Contractor Safety Meeting

Date of Meeting: July 19, 2016

Minutes Prepared By: Brianna Simeoni

Location: Copper Cliff Club – Main Hall

Time: 8:00 – 10:00 AM

Chair: Chris LePera

Emergency Preparedness- Chris LePera

• Invac/Outvac locations, emergency procedures.

• Introductions around the room. High Potential Incidents - Mike Mascioli

• Totten Mine: Open Hole Condition over 3800 Ore Pass Extension

• North Mine: Seismic event with Redpath

Purpose of Meeting

Monthly Contractor safety review

Attendance

July 19th- Contractor Safety Me

Attachments

• Please see end of minutes for presentation information.

Safety Share- Duties of Supervisor

Duties of the Supervisor.ppt

• If you are away from work site, does not mean ownership is gone • Supervisor must show responsibility for workers • Due diligence must take place • PHR’s: Who should it be tailored/ geared to? Workers in the field are the primary focus of PHR’s • Include the front line people, working supervisor, etc in order to get all perspectives • Make sure worker communicates that they understand the PHR • Always ensure proper documentation Quote from Chris “It takes a bullet proof vest to save a life.

It takes a piece of paper to save your backside”. • Ensure supervisors are communicating with workers. Do they know what’s going on in the mind of

the worker? Is their mind on the task at hand? • Use a logbook to document Easy tool to communicate with crews • Always document any disciplinary action in logbook • Anything discussed in DSR with the Mine, should be communicated to the contractors in order to

ensure workers/ supervisors know what’s going on • Ensure structure in the field and verify that crews know what is going on in the field. • With contractors downsizing and supervisors now entering into the field as working supervisors, it

is important to ensure that they are still completing their supervisory tasks. Are they meeting the requirements that Chris discussed for a supervisor (ex. Competent, trained, knowledgeable, etc).

• What is the supervisor’s mentality when completion a job? Would he/she let a worker complete the task they are about to do?

• Make sure we set up crews to succeed • Safety Supervisors should be auditing supervisor If not being completed, why not? This falls

back to Superintendent Presentation- High Potential Incident at Totten Mine: Open Hole Condition

• Presented by Jake Hughes for Technica Mining • Working supervisor performing task at 3150L Ore Pass • Tasked to hammer pins to remove on 3150L Ore Pass Gate Locking Bar. • Locking bar was locked and tagged with pins in initially. When removing pins, lock and tag was

removed. • Repeatedly tried to remove pins for over 20 min with no success. Should have been a flag to stop

and re-asses. Question: When as a supervisor or a worker do they say, we need to try something different?

• No procedure to remove pins • The incident occurred on night shift, during the last hour of his last shift while completing the last

task. • Worker was over an open hole condition with no travel restraint or a fall-arrest system • Review of video showing working supervisor performing task directly over an open hole. • Local control located in the drift • Control Room Operator did observe worker performing task • Question: What kind of communication did the worker and control room have? Answer: Radio

Communication • Worker was working alone, but not on the Working Alone Procedure • Question: Did the Control Room Operator observe the worker performing task? Answer: Yes. • When 3150L Ore Pass was originally commissioned and handed over to the mine there were two

davit arms installed. However they were exposed and able to be hit by scoops and eventually were removed from the structure.

• Design of Ore Pass is an ongoing investigation with Vale • Possible Situations: Pin could have come flying out, cylinder could have fallen, etc. • Supervisor put expectations on himself • Did not complete his 5 Point card, Hazard Recognition Triangle, Risk Assessment, etc • Questions: Were there any signs in place to indicate an open hole? Answer: No. • Technica (internally) will be putting emphasis on 1) documentation with superintendents 2)

supervisor completing risk assessment (is this effective?) Lessons Learned

• Do we audit supervisors? Who would take responsibility? • Vale completes Peer To Peer assessments to achieve results • If supervisor is going back into field as a working supervisor, should refresher training be

required? • Importance of sharing incidents and accidents to continue improving results • Using Stop and Corrects to improve and see trends by being proactive

