenot to exceedfive dollars($5.00)pereachrecordfiled by theentitiescreatingthepublic records.

Approvedthis 20th dayof November 2017.

JeanieGammon,CountyClerk


MeetingNamo Sullivan County Commission November 20, 2017 11/20/2017

6 OLD BUSINESS Item #4: Resolution No. 2017-10.76 Sponsors: Kilgore/ Houser

Description

RESOLUTION To Authorize An Archives And Records Management FeeAs Established In Accordance With Tennessee Code Annotated §10-7-408

Chainnan Venable, Richard

VotIng start time 10:45:59AMVoting stop time 10:46:21 AMVoting Configuration VoteVoting mode Open

Vote Result

____________________ 15Abstain 0No 7

Total Present 22Absent 2

Group Voting ResultGroupNo group

Yes15

No7

Absent.SCJ~

Individual Voting ResultName Yes Abstain No AbsentBowery, Mark p XBoyd, Bryan pCalton, Darlene 0Cole, Michael p XCrawford, Larry pGardner, John p XGrubb, Sherry pHare, Andy pHarkleroad, Terry 0Herr, MackgHerron, Joe p XHood, Baxter p XHouser, Dennis p XJohnson, Matthew pKilgore, Bill p XMcGlothlin, Kit p I - X

Printed: 11/20/2017 10:46:21 AMPage1 of 2


Meeting Name Sullivan County CommissIon November 20, 2017 11/20/2017

Name Yes Abstain No AbsentMorreli, Randy 0Neal, Bob 0 XRussell, Bobby p xRussell, Cheryl 0 XShull, Patrick p XStanley, Angie p xVance, Mark {) XWilliams, Eddie 0 X

Printed: 11(20(2017 10:46:21 AM Page2 of 2

Sullivan County ______________

BoardofCountyCommissioners23 7th AnnualSession

Item 5No. 2017-11-77

To the Honorable Richard S. Venable,Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis20th dayof November,2017.

RESOLUTION to APPROVEthe attachedTERMINATION AGREEMENTwhich terminatestheJanuary 31, 2011 Interlocal Agreement between SULLIVAN COUNTY and the cities ofKJNGSPORTand BLUFF CITY that createdthenot-for-profit corporationSullivan County-BluffCity-KingsportAnimal Control Center,Inc. (SBK) [OBA Petworks]andprovidedfor joint animalcontrol in Sullivan County,KingsportandBluff City.

WHEREAS,on December20, 2010, Sullivan Countypassedresolution# 2010-11-107which authorizedSullivan County to enterinto an interlocal agreementwith the citiesof Kingsportand Bluff City, whichagreementprovidedfor thecreationofthenot-for-profit corporationSullivan County-BluffCity-KingsportAnimal ControlCenter,Inc. (SBK) [DBA Petworkslto provideanimalcontrolin theunincorporatedareasof Sullivan Countyandin thecorporatelimits of Kingsportand Bluff City andto operateandmaintaintheanimalcontrolfacilities in Kingsportand Blountville; and

WHEREAS,that interlocal agreementwasenteredinto by Sullivan County,Kingsport and Bluff City onJanuary3 1, 2011;and

WHEREAS,thenot-for-profit corporationSullivan County-BluffCity-KingsportAnimal Control Center,Inc. (SBK) [DBA Petworks]wasestablishedpursuantto thefiling of thecharterfor saidcorporationwiththeStateofTennesseeon February8,2011,andsaid corporationhasbeenin operationsincethatdate;and

WHEREAS,it is nowin thebestinterestof SullivanCountyto dissolvesaidinterlocalagreementsuchthatSullivan Countywill hereafterprovideanimal control in theunincorporatedareasof Sullivan Countyandin thecorporatelimits ofBluff City andoperateandmaintaintheanimalcontrolfacility in Blountville, andKingsport and said non-for-profit corporationwill hereafterprovideanimal control within the corporatelimits of Kingsportandoperateandmaintaintheanimalcontrolfacility in Kingsport;and

WHEREAS,pursuantto thetermsoftheTerminationAgreementapprovedherewithSullivan CountyandBluff City irrevocably assign to Kingsport their right to appoint board membersto the not-for-profitcorporation,andboardmemberspreviouslyappointedby Sullivan Countyand Bluff City will resignon orbefore January1, 2018, which togetherwill allow for the continuedexistenceof the not-for-profitcorporationSullivanCounty-BluffCity-KingsportAnimal ControlCenter,Inc. subjectto the sole controlof the city of Kingsport and subjectto whateverchangesto its Charterand By-laws Kingsport hereafterdeemsappropriate;

NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners of SullivanCounty, Tennessee,assembledin Regular Session hereby approve the attached TerminationAgreement providing for the dissolution of the interlocal agreement between Sullivan County, BluffCity and Kingsportreferenced above, providing for the resignation of directors appointedto SullivanCounty-BluffCity-Kingsport Animal Control Center,Inc. by Sullivan Countyand Bluff City, andproviding for the continuation of said corporation solely by the City of Kingsport;andtheBoard ofCounty Commissionershereby authorize the Mayor of Sullivan County to approve and executesaidagreementand upon consultation with the County Attorney to make changesto said TerminationAgreementif necessaryto accomplishthesegoals.

This resolutionshalltakeeffectfrom andafterits passage.All resolutionsin conflict herewithbeandthesamerescindedinsofar as such conflict exists.

Approvedthis 20th day of November 2017.

Attest ‘~“~‘

anie Gammon, County Clerk Richard S. Venable, County Mayor

SponsoredBy: CommissionerJoeHerronCo-Sponsor(s): Commissioners Terry Harkleroad

ACTIONS: Waiver of rules requested.AMENDMENT#1 made by Conin. Stanley and accepted by Sponsor as follows

“A list of assets excluding the land of SBK be listed and Sullivan County gethalf of assets”.

RESOLUTIONApproved with amendment 20 Aye, 2 Nay, 2 Absent.

ATTACHMENT

No. 2017-11-77

TERMINATION AGREEMENT

This TerminationAgreementis enteredinto this _____ day of ______________, 2017, by andamongSULLIVAN COUNTY, TENNESSEE,hereinafterreferredto as Sullivan County, the CITY OFBLUFF CITY, TENNESSEE,hereinafterreferredto as Bluff City, and the CITY OF KINGSPORT,TENNESSEE,hereinafterreferredto asKingsport.

WITNESSETI-I:

WHEREAS,thepartiesenteredinto an InterlocalAgreementon January31, 2011, for thepurposeof creatinga not-for-profit Corporationto operate exclusivelyfor charitable and educationalpurposeswithin themeaningof section501 (c)(3) of the InternalRevenueCodeof 1986,or correspondingsectionof any thture tax code, by providing animal control and operationof one or moreanimal shelterswithinSullivan County, Bluff City, and Kingsport and to preventcruelty to animals,togetherwith the generalpowersset forth underT.C.A. § 48-53-102.

