Compilation of Business Correspondence

Compilation of Business Correspondence

Amanda Rosa Blanca R. ArevaloBSIT-401PMs.Francisca Bernabe24 March 2014

COMARTS4

From : ARBRA Technologies Corporation

Send : 6 February 2014

To : Atty. Karl Pulido

Cc : Legal Department

Subject : Tardiness and Absences Memorandum

Attach : Tardiness and Absences Memorandum

Dear Atty. Pulido,

The head of our Purchasing Department, Mr. Aga Adelantado, has been served a memorandum regarding his consistent tardiness and absences without leave.

Attached is a copy of the memorandum given to him this morning.

Please review his records and advise me of further actions, legal or otherwise, that we can take in case he continues with this type of behavior.

Mr. Adelantado has been with us for ten (10) years and as much as possible, I would like to avoid any legal conflicts that would put a toll on our company.

Thank you very much.

Sincerely yours,

Amanda ArevaloPresident

MEMORANDUM

TO : Mr. Aga G. Adelantado

FROM : Ms. Amanda R. Arevalo

Technologies Corporation

CC : Ms. Mary Atienza (Personnel Department)

Date : February 6. 2014

Re : Tardiness and Absences

It has been brought to my attention that you are consistently tardy in coming to work and has incurred absences without leave. We would like to call you attention to this matter.

You are well aware that office hours begin at 8:30 am, and as the head of the Purchasing Department, you should set an example for your staff. Please bear in mind that as an employee of this company, it is your obligation to inform the office if you are going to be absent, late or going somewhere else before coming to work.

As for you absences without leave, the office must be advised should you be unable to make it to work as you have responsibilities to attend to as head of your department. Although at times, your duties can be designated to someone else for the time being, still it would be good for us to know in advance so as to avoid unnecessary inconveniences. It is also your duty as an employee to keep you communication lines open should someone need to contact you during the day.

Tardiness or absence, along with the difficulty we have communicating with you, have cause certain problems especially in cases of emergency, which as you know, in our line of work is always the case. Please be more aware of the time.

For your advise and strict compliance.

Thank you

TO : Atty. Karl Pulido FROM : Amanda Arevalo

FAX : 831-422-97 PAGES : 1 page

PHONE : 831-42-88 DATE : 6 February 2014

RE :Tardiness and Absences Memorandum

CC : Mr. Darryl Creencia

I have emailed to you a copy of the memorandum given to Mr. Aga

Adelantado regarding his habitual tardiness and absences without leave.

Please review his records and advise me of further actions, legal or

otherwise, that we can take in case he continues with this type of behavior.

Thanks,

Amanda Arevalo

Technologies

CorporationRCBC Tower, Ayala Ave., Makati CityTel Nos. 831-4242 to 57 Fax No. 831-4258 to 63FAX

Comments :

Urgent Please Review Please Comment Please Reply

March 12, 2014

The Human Resource DepartmentMultimedia Resources Incorporated 345 Ayala AvenueMakati City

Dear Sir/Madam :

RE : Digital Design Specialist

I read in the Manila Bulletin that you are in need of a part-time Digital Design Specialist and I am interested in the position. I am a second year BS Information Technology student of STI College and I believe that my training and skills in multimedia arts will be most beneficial to your company.

I am well versed with computer graphics and animation, and have worked with an advertising firm as part of my on-the-job training. Aside from these, I have also participated in seminars and workshops that were geared towards developing creativity and designing skills, enhancing techniques in utilizing and developing multimedia resources, and leadership skills.

Attached is my resume. I will appreciate it very much if I will be given the chance to further discuss my qualifications with you at your most convenient time. You can contact me through my cell phone number 0906-356-3787.


Sincerely,

Amanda Arevalo

Enclosures (2)

INTET

MEMORANDUM

TO : Mr. Aga G. Adelantado

FROM : Ms. Amanda R. Arevalo

CC : Ms. Mary Atienza (Personnel Department)

Date : February 6. 2014

Re : Tardiness and Absences

It has been brought to my attention that you are consistently tardy in coming to work and has incurred absences without leave. We would like to call you attention to this matter.

You are well aware that office hours begin at 8:30 am, and as the head of the Purchasing Department, you should set an example for your staff. Please bear in mind that as an employee of this company, it is your obligation to inform the office if you are going to be absent, late or going somewhere else before coming to work.