Presentation- Energized Electrical Work Permit

Energized Electrical Work Procedure.ppt

• Presented by Troy Charsley for Vale PMO • Code Z462 details electrical safety in workplace • Not always feasible to have a de-energized system • Electrical committee meets quarterly to discuss issues on Vale sites • Level of documentation increases when the level of risk increases • An apprentice shall always be accompanied by his/her journeyman when working with live

electrics, unsafe electrical conditions, etc. • Electrical Energized Permits should not be signed by workers if they feel unsafe • All people signing permit should be asking all relevant questions to the job • Reviewed video of Arc Flash Fire rated clothing is important for electrical work • Face protection for electrical work: hood/ balaclava and/ or face shield • Z462 replaced NFPA70, first copy issued in 2007 • Always do PHR sooner than later in order to get electrical supervisors involved (Example: Troy)

Questions • If electrician fails to sign, does this generate a work refusal? Supervisor can look for other worker

to complete job. Worker may feel inadequately prepared for a task which doesn’t mean checks have not been done.

Safety Stats / Near Miss Program Review – Chris LePera

Safety Stats - Stop and Correct Program

• TRIF has increased since June • June last year’s TRIF: 4.4 • June this year’s TRIF: 22.4 • 15 Zero Harm Days in June, the highest so far this year • Positive feedback with reporting Stop and Corrects • Two training seminars for contractors will be held regarding PHR’s being offered by Trueman

Hirschfeld • Pre-requisite to course is 15-20 min online computer- based learning through PMO website. Once

completed, take screenshot and send to Trueman to sign up • First course taking place on the 4th Friday of August (4 hour duration)

Open Discussion/ Feedback

• Question: What are the contractors getting from this meeting? Answers: Informative, good networking opportunity, more feedback the better.

• What topics would be beneficial to cover? Talk to Chris, Jim, Cynthia about things to discuss • Mention of trying to get MOL inspector to visit a Contractor Safety Meeting in the fall to get their

expectations, perspectives, etc. • Contractors getting heads up on directives is appreciated • If there are any orders issued regarding all orange PPE, a compliance plan would be presented.

Next Meeting August 16th, 8 AM - 10 AM

•Safety Share – Duties of the Supervisor

A “Supervisor” is more than just a Front Line Supervisor

The definition of “supervisor” under the OHSA is very broad. A supervisor is any “person who has charge of a workplace or authority over a worker.”

It includes not just people with the title of supervisor (i.e. front line supervisory staff).

The term “supervisor” under the OHSA has been interpreted as including lead hands (R. v Walters) right up to senior management (R. v. Bartram).

The legal test is an objective, statutory one – it does not matter whether the person or the company considers the person to be a supervisor.

A supervisor cannot argue that he or she was not responsible because he or she was temporarily absent from the worksite (i.e. may still “have charge of” a workplace or “authority over a worker.”)

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“Competent” Supervisor

Competent person means a person who:

Is qualified because of knowledge, training and experience to organize the work and its performance;

Is familiar with the OHSA and Regulations that apply to the work; and

Has knowledge of any potential or actual danger to health or safety in the workplace.

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Supervisor’s Duties A supervisor “must ensure” that workers:

Work in a manner and with the protective devices, measures and procedures

required by the OHSA or Regulations;

Use or wear the equipment, protective devices or clothing that the company requires to be used or worn;

Advise workers of the existence of any potential or actual danger to the health or safety of the worker of which the supervisor is aware;

Where prescribed (in the OHSA or Regulations), provide a worker with written instructions as to the measures and procedures to be taken for protection of the worker; and

Take every precaution reasonable in the circumstances for the protection of a worker.