WHEREAS,saidnot-for-profitCorporationwascreated,with corporatecharterfiled with the Stateof Tennesseeon February 8, 2011, and currently exists and operatesas Sullivan County-Bluff City-KingsportAnimal ControlCenter,Inc. (hereinreferredto asCorporation).

WHEREAS,thepartiesnow agreethatthejoint operationofanimal controlandanimalsheltersascurrently done pursuantto the Interlocal Agreementshould be modified so that the shelterand animalcontrolin theunincorporatedareaoftheCountyandBluff City shouldbeoperatedby Sullivan County,andthe shelterandanimal control in Kingsport shouldbe operatedby Kingsportwhich canbeaccomplishedthroughthe Corporation;and

WHEREAS,the parties remain very interestedin a mutual long-term solutionto animal control,which could includea singleshelterfor all ofSullivan County; and

WHEREAS, this Agreementsets out the general terms of the termination of the InterlocalAgreement.

NOW THEREFORE,in considerationof thepremisesandmutual covenantscontainedherein,theparties agree as follows:

1. The Interlocal Agreemententeredinto by the partieson January31, 2011, asreferencedabove,is herebyterminatedeffectivemidnight,December31, 2017,subjectto theprovisionscontainedinthisAgreement.

2. Thepartiesagreethat the Corporationcreatedpursuantto the Interlocal Agreementshallcontinuein existence.

3. Sullivan County and Bluff City irrevocablyassignto Kingsportthe right to appoint boardmembersthey are entitle to appoint to the Corporationeffective on the terminationof the InterlocalAgreement,or earlier if so agreedby the parities, and the threeboardmembersappointedby SullivanCounty will resignfrom the boardeffectiveon or before January1, 2018, and the one board memberappointedby Bluff City will resignfrom theboardeffectiveonorbeforeJanuary1,2018.This is intended

to enableKingsportto makeappointmentsto theCorporation’sboardto enabletheCorporationto continuein existenceandto amendits charter,bylawsandname,asneeded,dueto theterminationoftheInterlocalAgreement.

4. TheSullivan Countyemployeescurrentlyassignedto workwith theCorporationwill returnto Sullivan County on January 1, 2018, and the two vehicles provided by Sullivan County for theiremployees’usewill return to SullivanCountyat thesametime.

5. All property donatedto or given to the Corporationby Sullivan County, Bluff City,Kingsport,or anyotherpersonorentity for usefor the operationof animalcontrol andtheanimal shelterin Kingsport shall remain the sole property of theCorporation.

6. BeginningJanuary1, 2018, SullivanCountyshall takeoveroperationoftheanimal shelterin Blountville andanimalcontrolin theunincorporatedpart oftheCountyand in Bluff City, andKingsportand theCorporationshallbe relievedfrom further responsibilityto operatethat shelterorprovide animalcontrol servicein theunincorporatedpartof theCountyor in Bluff City. As ofJanuary1, 2018,the leaseagreementbetweenSullivan County and the Corporation,originally enteredto on July 26, 2011, shallterminateandend.

7. BeginningJanuary 1, 2018, Kingsport shall takeover operationof the animal shelterandanimalcontrol in Kingsport,whichmay assignthecontinuedoperationoftheanimalshelteranimalcontrolin Kingsport to the Corporation,and Sullivan County and Bluff City shall be relieved from furtherresponsibilityto operatetheshelterorprovideanimalcontrolservicein Kingsport.

8. Beginningon January1, 2018, theanimal control officers shall operatein their respectivejurisdiction, or asotherwiseprovidedby law, or in accordancewith an InterlocalAgreementthat maybeenteredinto hereafterby theparties.

9. Theparties agree that it is the intent of the parties thatontheeffectivedateoftheterminationthatthe Corporationcontinueto existto operateexclusivelyfor charitableandeducationalpurposeswithinthe meaning of section 501 (c)(3) of the InternalRevenueCodeof 1986, or correspondingsectionofanyfuture tax code,by providinganimal controlandoperationof one or moreanimal shelters,andto preventcruelty to animals, together with the general powers set forth under T.C.A. § 48-53-102,andthepartieswillreasonablyassisttheCorporationin maintainingits tax exemptstatuswith theInternal RevenueService,providedno partiesshall be requiredto expendany fundsin ftilfilling this provision.

10. The Corporationexecutesthis Agreementfor the purposeof recognizingits benefitsanddutiesherein,and consentsandagreesto all actionstakenandto be takenasdescribedherein.

SULLIVAN COUNTY,TENNESSEE

By: __________________________

Richard S. Venable,Mayor

ATTEST:

JeanieGammon,CountyClerk

APPROVEDAS TO FORM:

DanielP. Street,CountyAttorney

CITY OF BLUFF CITY, TENNESSEE

By: __________________________IreneWells,Mayor/City Manager

ATTEST:

SharonGreene,City Recorder

APPROVEDAS TOFORM:

J. PaulFrye, City Attorney

CITY OF KINGSPORT,TENNESSEE

By: _______________

JohnClark,Mayor

ATTEST:

City Recorder

APPROVEDAS TO FORM:

Michael Billingsley, City Attorney

SULLIVAN COUNTY-BLUFFCITY-KINGSPORT

ANIMAL CONTROL CENTER, INC.By: ____

Title:

ATTEST:

Title:



7 NEW BUSINESS ltem#:5 Sponsors: Herron/Harkleroad Resolution No. 2017-11-77

Description

RESOLUTION to APPROVE the attached TERMINATION AGREEMENTwhich terminates the January 31 2011 Interlocal Agreement betweenSULLIVAN COUNTY and the cities of KINGSPORT and BLUFF CITY thatcreated the not-for-profit corporation Sullivan County-Bluff City-KingsportAnimal Control Center, Inc. (SBK) [DBA Petworksj and provided for jointanimal control in Sullivan County, Kingsport and Bluff City


Voting start time 11:30:55 AMVoting stop time 11:31:12 AMVoting Configuration VoteVoting mode OpenVote Result

yes 20Abstain 0No 2Total Present 22

Absent 2

Group Voting ResultGroup Yes No AbsentNo group 20

Total Results 2022

,V~J

Individual Voting ResultName Yes Abstain No AbsentBowery, Mark p xBoyd, Bryan Q XCalton, Darlene 0 XCole, Michael p XCrawford, Larry p XGardner, John 0 xGrubb, Sherry pHare, Andy p XHarkleroad, Terry p XHarr, Mack () XHerron, Joe U XHood, Baxter U XHouser, Dennis p xJohnson, Matthew () XKilgore, Bill U XMcGlothlin, Kitp XMorrell, Randy pNeal, Bob p XRussefl, Bobby p XRussell, Cheryl tJ XShull, Patrick 0 XStanley, Angie p XVance, Mark p xWilliams, Eddie 0 X

Printed: 11/20/2017 11:31:12 AM Page 1 of 2

Sullivan CountyBoard ofCountyCommissioners

237”’ Annual SessionItem 6

No. 2017-11-78

To the HonorableRichard Venable,Mayor of Sullivan County, and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 20thdayofNovember,2017.

