Council Update January 2014

JANUARY 2014

Agenda

Roadmap for Growth

Budget 2014

People

Growth

Infrastructure

ROADMAP FOR GROWTH

89% complete or on track….up from 83%

Number of Green Projects 22 36%

Number of Yellow Projects 5 8%

Number of Red Projects 7 11%

Number of Black Projects 28 45%

62 100%

ROADMAP FOR GROWTH

• Our goal to complete the RFG 2014 is on track • 50 of the projects are complete or well on the

way to be complete by the end of this year • 5 initiatives considered yellow in the

roadmap(behind) • 7 initiatives considered red in the

roadmap(delayed)

BUDGET 2014 UPDATE

BUDGET 2014

New in the Budget for 2014 • New Infrastructure funding $500,000 • Sunday Bus Service $143,000 • Engineering Restructure $225,000 • Enhanced Snow Removal $175,000 • WMCA Roof Repairs $100,000 • Airport Operations $75,000 • Housing Resource (Term) $49,000 • Youth Center equipment $50,000 • Mosquito Abatement $34,000 • Safe and Warm support $10,000

BUDGET 2014

Key Follow up items • Discuss a capital reserve with our Provincial partners with regards to the WMCA and the Keystone • Community Development Coordinator – one year term? • Transit sponsorship for stat holidays • Monitoring of Travel • Diamond software-HR issue follow up • Sportsplex analysis by function • Budget process review for 2015 • Vacancy Management report to Personnel Committee • Review Pay Administration Program with Council • Discuss organizational charts with Council

10.91 10.96 10.81 10.87 10.74 10.75 10.76 10.81 10.87 10.84 10.85

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2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

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City of Brandon Permanent Staff per 1,000 Residents

As a ratio of City employees to every 1000 residents, we proportionally have no more

employees than we did in 2004

$1.00

$1.10

$1.20

$1.30

$1.40

$1.50

$1.60

$1.70

$1.80

$1.90

$2.00

$2.10

$2.20

$2.30

$2.40

$2.50

$2.60

$2.70

$2.80

$2.90

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City of Brandon Wage Indices 1984 Through 2014

Police - Sworn

Police - Non-Sworn

Fire

Emergency Communications

CUPE

Transit

Non-Union

Consumer Price Index

For every $1 spent in 1984, we are now spending $2.85 or

nearly 3X in Protective Services

$1.00

$1.10

$1.20

$1.30

$1.40

$1.50

$1.60

$1.70

$1.80

$1.90

$2.00

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$2.30

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$2.90

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CUPE

Transit

Non-Union


$1.00

$1.10

$1.20

$1.30

$1.40

$1.50

$1.60

$1.70

$1.80

$1.90

$2.00

$2.10

$2.20

$2.30

$2.40

$2.50

$2.60

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$2.80

$2.90

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Police - Sworn

Police - Non-Sworn

Fire

Emergency Communications


PEOPLE

PEOPLE - SAFETY

Mission Zero Program • Safety continues to be the #1 agenda item at all Leadership meetings • Safety awareness and visibility across the organization has significantly increased over the last few years • Safety results to date are headed in the right direction • Our 2014 goal for LTIFR (Lost Time Injury Frequency Rate) is 3.8

WCB Direct Costs

2014 YTD Compensation $37,875 Medical $14,468 Rehabilitation $568 Total $52,911

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WCB - Direct Costs

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WCB Direct Costs

WCB Direct Costs

WCB - Total Days Lost

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2009 2010 2011 2012 2013

Total Days Lost

Total Days Lost

The Early and Safe Return to Work program has had a

great impact

Lost Time Injury Frequency Rate

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2009 2010 2011 2012 2013

LTIFR

LTIFR

PEOPLE – SICK TIME

• Sick time continues to be a priority for my team and is monitored on a monthly basis as is Overtime and Staff Turnover • We have implemented an Attendance Support Policy that addresses sick time concerns while working cooperatively with our employees to improve attendance • We have seen consistently lower use of sick time as an organization and continue to take this very seriously.