As for you absences without leave, the office must be advised should you be unable to make it to work as you have responsibilities to attend to as head of your department. Although at times, your duties can be designated to someone else for the time being, still it would be good for us to know in advance so as to avoid unnecessary inconveniences. It is also your duty as an employee to keep your communication lines open should someone need to contact you during the day.

Tardiness or absence, along with the difficulty we have communicating with you, have cause certain problems especially in cases of emergency. Please be more aware of the time.

For your advise and strict compliance.

Thank you


1987 Commerce Ave.,

Ayala Alabang, Muntinlupa

City

MINUTES OF THE MEETING

MANAGEMENT MEETING – 19 February 2014

Meeting was called to order at 9:00 a.m. at the management office conference room. Quorum was established.Attendees Present :

1. Christian Cyrus Salarcio – President 2. Amanda Arevalo – Secretary 3. Mark Anthony Yamaguchi – Advertising and Promotions Manager4. Mandalyn Odi – Operations Manager5. Gregory Dula – Human Resources Manager 6. John Keno Valdez-Administrative Manager 7. Alvin Santiago –Finance Manager

Absent :

1. Kisha Ann Yano – Vice President (on leave)

Agenda :

1. Approval of the minutes of the previous meeting held on February 3, 2014.2. Presentation and approval of new processing scheme for applicants3. Presentation and approval of Ad Placement

First Agenda Item

The minutes of the previous meeting held on February 3, 2014 were read an distributed by the Secretary, Ms. Arevalo. Minutes were approved unanimously.

Second Agenda Item

A slide presentation was given by Mr. Valdez. The processing of applicants will be coursed through the Human Resources Department. Mr. Dula, Human Resources Manager, will conduct the final screening of applicants and will approve all candidates for possible placement. This processing scheme was approved unanimously.

Third Agenda Item

Tel. Nos. : 896-4593 to 98

Fax Nos. : 895-4296

Mr. Yamaguchi showed the sample of the advertisement for job vacancies to be published in leading newspapers, and was approved unanimously. The advertisement for job vacancies will appear in Manila Bulletin, Philippine Daily Inquirer, Philippine Star, on Sunday, February 23, 2014.

Additional Item

None

Unfinished Business

None

New Business

None

Tentative agenda for the next meeting

1. Marketing progress report2. Company outing

Call Amanda Arevalo at 0918-296-4563 with additions or corrections to these minutes

There being no further business, the meeting was adjourned at 11:25 am.

PETS R US, INC.

January 15, 2014

Mrs. Rose BuckinghamPresidentJumbo’s Lair Pet Salon345 Acacia Lane, Ayala Alabang VillageMuntinlupa City

Dear Mrs. Buckingham :

RE : New Product Line

As a valued customer of Pets R Us, Inc., I want to take this opportunity to tell you about an exciting new development for us. We have just expanded our product line to include offerings from Pets in Paris, the leading supplier of pet care products in the United States and Europe.

Added to our product line are pet shampoos with perfume fragrances that add luster, at the same time, provide the necessary vitamins and minerals needed to have a shiny, fresh and healthy fur. Aside from these, Pets in Paris will also be providing us with organic dog soaps, powder and colognes, including fashionable and stylist clothes and accessories that would make your pet stand out.

I am confident that Pets in Paris’ products would complement our own and provide real benefits to our customers. The enclosed brochure will provide you with more information about Pet in Paris and the product line that will be made available to us. If you would like more information, please feel free to contact me.

We value your business and look forward to continuing to serve you in the future. Please do not hesitate to get in touch with us regarding questions that you might have. We look forward to hearing from you.


Sincerely,

Amanda Arevalo

the complete pet care products you can trust987 Madrigal Ave., Ayala Alabang

Village, Muntinlupa City

Tel. Nos. : 896-4593 to 98 Fax Nos. : 895-4296

Sales Representative

nraEnclosures (3)

cc : File, Marketing

345 West Avenue, Quezon CityTel Nos. 731-4655 to 67; Fax No. 731-4498

January 13, 2014

Mr Richard SalcedoPresidentWOW Donuts Incorporated945 Ayala Avenue, Makati City

Dear Mr. Salcedo :

We would like to take this opportunity to host a dinner for you and your staff as our way of welcoming your company and as a prelude to your visit next week.