RESOLUTIONto Amend theSullivan CountySheriff’s Office Budget for FY 2017-2018to providea SchoolSafety/AttendanceOfficer for the Sullivan County SchoolDepartment

WHEREAS,the Sullivan County SchoolDepartmentdesiresto implementa SchoolSafety/AttendanceOfficer Programutilizing asworn,POSTcertifiedDeputySherifffrom theSheriff’s Office;and

WHEREAS, the Sullivan CountySchool Board has approvedto appropriatethe funds for the additionalpositionto provide aSchoolSafety/AttendanceOfficer from theSullivan CountySheriff’sOffice; and

WHEREAS,theSullivan CountySheriff’s Office will providea sworn, POSTcertifiedDeputy SherifftoservetheSullivanCountySchoolDepartmentastheir SchoolSafety/AttendanceOfficer; and

WHEREAS,theSullivan CountySheriff’s OfficeFY2017-2018budgetwill be increasedbyoneadditionaldeputystaffpositionto replacetheOfficer assignedto theSullivan CountySchoolDepartment;and

WHEREAS,the Sullivan CountySchool Departmentwill reimburseSullivan County for this additionalposition;

NOW, THEREFORE BE IT RESOLVED that the Board of County Commissionersof SullivanCounty, Tennessee,assembledin Regular Sessionhereby approves an additional Deputy Sheriffposition in the Sullivan County Sheriff’s Office and amends theFY 2017-2018General Fund budgetas follows:

54110.100 534,07054110.200 515,07654110.400 S 4,00048140.460 $53,146

WaiverofRulesRequested

This resolutionshall takeeffectfrom andafterits passage.All resolutionsin conflictherewithbe andthesamerescindedinsofarassuchconflict exists.

Duly passedandapprovedthis 20th day of November 2017.

Attested:le Gammon,County Richardv~nabIe,ountyMayor

Sponsored by: Eddie WilliamsPrimeCo-Sponsor(s): Mark BoweryACTIONS: Placed on ConsentAgenda; Approved 23 Aye, 1 Absent.


237”’ Annual SessionItem 7

No. 2017-11-79

To the HonorableRichard S. Venable, Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 20th dayofNovember2017.

RESOLUTIONTo Accept and Appropriate Grant Funds for the Sullivan County Library

WHEREAS,a granthasbecomeavailablethroughtheTennesseeStateLibrary andArchivesin an amountof $1,677.00for technologypurchasesandupgradeswhichwill be dividedamongall library locations;and,

WHEREAS, theSullivan County Library hasanticipatedand plannedfor this project and haschosentospendaportionoftheirbudgeton this project;

NOW THEREFORE BE IT RESOLVED that the Board of County Commissionersof SullivanCounty, Tennessee,assembledin Regular Sessionhereby approves accepting and appropriatingfunds in an amount up to $1,677.00from the Department of State,TennesseeState Library andArchives.

BE IT RESOLVED that the Sullivan County Library will provide matching funds per grantguidelinesfrom their current capital outlay budget (NoNew Money Involved). Account Codesto beassignedby the Director of Accounts and Budgets.

This resolutionshall take effect from and after its passage.All resolutionsin conflict herewithbe andthesamerescindedinsofarassuchconflict exists.

Approv~dthis 20th day of November 2017.

Attest:c ) ~ ~ iL,uoA~L.‘e Gammon,CountyClerk RichardS. Venable,CountyMayor

Sponsored By: Commissioner Randy MorrellCo-Sponsor(s): CommissionersAndy Hare, Sherry Grubb

ACTIONS: Placed on Consent Agenda; Approved 23 Aye, 1 Absent


237”’ Annual Session

Item 8No. 2017-11-80

To the Honorable Richard S. Venable, Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 20th day ofNovember2017.

RESOLUTIONAPPROPRIATINGFUNDS for The Industrial Development Board of SullivanCounty, Tennessee’s Jobs Incentive Program (JIP).

WHEREAS,The Industrial DevelopmentBoardof SullivanCounty, Tennessee,with funds appropriatedbythe Sullivan CountyCommissionin 2003,establishedaprogramto assistsmall businessesin thecreationof newjobs in Sullivan County. Specifically, the 1DB, basedon need*,providedgrantsto relocatingorexpandingcompaniesof$500for eachnewjob createdbythecompanyup to 25 newjobs.*(The company’sneedand theavailability, or thelackofavailability, of otherlocal or stateincentiveprogramsto assistsmallbusinesses.);and

WHEREAS,sinceits creation,the ll)B through the JIP program has assisted 17 companiesandcontributedto thecreationof 1,170newjobs in Sullivan Countyata costof $109.24for eachnewjob created;

NOW, THEREFOREBE IT RESOLVED that the Board of County Commissioners of SullivanCounty, Tennessee, assembled in Regular Sessionhereby appropriates $50,000.00to supplement theJobs Incentive Program funds;

FURTHER BE IT RESOLVED suchfunds to be appropriated from Account#58120-700Subfund 021(The subfund was established,with monies from thesaleof County owned Tn-County Industrial ParkpropertiesbeginningJune 1993, for the purpose offunding economicdevelopmentprojects).

This resolutionshall take effect from and after its passage.All resolutionsin conflict herewithbeandthesamerescinded insofar as such conflict exists.

Approved this 20th day of November 2017.

AflesQSLL)~2WYfl/S~_ ApproS44A. \Iu4rA14() eanieGammon,CountyClerk RichardS. Venable,CountyMayor

SponsoredBy: CommissionerEddie Williams

Co-Sponsor(s): CommissionersAndy Hare

ACTIONS: Placedon ConsentAgenda; Approved 23 Aye, 1 Absent

ATTACHMENTResolutionNo. 2017-11-80

JobsIncentiveProRram(Small BusinessLoanProgram)

TheJobsIncentiveProgram (JIP) was established in 2003by theIndustrialDevelopmentBoardofSullivanCounty. The program was createdto assistlocal small businessesin thecreationofnewjobs.Only businessesthat weretoo small (orcreatingtoo fewjobs) to qualify for stategrantsor loanswereeligible. TheuPwasestablishedasa loanprogramwith loansbasedon thenumberof newjobsto becreated.Loansto thebusinesseswereforgivenafteroneyear, if employment goalsweremet. (Loansof$500 for eachnewjob createdwere grantedto businessesup to atotal of$12,500(25 Jobs).Typical loansrangedfrom $5,000to $7,500.)

The original funding for theprogramwasappropriatedby theCountyutilizing moniesfrom landsalesintheTn-CountyIndustrialParkand lease payments to the 1DB madeby Sullivan Countycompanieswhichhadreceivedfavorabletax incentivesfor locatingin thecounty. TheJIP fund started with a balance$127,301.

Since2003 theJIP programhasassisted17 companiesand contributedto thecreationofmorethan 1,170newjobs in theCounty. This representsacostof $109.24for eachnewjob created. Someofthecompaniesassistedinclude:DPI (DiversifiedPowerInternational),DHL Industries,Goessling,USA,Clean& Safe,andEastTennesseeDistillery. Cold StarInternationalwasaidedfollowing thelossoftheirbuilding dueto a fire. TheJIP programalsofundedincentivesthat ledto theattractionofSprint (Agero,Inc.).