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Sufficient Information and Instruction

Information and Instruction” can be formal training or less formal direction on the job to be performed. Although the amount of information and instruction required in a given circumstance may vary, the following are some general guidelines, based on the principles from the case law:

The supervisor must be knowledgeable The information and instruction should be tailored to the audience The information and instruction should be specific Information to be communicated clearly and understood Need to measure and evaluate a worker’s understanding Information up to date and refreshed. Information must be provable the greater the risk, the more comprehensive the information

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Sufficient Supervision

Although the amount of supervision required in a given circumstance will vary depending on the circumstances of the worker (experience qualifications, training/instructions), the workplace (specific hazards) and the nature of the work (simple, routine, little potential danger or complex, unusual and hazardous), the following are some general guidelines, based on the principles from the case law: The supervisor should do and be….

competent; monitor; check-in; ongoing communications; Follow up; Document, document, document.

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Due Diligence Begins before you get to the dry or the office

Opportunities to look around

Observe with safety in mind

The chat from the parking lot

How are crew members feeling or looking

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Log Book, Cross-shift Review • Need to meet with and take in all the information

that is relevant to your area from cross shift • What is your routine… • Speaking to cross shift is far better way to absorb

context of hazards and risks than a document (but need both)

• Law expects knowledge of workplace and information flow to be almost seamless for a 24 hour or ongoing operation – need to create process to make it happen

• For log book – pay special attention to safety section – what work was started and not finished etc

• Read information pertaining to today’s work location; special attention paid to risks identified

• You want to find out if the work area (your world and area of influence and control) is any different than when you last saw it…what are the new risks and how does that change what we do and how we do it…or who does it.

• Attend the meeting(s) with your managers (superintendent(s)

Pre-Line up Routine

A key point and opportunity for planning

For creating due diligence evidence

And most importantly for making a difference: Leading by example

Time to absorb information from previous shift and put your experience and knowledge with it to plan and assess the risks for your upcoming shift

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Time in the Field

Supervisor duties require you to be present, observe, visit, audit

Law recognizes that you can’t be present all the time – but – time in the field has to be part of daily routine – not haphazard

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Proving Due Diligence – Document, Document, Document

OHSA prosecutions take place years after the events which led to them. For this reason is it critical that documentation exists and is retained to refresh your memory and to help prove that all reasonable steps in the circumstances were taken. Documentation can take many forms: Minutes of meetings; Notebook; Disciplinary notes; Memos; and E-mails.

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Due Diligence – things to consider each day

How will I line my crew up today?

Have I considered the risks in today’s tasks?

Have we put JHA’s in motion for any know hazardous, non-routine tasks?

Are my employees current on training and qualified to carry out today’s tasks?

Are there any outstanding SAP IM’s in my area?

Are the procedures for the task I’m assigning up to date (both critical and non-critical)?

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Due Diligence – things to consider each day

Am I current on all activities I’m required to do in my safety plan? Have I recorded everything?

Have I turned a blind eye to any safety infractions?

Have I made notes of my safety interactions and coaching?

Have I reminded someone lately that safety and SLAMs are more important than production?

Have I assigned tasks that have outstanding MoC work to be completed? Is any action required as a result?

Have I seen my crew in the field today?

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•Energized Electrical Work Procedure

Energized Work Permit Vale Policy MPROC-50007

Regulations and Standards regarding Electrical Work • Regulations reflecting electrical work practices

– O. Reg 814 Mining and Mining Plant s. 155 to 180 – O. Reg 213 Construction Projects s. 181 to 195 – CSA M421 – Use of Electricity in Mines – OESC – Ontario Electrical Safety Code (CSA C22.1 Canadian Electrical Code) – CSA Z462 – Workplace Electrical Safety – CSA Z460 – Controlling Hazardous Energy - Locking and Tagging – CSA Z463 – Maintenance of Electrical Systems – Vale ZES, Golden Rules, Plant Procedures

Electrical Work Regulations and Standards

• All documents require that power be isolated and be put in an Electrically Safe Condition before work is performed on or near exposed energized components.

