T.NO- 8/LT/RETAINING WALL/2011

CONSTRUCTION OF

COUNTERFORT RETAINING WALL

at Lignite Project Tadkeshvar,

Tal: Mandvi,

Dist: Surat.

GUJARAT MINERAL DEVELOP MENT CORPORATION LTD

(A Govt. of Gujarat Enterp rise)

Kha ni j Bhav an, Near Univ ersity Ground, 132 feet Ri ng Vas trapur, A hm edaba d-380

052

Pho ne : (079) 27913200, 27913501 Fax No : (079) 27911540

Email : c iv i l@gmdcltd.com Website: w ww .gm dcltd.com

NOTICE INVITING ONLINE TENDER

e-TENDER NOTICE

GMDC, inv ites Online e-Tender from reputed contractors for, Construction of Counterfort Retaining Wall around Dump at lignite mines , Tadkeshwar. .

01 Tender No 8/LT/RETAINING WALL/2011

02 Name Of Work / Job Construction of Counter fort Retaining Wall

03 Location At the western side of the mines at Lignite project Tadkeshwar, Tal:Mandvi, Di st: Surat .

04 Tender Fee

[Non refundable]

Rs. 3600/- by Cash/D.D.

DD should be of nationalized Bank or

HDFC/IDBI/ICICI/AXIS Bank only in favour of

’GMDC Ltd’ , payable at Ahmedabad

05 Availability of tender On web site https://gmdc.nprocure.com

06 Total Estimated Cost Rs. 1,54,36,562/-

07 Earnest Money deposit Rs. 1,54,400/- By D.D. of Nationalised or

HDFC/IDBI/ICICI/AXIS Bank only in favour of

’GMDC Ltd’ , payable at Ahmedabad and to be enclosed along with technical bid only , failing which

tender will not be considered as a valid tender

08 Security Deposit 5 % of contract value (including EMD) in form of DD of nationalized bank or HDFC/IDBI/ICICI/AXIS Bank

only in favour of ’GMDC Ltd’ , payable at Ahmedabad , to be submitted on issue of LOI .

09 Retention Money Retention money deposit will be deducted from RA

bills @ 5 % of the value of the contract amount,

which will be released after one month from

completion of the work .

10 Work Completion Time. 2 months

11 Last Date and time for

Downloading of Tender document On or before 30 -5 -2011 up to 18.00 hrs

12 Last date and time for On line submission of tender

DT: 30-5-2011 up to 18.00 hrs

13 Last date for Submission of Tender

fee , EMD and Supporting doc. fo r

Tech. bid during office hours in

Dt: 31-5-2011 up to 18.00 hrs.

person

14 Date and time for opening of Technical bid

Dt: 1-6-2011 at 15.00 Hrs

15 Validity of tender 180 Days

1. The Gujarat Mineral Development Corporation reserves the right to reject any or all the tenders or split the work be tween more than one bidders without assigning any reason thereof.

2. The bidders are required to quote the rate st rictly as per the te rms and conditions mentioned in the Tender document. The conditional tender will not be entertained and shall be liable for outright rejection.

3. A bidder regi ste red either in DGS & D , SSI , NSIC or in the Central/ State Govt. or Central / State

Govt. undertaking i s no t exempted by thi s corporation fo r paying EMD , SD etc. As well as no price preferences over the quoted rate will be considered.

4. Bidders are requested to vi sit the site before quoting the tender. 5. Tender will be considered only of those parties having Provident Fund Number received from

Regional Provident Fund Commissioner’s of fice and permanent Account Number of Income Tax , service tax no. and qualified as per Pre qualification criteria/bid.

6. Tender documents are only available in Electronic form. The bidder should submit all the forms

electronically only. 7. Bidders who wi sh to participate in thi s tender will have to regi ste r on https://gmdc.nprocure.com .

Further bidders who wi sh to participate in online tenders will have to procure Digital Certificate as per information technology Act 2000 using which they can sign their elect ronic bids. Bidder can procure the same from (n) code solution- a divi sion of GNFC Ltd, who are licensed Certifying Authority by Govt. of India and they will assist them in procuring the same at below mentioned address. Bidders who already have a valid Digital certificate need not procure a new Digital Certificate.

(n ) Code Solution , A divi sion of GNFC

301, GNFC Infotower, Bodakdev, Sarkhej- Gandhinagar highway, Ahmedabad- 380 054 Tel: +91 26857316/17/18 Toll Free- 1 -800-233-1-1 Ext: 501, 512, 516, 517 Fax: =91 79 26857321 ,E-mail: nprocure@gnvfc.net Mobile: 9327084190 , 98985889652

Manager (Civil)

GUJARAT MINERAL DEVELOPMENT CORPORATION LTD.

(A Govt. of Gujarat Enterpri se)

KHANIJ BHAVAN, 132’ RING ROAD, UNIVERSITY GROUND

VASTRAPUR, AHMEDABAD 380 052

EPABX: 27913200 EXT N. 1712, 1714, 1726 & 1725

TELE-FAX: (079) 2791 154O

INTRODUCTION

TENDER NO. 8/LT/RETAINING WALL /

2011

The ow ner, M/s. Gujarat Mineral Development Corporation Limited, Ahmedabad (hereinafter referred to as Employer or Owner) inv ites e- tenders from experienced and financially sound contractor , who are in the field of Construction work, in tw o bid system part I & II technical Bid/ PQ bid and

Part II Price Bid, at Khanij Bhavan, 132 Ft Ring Road, Nr. University Ground, Vastrapur, Ahmedabad 380 052. Name of Work : Construction of Counterfort Retaining wall around the Dump located at the western si de of the m ine at lignite project Tadkeshawar, Tal Mandvi, Di st: Surat . Work includes following job.

1) Jungle Cutting Cleaning & grumbling road land light jungle etc.

2) Excavation and Earth work fo r embankment from cutting, Rolling and Watering.

3) Construction of Counterfo rt Retaining Wall

4) Construction of Rain Water Drain

The estimated cost of p roposed work is approximately Rs. 1,54,36,562/-- including cost of all materials like cement ,steel , man power, tools , tackles machineries, equipment ,mobilization etc to complete the work in

all respect.

In view of the above and to get resourceful and experienced agencies (Contractors or Bidders), it will be

necessary to get them pre-qualified for the work under refe rence on the basi s of the documents submitted by the contractors as asked by GMDC (Corporation).

With a view to select a competent agency for the subject work under refe rence the Tender Documents are

placed on (n) procure management system. The Tender Documents include Technical Bid / Prequalification Bid. Only the tenders of the tenderers who are qualified in the Technical Bid / Prequalification Bid will be

considered for further evaluation. The tenderers (bidders) a re requested to send all the required documents

as mentioned in the Technical Bid / Prequalification Bid.

If required, inspection vi sit will be made by client for job of similar nature of the work under reference .

Deci sion of the GMDC Management regarding pre- qualification based on the documents fu rni shed by the

bidders contractors will be final and binding to all the bidders and no correspondence will be entertained from any of the bidders in this regard.

The Corporation reserves the right to reject any or all the Technical Bids for pre- qualification without assigning any reasons there of.

The Corporation reserves the right to allot the work in parts to more than one agency whose Technical Bid

is qualified for the work. All decision to award the work will be made by employer.

The Engineer in charge or any other Officer authorized by the Corpora tion is entitled to ask the contractor

to discontinue any work which does not meet the expected and/or specified standards.

The selected tenderer will have to enter into an agreement with the Corporation on a stamp paper of

Rs.100/- to be provided by the selected tenderer in the fo rm approved by the Corporation covering all terms and conditions interalia that are advertised and stated in this tender fo rm and those which may be agreed

upon or modified by both parties during subsequent correspondence / di scussions / negotiations.

Dated Signature & Stamp of the Contractor

Chapter I

INSTRUC TIONS TO THE BIDDERS

Bidders are advised to read the inst ructions, evaluation norms and other te rms and conditions described in

these documents under different Chapters carefully before making their offer. In case of any doubt they

may seek clarification from Manager (Civil) available at the head office of the corporation at Ahmedabad.

T HE TEN D ER & T H E OF F ER : It is a three-bid system. The bid is required to be submitted on line at https://nprocure.com by the

date and time prescribed in the tender notice as under:

Part – I Preliminary Bid - To be submitted online about the details of Tender document fee and EMD.