TheJIP’sexisting fund balance is $24,186.Severalbusinessesarecurrentlyrequestingloans. IfapprovedtheJIP loanfundscouldsoonbe depleted.TheIndustrialDevelopmentBoardis requestingtheCountyCommissioncontinuetheprogramwith an appropriationof $50,000. Suchfinds, asin thepast,couldbe appropriatedfrom theCounty’sAccount#58120-700Subfiind021 (This subfiind wasestablishedin1993, with monies from the sale ofCounty-owned Tn-County Industrial Park properties. The Subffind wascreatedfor thepurpose of finding future economicdevelopmentprojectswithin theCountyto includelocalmatch requirements for state economic development grants and for programs like JIP.

Note:List of JIPloansattached

SIP Projects

Company* LoanAmount ** Status***

Mar. 04 Super GriP ss,ooo Employmentgoal met

Aug. 04 TennesseeWood Products $5,000 Closedprior to meetingemploymentgoal

Dec. 04 Carrol & ThomasCross $4,000 Landoption —Loanrepaidby County

(Current locationofFedExFreight)Apr. 07 Century Industries $12,500 Start-upunableto meetemp.goal andclosed.(Improvementsto building enabledsaleto anothercompany.)

May07 JDALithographic $10,000 Employmentgoalmet(Loan matched by KingsportEDB)

Jan. 08 Integra Seal $10,000 Employment goal met

Aug. 08 Apple International $ 7,500 Employmentgoalmet

Apr. 10 RightWayMarketing $10,000 Closedafter 10 months— partialrepaymentofloan

Aug. 11 StrategicPlacementGroup $5,000 Employmentgoal met

Dec. 11 DHL Industries $12,500 Employmentgoalmet(Loan matchedby Bristol 1DB)

Apr. 13 JA Street& Assoc. $7,000 Site improvementsto attract Sprint.Employmentgoalmet

Aug. 13 Clean& Safe $12,500 Employmentgoalmet

Jan. 14 DPI (DiversifiedPowerInt’l) $2,845 Designwork for expandedfacility.

Employment goal met

Mar. 14 EastTennesseeDistillery $5,000 Employmentgoalmet

May 14 Cold Star Int’l ss,ooo Building destroyedby fire. Assistedmoveto anotherbuilding. Maintainedexisting emp.

Dec. 14 Goessling,USA $10,000 Employmentgoalmet

May 15 SendTheLight Dist. $5,000 Relocationis closedandunableto meetemp.goal.

Mar. 16 MountainEmpireAnodizing $10,000 Employmentgoalmet

*Many ofthecompanieslistedhavesincebeenacqufredby othersor closed.

amountreflectsthe employmentgoal at$500perjobcreated.Mostcompaniesfarexceededthatgoal.***The JIP wascreatedto fill theneedfor unsecuredhigh-riskloansfor start-upsand relocatingbusinesses.Therefore,someloan failuresare to beexpected.


237th Annual SessionItem 9

No. 2017-11-81

To the Honorable Richard S. Venable,Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis20th dayofNovember2017.

RESOLUTIONto authorizetheSullivanCountyHighwayDepartment(SCHD)to solicit and employan engineeringservicesfirm for designofa correction to the June 2017landslide on Old FordtownRoad in Sullivan County. The design resulting from this work would be usedin gaining the approvalfor work on CSXT ROW and to solicit participation in correction costs by CSX Transportation(CSXT).

WHEREAS, this County Commission in an action in August 2017 (ResolutionNumber2017-08-56)authorizedthe first step in landslidecorrectionthrougha PreliminaryEngineeringAgreementwith STy,Inc, and

WHEREAS, the next step in the correctionprocesswill require submissionof detailed designs andspecificationsto CSXT,and

WHEREAS,theSullivan CountyPurchasingDepartmentis solicitingproposalsfor this designwork fromlocal engineeringfirms dueon November21, 2017,and

WHEREAS,theCounty HighwayFundhasbeengrownby over$2.4 million since2014througheffective

managementoftheHighwayDepartmentaccountsandcurrentlystandsat approximately$5.4 million, and

WHEREAS,theestimatedcostofthedesignis lessthan$50,000.

NOWTHEREFOREBE IT RESOLVEDthat the Sullivan County Commissionerof Highways ishereby authorizedto selectan engineering firm assolicited by the Sullivan County PurchasingDepartment and executean agreementfor said designs. The costof the designis not in the currentHighway Department budget but will be funded out ofthe Highway Fund Balance.

This Resolutionshall takeeffect from and afterits passage.All resolutionsin conflict herewithshallbeand thesameareherebyrescindedinsofarassuchconflict exists.

2017. Approvec~tLJAt ~L4~4L(~t~Gammon, County Clerk Richard S. venable, Chairman, County Commission

Introduced By: CommissionerHoodSecondedBy: CommissionerStanleyACTIONS: Placedon ConsentAgenda; Approved23 Aye, 1 Absent


237~Annual Session

Item 10No. 2017-11-82

To the Honorable Richard Venable, Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis20th day ofNovember,2017:

RESOLUTIONapproving the granting of Quitclaim Deeds from Sullivan County Government toMark A. Harvey and also to Vernon Mitchell & wife Joann Mitchell for abandoned and excess right-of-way being a portion of an un-openedroad known asBoyd Street as illustrated on theattachedplatof Valley View Addition being of record in the Register of Deeds Office for Sullivan County in PlatBook 2 at page 147.

WHEREAS,Boyd Street,an un-openedroad,waspreviouslyclosedby Resolutionof theSullivan Countylegislativebody in 1977asnotedin MinuteBook 6 atpage122 and DocketBook4 at Page39; and

WHEREAS,MarkA. Harvey andVernonMitchell & wife JommMitchell, beingtheownersof lots 14 and15 respectivelyand beingthe propertyownersadjoiningthe southernportion of un-openedBoyd Street,nowrequestquitclaim deedstransferringto eachtherespectiveone-halfsectionofpreviouslyun-opened,nowclosed,Boyd Streetthatadjoinstheirproperty;and

WHEREAS,Mark A. Harvey andVernon& Joann Mitchell have signed the Waiver/Release of Damagesform and theWaiverofInterestin SullivanCountyRoadsform aspercountypolicy; and

WHEREAS,Mark A. HarveyandVernon& Joann Mitchell shallbe responsiblefor anydeedpreparationatno costto thecounty;and

WHEREAS, by approvingthis Resolutionand executingand delivering said Quitclaim Deeds,SullivanCounty doesnot therebyrepresentnor imply that it hasany ownership interest in the property to betransferred.

NOWTHEREFOREBE IT RESOLVEDthat the Board of County Commissioners of Sullivan County,Tennessee,assembledin RegularSessiondoesherebyapprovetherequestby Mark A. HarveyandVernon& Joann Mitchell and doesherebyauthorizetheMayorofSullivanCountyto executesuchQuitclaimDeedsuponapprovalby theCounty Attorney for SullivanCounty.