• Since 2011 we have reduced our total sick time usage as an organization by approximately 12% and have reduced sick time usage in specific departments by over 30% • Our average sick time lost days per employee now sits well below the average for comparable federal/municipal employees and are very competitive with private industry


Down 12.1%

Office Staff Protective Services

Outdoor Staff

UP 4.6%

Down 31.6%

PEOPLE - UNION UPDATES

• Transit – Collective Agreement in place through Spring of 2015

• Fire - Interest arbitration scheduled to be held April 1-3, 2014

• E911 – Awaiting a decision from the recent interest arbitration held in November of 2013

• Police – Currently in negotiations and going well • CUPE – Contract negotiations started today and

went well, with no anticipated issues

GROWTH

PEOPLE - PERFORMANCE

2014 Scorecard • The launch of our 2013 Scorecard has been successful • 2014 will be launched in February with some changes and improvements throughout the departments • Key metrics by department • Corporate metrics will continue to be monitored by myself and my team such as safety, OT and sick time

GROWTH – ECONOMIC DEVELOPMENT

STRATEGY

• This strategy has been delayed due to Council’s priority to complete our affordable housing strategy

• We have now reallocated the staff resources needed and are already making progress on this Strategy

• Initial areas of strategic focus have been identified • Best practices for engaging the community in

the development of the strategy have been researched

• This will be completed by June 2014 and presented to Council

INFRASTRUCTURE

INFRASTRUCTURE – SNOW CLEARING

• It has been a long tough winter already in 2014 with regards to our budget and snow fall and we are only 20 days in

• We have nearly completed (80%) a City wide clearing costing approximately $150,000

• We appreciate the input and feedback from our residents during this clearing effort

• Public Works will be evaluating how responses for large snow storms are conducted in the future and will continue to educate our residents

• Our budget for 2014 is $1,078,000 which is up $175,000 from last year

INFRASTRUCTURE – WASTE WATER

TREATMENT PLANT • This project is now complete and going well • The WWTF is fully commissioned and operational • The economic opportunities from this new facility will be part of the bigger economic development strategy • We will be doing a grand opening and ribbon cutting sometime in Spring of this year

INFRASTRUCTURE - SANITATION

Organic Curbside Collection • First season extremely successful, diverting 827

tonnes of organics from being landfilled in 2013 • Sanitation reached its goal of 3000 sign-ups by mid-

August last year • Tentative start date this year is Tuesday, April 29th,

2014 (weather dependant) • To date there are 280 new residents on the list for

the Spring • Bins will begin being assembled by staff shortly

to start delivery March 1st


• Goal for 2014 is another 3000 bins, for a total of 6000 bins out for collection

• Ongoing advertising and education on acceptable compostable materials will continue for residents

• A survey is being sent out to the residents that participated in 2013 to gain feedback and insight on the program

• Some areas for action this year: * Assessing the pickup schedule-continue

once a week vs bi-weekly * Compost strategy * Expansion opportunities for 2015/16


Multi-Family Collection Update • This program is well underway and we continue to

work closely with both the contractor and our residents

• Lower bins or bins with side doors are currently being addressed to accommodate some locations

• Please contact Sanitation directly with any concerns or questions you may have during this service change


Material Recycling Facility (MRF) • There was a smooth transition on Jan 1, 2014 as

the City began operating the MRF • Excess material and cleaning left behind from

Emterra was main focus the first week of operation

• Staff getting acquainted with the process of operating the MRF

• Safety officers came the first week of operation and conducted a facility assessment and will provide a report


Material Recycling Facility (MRF) • Jan 7th, 2014 was the first load of outbound

material • To date there has been 14 loads leave the landfill,

10 trailers of co-mingled recyclable material and 4 trailers of OCC (old corrugated cardboard)

• To date the facility has seen 320,000 kg of material enter the MRF in the first 15 days of January

QUESTIONS?

Council Update January 2014

Education

Transcript of Council Update January 2014