COMMUNITY ADVISORY COMMITTEE MEETING AGENDA … · Jim Moore, Chair* Expires May 31, 2020 Michelle...

COMMUNITY ADVISORY COMMITTEE MEETING AGENDA

December 27, 2017 3:00 - 5:00 p.m.

Main Conference Room

Indicates that additional materials are included in the packet

1. Regular Meeting - Call To Order/Establish a Quorum/Introductions [3:00-3:05]

2. Consent items [3:05-3:10] A. Agenda B. Minutes C. Board Report D. Financials E. TIP Administrative Change 10

3. Public Comments [3:10-3:15]

4. Action Items A. Development of Project List for Potential 2018 Ballot Question [3:15-4:30]

Mark Andrew, CDOT Region 2 North Program Engineer B. Election of Officers for 2018 [4:30-4:40]

Jen Knellinger, Chair of Officer Nominating Subcommittee C. TIP Amendment 14 [4:40-4:50]

Ken Prather, Acting Transportation Director D. TIP Amendment 15 [4:50-5:00]

Ken Prather, Acting Transportation Director

5. Member Announcements

6. Items for next CAC Meeting

7. PPACG Meeting Schedule

8. Adjournment

*Second Term 9/17

COMMUNITY ADVISORY COMMITTEE MEMBERS

Thirty percent of the current voting committee membership (rounded up to the nearest whole number) shall constitute a quorum.

CITIZENS-AT-LARGE Kim Mutchler Expires Nov 30, 2020 Jim Moore, Chair* Expires May 31, 2020 Michelle Day*, 2nd Vice Chair Expires May 31, 2019 Courtney Stone Expires May 31, 2018 Kevin Walker, 1st Vice Chair Expires May 31, 2018 Aubrey Day Expires Nov 30, 2019 CITY OF COLORADO SPRINGS Tamara Dipner* Expires Nov 30, 2020 Patti Akkola Expires Nov 30, 2020 Thomas Pfeifle Expires Nov 30, 2020 CITY OF FOUNTAIN Sharon Brown Expires Nov 30, 2019 Phillip Thomas (Alternate) Expires Nov 30, 2019 CITY OF MANITOU SPRINGS Roy Rosenthal Expires Nov 30, 2020 CITY OF WOODLAND PARK Jon DeVaux Expires Nov 30, 2020 Colorado Springs Chamber and EDC Rachel Beck Expires Nov 30, 2019 COUNCIL OF NEIGHBORS AND ORGANIZATIONS Tim O’Donnell Expires Nov 30, 2020

EL PASO COUNTY Harold Moffat* Expires May 31, 2019 Jen Knellinger* Expires Nov 30, 2018 Laura Nelson Expires Nov 30, 2020 LEAGUE OF WOMEN VOTERS Julie Ott Expires Nov 30, 2019 TELLER COUNTY Ellen Haase* Expires May 31, 2019 TOWN OF GREEN MOUNTAIN FALLS Vacant TOWN OF MONUMENT Vacant TOWN OF PALMER LAKE Vacant TOWN OF RAMAH Vacant

PIKES PEAK AREA COUNCIL OF GOVERNMENTS Jessica McMullen (Non-Voting)

*Second Term 9/17

COMMUNITY ADVISORY COMMITEE

The Community Advisory Committee serves as the formal mechanism for the active participation of citizens in the planning, promotion, and evaluation of activities of the Pikes Peak Area Council of Governments. The CAC is a non-technical body comprised of volunteers who offer a citizen’s perspective on issues such as transportation, the environment, economic development and military impact planning in the Pikes Peak region. The CAC also ensures the responsiveness and accountability of government, helps create better plans and activities, and generates support for regional cooperation.

The CAC nominates citizens-at-large, and member governments and community organizations nominate their respective representatives. The Board of Directors approves all nominations.