WAIVERof RULESREQUESTED

All resolutionsin conflict herewithare and thesamerescindedinsofarassuchconflict exists.

Duly p se and approvedthi5~2O~1~thy

Attested:_____________________

e ie F. Gammon, County Clerk

Introduced By Commissioner: Randy MorrellSeconded By Commissioner(s): Sherry Grubb, Andy Hare

Placed on ConsentAgenda; Approved 23 Aye, 1 Absent

.41--~~~~ S.’

I — — — —

I ~‘— st—a — —~_. —L— -

L~a~t~~‘ff .—- ..

I. I

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2-14’?

a-Sullivan County

BoardofCountyCommissioners23?hAnnual Session

Item 11No. 2017-11-83

To the Honorable Richard S. Venable, Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis

20th day ofNovember2017.

RESOLUTIONFORTENNESSEEMUNICIPALITIES TO RESTORELOCAL CONTROL

Whereasnumerousstudieshavefoundthat tobaccosmokeis amajor contributorto indoorair pollution,andthat breathingsecondhandsmoke is acauseofdiseasein healthynonsmokers,includingheartdisease,stroke,respiratorydisease,andlung cancer;and

Whereas the National CancerInstitutedeterminedin 1999 that secondhandsmokeis responsiblefor theearlydeathsof 53,000Americans annually; and

Whereas the Public Health Service’sNational Toxicology Programhas listed secondhandsmokeas aknowncarcinogen;and

Whereasthe 2006U.S. SurgeonGeneral’sreport, “The Health ConsequencesofInvoluntaryExposuretoTobaccoSmoke,”concludedthat there is 1) no risk-free level of exposureto secondhandsmoke; 2)ventilationandother air cleaningtechnologiescannotcompletelycontrol for exposureof nonsmokerstosecondhandsmoke;3) smoke-freeworkplacepoliciesare theonly effectivewayto eliminatesecondhandsmokeexposurein theworkplace,and4) evidencefrom peer-reviewedstudiesshowsthat smoke-freepoliciesand laws do nothaveanadverseeconomicimpacton thehospitalityindustry; and

Whereas the World HealthOrganizationdeterminedthat scientific evidencehasfirmly establishedthatthereis no safe level of exposureto second-handtobaccosmoke,a pollutantthat causesseriousillness inadults and children, and that there is indisputable evidencethat implementing 100% smoke-freeenvironmentsis theonly effectivewayto protect thepopulationfrom the harmful effects of exposure tosecondhandsmoke;and

Whereas secondhand smoke is particularly hazardousto individuals with cardiovasculardisease,individuals with impairedrespiratoryfunction, including asthmaticsand thosewith obstructive airwaydisease,andelderly people;and

Whereas childrenexposedto secondhandsmokehavean increasedrisk of asthma,respiratoryinfections,suddeninfantdeathsyndrome,physicalandcognitivedevelopmentalabnormalities,andcancer;and

Whereas data consistentlydemonstratesthat secondhandsmokeexposureincreasesthe risk of coronaryheartdiseaseandheart attacks andthat smoke-freelawsreduceheartattacks;and

Whereasthepeoplein local communitiesshouldhavetheright to protectthemselvesagainsttheharmfuleffectsof secondhandsmoke;and

Whereas local governmentshavetheright and responsibilityto adoptlawsthatprotectthehealthand safetyof theircitizens;and

Whereas more than 4,579local governmentsthroughoutthecountryhavesuccessfullypassedsmoke-freeair lawsto protectpeopleagainsttheharmfuleffectsofsecondhandsmoke;and

Whereas the tobacco industry, in an effort to negatesuch local legislation, haslong hadas its chieflegislativestrategythepreemptionof local authorityto regulatetobacco;and

Whereas preemptive statelawshaveadevastatingeffect on tobaccocontrol effortsandon thepublic healthofthestates’residentsandworkers;and

Whereas the vast majority of states do not preempt local smoke-free air legislation; and

Whereasmultiple stateshavesuccessfullyoverturnedpreemptionand restoredlocal controlto enactandenforcesmoke-freeair laws; and

Whereasprotectingpeoplefrom theharmfuleffectsof secondhandsmokeis bestaccomplishedby localcommunitiesworkingdirectlywith thepeoplemostaffectedby smoke-freeair laws; and

WhereastheTennesseeGeneralAssemblyshould not deprive local governmentsofthe authority to protectpeoplefrom theharmfuleffectsofsecondhandsmoke;

Now, therefore, be it resolved that the Sullivan County Board of Commissionersurgesthe TennesseeGeneralAssemblyto repealanypreemptionof local smoke-freeair and other tobacco-relatedlaws, andrestoretheright of local governmentsto enactandenforcesmoke-freeair andothertobacco-relatedlaws.

And be it furtherresolvedthat theSullivan County Boardof Commissionersstronglyencouragesotherlocal governmental entitiesin Tennesseeto adoptsimilar resolutions.

Approvedthis ________ day of________________2017.

Attest: _________________________________ Approve:___________________________________JeanieGammon,CountyClerk RichardS. venaNe,CountyMayor

SponsoredBy: CommissionerAngie StanleyCo-Snonsor(s): CommissionerBaxter HoodACTIONS:

1st Reading 11—20—17;


237*AnnualSessionItem 12

No. 2017-11-84

To theHonorableRichard S. Venable,Chairman,andtheBoardofSullivanCountyCommissionersmeetingin RegularSessionthis 20thday of November2017.

RESOLUTIONto Approve the Lease of Six (6)DumpTrucks for The Sullivan County HighwayDepartment

WHEREAS,theSullivan CountyPurchasingAgenthas solicited on theopenmarketandobtainedpricingunderStateContracton six (6)tandem-axledumptrucksfor theSullivanCountyHighwayDepartment.Six(6)useddumptrucks will be tradedfor atotal trade-invalueof $132,000.00perattachedinformation;and

WHEREAS,the Sullivan County HighwayCommissionerdesiresto purchasethesesix (6) dumptruckson an annualleasepaymentasthe HighwayDepartmentdoesnot havesufficient capital fundsin any oneyearto purchasethesetrucks.

NOW, THEREFORE,lIE IT RESOLVED, that the Board of County Commissioners of SullivanCounty, Tennessee, assembled in regular session, hereby approves an annual lease/purchaseobligating $90,000.00per year for six (6) years and a payment amount of $10,002.00in thefinal yearof this agreement for a total of $550,002.00. Interest on this agreementis at a rate of 4.26 percentwith the first payment being made from the 2017-2018 budget.


This Resolutionshalltake effect from and after its passage. All resolutionsin conflict herewithshall beand the same areherebyrescindedinsofarassuchconflict exists.

Approvedthis 2Othdayof November 2017.