Part - II Technical Bid - Technical bid documents are to be submitted on line. However, the documents required to

be submitted in support of experience, financial position, status of the bidder, machinery and equipment owned by the bidders etc. as well as tender fee and EMD in the desired form shall be placed in sealed cover super-scribed “TECHNICAL BID, Tender No. , and Name of work”, should be submitted separately at Corporate Office, Ahmedabad before stipulated time.

Part – I II Price-bid

- To be submitted on line before the stipulated time.

Opening of bids

a. e-tendering procedure i s explained in detail in Chapter – I I.

b. Preliminary bids will be opened after verification of receipt of payment towards Tender document fee and EMD. The bidders will able to view it on their computers on date and time notified in tender notice.

c. On verification of the supporting documents, technical qualification of the bidders will be

assessed. The successful bidders will be communicated the date and time of on line opening of price bids by fax or telephone or email . However, all the bidders will be able view the price bids online on their computers.

Corrigendum:

Some times i ssue of Corrigendum may be necessary to clarify doubts rai sed or to make some corrections. All such corrigendum shall be displayed on web site

http:/ /gmdc.nprocure.com only. The bidders are therefore advised to refer to thi s web site from time to time to keep them updated.

CHAPTER- II

e- Tendering ( Online Tendering ) Instruction to Bidders

Further details o f thi s tender a re as under

1.0 Particulars: Tender No. 8/LT/RETAINING WALL/2011 Construction of Counterfort Retaining wall around the dump at lignite mines, Tadkeshwar.

2.0 Dow n loading of Tender Documents

2.1 Bid document will be available on web site up to date shown above

2.2 Bidders wi shes to participate in thi s tender will have get them self regi ste red on web site

https://nprocure.com

3.0 Digital Certificate

3.1 Bidders who wish to participate in on line tenders will have to procure / should have legally

valid digital Certificate as per Info rmation Technology act 2000 using which they can sign their electronic bids.

Bidders can procure the same from any of the license certifying Authority of India or can

contact (n) code solutions- a divi sion of GNFC Ltd, who are licensed certifying Authority

by Govt. Of India

3.2 All bids should be digitally signed, fo r detail s regarding digital signature certificate and

related training involved the below mentioned address should be contacted

(n) Code Solution A div ision of GNFC 301, GNFC Infotower, Bodakdev, Ahmedabad- 380 054 Tel: +91 26857316/17/18 Fax: =91 79 26857321 E-mail: nprocure@gnvfc.ne t Mobile: 9327084190 , 98985889652

3.3 Bidders who al ready have a valid Digital certificate need not procure a new digital

certificate .

4.0 On line Submission of Technical & Price Bid

4.1 Bidders can prepare & edit their offers number of times before tender submission date & time. After tender submission date & time , bidder can not edit thei r offe r submitted in any

case. No written or online request in this regard shall be granted.

4.2 Tenderer shall submit their offe r , i.e Technical bid as well as Price bid in Elect ronic fo rmat on above mentioned website & date shown above after Digitally signing the same.

4.3 Offers submitted without digitally signed will not be accepted

4.4 Offers in physical form w ill not be accepted in any case

5.0 Submission of Tender Fees and other Documents

5.1 Tender fee: Rs.3600 / --(Rupees Three thousand si x hundred only) by Cash or DD in

favour of ’GMDC Ltd ’ payable at Ahmedabad f rom any nationalized or

HDFC/IDBI/ICICI/AXIS Bank Only. Demand Draft i ssued after the last date and time of

submission of bids will not be considered or accepted.

5.2 Earnest money deposit: Rs. 1,54,36,562/- (Rs. One Crore Fifty four lakhs thirty six

Thousand Five hundred si xty two Only) by DD in favour of ’ GMDC Ltd’ payable at

Ahmedabad from any nationalized or HDFC/IDBI/ICICI/AXIS Bank only. Demand Draft issued afte r the last date of submission of bids will not be considered as a valid or

accepted in any case.

5.3 Other documents required to be submitted. However as per PQ crite ria required documents are also required to be submitted .

a. Bank solvency Rs. 25 lacs (i ssued on or after 1.3.2010) of

nationalized/IDBI/ICICI/HDFC/AXIS Bank only

b. Minimum two sati sfactory work completion certificates /work orders of clients of

similar nature, out of one certificate having single value of work Rs.1.5 crore in single year during the last five years.

c. Regi stration in ‘AA’ class , in Building category with state PWD

5.4 Bidder shall have to submit D D for Tender fee, EMD and other documents as mentioned above in physical form so as to reach on date shown above, during office hours to

Manager(Civil), Civil Department, GMDC Lim ited ‘Khanij Bhavan ’ , 132’Ft ring road, Nr.

University Ground, Vastrapur, Ahmedabad- 380 052 in person only .

5.5 Bidder has to submit the document as said in 5.4 above and no other condition in any

form shall be considered at all, at the time of evaluation of the tender, i.e. the bidder shall

have to submit unconditional offer without differing from any of the tender condition.

6.0 Opening of Tender

6.1 Opening of bid documents will be held on Date & time shown above in the office of

GMDC Ltd, Manager(Civil), Civil Department, at ‘Khanij Bhavan’ , 132’Ft ring road, Nr.

University Ground, Vastrapur, Ahmedabad- 380 052 .

6.2 After successful completion of Technical Evaluation, price bid of only those bidders would be opened online who are found to be substantially responsive

7.0 Contacting Officer

7.1 Further details / clarification , if any required, will be available from Manager(Civil), GMDC

Ltd, , Civil Department, at ‘Khanij Bhavan’, 132’Ft ring road, Nr. University Ground,

Vastrapur, Ahmedabad- 380 052

Ph no. 079- 2791 3200

7.2 In case bidder needs any clarification /assistance or if training required for participating in online tender , they can contact at following office

(n) Code Solution A div ision of GNFC 301, GNFC Infotower, Bodakdev,Ahmedabad- 380 054 Tel: +91 26857316/17/18, Fax: =91 79 26857321 E-mail: nprocure@gnvfc.ne t Mobile: 9327084190 , 98985889652

8.0 General Instructions:

8.1 The fees fo r on line tender document will not be refunded under any circum stances

8.2 EMD in the form specified in tender document only shall be accepted.

8.3 Tenders without Tender document fees, earnest money deposit (EMD) and which do not

fulfils all or any of the condition or submitted in complete in any respect will be rejected.

8.4 Tenderer approved either by the Central/ State Govt. o r Central / State Govt. undertaking is not exempted by thi s corporation for paying EMD , SD etc.

8.5 Conditional tender shall not be accepted.

8.6 This tender notice shall form a part of tender document

8.7 Tenderers are advised to read carefully the “Instruction fo r Tenderer” and :eligibility criteria” contained in the tender document s

8.8 The Internet site address fo r E-Tender is www.nprocure.com

8.9 Free training camp for bidders will be organized on every Saturday be tween 1.0 to 5.00

p.m. at (n) code solution, A division of GNFC , 301, GNFC Infotower , Bodakdev, Ahmedabad – 380 054 . Bidders are requested to take the benefit of the same.

8.10 The Corporation reserves the right to reject any or all the tenders or split the work

between more than one bidders without assigning any reason thereof. .

8.11 Tenderer is requested to quote rates as per the terms and conditions mentioned in the

Tender Document Part I and Part II. Tender submitted for part items will not be considered

and will be rejected.

8.12 Tenderer has to do thi s work strictly according to the drawings and specifications

provided by GMDC and which together with general conditions, technical specifications,

bills of quantities and contract agreement , will be called “ Documents of Contract

8.13 The selected Tenderer shall enter in to an agreement with the corporation, on a stamp

paper of Rs. 100/- which will be provided by the selected Tenderer, in the fo rm approved

by the corporation covering all terms and conditions .

CHAPTER- III

Check List Of Documents Enclosed With Tender

Sr. No. Particulars Declaration (Stri ke out

whichever is not applicable)

1 Check li st of documents in the prescribed proforma, Yes / No

2. Earnest Money deposit paid for the value as indicated in

Notice Inviting Tender, Yes / No

3. Formats enclosed-dully filled in and signed along with all required enclosures , complete as per Inst ruction to bidder

4 Documents /details as per Status of the Bidder, with

documentary proof Yes / No

FORM ‘A’

STRUCTURE AND ORGANIZATION

1 Name And Address o f the

company

2 Telephone No.

Mobile no

Telex No.

Fax No.

E mail ID, Website

3 Name of concern person

4 Description of

Company/whether Individual /

Partner ship/ Lim ited Co./Pvt ltd

or any other

5 Documentary evidence for sr

no- 4 above

6 No. Of Year Experience in

construction field.