• All documents require a written procedures when energized work is to be performed.

• CSA Z462 Defines Requirements for Energized Work Permits

• Vale MPROC-50007 adopts CSA Z462 procedures

• However, it is recognized that ‘some electrical systems’ cannot be de-energized either by design or de-energizing creates additional hazards or creates unmanageable risks.

What is not an Electrical Safe Work Condition?

• It is more than just working on ‘energized’ parts or conductors

• Electrical work is not in a safe condition if exposed to shock:

– Work task is inside the Limited Approach Boundary with exposed circuit parts

– Work task is inside, enters, or could inadvertently enter Restricted Approach

Must be Qualified Electrical Worker

Work Permit Required

What is not an Electrical Safe Work Condition?

• Work task exposes worker to increased risk of creating an arc flash – Operating equipment where maintenance condition is poor or not known – Handling uncontrolled conductive objects inside Limited Approach Boundary where exposed

‘circuit parts’ exist

Work Permit Required

Electrical Work Permit Exemptions

• Testing, Troubleshooting, or Voltage Measuring • Thermography, Ultrasonic, and Visual inspections Performed outside Restricted

Approach Boundary • Access and Egress if no electrical work is performed and Restricted Approach

Boundary is not crossed • General housekeeping and miscellaneous non-electrical tasks not in the restricted

approach boundary

Examples of Valid Reasons to a Electrical Work Permit

• Examples where de-energizing may create additional hazards or increased risks – Interruption of Life Support Equipment – Deactivation of emergency alarm systems – Shutdown of Hazardous Location Ventilation System – Shutdown of critical process components feeding large motor lubrications systems, cooling pumps, fire

protection pumps, plant instrument air, etc.

Inconvenience or cost increases are not acceptable reasons to perform energized electrical work

• Examples of tasks considered for Energized Work Permit – Adding, removing MCC bucket within a critical process feeding large motor lubrications systems, cooling pumps,

fire protection pumps etc. – Serving, removing and terminating cables and wires into PLC marshaling cabinets – Serving, removing and terminating cables into UPS distribution panels – Serving, removing and terminating cables in lighting/distribution panels less than 240 VAC and 112.5 kVA.

Elements of an Energized Work Permit

• Description of task, circuit and/or equipment to be worked on • Justification on why electrical work is to be performed energized • A description of safe work practices and procedures to be used • Result of a shock risk assessment describing voltage, limited approach

boundary, restricted approach boundary, personnel training, and PPE required • Result of arc flash risk assessment describing incident energy and/or PPE arc

flash category, the required PPE, and arc flash boundary • Method of restricting access to the work area • Evidence of a job briefing including review of permit and task specific hazards • Energized work approval signatures including from worker performing work

Vale’s Energized Work Permit

Vale’s Energized Work Permit

Vale’s Energized Work Permit

Vale’s Energized Work Permit

When Things Go Wrong

COMPANY: Vale LOCATION: CCNR – IPC, Switchroom No. 9 & 10

INTERNAL USE: This document is Vale's property and may only be used in internal communications.

Brief Description: SAP IM Occurrence No: 2317595 Contractor was re-wiring starter. Control cables were cut from the back and pulled thru the front of the starter. As control cables were pulled thru the starter contact was made to live terminal lug causing arc flash. Employee suffered burns to left hand and was treated by First Aid. Immediate Action: • Worker reported injury and went to First Aid where cooling gel

was applied and gauze • Project work stopped until completion of investigation • CCNR Electrical de-energized starter bucket and removed from

MCC rack. • Root cause of arc flash being investigated and confirmed prior to

electrical work resuming on Project.