Attested(~JPtLLJ(Zf~224YVYYI.o”~.___()tanieGammon,CountyCterk RichardS. enable,CountyMayor, Chairman

Introduced By: Commissioner John GardnerSecondedBy: CommissionerTen-y Harkieroad , Sherry Grubb, Joe Herron

Waiver of rules requested; Approved 17 Aye, 3 Nay, 4 Absent.


Meeting Name Sullivan county Commission November 20, 2017 11/20/2017

14 NEW BUSINESS Item #:1 2 Sponsors: Gardner! Harkieroad Resolution No. 201 7-1 1-84 Waiver of the RulesRequested

Description

RESOLUTION to Approve the Lease of Six (6) Dump Trucks for TheSullivan County Highway Department


1*voting start time 12:21:58 PMVoting stop time 12:22:19 PMVoting Configuration VoteVoting mode OpenVote Result

Yes 17Abstain 0No 3Total Present 20Absent 4

Group Voting ResultGroup: .

No group. . Yes

17Total Results 17

No.:a3

Absent,z’4-

Individual Voting ResultName Yes AbstaIn No AbsentBowery, Mark 0 xBoyd, Bryan () XCalton, Darlene p XCole, Michael 0 xCrawford, Larry p XGardner, John p xGrubb, Sherry 0Hare, Andy 0 XHarkleroad, Terry p XHarr, Mack p XHerron, Joe 0 XHood, Baxter 3Houser, Dennis 0 XJohnson, Matthew 3 XKilgore, Bill p xMcGlothlin, Kit 0 XMorrell, Randy pNeal,Bobp XRussell, Bobby () XRussell, Cheryl p XShull, Patrick p XStanley, Angie pVance, Mark p XWilliams, Eddie p X

Printed: 11/20/2017 12:22:19 PM Page 1 of 1


237~AnnualSession

Item 13

No. 2017-11-85To the Honorable Richard S. Venable, Sullivan County Mayor and the Board of Sullivan County

Commissionersmeetingin RegularSessionthis 20th day ofNovember2017.

RESOLUTION TO AUTHORIZE THE SULLIVAN COUNTYPURCHASINGAGENT TOSOLICIT REQUEST FOR QUALIFICATIONS FOR CONSULTING SERVICES FOR ACORRECTIONALMASTERPLANFORSULLIVAN COUNTY

WHEREAS,theCountyhasupdatedits facilities severaltimesoverthe last30 yearsto no avail, and;

WHEREAS,the issueof havingto continuouslyincreasethe spaceavailablefor incarcerationofinmates

is not uniqueto Sullivan County, consideringthat mostadjoiningcountieshaverecentlyexperiencedthe

problemor arecurrently experiencingtheproblem;and,

WHEREAS,theJail Committeehasheldnumerousmeetingsand gatheredmuchinformationrelevantto

theproblemand have decided that it is clearthereareno simplesolutionsbut theproblemremains,and;

WHEREAS,consideringtheneedto moveforwardat resolvingtheproblem,the Committeehasdecided

to seeka qualifiedfirm to developa MasterPlanto impactandbettermanagetheCorrectional/Detention

challengesbeforeSullivan County.

NOW THEREFORE BE IT RESOLVED THAT, this body is directing the Purchasing Agent in

consultation with theCounty Mayor, Sheriff and theChairman of theJail Committeeto solicit firms

with qualifications/resourcesfor the developmentof a plan to provide expert direction to this body

in resolvingthe issuesbefore them, including but not limited to the following:

a. Kick off Project missionstatementwith kick-off meeting,setup committees;refine schedules,

verify datafrom previousassessments.

b. Study and update inmate profile.

c. Examine and develop recommendations for expansionof alternatives/optionsfor pre-trial and

sentencedoffendersand other changesto help control thebed needsfor the incarcerated.

d. Determine bed needsby inmate categorywith and without proposed changesto alternatives

for pre-trial and sentenced offenders and other justice system changes.

e. Comprehensivelyevaluatetheexistingbuilding andsiteand developa facility assessmentand

report existing conditions.

f. Develop master plan options for existing building renovations and expansion.

g Develop proposed space program. (optional)

h. Developconceptual floor plan with masterplan phases.(optional)

BE IT RESOLVEDthe contract shall be limited to an initial appropriation of $100,000for the 2017-

2018 fiscal year and shall be completed in phases as listed and reported to this body periodically as

progressand time permits. Account Codesto be assignedby Director of Accounts and Budgets.

BE IT FURTHER RESOLVED that the Purchasing Agent is hereby authorized to enter a contract

with chosenfirm to provide said professional servicesto Sullivan County.

This resolutionshall takeeffect from and afterits passage.All resolutionsin conflict herewithbe andthesame rescindedinsofarassuchconflict exists.

Approvedthis 20th day of November 2017.

Attest: _________ Appro~(tLQJ sitGammon,CountyClerk Richard S. venable, County Mayor

SponsoredBy: Commissioner Bill KilgoreCo-Sponsor(s): CommissionersSherry Grubb, Mark Bowery, Joe Flerron, Mack Harr, Harkieroad

Waiver of rules requested. Approved as amended (amendment attached) 20 Aye, 4 Absent

PROPOSEDAMENDMENT #1 TO

RES. # 13NO. 2017-11-85

AMEND AS FOLLOWS:

REPLACEFIRSTPARAGRAPHWITH THE FOLLOWING:

RESOLUTIONTO AUTHORIZE THE SULLIVAN COUNTY PURCHASINGAGENT TO SOLICIT REQUESTFORQUALIFICATIONS FOR CONSULTINGSERViCESFORA THREE(3) PHASECORRECTIONALMASTERPLAN FORSULLIVAN COUNTY

(a) MASTERPLAN FOR ENTIRE CORRECTIONCAMPUS(b) ARCHITECTURAL & ENGINEERINGSTUDY(c) CONSTRUCTIONPHASE

ADD ON PAGE TWO ITEM (i) AS FOLLOWS:(i) THE SULLIVAN COUNTY COMMISSIONWILL HAVE TO VOTE AFTER

EACH PHASE IN ORDERTO MOVE TO THE NEXT PHASE.

INTRODUCEDBY: SPONSORCOMM. KILGORESECONDEDBY:

ACTION: AMENDMENT APPROVEDAS PART OFRESOLUTION 11-20-17


Meeting Name Sullivan County Commission November 20, 2017 11/20/201 7

15 NEW BUSINESS Item #:13 Sponsors: Kilgore/Grubb Resolution No. 201 7-11-85

Description

Chairman

RESOLUTION to AUTHORIZE THE SULLIVAN COUNTY PURCHASINGAGENT TO SOLICIT REQUEST FOR QUALIFICATIONS FORCONSULTING SERVICES FOR A CORRECTIONAL MASTERPLAN FORSULLIVAN COUNTY

Venable, Richard

Total vote ResultVoting start timeVoting stop timevoting ConfigurationVoting modeVote Result

12:27:07PM12:27:34 PMVoteOpen

Yes 20Abstain 0No 0Total Present 20Absent 4

Group Voting ResultGroup : Yes Absenj.No group

Iota I Results2020

,1rt‘at

Individual Voting ResultName Yes Abstain No AbsentBowery, Mark p XBoyd! Bryan p XCalton, Darlene 0 XCole, Michael p XCrawford, Larry p xGardner, John P XGrubb, Sherry 0Hare, Andy p XHarkleroad, Terryp XHarr, Mack p xHerron, Joe 0 XHood, Baxter()Houser, Dennis p xJohnson, Matthew 0 XKilgore, Bill () XMcGlothlin, Kit p XMorrell, Randy 0Neal, Bob p XRussell, Bobby p XRussell, Cheryl p XShull, Patrick p XStanley, Angie pVance, Mark p XWilliams, Eddie p X

Printed: 11/20/201712:27:34 PM Page 1 of 1


23 ~ AnnualSession

Item 14No. 2017-11-86

To the Honorable Richard S. Venable, Sullivan County Mayor and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 20th dayofNovember2017.