7 Name and address of the

Bankers : -

8 Income tax PAN Regi stra tion No

Copy [Copy to be enclosed]

9 You will have to submit

regi st ration certificate as per

statutory requirement under contract labour laws ( for the

subject work . (If you have a

copy of such certificate fo r executed work in past to be

submitted)

Yes/No

10 Whether enlisted as approved Contractor with GOG / Public

Under taking /SEB / others if so please furni sh details and copy

of certificate in separate sheet

Yes/ No

11 Tax No. details.

VAT [State Sales Tax] No

Central Sales Tax C.S.T No

Service Tax No.

12 Provident Fund Regi stration Number – Copy attached

Yes/ No

13 Penalty Clause - Accepted

Penalty fo r the work delayed /non completion/ non

performance of the works will be imposed as mentioned in

Technical bid-I –

Yes/No

14 Prices/Charges- Accepted

Prices / charges should be firm and fixed. Quoted price included

mobilization, de mobilization ,all man power, machineries, tools,

tackles , required material ,

safety measures, PF

contribution, , all taxes, service tax , VAT etc. .

No price increase will be

allowed during tenure of contract due to any reason.

Yes/No

15 Payment Term s – Accepted Yes/No

16 I. T. and other taxes Deduction.-

Agree

Taxes will be deducted as per

prevailing Government rules from the monthly bill

Yes/No

17 Validity of offer –Accepted Yes/ No

18 Work completion period as per price schedule- accepted

Yes/ No

19 Deviation sheet attached

Deviation sheet to be attached by the bidder mentioning any

deviation in technical &

commercial . If there i s no

deviation then with ,No deviation

sheet ,submitted on letter head of the bidders

Yes/ No

20 Declaration sheet - Attached

Declaration in prescribed fo rmat

on letter head of the bidder

Yes/No

21 Whether bidder should agree to

depute and put machinery , man

power and other tool s and

tackles to execute the subject work as per planning mentioning

in the Annexure I

Yes/No

Note :- The above necessary info rmation shall be supported with necessary documents otherwi se the same

shall be treated as null and void.

FORM ‘B’

FINANCIALSTATEMENT :

[To be given separately for each partner of Joint Venture / Consortium]

1 Name of firm

2

Capital

a) Authori sed

b) Issued & Paid up

3 Attach audited balance sheet & Profit &

Loss statement for the past 05(five)Year

4 Financial Position

(Exact amount in Rupees To be stated)

(a) Cash

(b) (i) Fixed Assets

(ii)Liquid of movable assets

(c ) Current Liability

(d) Working Capital

(i) Share Capital

(ii) Partner's Capital

(iii) Deposit

(e) Net worth (Excess at current liabilities over liquid or movable assets)

5 Total Liability

(a) Current Ratio:-

Current assets to Current liabilities

(b) Acid test Ration : -

Cash, Temporary investment held in lieu of

cash &current receivable to current

liabilities

( c ) Total Liabilities :-

Net Worth

6 Net profit before tax

(a) Current period (2010-2011)

(b) During the last Financial year

(2009-10)

(c) During the course of the four

financial years

(d)Previous financial years

The profit and Loss Statement have been

certified. Through by

7 Applicant’s financial arrangement

for proposed works (exact amount in Rupees to be

mentioned)

(a)Own resources Rs.

(b )Bank Credits Rs.

( c) Other (Specify)Rs.

8 Certificate of financial

soundness f rom bankers of applicants together with their

full address.

9 Approximate value of works in hand : Rs.

10 Bidders should have to submit the registration hav ing w ith State R & B dept /CPWD/ Electr ical Board/Railw ay with Minimu m ’AA ’ class or hav ing registration of special category.

11 Latest copy of [ not later than one year) solvency certif icate for amount not less than Rs.25 lacs of any Nationalized or IDBI/ICICI/HDFC/AXIS Bank only .

Name of Bankers

Full Address:

Phone Nos.

Fax No.

12 Turn over /profit during last five

years certified by charted

Accountant

Bidder should have minimum annual

turn over of Rs. 800 lakhs for any

two year of last five years.

Year

2009-10

2008-09

2007-08

2006-07

2005-06

Turn over in

RS.

Profit

after Tax

In Rs.

13 Name of the company for

whom work carried out during

last five years with copy of

orders and satisfactory job

completion certificate.

Minimum two satisfactory work

complet ion certificate of clients /work

order , out of one certificate /work order

having single value of work Rs. 1.5 crore

in single year during the last five years.

Sr.n

o

Name of clients / Nature of

work

Work

Order No

Date of

commencement

& date of

completion

Value in

Rs.

Note: Information asked against each item to be carefully filled in, more preference to balance sheet in reply to above points is acceptable

1. The above details supported by last financial year Balance sheet / Profit &Loss account etc. must be

audited by the charted accountant.

2. The above information shall be supported with necessary documents otherwi se, the same shall be

treated as null & void.

3. Certified copies of actual audit report by Chartered Accountant for the financial year 2005-06 to

2009-10 shall have to be attached.

4. Details of actual turnover last five years must be notarised by notary office.

FORM ‘C’

PERSONNEL

DETAILS OF PERSONNEL WITH THE APPLICANT

Name of the Appl icant :

S.No. Description On Applicants Pay Roll

1. Project Manager

2. Material and Quality Control Engineer

3. Works Manager (Main Civil works)

4. Number of Engineering Gradates a) Design b) ConstructionSupervi sion

5. Number of administrative grades

6. Number of Skilled employees

7. Number of Unskilled employees

8. Please indicate whether design, wherever required as per conditions of bid, will be carried out in house or with the help of consultants.

9

If in house, please indicate the details of designs carried out over the last few years. If to be done by back – up consultants please give the data such as name of company, key personal and professional qualification, present position, total experience number of engineering staff under each category of specification and details of work executed.

10 No. of Carpenters/Bar Bender

11 No. of Bar Bender

12 No. of Concrete fo reman

Please indicate whether sub soil investigation as requi red under condition of contract will be carried out in house or with help of other agency.

NOTE :

Availability for this work , a Project Manager having in Degree in Civil Engineering having appropriate years of experience and a Material and Quality Control Engineer having Degree in Civil Engineering with

appropriate years of experience of sim ilar work and experience o f materials testing and quality control.

If in house please detail of sub soil investigation carried out over the past few year.If sub soil investigation is to be done thorough private agency give data such as name of thorough private agency give data such as

name of agency, key personnel, professional qualification present position total experience and details of works executed over last five years.

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site

[b]

to

be

su

b c

ont

ract

ed

loca

lly.

5.

The

ab

ove

in

form

atio

n s

hall

be

su

ppo

rted

wit

h n

ece

ssar

y do

cum

ent

s ot

her

wis

e t

he s

ame

shal

l b

e tr

eate

d a

s n

ull

& v

oid

. If

lea

sed

ind

ica

te th

e d

ate

whe

n

the

curr

ent

lea

se e

xpir

es.

6.

The

Ag

enc

y ca

n h

ire

the

mac

hin

eri

es

for

from

the

oth

er

sou

rce

s an

d p

rope

r w

ritte

n p

roof

sho

uld

be

subm

itte

d fo

r th

e s

am

e.

Sig

natu

re o

f B

idd

er

SC

HE

DU

LE

‘E’

EX

PE

RIE

NC

E A

LL

PR

OJ

EC

TS

IN

PR

OG

RE

SS

Giv

e in

form

atio

n a

bou

t re

leva

nt

pro

ject

s in

pro

gre

ss i

ncl

ud

ing

the

co

mp

any

has

rec

eiv

ed

a l

ette

r of

int

en

t bu

t a f

orm

al

con

trac

t ha

s n

ot y

et

bee

n a

wa

rde

d.

Em

plo

yer

En

gin

ee

r R

esp

on

sibl

e

for

supe

rvis

ion

Loc

ati

on &

D

esc

ript

ion

of w

ork

s

Va

lue

of

Co

ntra

ct

Co

st o

f w

ork

e

xecu

ted

as

on t

he

dat

e o

f th

is b

id

Rem

ain

ing

wo

rk to

be

exe

cute

d a

s o

n th

e da

te o

f th

is b

id

Pe

rce

nta

ge

of

Pra

ctic

al

Co

mp

leti

on

Dat

e o

f w

ork

ord

er

Stip

ula

ted

date

of

Co

mp

leti

on

of w

ork

Like

ly d

ate

of

Co

mp

leti

on

Re

aso

n fo

r S

low

P

rog

ress

if

any

.