ACTUAL SEVERITY (H&S): Minor POTENTIAL SEVERITY (H&S): Critical ASSOCIATED CRITICAL ACTIVITY: To be completed by HSE

NEAR MISS INCIDENT 30/June/2016 – 09:25am

Sudbury, Ontario Canada

Starter for Motor #1505, Controls Cables pulled thru top right opening

HEALTH AND SAFETY INCIDENT NOTIFICATION

BASE METALS / ONTARIO OPERATIONS / CCNR

Contact: Darren.Toner@Vale.com – Safety Systems Specialist

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Starter Front Door Panel Controls Wires Pulled Thru Front of Starter

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Back Side of Starter Panel Showing Arc Flash Damage Starter Lug Protector on Floor due to Arc Flash

HEALTH AND SAFETY INCIDENT NOTIFICATION

BASE METALS / ONTARIO OPERATIONS / CCNR

When Things Go Wrong • Arc Flash Video

The correct way

• Establish an Electrical Safe Work Condition

• Recognize and know the boundaries where an Electrical Safe Work Condition ends

• Follow MPROC-50007 where an Electrical Safe Work Condition cannot be established due to design or introduced hazards.

• If unsure, contact appropriate plant Electrical Authority or PMO Electrical Authority

– Troy Charsley 682-5308 – Mines and Mill PMO Electrical Authority – Mike Isaac 682-5182 – Surface PMO Electrical Authority

•Safety Stats\Stop&Correct Program Review\Monthly Trends

PMO Mines Safety Stats

SAP Incident Management Report Summary For PMO Mines

May-2016 June-2016 Year to Date-2016 5 Incidents 3 Incidents 39 Incident Reports 3 Near Misses 3 Near Misses 613 Near Misses

0 Unsafe Conditions 1 Unsafe Conditions 3 Unsafe Conditions

8 Monthly Total 7 Monthly Total 55 Yearly Total

2*High Potential Incidents for June*

May-2016 June-2016 Year to Date-2016 21 Field Visits 10 Field Visits 118 Field Visits 30 Orders 9 Orders 335 Orders 18 Completed Orders 5 Completed Orders 300 Completed Orders

MOL Field Visits on Vale Operations Sites

TRIF ANALYSIS

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPMO Mines 0.0 9.1 12.5 14.3 22.8 22.4 0.0 0.0 0.0 0.0 0.0 0.0Ont Ops-Combined 20.0 16.1 18.2 18.8 21.3 19.9 0.0 0.0 0.0 0.0 0.0 0.02015-PMO Mines 13.6 13.3 8.5 6.4 5.2 4.4

0.0

5.0

10.0

15.0

20.0

25.0

MONTHLY TRIF - PMO vs Ontario Ops Combined

2015 Vs 2016 INJURY STATS PMO Mines

FAI MAI RWI LTI 2015: 0 0 2

0 2016 : 5 4 3 0

Man-hours 2015(end of June): 456,336 2016(end of June): 312,206

•

Mines PMO Hours Worked June

Plant Manhours FAI MAI RWI LTI TRI TRIf

Coleman 39250 2 1 3 76.4

Creighton 65125 1 1 1 15.4

CCM 89711 1 0 0.0

Garson 8478 0 0.0

Stobie 9691 0 0.0

Totten 49410 1 0 0.0

Mill 22155 2 2 90.3 Environmental 28386 2 1 1 35.2

Total 312,206 5 4 3 0 7 22.4

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2016 KPI’S 2016 ZERO HARM KPI'sAs of:

2016-Jul-05

2013 2014 20152016 OBJ

Monthly Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

YTD TOTAL

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 8.3% 16.7% 25.0% 33.3% 41.7% 50.0% 58.3% 66.7% 75.0% 83.3% 91.7% 100.0%

SAFETY & HEALTH 50%# LTI's (Vale Ont Ops emp's) 22 17 7 3 0.25 1 0 0 0 1 0 0 2

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 33% 33% 33% 33% 67% 67% 67% 67%