RESOLUTIONTOAMEND THE 2018FY GENERAL FUND BUDGET APPROPRIATIONSFORTHE CHANCERY COURTTO EXPENDDATAPROCESSINGFEECOLLECTIONS

WHEREAS,the Chancery Court hasfeesassessedto fund thedataprocessingexpensesfor that office;and,

WHEREAS, theserestrictedcollectionsmust be appropriatedby this body before the funds can beexpended.

NOW,THEREFOREBE IT RESOLVEDthat the Board of County Commissioners of SullivanCounty, Tennessee, assembled in Regular Session hereby approves that data processingfunds forChancery Court be increased by $12,000to cover expenditures for this fiscal year. Funding to beappropriated from prior collections by Chancery Court restricted for data processing purposes.(Director of Accounts and Budgetsto assignthe accountcodes.)

WAIVEROF THERULESREQUESTED

This resolutionshalltake effect from and after its passage.All resolutionsin conflict herewithbe andthesamerescindedinsofarassuchconflict exists.

APPrO~dSVbJJhNO1k_

SponsoredBy: CommissionerEddie WilliamsCo-Sponsor(s): CommissionersMark BoweryACTIONS: Placed on ConsentAgenda; Approved23 Aye, 1 Absent

Approvedthis 20th dayof November

Attest:

2017.

Jeanie Gammon,County Clerk

Sullivan County ________

BoardofCountyCommissioners

23?~AnnualSession

Item 15No. 2017-11-87

To the HonorableRichard S. Venable,Mayor of Sullivan County, and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 20th day ofNovember,2017.

RESOLUTIONAuthorizingAcceptanceof grant funds from the SurfaceTransportationProgramby the Tennessee Departmentof Transportation. The project is known as the Great StageRoadMuseum and Walking Tour — PhaseIII

WHEREAS,theprojectfunds of$57,693.85 are carried over from the Phase II grant with additionalfundsawardedfrom theStatefor thepurpose of finishing the rehabilitation and restorationwork on theinterioroftheOld Sheriff’s Home;and

WHEREAS,theproject funds can be usedto provide thenecessaryfundsto local governmentsto restoreandrehabilitatethehistoric structuresalongStateHighways;and

WHEREAS,theestimatedcostoftheprojectis $188,000.00with 80% funding from the State of Tennesseeof$150,400.00and20%funding from thegranteeof $37,600.00(usedfrom thecarry-overfunds);

NOWTHEREFOREBE IT RESOLVEDthat the Board of County Commissioners of SullivanCounty,Tennessee,assembledin RegularSession,herebyauthorizethe acceptanceof additionalgrantfunding from theTennesseeDepartmentof Transportationin orderto finish therestorationoftheOld Sheriff’s Homewhichwill becometheInformationCenterforvisitorsandtouristsof SullivanCounty’sGreatStageRoadMuseumand WalkingTourwithin theHistoricDistrict.

BE IT FURTHER RESOLVED that the Board of Commissionershereby authorize the CountyMayor to enterinto anyandall necessaryagreementsandassurancesto implementthis applicationandthesubsequentawardof such.

WAIVEROFRULESREQUESTEDDUE TO GRANTAPPLICATION DEADLINE

This resolutionshall takeeffect from andafterits passage.All resolutionsin conflict herewithbe andthe

~ct exists. ApprovL~4Jj. kAsiA.,JeanieGammon,CountyClerk Richardvenable,CountyMayor

Sponsored By: Dennis HouserPrime Co-Sponsor(s):Matthew Johnson,Michael Cole, Andy HareACTIONS: Placed on Consent Agenda; Approved 11-20-17 23 Aye, 1 Absent


237~AnnualSession

Item 16No.2017-11-88

To the HonorableRichardS. Venable,Mayor of Sullivan County, and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis ~ day ofNovember,2017.

A RESOLUTION APPROVING THE AMERICANS WITH DISABILITIES ACT (ADA)COMPLIANCEANDSELF-CERTIFICATION LETTERTO THETENNESSEEDEPARTMENTOFTRANSPORTATION(TDOT)AND AUTHORIZING THECOUNTYMAYORTOEXECUTETHE SAME

WHEREAS,Sullivan Countyhasreceiveda letterfrom Mr. PaulDegges,DeputyCommissionerofTDOT,regardingtheobligationof everycity andcountywith fifty or moreemployeesto prepareor updateanADATransitionPlan; and

WHEREAS, the plan addressescounty facilities, programs,and servicesto ensureaccessibilityto allcitizens;and

WHEREAS, the letter requires compliancewith interim stepsand completion of the plan in a certaintimeframeor thecountywill forfeit its TDOT funding;and

WHEREAS, the county must submit a letter by December1, 2017, outlining the developmentof itstransitionplan, and the letter must be approvedbythe BoardofCommissioners.

NOW,THEREFOREBEIT RESOLVEDthat the Board of County Commissionersof Sullivan County,Tennessee,assembledin Regular Sessionhereby approves County Mayor Richard S. Venable tocompose a letter stating Sullivan County’s intent to remain in compliance or update as necessaryfacilities, programs and services to ensureaccessibilityunder ADAregulations and submit saidletter toMr. Paul Degges, Deputy Commissionerof TDOT.


This resolution shall take effect from and after its passage. All resolutions in conflict herewith be and the samerescindedinsofar as such conflict exists.

Approv,~dthis 20th day of November 2017.