1 2

3

4

5

6 7

8 9

10

11

Note

:-

1)

Att

est

ed

cop

ies

of

the

late

st c

ert

ifica

te f

rom

th

e E

mp

loye

rs w

ith o

ffic

e se

al

& o

ffice

ou

two

rk n

os.

wit

h d

ate

ma

y be

att

ach

ed

. In

ca

se o

f p

riva

te w

ork

suff

icie

nt a

uth

enti

c p

roo

f of

wo

rk d

on

e a

lon

g w

ith

de

tail

s o

f fin

anc

ial t

rans

act

ion

ha

ve t

o b

e fu

rnis

hed

an

d li

st to

be

not

ari

sed

.

2)

No

n d

iscl

osu

re o

f an

y fo

rma

tion

in t

he S

che

dule

wil

l re

sult

in d

isq

ual

ifie

d o

f th

e b

idd

er

3)

Th

is s

che

dul

e s

ha

ll to

be

att

est

ed

by

no

tary

off

ice

.

Sig

natu

re o

f B

idd

er

SC

HE

DU

LE

‘F’

EX

PE

RIE

NC

E R

EL

EV

AN

T (

RC

C W

OR

KS

) P

RO

JE

CTS

CO

MP

LE

TE

D

Ple

ase

fu

rnis

hed

info

rmat

ion

abo

ut

rele

vant

pro

ject

co

mpl

ete

d o

ver

the

last

five

ye

ars

Na

me

of

Em

plo

yer

Na

me

of

loca

tio

n &

ty

pe o

f w

ork

Na

me

of

En

gin

eer

resp

on

sib

le f

or

sup

erv

isio

n

Acc

ept

ed

Co

ntr

act

pric

e

and

Da

te (

Rs.

in

lac

s)

Fin

al v

alu

e a

s p

er b

ill

pre

pa

red

by

the

em

plo

yer

Add

itio

nal

am

oun

t re

lea

sed

if a

ny

thro

ugh

cou

rt c

laim

s o

r by

aw

ard

on

arb

itra

te

Pe

rce

nta

ge

par

tici

pa

tes

of

com

pa

ny i

n

Pro

ject

Wa

s C

on

tra

ct

sati

sfa

cto

ry

com

ple

ted

incl

ud

ing

tim

e

1

2

3

4

5 6

7

8

No

te :

-

1)

Att

est

ed

cop

ies

of

the

late

st c

ert

ifica

te f

rom

the

Em

plo

yers

may

be

atta

che

d In

Ca

se o

f P

riv

ate

wo

rk.

Su

ffic

ient

aut

he

ntic

pro

of o

f w

ork

do

ne

alo

ng

wit

h d

eta

ils

of

fina

ncia

l tr

ansa

ctio

ns

have

to

furn

ish

ed a

nd l

ist

to b

e n

ota

rise

d.

2)

No

n d

iscl

osu

re o

f an

y fo

rma

tion

in t

he S

che

dule

wil

l re

sult

in d

isq

ual

ific

ati

on o

f th

e b

idd

er

Sig

natu

re o

f B

idd

er

- : DETAILS OF LITIGATION :-

Name of applicant / or parties:

Applicant should provide information on any History of litigation or arbitration resulting from contracts

executed in last five years or currently under execution :

Years Award for / o r against applicant

Name of client Cause of litigation & mater of dispute.

Di sputed Amount in Rupees.

NOTE :-

[1] The above information shall be supported with necessary documents otherwise the same shall

be treated as null & void.

[2] If the information to be furnished in this schedule will not be given & come to the notice

subsequently will result in disqualification of bidder.

Signature of Applicant

C O N T R A C T

SCHEDULE: ‘G’

- : ADDITIONAL INFORMATION: -

(The applicant can add here any further information relevant to the evaluation of their pre-qualification bid)

NOTE :- The above information shall be supported with necessary documents otherwise the same

shall be treated as null & void.

Signature of Applicant

Schedule – I

(FORM NO. 3 A)

Referred to in Rules No.5 to (b ) (II)

DETAILS OF SIMILAR WORK COMPLETED

1 Name of Contractor :

2 Name of work :

3 Estimated cost of work put to tender :

4 Revi sed Estimated cost :

5 Tender Amount :

6 Date of starting the work :

7 Date of completion of the work :

(As per contract agreement)

8 Actual date of completion of work :

9 Amount of Completed work done :

Sr. No.

Main Component of work Qty. Executed Amount Rs. in lacs

I Earth work II RCC

10 State whether the details as above : given by the contractor are correct

if not state as to what i s the correct information

11 State whether the contractor has

executed the work in progress Satisfactory as per specification if not

give the correct position of the work :

12 Period rate & amount of compensation if levied :

13 Period of extension granted if any : 14 Reason for delay in granted if any : 15 Any other remarks : Particulars of work completed Date: Manager Civil, GMDC

Form No.3A to be notarized

SCHEDULE-J

BANK GUARANTEE

Where as M/s __________________________________________________________ (hereinafter called

the Tenderer) i s desirous and preferred to tender fo r works in accordance with the terms and conditions of

tender fo r the work of ___________________________________________________ and where as

We Bank, agree to give the tenderer a guarantee for the Earnest Money.

1. Therefore, we hereby affirm that we are guarantors on behalf of the Tenderer up to total rupees

_________________________________________________________________(in words)

Rs. __________________________________________________________ (in figures) and we

undertake to pay to Manager Civil, Gujarat Mineral Development Corporation. Up to his first

written demand, without demur, without delay and without the necessity of a previous notice of

judicial or administrative procedures and without the necessity to prove to the Bank the defects

or shortcomings or debits of the contractor any sum within the limit of Rs. .

2. We further agree that the Guarantee herein contained, shall remain in full force and e ffect during the

period that would be taken for the acceptance of tender. However, unless a demand of claim

under thi s guarantee i s made on us in writing on or before the (Date to be specified – will not be

less than 180 days from the stipulated date of receiving the tender) we shall be di scharged form

all liabilities under the guarantee thereafter.

3. We undertake not to revoke the guarantee during it currency except with the previous consent of

the Manager Civil, GMDC, Ahmedadbad in writing.

4. We lastly undertake not to revoke the guarantee for any charge in constitution of the Bank.

Date Signature & Seal of

Guarantor

Bank Address

Lab Testing Equipments

(A) For Asphalt work

1. Set of sieves

2. Compacting rods

3. Thermometer

4. Electronic weight balance

5. Marshall stability testing machine with moulds

6. Penetration Test Machine

7. Softening Point Test Machine

8. Viscosity Test Machine

9. Asphalt Extraction Test Machine

10. Impact testing Machine

11. Flakiness & Elongation gauge test machine

12. P.L. & L.L. Value test machine

13. Core cutting Machinery.

14. Ductility testing Machine

15. Strait edge and camber board.

16. Densito Meter

Sr. No. Name of Testing Equipment Minimum Requirement

Equipment with agency

B Fo r Ce me nt & Cement Con cre te (I) Vicat needle apparatus as per IS 269 – 1967 (II) Moulds

(a) 150mm dia x 300mm height cylinder with capping component.

(b) Cubes 150mm and 100 mm size. (c) Cubes 70.7mm for cement mortar

(III) Concrete permeability Apparatus as per the

relevant IS specifications (IV) High f requency mortar cube vibratory fo r cement testing. (V) Concrete mi xer power driven 0.03-m3 capacity. (VI) Variable frequency and amplitude vibrating table size 1 meter x 1 meter as per the relevant British standard. (VII) Flow table as per the relevant IS specifications. (VIII) (a) 2000 Kn (Least count 10 Kn) compression testing machine fo r concrete cube. (b) 500 Kn (Least count 2 Kn) compression testing

machine for cement mortar cube. (IX) Equipment for slump test. (X) Equipment for determination of specific gravity for fine and coarse aggregates per IS 2386 (Part -3) 1963 (XI) Flexural attachments to compression testing machine. (XII) Non deduction concrete cost hummer. (XIII) Needle Vibra tor (XV) Soundness testing operator for cement (X) Round hammer for non distroyer test

1 No. As required As required As required 1 No. 1 No. 1 No. 1 No. 4 Nos. 1 No. 1 No. 2 Nos. 1 No. 1 No. 2 Nos. 1 No. 1 set 1 No.