The dinner will be held on Thursday, January 16, at 7:30 p.m. at Edsa Shangrila’s Heat.

We look forward to meeting you and your staff on January 16 and please let us know your availability on the said date.

Thank you very much

Very truly yours,

FLOUR MILLS INC.


nra


January 13, 2014

Ms. Amanda ArevaloPresidentNBS Flour Mills Incorporated345 West Ave., Quezon City

Dear Ms. Arevalo :

We are pleased to accept your invitation to dinner on Thursday, January 16. Our party of six will be at Edsa Shangrila at around 7:30 pm.

Thank you and we look forward to a worthwhile get together.

Very truly yours,


945 Ayala Avenue, Makati City

Tel Nos. 831-9556 to 59Fax No. 831-4596

aga


January 15, 2014

Ms. Mylene CruzMarketing ManagerOffice Warehouse Inc.2595 Quezon Avenue, Quezon City

Dear Ms. Cruz :

RE : RUSH ORDER OF OFFICE SUPPLIES

We are placing our order for the following office supplies :

100 reams Hard Copy long copy paper150 reams Hard Copy short bong paper50 boxes staple wire No. 1050 boxes Plastic Multi-colored Paper Clips500 packs Elite Board Paper White500 packs Elite Board Paper Blue15 boxes carbon paper long15 boxes carbon paper short

We need these items as soon as possible and we will appreciate it very much if these can be delivered to us tomorrow.

Please let me know if there are problems regarding the availability of our order.


Thank you very much and we trust that the same terms and conditions extended to us will apply.

Very truly yours,

Amanda ArevaloSupply Officer

nra

cc : File, Accounting

January 15, 2014

Miss Amanda ArevaloSupply OfficerARBRA Technologies Corporation27th Floor RCBC Tower, Ayala AvenueMakati City

Dear Miss Arevalo :

This is to confirm receipt of your order for office supplies dated January 15, 2014. Below, please find our quotation for the items you need :

Hard Copy long copy paper Php 180.00 per reamHard Copy short bong paper Php 150.00 per reamStaple wire No. 10 Php 20.00 per boxPlastic Multi-colored Paper Clips Php 15.00 per boxElite Board Paper White Php 25.00 per packElite Board Paper Blue Php 35.00 per pack15 boxes carbon paper long Php 195.00 per box

27th Floor RCBC Tower, Ayala Avenue, Makati City

Tel Nos. 831-4242 to 57 Fax No. 831-4258 to 63

2595 Quezon Avenue, Quezon CityTel Nos. 721-9643 to 45Fax No. 721-33-98

15 boxes carbon paper short Php 165.00 per box

Subject to your approval, we can deliver these items to your office by tomorrow, January 15, 214. The same terms and conditions that we have extended to your company shall apply.


Respectfully yours,

Mylene CruzMarketing Manager

jga

Cc: File, Accounting, Sales

January 21, 2014

Mr.Tony de CastroManagerOffice Warehouse Inc.2595 Quezon Avenue, Quezon City

Dear Mr. De Castro :

RE : Complaint regarding the late delivery of office supplies

This is with reference to our order of office supplies given last week, January 15, 2014. Until this time, we have not received the items and we were promised by your Marketing Manager, Ms. Mylene Cruz, that delivery will be made the following day.

We have been placed in considerable inconvenience through the long delay. Please advise us within the day whether you can deliver the supplies tomorrow. If not, we


shall have to cancel the order, as we cannot wait any longer, and must obtain the supplies elsewhere.

This is not the first time that this had happened. There was also delay in many of our previous orders. We have already advised your Delivery Manager before about this problem but still, we have not seen any improvement. The supplies were needed as soon as possible and we particularly stipulated for prompt delivery when giving our orders to your representative, who promised to attended to it immediately. Due to the delay in the delivery of supplies, our production gets delayed, and because of this, our clients are getting delay delivery.

We must really insist upon greater promptness with regard to deliveries. I hope that after this complaint you will take necessary action in this regard and will assure us of timely delivery. Otherwise, we shall have no other recourse but to terminate our contract and place our orders with others who can deliver at the stipulated time.

Sincerely,

Amanda ArevaloSupply Officer

nra

cc : File, Accounting, Administration

Compilation of Business Correspondence

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