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Transcript of Chapter 19. Copyright 2003, Paradigm Publishing Inc. CHAPTER 19 BACKNEXTEND 19-2 LINKS TO OBJECTIVES...
Chapter 19
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-2
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
APPLYING SPECIAL FEATURES
Signature: Microsoft Word 2003
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-3
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Performance ObjectivesPerformance Objectives
• Affect text flow in a document with nonbreaking spaces, manual line breaks, the widow/orphan control feature, and by keeping paragraphs of text together
• Hyphenate words in a document• Change the hyphenation options and hyphenation
zones in a document • Find and replace special characters• Automatically summarize a document• Analyze a document with readability statistics• Add line numbering in a document• Customize toolbars and menus
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-4
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Inserting a Nonbreaking SpaceInserting a Nonbreaking Space
To avoid breaking up words or phrases To avoid breaking up words or phrases on separate lines that should remain on separate lines that should remain
together.together.
Nonbreaking space inserted with Ctrl + Shift + spacebarNonbreaking space inserted with Ctrl + Shift + spacebar
normal space appears as a dot
nonbreaking space appearsas a degree symbol
Show/Hide button to turn on displayof nonprinting characters
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-5
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Inserting a Manual Line BreakInserting a Manual Line Break
Enter - creates new paragraph
Shift + Enter - creates new linewithout creating new paragraph
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-6
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Turning Widow/Orphan Control On/OffTurning Widow/Orphan Control On/Off
A widow is the last line of a paragraph that A widow is the last line of a paragraph that appears at the top of a page.appears at the top of a page.
An orphan is the first line of a paragraph that An orphan is the first line of a paragraph that appears at the bottom of a page.appears at the bottom of a page.
Format, Paragraph
turned on by default- remove check mark
to turn off
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-7
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Keeping a Paragraph of Text TogetherKeeping a Paragraph of Text Together
Format, Paragraph
to keep a paragraphor several paragraphs
together
to keep a paragraphand the next paragraph
together
to print a particularparagraph at the
top of a page
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-8
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Hyphenating WordsHyphenating Words
Hyphenating long words that fall at the Hyphenating long words that fall at the end of the text line provides a more end of the text line provides a more
balanced look.balanced look.AutomaticAutomaticTools, Language, Hyphenation
scroll through documentto check hyphens
change options
ManualManualTools, Language, Hyphenation
reposition hyphen, or
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-9
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Changing Hyphenation OptionsChanging Hyphenation Options
Tools, Language, Hyphenation
remove the check mark if youdo not want words in all
capital letters hyphenatedchange to limit the numberof lines in a row that can
end in hyphens
Format, Paragraph
to ignore text whenhyphenating
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-10
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Changing the Hyphenation ZoneChanging the Hyphenation Zone
measured from right marginif a word starts after the
beginning of the hyphenationzone and continues past the
end, the word is wrapped
decreasing hyphenation zonemore words will be hyphenated
increasing hyphenation zonefewer words will be hyphenated
Tools, Language, Hyphenation
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-11
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Hyphenation GuidelinesHyphenation Guidelines
• One-Syllable Words: do not divide (e.g. length)• Multiple-Syllable Words: divide between syllables
– some divisions can confuse a reader if one or both parts may be read as words by themselves (e.g. coin-sure)
– in such cases, break the word at a different place (e.g. co-insure)• Prefixes, Suffixes: divide after a prefix and before a suffix
– if the root word ends in a double consonant, divide after (e.g. bill-ing)
– if adding a suffix results in a double consonant, divide between (e.g. refer-ring)
• Consecutive Line Ends: avoid more than two• Abbreviations, Numbers, Contractions: do not divide• Names of People: avoid
– if necessary, hyphenate according to guidelines for common words
• Dash: do not divide before a dash (or between the hyphens if the dash consists of two hyphens)
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-12
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Inserting and Removing HyphensInserting and Removing Hyphens
Removing HyphensRemoving Hyphens- Undo immediately after inserting (removes all hyphens)- Find and Replace (removes only selected hyphens)
Inserting HyphensInserting Hyphens- hyphen on keyboard = regular hyphen- hyphenation = optional hyphen (appears only if word falls at the end of text line); can also be inserted with Ctrl + Hyphen key (-)- nonbreaking hyphen = Ctrl + Shift + -
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-13
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Finding and Replacing Special CharactersFinding and Replacing Special Characters
Edit, Replaceclick to expand
dialog box
click todisplay list
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-14
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Automatically Summarizing a DocumentAutomatically Summarizing a Document
Tools, AutoSummarize
chooses highest-scoringsentences to summarize
specifies where youwant the summaryinserted
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-15
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Analyzing a Document with Readability StatisticsAnalyzing a Document with Readability Statistics
Tools, Optionsclick to displaystatistics whencompleting aspelling and
grammar check
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-16
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Understanding Readability StatisticsUnderstanding Readability Statistics
Flesch Reading EaseFlesch Reading Ease
Flesch-Kincaid Grade LevelFlesch-Kincaid Grade Level
-the higher the score, the more peoplewho will be able to understand the text
standard writing – 60 to 70 range
-score indicates grade level standard writing – 7th or 8th Grade Level
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-17
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Turning on Line NumberingTurning on Line Numbering
File, Page Setup
line numbers may be used for certainline numbers may be used for certainlegal papers or for reference legal papers or for reference
purposespurposes
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-18
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Customizing ToolbarsCustomizing Toolbars
•Add buttons for features used on a consistent basis.•Remove buttons you do not need.•Move or reset the position of the buttons.
to add:click the
desired option
to remove:click the
desired option
click arrowpoint
and click
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-19
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Customizing Toolbars…/2Customizing Toolbars…/2
Tools, Customize
drag desired commandto desired toolbar
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-20
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Tools, Customize
drag desired commandto desired menu
Customizing MenusCustomizing Menus
remove by clickingdesired menu option
on the Menu barand dragging off
the menu
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-21
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Tools, Customize
Customizing Menus…/2Customizing Menus…/2
create your owncustomized menu
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-22
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands Review
How do you insert a nonbreaking space?
Nonbreaking space inserted with Ctrl + Shift + spacebarNonbreaking space inserted with Ctrl + Shift + spacebar
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-23
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you insert a manual line break?
Shift + Enter - creates new linewithout creating new paragraph
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-24
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you display the Paragraph dialog box?
Format, Paragraph
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-25
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you display the Hyphenation dialog box?
Tools, Language, Hyphenation
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-26
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you insert an optional hyphen?
- hyphenation = optional hyphen (appears only if word falls at the end of text line); can also be inserted with Ctrl + Hyphen key (-)
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-27
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you display the Find and Replace dialog box with the Replace tab selected?
Edit, Replace
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-28
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you display the AutoSummarize dialog box?Tools, AutoSummarize
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-29
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you display the Options dialog box? Tools, Options
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-30
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you display the Line Numbering dialog box?
File, Page Setup
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-31
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Commands ReviewCommands ReviewHow do you display the Customize dialog box?
Tools, Customize
Copyright 2003, Paradigm Publishing Inc.
CHAPTER19
BACK NEXT END
19-32
LINKS TO
OBJECTIVES• Affect Text Flow• Hyphenate Words• Change Hyphenation
Options and Zones• Find and Replace Spe
cial Characters• Automatically Summar
ize• Analyze with Readabil
ity Statistics• Line Numbering• Customize Toolbars a
nd Menus• Commands Review
Coming NextComing Next
ADDING VISUAL ELEMENTS