C for contro l o f p rof i l e & su rfa ce even e rs (1) Total Station (2) Theodolite (3) Precision automatic level (4) Pricision staff (5) Steel taps of road

(a) Steel tape (b) 5 mt long (c) 10 mt long (d) 20 mt long

(e) 30 mt long

1 set 1 set 2 set 3 set

2 set 20 set 2 set 2 set 2 set

FORM OF AGREEMENT

AGREEMENT

This agreement made on the --------2011 bet ween the Gujarat Mineral Development Corporatio (hereinafter cal led “t he Employer” of the one part and M/s (here in af ter called “the Contract or”) of the other part.

AND WHEREAS t he Employer invited bids f rom el igible bidders of the execution of cert ain works, viz.

Construction of Counterfort Retaining Wall, a t Tadkeshw ar

AND WHEREAS pursuant t o the bid submitt ed by the Contract or, v ide lett er dated (here in af ter ref erred t o as t he

“BID” or “ÖFFER”) f or t he execution of works, t he Employer by his letter of accept ance dated accept ed t he of fer submitted by t he Contract or f or the execution and completion of such works and the remedy ing of any def ects

thereon, on terms and condit ions in accordance wit h the documents list ed in para 2 below.

AND WHEREAS the Contractor by a deed of undertaking dated has agreed t o abide by al l the terms of the bid,

including but not limited to t he amount quoted for the execution of Cont ract, as st at ed in t he bid, and also to

comply with such terms and condit ions as may be required f rom time t o time.

AND WHEREAS pursuant t o the bid submitted by the Cont ract or v ide -- (hereinaf ter referred t o as t he “t he Off er”), the employer has by his lett er of accept ance no. -- accept ed t he of fer submitted by the Cont ractor for t he

execution and completion of such works and the remedy ing of any defects therein, on t erms and conditions in accordance in the conditions of particular application and condit ion included hereinafter;

AND WHEREAS the contract or has agreed to undert ake such works and has f urnished a perf ormance security

pursuant to c lause 35 of the inst ructions to bidders (Sect ion-I).

NOW THI S AGREEMENT WITNESSETH as fol lows:

1. In this agreement works and express ions shall have the same meanings as are respect ively assigned t o them in t he conditions of contract hereinaf ter ref erred t o;

2. the f ollowing documents shall be deemed t o form and be read and const ruct ed as part of this agreement v iz.

(a) Agreement, (b) Letter of accept ance no. (c) Contractor's Bid, (d) Contract Data,

(e) Condit ions of Contract including Spec ial Conditions of Contract (f ) Specif icat ions, (g) Bi ll of Quantit ies, (h) Perf ormance Security v ide --------------------------------------------------------------------------- (i) Nomination of and aut horised signat ory.

3. The f oregoing documents shal l be constructed as complementary and mutually explanatory one with anot her. Should any ambiguities or discrepancy be not ed then t he order of precedence of these documents shall subject t o t he condit ion of particular applicat ions be as l ist ed above.

4. In considerat ion of the payments t o be made by the Employer t o the Contractor as hereinaf ter ment ioned, the Cont ractor hereby covenants wit h t he Employer to execut e and complete the works and remedy any defects therein in conf ormity in al l respect with t he prov isions of the contract.

5. the employer hereby covenants t o pay the cont ractor in considerat ion of the execution and complet ion of

the works and t he remedying of def ects therein the cont ract price or such other sum as may become

payable under the provis ions of the cont ract at the times and in t he manner prescribed by the contract.

IN WITNESS WHEREOF the parties here to have caused t his agreement to be executed the day and year f irst

bef ore writt en.

For and on behalf of For and on behalf of

Gujarat Mineral Development Corporation Ltd Contract or

Stamp Stamp

Witness: Witness:

1) Signature____________________________ 1) Signat ure

2) Name & Designation _____________________________ 2) Name & Designat ion

CHAPTER- IV

GENERAL INSTRUCTIONS TO THE BIDDERS

1. Any conditional Tender will not be entertained and will be rejected.

2. Bidders are advi sed to vi sit the site to study the actual working conditions, before submitting its offer.

3. Su cce ssful Te ndere r i s re quire d to insure the wh ole work an d their perso nn el und er Wo rkma n Co mp ensation Act ag ain st an y a ccid ent, min or an d majo r i nju ries arisin g o ut o f the work si tuation . GM DC will n ot p ay any cha rg es ag ain st the sa me.

4. The su cce ssful Ten derer sh all have to star t the work wi thin perio d o f 15 da ys fr o m th e d ate o f L etter of In ten t. In

ca se o f n on-co mplian ce with the ab ove co nditi on , th e a ctio n ma y be take n.

5. The co ntra ct shall be i tem rate co ntra ct. The rate q uo te d i s in clusi ve o f all l ab our and ma ter ial r eq uired for the Jo b.

6. Tenderers are expe cted to quo te co mp e ti ti ve an d workable rate s .

7. The S cop e o f wo rk un der thi s Te nder i s “ providing an d la ying /fi xin g “ the material s. In the even t o f missin g o f

ab ove phra se in the de scrip ti on o f sch edule o f quan ti ti e s will n ot me an tha t ma te rial s will be su ppl ie d b y GMDC an d Tende rer has to d eplo y only la borers fo r co mple ting th e work.

8. Qu an ti ty men tion ed in sch edule o f qua ntities again st e ach ite m i s only for guidan ce to qu o te the rate an d no

claim wil l be en tertaine d on either in crea se or de crea se in th e q uantity.

9. Yo u h a ve to make yo ur o wn arran geme nt for water an d ele ctri ci ty fo r co nstru cti on work. If wate r a nd Electri city wi ll b e sup plied b y GMDC a t o ne poin t tha n cha rge s will be reco vered a t th e ra te o f 1 % and 0.5 % o f co st o f bil l a moun t respe ctivel y .

10. No escala ti on in pr i ce / rate will be all o wed on a ny grou nd. E ve n if there i s a de la y i n co mpletion of the work due

to cli en t, th en e xte nsion in time limit ma y b e grante d with an e xpli ci t un derstan ding tha t no pri ce e scala ti on wil l be paid . Ho we ver , in a n y ca se no claim i s e ntitle d for id le machinery an d ma n po wer .

11. No extra ite m/ Add itio nal work would b e exe cu te d wi th ou t ge ttin g the ap pro val . If th ere ma y be any extra work ,

co ntra ctor ha ve to b ro ught to th e n otice to GMDC we ll in ad van ce with e xpe cted co st of exe cution .

12. In ab sence of detail ed spe ci fi ca tion s, th e work sho uld be ca rried ou t based on ei ther rele van t IS code an d /or fai r en gin eer in g pra cti ce.

13. No mo bili zatio n ad van ce shall b e gi ven by GMDC for th i s contra ct.

14. A ll t h e rat es qu o t ed by t he Ten derer must b e in clusiv e of al l requ ired mat erials, labo u rs, tax es and

d ut ies ap p licabl e like, R o yalt y, Oct roi , t ran sp o rtat ion , sale s tax, Servi ce T ax, Pro f ession al T a x, t urn o ver t ax, load ing , un lo ad ing at sit e et c.

15. Su cce ssful Ten de rer will have to sub mit three cop ies o f d etail ed b ar cha rt in the man ner a s per the Performa

issue d by the clien t , for timely comp le tion o f th e work

16. Tenderer i s re qu ire d to submi t a cop y of PF registra ti on nu mbe r re ce ive d fr o m RPFC o ffice alon g with the te nder , faili ng which th e ten de re r will b e reje cte d su mmarily.

RA b ill must be sub mitted along wi th the n a me s of the lab orers emp lo yed for th e work, sa larie s / payment

mad e to the m, P F co de No . , a moun t of P.F. de ducte d from the sala ry made to the labo urs an d emplo yer’ s con tri bu tion a mou nt depo si ted in RP FC offi ce till th e pre vio u s mon th duly certified b y proje ct o ffice , faili ng which no pa yme n t will be ma de fo r the RA bil l sub mitted b y th e Co n tra ctor .

17. The Te nd erer will have to sub mit ‘NO DE MAND CERTIFICATE’ along wi th the fina l bill of the work, a s per the

Per forma given .

18. Su cce ssful Ten de rer i s suppo sed to enter in to an a gree men t with the corporatio n on a n ap propria te sta mp pa per ( to be p rovided b y the contra ctor) after a ccep ting the Le tte r o f Intent .