Aflest:~ ~~qqq4y~n— APP&41JJSL4

JeanieGammon,CountyClerk RichardS. Veriable, CountyMayor

SponsoredBy: CommissionerJohnGardnerCo-Sponsor(s):CommissionerBill KilgoreACTIONS: Placedon ConsentAgenda; Approved 23 Aye, 1 Absent

Attachment2017-11-88

Sullivan CountyOfficeoftheCountyM~yor

November20,2017

Mr. PaulO. Degges. P.E.Deputy Conrlssioner/Chist EngineerTennessee Depailnient of TransportationBureau of EngineerngSuIte 700, James K Polk Bdlding505 Deadedck StreetNasiwile, TN 37243-1402

Re: Americans with DisabIlities Act ComplIance and Seli-Cerwicatlon Letter

Deputy Commissioner Degges

Please accept thIs letter and supporting resolution as Sullivan Countft comnflnt to rnovtg forward with thenecessary SelI-Evahjatlon and ADA Transition Plan work. Sulilvan County has appointed Mrs Cindy Stewart as the counflADA Coorinator, whose primary duties pertain to the supeMsion of maintenance of aU county-owned buildings. She along withthe Planning Director will be working closely with coutty officials and depserit heads ii the assessment and inventory of allcounty-owned public buildln~.In addition, the catty has contracted with a local adifteclural flmt experienced in this process,to perform the accessibility check-list of S public buildings owned and operated by the cojity using the ADA Check-List tool asyou have provided. During this time period, the Board of Education will be performing the same process to ensure that allschools and facilities have been assessed.

Once the salt-assessment has been completed, the countys ADACoordinator along with the architectural consul~ngflint and support stall wil review the inal repn of the tecilides, buildings rid pat and sep04 back to the County Commissionof their findings. The Sell-Evaluation assessment shodd be completed by July of 2018 wIth the ADA Transition Plan completedshortly thereafter.

Please accept this letter Song with the supporting resolution as adopted by the Sullivan County Board of CouityCommissioners, on November 20, 2017, as our afllrrnatlon that Sulls, County is committed to ensuring all faciftes will beassessed in a timely manner. It Is the desire of the county to complete the ADA Transition Plan and be on track to begin theimplementation of any necessary changes. Sullivan Candy Is dedicated to ensunng that all of its facilities open to the public willrenain accessible.

Thank you for your attention to this matter. Should you have any questions or have additional resources to share,please contact our ofIto directly.

Respectfully yours,

Richard Venable, Sullivan County FvtayorAIt~vnenl:~sdudwi*2011-1148Ccp~ County Cwnflssóws

Oat Simet County AltaneyEvd~..RiSoweki. Dfrsetorof SdtatOndy Stewart. SupeMw, County BudrçiAntis St. TotMi, Director of PWinng & Codes

RichardS VenabfrCounty Mayor

Sullivan County Courtkosse-S4llIIlghway 126,Suite206-Dlauntvlu.,Tennssee37611423-3234417- Paz 423-279-2891

/

P 1*13

REPORT ON DEBT OBUGATION(Pumu.nttoTeaness.. Cod. AnnotfledSection 9”ll-lSlj

Stat, Fain Pr~CT-Of)RtMstd £ff.cII,, 1(1(14

OnIEF DESCRIPTION

Q GeneralObIIsatlon + Revenue/Tax

DTuxIncreme,1tR11c1m5

WE)

0other(Describe):

1.Public Entity:Name: Sulilvan County TennesseeA4dress 3411 HIghway 126, Suite 206

Blountville, Tennessee 37617

Debt Issue Narne Sullivan County CircuIt Court Clerk Computer Equipment LeaseIf f,cIo,Ing lailtkllyfor, P10711 attach the form .pecIfi.dto. updates, k,&c.tlrg ib. fr.qu.rcy raquired

2. FaceAmount: $ 58,677.35PrenlurVDlscour.t: $______________

3. (riterest Cost: 6.0000 ~ ~Tax-exempt DinbeQIK Dwc

Index

Ovafable: Rem.rlcetlngAsent

Do~

plus basIs points; or

4.Debt Obligation:

D1RAM QMN Ownfl BAN OCRAN OGAN

0Bond Di.oin Agreomuit ~CapItal LeaseIfvwdIba rates lISts above are lasus pur$~MtoTiti, 9, ChaptarlI, enclose.copyotth, nmfled net.

vfth the fln1

whit the Wft. nfltel. end LceaPSnaaarOstfl.

S. Ratings:~Uwated

Moody’s___________ Standard& Poor, Fitch

6.Purpose:

~GeneralGovernment

Education

DtftttesDotherDRe~Jndnsm.newa1

100.00 s Computer equipment for Circuit Court Clerk’s office%

7. Security:

C] GeneralObligationi:i Revenue

~Ann,sl ApproprIation (Capital Lease only)

CompetItive Public Sale Dlnterfund Loan

Negotiated sale Dio.n ProgramInformal Bid

~1

9. Date:

Dated Date: 04/18/2017 Jsaue/OosingD.teO4

/l8

/ZOlT

F-

Sister mNo.CT-0153

Revised Effective 1/1/14Page 3 of 3

REPORT ON DEBT OBLIGATION(Pursuant toTennessee codeMnotated Section 9-21-251)

AMOUNT(F1.mi~ iuLflI’./Sl

12. RecurrIngCosts:

~NO Recurring Costs

Remnketing AgentPaying Agent/RegistrarTrusteeLiquidity/Credit EnhancementEscrow Agent$ponsorshlpfProgram / Adn,lnOther_____________

11AM NAME(If n.h ‘ri nr (ruin Ill)

13. Disclosure Document / Official Statement:

None Prepared

DEMMAlInkDCopy.ttached

14. ContinuIng Disclosure ObligatIons:Is there an exlsth,gcootinulag disclosure obhgatlon relatedto the secorityforthis debt? []Ves ~No

Is there a contbtoingdisdosure obigetlon agteement related to this debt? [Jres DN0

Ifyes to either question,date that disclosure isdue

15. Written Debt Management Policy:Governisig Body’s approval date ofthe current versIon of the written debt management polIcy 03/1612015

Isthe debt obhigatfon in compliance with and clearly authorhed under the policy? Dyes QNO

16. WrIttenDerivative Management Policy:No derivatIve

GovernIng Body’sapproval dateof the oJrrentverslon of the written derivative management policy

Date oftetterofcompllanceforderlntlve

Is the derivatIve In compliance wIth and clearly authorired under the policy? jjves ONO

17. SubmIssion of Report

To the Governing Body: on 11/2012017 and presentedat public meetlnghefdon 11/20/2017Copy to Otrector to 0515: on 11/1312017 either by:

0Ma11 to: OR ~Ernallto:505 OeaderldcStreetSuIte 1500lenin IC PeltStateOffice Building

~raipAndl n.nlFI.tnre.P,shlirfla,.rnrme,,ntin.ns

Noshvtlis, TN 37243-1402

18. SIgnatures:AUIIIORIZEjI RrPRESENTAIiVL

Name Richard S. Larry CL BaileyTitle County Mayor Director of FinanceFirmtn,aiI

,

rvenablapsulflvancountytn.govSullivan County TennesseeIsrrv.baItev~isulllvancountytn.oov

Date 11/13/2017 11/13/2017

PHI PAIl Cit

AND THEREUPON COUNTY COMMISSION ADJOURNED UPON

MOTION MADE BY COMM. BOWERY TO MEET AGAIN IN REGULAR

SESSIONDECEMBER 18, 2017.

COMMISSIONCHAIRMAN

COUNTY COMMISSION-REGULARSESSION€¦ · JEANIE GM4MON COUNTY CLERK 3258 HIGHWAY 126 SUITE 101...

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