50%# MSD TRI’s (Vale Ont Ops emp's) 99 70 67 33 2.8 2 5 11 9 10 7 0 44

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 6% 21% 55% 82% 112% 133% 133% 133%

150%Zero Harm Days(Ontario Ops level) 53 70 85 127 10.6 5 7 9 3 15 8 3 50

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 4% 9% 17% 19% 31% 37% 39% 39%

ENVIRONMENTAL

Exceedances 13 13 4 5 0.4 1 0 0 1 0 0 0 2CUMULATIVE YEARLY PERCENT of OBJECTIVE => 20% 20% 20% 40% 40% 40% 40% 40%

Moderate, Serious Env Occurrences 11 4 7 4 0.3 0 0 1 0 0 1 0 2

CUMULATIVE YEARLY PERCENT of OBJECTIVE => 0% 0% 25% 25% 25% 50% 50% 50%

Critical, CatastrophicEnv Occurrences 0 0 0 0 0 0 0 0 0 0 0 0 0

2016 Actual >

Stop & Correct Reporting

Stop & Correct Reporting Summary For PMO Mines

May-2016 June-2016 Year to Date-2016

300 Unsafe Conditions 248 Unsafe Conditions 1701

Unsafe Conditions

10 Near Misses 5 Near Misses 37 Near Misses 31

0 Monthly Total 311 Monthly Total

1738 Yearly Total

Stop & Correct Top 10 Trends

Stop & Correct Trends

Count

Mobile Equipment Trends 28 housekeeping 25 dust 22 Tools/Equipment Trends 21 Infrastructure Repairs 20 Rock/Debris on Ramp/Road

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barricading 18 PPE-Corrective Action 15 Water Management 13 Material Handling/Storage

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May 2016 Stop & Correct

Trends Count

Rock/Debris on Ramp/Road 35 housekeeping 28 dust 26 Tools\Equipment(Inclusive) 22 Mobile Equipment(Inclusive) 21 Water Management 19 PPE-Corrective Action 16 Electrical(inclusive) 13 Screen-Removal/Repair 12

July 2016

Stop & Correct Monthly Focus Trend TREND DETAILS OF EVENT CORRECTIVE ACTIONS

Electrical-Low hanging wire

Stopped the Jumbo operator from drilling in the 4520-2900 sill, his cable was anchored to the screen,

instructed him to follow standard and to anchor the cable onto the rabbit ear that was there already!!! He should have noticed this issue if the 5 point safety system was followed. It was corrected at time of visit.

Electrical-Repairs Corrected possible electrical hazard in shop- cable pulled out of plug

Electrical -Switchroom Alarm

While driving by 80-2 Switch-room there was an Alarm going off inside.

I got in touch of Kevin Levack the Electrical supervisor told him about it.

Electrical-Damaged Equipment

Outside light is damaged Report to Vale PMO- Send to Jason Mackinnon

Electrical-working too close to overhead lines

When observing excavation along the Lasalle extension noticed that excavator boom could be in close proximity to the power lines.

Work has been suspended in the area until standoff distance can be verified. Worker rep was invited to discuss the issue.

Electrical-Damaged Equipment

Moved portable step down ESS into workplace and set up to whip so we could weld, no power. MPL was flashing "fault". On detailed physical inspection, noticed damage to 600V step down on portable rack.

Tagged out. Reported up stream for repairs to be made. Technica to follow up.

Electrical-Extension Cord

Damaged extension cord identified during pre-use inspection

Immediately removed extension from services. Had electrician repair it

Electrical-repairs Noticed receptacle cover broken at collar Notified SSL and receptacle was tagged out

immediately

Safety Goals for 2016 GOAL 2015 2016

Goal YTD

Reduce High Potential Incidents by 50%

Total of 12, 5 of which were Mobile Equipment related

8 10

Reduce Triff by 25%

Triff for 2015 was 11.3 9 22.4

Reduce Incidents 126 total IM's for 2015.

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