19. The q uoted rates should ho ld g ood for working a s p er d rawin gs rela ted fr om time to time .

20. In overall intere st o f wo rk and for be tter co -o rdina tion Eng ineers i n cha rg e ma y a sk the co ntra ctor to stop the

work for time bein g for which n o co mpe nsa tion will be p aid. 21. You will abide by the provi sion of labour laws , contract labour regulations and Abolition act (contract

Act-37 of 1970) pertaining to the employment of the labour and shall get your self register with regional provident fund commissioner and infirm the corporation about the regi st ration number by submitting the copy of the number allotted to you by RPFC . You have to submit the copy of labour license f rom the competent authority for the subject work.

22. You shall be responsible for and shall pay any compensation to your workman payable under the workman’s compensation Act, 1923(VII of 1923) for injuries, cause to the Workman. If such compensation is paid by GMDC as principal under sub-section(1) of section 12 of the said act on behalf of the contractor . It shall be recovered by GMDC from you under section (2) of the said section . You shall pay such amount of compensation on demand , failing which same will be recovered from your running bills .

23. Contractor has to submit month wise labour payment record duly certified by GMDC labour welfare

officer /HR dept, along with RA bill, failing which no payment will be made for the respective RA bill. 24. Roads , passages, approach at work site should be kept clean all the time..Material/machineries’

should be stack/ kept in proper manner so it should not obstruct day to day vehicular traffic . 25. The contractor has to produce bill of the materials use in the execution if ask for by the client or

consultant.

26. Bidders has to erect the Board, mentioning work detail s at work site at hi s own cost .

27. If work is completed as per stipulated time by successful bidder , than additional work may be aw arded at the same rate, terms and condition and specification , if mutually agreed upon.

.

CHAPTER-VII

General Terms And Conditions Of Tender:

1) Prices:

Prices quoted by the tenderer should be firm and no price increase w ill be allow ed to the tenderer during the supply period.

2) Payment Terms and Running Bills:

Invoice/ Bill should be sent in duplicate . [Please mention our LOI/Work Order no in the invoice

without fail]. Original invoice, Measurement Sheet Materials Test Certificates if any should be

sent to project with a copy to head office for reference. The payment procedure will be carried out on original copy only .

MODE OF PAYMENT OF RUNNING BILLS:

The contractor will submit running bill with required all documents for the w ork executed

for the minimum value of Rs 75 lacs Each running bill shall be accom panied with detailed

measurement sheets duly certified by the Engineer In charge or authorized person of

GMDC and Consultant .

Running Bi lls become payable at after deduction as per follow ing and after approval from Management w ithin 30 working days from the date of receipt of the bill at HO , after deducting there from

A Payments shall be released for the work executed in all respects as per BOQ, drawings and specifications .

B Retention money deposit will be deducted f rom RA bills @ 5 % of the value of the bill

amount. C Income Tax, Turn over tax etc. as per the provi sions of respective act f rom time to time. D Security deposit at 5 % of the contract value exceed than tendered value . E. Income tax inclusive of surcharge at the prevailing rate f rom time to time shall be deducted

from the running account bills.

F Works contract tax / sales tax TDS, prevailing from time to time as per rule shall be deducted from the running account bills.

G Cost of any services provided by GMDC and/or material supplied by the GMDC. H RA bill must be submitted along with the names of the employee labours employed for the

work, salaries/payment made to them, PF code No.,amount of P.F. deducted f rom the salary made to the labours and employer’s contribution amount deposited in RPFC against each and copy of challans for the amount deposited in RPFC of fice till the previous month duly certified by project office, failing which no payment will be made for the RA bill submitted by the Contractor.

I Other deduction either statutory or other work reason, if any.

3) Earnest Money Deposit.(EMD) / Security Deposit (SD) / Retention Money

a) The tender must accompany Earnest money deposit of Rs. 1,77,500/- only by demand Draft of Nationalised Bank OR HDFC/ICICI/AXIS/IDBI Bank only or the amount as stated above in favour of Gujarat Mineral Development Corporation Limited, payable at Ahmedabad. Cheque or Bank Guarantee w ill not be accepted.

b) Earnest money deposit paid as above will be refunded to unsuccessful tenderer only

after finalizing of tender.

c) Successful tenderer has to pay full amount of Security Deposit @ 5% of the

contract value including EM D by Demand draft of Nationalised Bank/IDBI/HDFC/AXIS/ICICI within 7 days from the date of issue of LOI. Payment against the work as well as detail work order will be issued only after submission of Security Deposit . I f you fail to pay security deposit within7 days from the date of LOI,

order w ill be deemed to be cancelled and EMD paid by you shall be forfei ted .

d) Earnest Money Security deposit and Retention Money w ill not bear any interest.

e) If successful tenderer does not pay security deposit and does not commence w ork as per tender / LOI/ Work Order E.M.D. paid will be liable to be forfeited by the corporation.

f) Security deposit paid by the successful tenderer shall be liable to be forfeited by the

corporation, if he does not able to carry out the work in accordance with the term s and condition of the tender / LOI/Purchase Order/ Work Order. Thi s will not also prejudice that Corporation will complete the work at your risk and cost.

g) Tender received without E.M.D. Will be outright rejected.

h) No relaxation on EMD/SD for any small-scale industry shall be considered.

i) Security deposit will be refunded with in three months afte r the completion of defect liability period of Twelve Months f rom the date of completion of work, on demand by Contractor.

j) Retention money deposit will be deducted from RA bills @ 5 % of the value of the contract

amount, which will be released afte r one month f rom completion of work .

4) Work Completion time Schedule.

Work Completion time is the essence of the contract and if Completion of Work not made as

stipulated or bidders abunded the work then corporation shall be at liberty to execute the work

at tenderer’s ri sk and cost and if thereby any extra expenditure i s involved, the same shall be

debited to tenderer’s account, If corporation is unable to execute and complete the work from alternate source in time and if corporation suffers any consequential loss, tenderer will have to

bear the same. Corporation in tha t case will forfeit the security deposit and will also have the

right to recover the claim against party for damage incurred

5) Validity.

Validity of the tender should be for 180 days from the date of opening the Price Bid and if

required by the corporation, the tenderer will have to extend the validity for a fu rther period of 30

days.

6) Taxes / VAT/Service Tax.

Taxes should be stated as applicable. All the rates quoted by the Tenderer must be inclusive of

all taxes and duties applicable like , Royalty, Octroi , transportation , labour , sales tax, Service

Tax, Professional Tax, turn over tax, loading, unloading at site

TDS: TDS will be deducted from bi ll amount as per the prevailing Govt. Rules &

regulations.

7) Work Com pletion time Penalty.

The subject work should be completed with in 2 months.

If w ork is not completed as per w ork completion time penalty w ill be levied @ 0.1 % of

contract value per day from the date of delaying the said work up to the maxim um 10 %

of contract value. This w ill not absolve the contractor from the responsibili ty of getting

the balance work done by client at his risk and cost through any other contractor.

8) Loss and Damages:

Any loss or damages or deterioration of the material in transits shall be at the cost of the bidders. It shall be at the discretion of the corporation to reject, damaged or spoiled material, if

so noticed. During the work, if any property of client damaged than book value/ repair cost + 20 % of same should be recovered from bidder .

9) Insurance:

Third party liability and Transits insurance of the consignment/ Insurance of tenderer’s

manpower are to be provided by the tenderer at his cost.

10) Approval:

For the subject tendered work , GMDC deci sion for acceptance or rejection of the Quality Of work will be final and binding on you.

11) Defect Liabili ty Period. :

The subject work should have defects liability period of 12 Months from the date of

completion of work.

12) The corporation al so reserves right to amend, alter, increase or decrease the scope of work and payment will be made accordingly.

13) If tender submitted in contravention of the te rms and conditions stated herein will not be considered.

14) In case of any di spute or difference of opinion in the interpretation of any of the term s and

conditions of thi s tender, the decision of the Managing Director of Corporation shall be final and binding to all.

15) The courts at Ahmedabad in Gujarat state only will have juri sdiction to deal with and decide any legal dispute or contravention between the parties hereto.

16) Statutory Obligations:-

I. That the “Bidder shall obtain licence under the Bombay Shops and Establi shment Act and it

shall pay wages and benefits in accordance with the applicable laws and shall not pay less than as notified by the Government Authorities f rom time to time and shall maintain the employment records

as required under applicable laws.

II. That the Bidder shall get hi s own Licence under Contract Labour (Regulation and Abolition) Act, it shall be binding to get the same renewed from time to time and shall maintain all the records

as per the act.

III. That the Bidder shall be responsible to enroll his employees, deduct, add and deposit in the

relevant accounts the contributions as required under the Employees State Insurance Act, 1952 and the Employees Provident Funds and Miscellaneous Provisions Act 1952 and any other enactment's

covered under the various applicable labour laws as well as maintain all books of records for the

staff and employees deputed by it for thi s contract such as required under any laws applicable. The

Bidder shall also fu rni sh a copy of such statements as documentary proof to the GMDC.

IV. That if the Bidder is not covered under the Employees State Insurance Act, 1952 then it shall be the duty of the Bidder to take appropriate insurance cover under the Workmen

Compensation Act and take Group Personal Accident Policy for all the employees deputed at the

premises of the “First Part”.

V. The Bidder has to issue to the employee's Identity card with their photos and shall also maintain relevant regi ster.

VI. That the Bidder shall give leave/holiday to its workforce as per the provisions of labour laws

applicable.

VII. That the Bidder would comply with all applicable laws and maintain all such necessary

records as necessitated under such enactment's.

VII. In case were the contract period is over or the contract i s terminated by either party the

“Second Part ” shall employ the personnel deployed by it at other place. In case the workmen recruited by the GMDC is not provided work at any other place and are di scharged then all the eligible workmen shall

be paid ret renchment compensation, gratuity, bonus, earned leave and other benefits payable under the

labour laws

On Tenderer’s Letter Head

From: Ref:

Date:

To

Managing Director

Guja rat Mineral Development Corporation Lim ited

[A Government O f Gujarat E nterprise]

‘Khanij Bhavan,

Nr. University Ground, 132 Ft. Ring Road

Vastrapur Ahmedabad 380 052

Sub: Earnest Money Deposit Against TENDER No. 8/LT/RETAINING WALL/2011

Dear Sir,

With reference to above and as per terms and conditions of tender we are sending

Herewith D.D. / Pay Order NO ___________________ Dated ______________Of

____________________________________________ [Name Of Bank and

Branch] Payable at Ahmedabad for Rs. 1,54,36,562/- being the amount of E.M.D.

Kindly acknowledge the stamp receipt.

Thanking You

Yours Faithfully

[Name and Signature]

On Tenderer ’s Lett er Head

D E C L A R A T I O N I

From: Ref:

Date:

To Managing Director Gujarat Mineral Development Corporation Lim ited [A Government Of Gujarat Enterpri se] ‘Khanij Bhavan, Nr. University Ground, 132 Ft. Ring Road Vastrapur Ahmedabad 380 052 Sub: Declaration.

Ref: TENDER No. 8/LT/RETAINING WALL/2011

Dear Sir,

I / We have carefully gone through and clearly understood the tender notice tender terms and conditions and tendered to execute and sati sfactorily complete the whole work st rictly in accordance with the said

Tender.

I/We hereby solemnly declare that none of Our Partners Jointly or Severally or Our Firm / Company /

Associates company have not been Black Li sted by the Central Government or any State Government or

It’s Undertaking.

I/We hereby further declare that, if the above Declaration i s found untrue, G.M.D.C. Ltd., shall be entitled to

take any action against us severally and or individually or our firm / Company, In this regard in any manner

that may deemed fit by G.M.D.C.

Thanking You

Yours Faithfully

[Name and Signature & Stamp]

On Ten derer’s Letter He ad

DECLARATION II

FROM: Date:

To, Managing Director Gujarat Mineral Development Corporation Lim ited [A Government Of Gujarat Enterpri se] ‘Khanij Bhavan, Nr. University Ground, 132 Ft. Ring Road Vastrapur , Ahmedabad 380 052

SUB: TENDER No. 8/LT/RETAINING WALL /2011

Construction of Construction of Construction of Construction of Counter fort Retaining wall around Dump area Counter fort Retaining wall around Dump area Counter fort Retaining wall around Dump area Counter fort Retaining wall around Dump area atatatat lignite mines, lignite mines, lignite mines, lignite mines, Tadkeshwar, Tadkeshwar, Tadkeshwar, Tadkeshwar, Dear Sir,

I/we having carefully gone through and clearly understood the preface, Tender notice, details to be furni shed along with technical bid, plans, specifications and conditions of contract for the above mentioned work, do hereby Tender to execute and complete the whole work strictly in accordance with the said plans and specifications and conditions of contract at the rates set out in the priced schedule and quantities attached hereto . I/we a gree to fin i sh th e wh ole work a s per i nstructio ns wi thin Two mo nt h s fro m e xp ir y o f fiftee n da ys fro m the da te o f issue of L etter Of Intent or actual commen cemen t o f the work which e ve r i s ea rli er . I/We have de po si ted as E MD Rs. 1,54 ,40 0/-- by D.D. a lo ng with th e te chn ical bid in yo ur office which a mou nt i s no t to bear an y inte rest and my/our do h ere b y agree tha t thi s su m sh all b e li able to b e fo rfei ted b y the corpo ration a t i ts sole di scre ti on , i n the e ve nt of your accepting my /our Ten der a nd my/o ur fa ilin g to e xe cu te the con tra ct whe n call ed upo n to do so . It is u nd ersto od b y me /u s th a t th e lo we st or any Ten der will not n ece ssa rily be a ccep ted and tha t no rea son sha ll be gi ve n for such no n a ccep tan ce

I/We agree to keep our offe r valid for 180 days or for a fu rther period as would be desired by the corporation, from the date of the opening of the Price bid. We agree to all the terms and conditions of the

technical bid.

Thanking You

Yours Faithfully

[Name and Signature & Stamp]

On Tenderer’s Letter Head

NO DEMAND CERTIFICATE FORMAT

Ref: Date : From:

To

Managing Director Gujarat Mineral Development Corporation Lim ited [A Government Of Gujarat Enterpri se] ‘Khanij Bhavan, Nr. University Ground, 132 Ft. Ring Road Vastrapur Ahmedabad 380 052

SUB: TENDER No. 8/LT/RETAINING WALL /2011

Construction of Construction of Construction of Construction of Counter fort Retaining wall around Dump area Counter fort Retaining wall around Dump area Counter fort Retaining wall around Dump area Counter fort Retaining wall around Dump area atatatat lignite mines, lignite mines, lignite mines, lignite mines,

TadkeshwarTadkeshwarTadkeshwarTadkeshwar

Dear Sir,

We_______________________________________ hereby certify that we have received the paym ent of all our bills in full and final settlement of our claims in respect of e tender no- TENDER No.

8/LT/RETAINING WALL /2011 , Construction of Construction of Construction of Construction of Counter fort RetainiCounter fort RetainiCounter fort RetainiCounter fort Retaining wall around Dump ng wall around Dump ng wall around Dump ng wall around Dump area area area area at at at at lignite mines, Tadkeshwar, lignite mines, Tadkeshwar, lignite mines, Tadkeshwar, lignite mines, Tadkeshwar, The payment re ceived b y us i s in full and fin al se ttle men t of o ur al l th e claims to ward s the amoun t wi th re spe ct to the work und er re ference . Hen ce, we do no t h a ve any outstand ing claim a gain st GMDC for the work unde r re fere n ce . We sh all no t claim any fu rthe r a mou nt fr o m GMDC in future, e ithe r on e wa y o r the other. This cer ti fi cate i s given wi thou t a n y prejudice and in th e pre se n ce of two witne sses. Signa ture & A ddre ss o f Witne sse s ____ ____ __ ____ __ __ __ ___

(1) _ ____ __ ____ ____ Signa ture & S tamp o f the Firm (2)__ __ __ __ ____ __ _

SCHEDULE OF DEVIATIONS

TENDER NO: 8/LT/RETAINING WALL/2011

Bidders shall indicate / bring out all Commercial & Technical deviations , c lause by, c lause in this Schedule, but any commerc ial deviation w ill not be accepted by GMDC . if the Schedule is not submitted duly filled in, the bid w ill be considered as incomplete. (In case of ‘NO DEVIATION’ the Schedule be submitted mentioning ‘NO DEVIATION’).. If nothing is mentioned than it w ill be cons idered that bidders have “no dev iation”

Commercial Deviations For:-

Sr. Clause No. Dev iation Justification

No

Technical Dev iations For:-

Sr Clause No Deviation Justification

No

The tenderer hereby certify that there is no technical &commerc ial deviation from the purchaser’s spec ification.

Na me of firm: ------------------------

Signature of Bidder: -----------------------

Na me of Bidder: ------------------------

Date: -------------------------

Seal of the Company

CRITERIA FOR PREQUALIFICATION

1 GMDC will evolve a suitable methodology for making assessment of the suitability of the

firm who have applied for pre-qualification which also include the following items.

(A) To quali fied, Each bidder in its name should have in the last 5 Financial Years;

i.e. 2005-06 to 2009-10.

(i) Annual turn over of any two years of last five financial years i.e. 2005-

06 to 2010-11. shall be more than Rs. 800.00 Lacs Successful

experience as prime contractor in completing at least one single

similar works of the value of Rs 150.00 lacs of construction work

during last Five financial year i.e. 2006-07 to 2010-11 to the last date

of submission of bid.

To prequalify Contractor should executed single RCC work in last five

years, with following requirements

• 1500 cum of concrete • 150 MT reinforcement • 200 sqmt of formwork

(ii) The available bid capacity fo r thi s work will be calculated as under

Assessed available Bid Capacity = (A x N x 1.5 –B). WHERE

A= Max. Value of civil engineering works executed in any year

during the last five year (update 2009-10 price level) taking into

account the complete as well as work in progress.

N= No. of years prescribed for completion of the works fo r which

Bids are invited.

B= Value of exi sting commitments and date o f tender uploading

on going works to be completed during the next 15 (Fifteen)

Months. (Period of completion of works fo r which bids are

invited) As mentioned in Schedule-E

Note: The statements showing the value of exi sting commitments & on-going works as well as the

stipulated period of completion remaining for each of the works listed should be

countersigned by the Engineer in charge, not below the rank of Manager Civil of equivalent

and statement to be notori sed.Even though the bidders meet the above qualifying criteria they

all subject to be disqualified if they have made misleading or false representations in the

form s statements and attachments submitted in proof of the qualification requirements and /

or record o f poor performance such as abandoning the works, not properly completing the

contract, inordinate delays in completion, litigation history, o r financial failure etc.

(f) The Pre Qualification process shall be carried out and then depending upon bid.

(ii) Capacity, eligibility for thi s works shall be decided.

The Project will be governed as per the relevant Indian act in force from time to time. All works will

be conform ing to the Indian Standards or other equivalent standard mentioned in the contract

documents as approved by the Engineer in charge.The law governing the contract will be the Indian

law. This work i s proposed to be carried out f rom plan allocation of the state.

Enhancement factor will be applied from the next year o f completion of work.

Current Year 2010-11 before Multiplying factor

One year (2009-10) 1.00

Two year (2008-09) 1.10

Three year (2007-08) 1.21

Four year (2006-07) 1.34

Five year (2005-06) 1.46

In case the financial figures and value of completed works are in foreign currency current

market exchange rate will be applied for the purpose of conversion foreign currency into

Indian rupees. Applicants will indicate actual figures of cost and amounts in the Schedule

without accounting for the above mentioned factors.

2 Form No.3.A submitted should bear of fice seal of the contractor and/or organization

executing the work with office out-ward No. and Date with quantity executed with year wi se

shall be notarized.

3 List of all works on hand Schedule-E (All the work on hand for all Divi sions, Board,

Corporation, Private etc) Details of Annual turnover with bearing office seal of contractor and/or

organization executing the work shall be notari sed by the contractor with certificate that no work in

progress/is executed/accepted for contract i s omitted from list. The experience of the firm for

building/ road projects as applicable and other works as well as prompt of works, Any other crite ria

which the committee may like to consider in any individual case.

4 (i ) VALUE OF WORK :Following enhancement factors will be used the cost of works executed

and the financial figures to a common base value fo r works completed in India. For works completed

abroad the latest currency conversion rate will be applied.

INSTRUCTION TO APPLICANTS

1 A bidder may be pre-qualified for the works under thi s tender if the requi site technical,

financial and experience criteria are fulfilled.

2 One firm can be pre qualified only once in its own name.

3 Pre qualification Questionnaire completed in all respect should be submitted to online as per

date mentioned in Tender Notice on web site at rnb.nprocure.com.

4 The attested copy of the fresh and valid Income tax clearance Certificate /Certificate of

Charted Accountant showing the details of turn over fo r the last five financial years shall

have to be submitted. The details furnished in Income Tax Certificate / Certificate of

Chartered Accountant must tally with the respective figures in profit and loss accounts. In

case of ANY DESCRIPANCY, THE FIGURES SHOWING IN Income Tax Clearance

certi ficate shall be final.

5 Proof of having executed at least one single similar work costing Rs.150.00 Lacs in value

which includes at least a single sim ilar RCC construction work shall have to be made

available online. The proof is f rom the Government / semi government / public sector

undertakings will have to be authenticated by the competent authority. In case of private

work sufficient authentic proof of work done along with evidence of financial transaction shall

have to be furni shed.

6 The costs incurred by the bidders in making thi s offe r, in providing clarification or attending

discussions, conferences or site vi sits will not be reimbursed by the Employer or the

Engineer-in-charge.

7 LANGUAGE TO BE USED

The language for submission of bid should be in English.

The enclosed schedules should be filled in completely and all questions should be

answered, if any particular quarry i s not relevant it should be stated as “NOT APPLICABLE”.

8 Financial data, project costs, value of works etc. should be given in Indian rupees only.

9 For any clarification, the Engineer-in-charge i.e. Manager Civil, GMDC, to be contacted by

having appointment on working day.

10 If the application is made by a proprietary firm, it shall be signed by the proprietor above his

full name and the full name of his firm with its current address.

11 If the application i s made by a firm in partnership, it shall be signed by all the partners of the

firm, above their full names and current addresses or by a partner holding the power of

attorney of the firm by signing of the application in which case a certified copy of the power

of attorney shall be accompany with application. A certified copy of the partnership deed,

current address of the firm and the full names, and current address of all the partners of the

firm shall also accompany with the application. Joint venture is not acceptable.

12 If the application is made by limited company or a limited corporation, it shall be signed by a

duly authori sed person holding the power of attorney for signing the application in which

case, a certified copy of the power of attorney shall accompany with the application. Such

limited company or corporation will be required to furni sh sati sfactory evidence of its

exi stence before the contract i s awarded.

13 The information furnished must be sufficient to show that the applicant (along with the all

parties) i s a capable in all respects to successfully complete the envi saged contract works

strictly on the basi s of the applicant, (along with all parties) having already carried out

sati sfactorily works of similar size nature and complexity.

14 The bidder while submitting the tender for the works shall be required to provide sati sfactory

evidence in respect of information’s fu rni shed by them in their application for prequalification

regarding their structure and organi sation, financial position/arrangement, resources of the

firm including personal s and equipments, experiences as well as works onhand etc. The

applicants attention i s explicitly drawn to the fact that, even after the pre-qualification of

potential bidders has already carried out, all bidders shall include statement of the change

that may have occurred since prequalification with particular reference to the various items

listed above and that further more contract work shall be awarded to successful bidders only

on the basi s of careful scru tiny of all the above information furni shed by the applicant.

15 The applicant is expected to have v isited the project s ite before submitting pre-

qualification bid and tender documents. No cost for any clari fication or visit to si te.

etc. will be reimbursed by the employer.

16 While submitting the schedule duly filled by the applicant shall submit the latest copies of

brochures and prequalification documentation giving more information about the firm and all

the members.

(B) DETAILED SCREENING CRITERIA:

(i) Structure and organization whether the firm is a single firm / partnership deed,

classification held with state R&B Department.

(ii) Financial status of the firm including average annual tu rnover, works in hand,

financial arrangements proposed viz. own resources / bank credits etc. including

financial st rength etc.

(iii) Resources of the firm including personal and equipment.

(vi) The firm should at least have a experience of executing concrete work with quantity

Not less than 1500 Cmt.

(v) The firm should atleast have a experience of executing steel work with quantity

Not less than 125 M.T.

PRE-QUALIFICATION APPLICATION

Dear Sir,

Having examined the pre-qualification documents including scope of works & time frame of

construction, we hereby submit all the necessary information & relevant documents fo r pre-

qualifying us fo r bidding for the above mentioned works.

The application is made by us on behalf ofin the capacity of duly authorized to submit the

offer.

The necessary evidence admissible in law in respects o f authority assigned to us on behalf

of the firms for applying and for completion of the Contract documents is attached herewith. It is

certified that the information furni shed in these documents is authentic.

We undersigned accept that Employer (GMDC) reserves the right to reject any or all

applications without assigning any reasons.

Date :

Signature of Applicant

Name in Brackets including Title & Capacity in which

Application is made.

ENCL :

1.

2.

Schedule duly filled in the prescribed form.

Evidence of authority to sign.

Latest brochures

Required E.M.D. in form of Rs.