CAC members are expected to:

• Identify problems and needs within their respective communities that relate to PPACG programs

• Generate new ideas and alternatives for PPACG action

• Review and evaluate PPACG planning products and activities

• Recommend priorities for allocation of PPACG program funds

• Share information about PPACG programs with respective communities and organizations

• Advise PPACG on appropriate public involvement strategies and activities

• Advocate a regional perspective for problem-solving

• Ensure a broad-based, inclusive committee environment

COMMUNITY ADVISORY COMMITTEE MEETING AGENDA

November 29, 2017 3:00 - 5:00 p.m.

Main Conference Room

1. Regular Meeting - Call To Order/Establish a Quorum/Introductions- Chair Jim Moore called the meeting to order at 3:00 p.m. and established a quorum. Introductions were made.

2. Consent items- Ms. Sharon Brown moved approval of the consent items, seconded by Mr. Roy Rosenthal. The motion carried unanimously. A. Agenda B. Minutes C. Board Report D. Financials E. TIP Administrative Change 9

3. Public Comments- There were none.

4. Action Items A. Establish CAC Nominating Committee for 2018 Officers- Ms. Jen Knellinger, Ms. Tamara Dipner, and

Ms. Courtney Stone volunteered to serve on the nominating committee. The group will convene and propose a slate of officers to recommend to the committee in December.

5. Information/Discussion Items A. Scoring Criteria Overview- Mr. Ken Prather, Acting Transportation Director, reviewed the ten

scoring criterion PPACG staff is proposing. Staff is proposing to use a scoring range from -9 to 9, with the intention of having a wide enough range to differentiate between project impacts. Staff is recommending the CAC develop a weighting scheme at their December meeting.

B. Small Area Forecast Update- Mr. Prather reviewed the timeframe and tasks involved in refining and finalizing the small area forecast.

C. December CAC Meeting- Committee members agreed to hold the December meeting at the regularly scheduled time, December 27 at 3 p.m.

6. Member Announcements

7. Items for next CAC Meeting- Officer nominating, Scoring Criteria, Cost Overrun

8. PPACG Meeting Schedule

9. Adjournment- Chair Jim Moore adjourned the meeting at 4:40 p.m.

Community Advisory Committee Member Attendance November 29, 2017 Present Name Agency/Affiliation

X Aubrey Day Citizen-At-Large X Jim Moore, Chair Citizen-At-Large X Michelle Day 2nd Vice Chair Citizen-At-Large X Courtney Stone Citizen-At-Large X Kevin Walker, 1st Vice Chair Citizen-At-Large X Tamara Dipner City of Colorado Springs Greg Lauer (Alternate) City of Fountain

X Sharon Brown City of Fountain X Roy Rosenthal City of Manitou Springs

Community Advisory Committee Member Attendance November 29, 2017 Present Name Agency/Affiliation Rachel Beck COS Chamber and EDC

X Tim O’Donnell CONO Harold Moffat El Paso County

X Jen Knellinger El Paso County X Julie Ott League of Women Voters X Ellen Haase Teller County X Jessica McMullen PPACG Laura Nelson El Paso County Jon DeVaux City of Woodland Park Thomas Pfeifle City of Colorado Springs

X Patti Akkola City of Colorado Springs Kim Mutchler Citizen-At-Large

X PPACG staff and guests

Agenda Item 2C

CAC Chair Report from PPACG Board Meeting December 13, 2017

MAIN MEETING

• ACTION ITEMS: o The Board approved the FY 2017-2022 TIP Administrative Change 9 o The Board approved the PPACG 2018 Work Program. o Following a lively discussion, the Board authorized the Executive Director (current Acting

ED or newly selected ED) to commit $15,000 toward a joint plan to contract for a lobbyist to the Colorado Legislature for the 2018 session. The Board stipulated that they expect a formal Request for Proposal process would be initiated for representation for 2019 and beyond.

o The Board conducted open interviews with four finalists for the position of Executive Director: Gena McCullough (Davenport, IA); Andy Gunning (Rockville, MD); Denise Balkas (Aurora, CO), and David Fraser (Boulder City, NV). By public vote, the Board selected Mr. Gunning. On advice from the Colorado Springs City Attorney’s office determined to make a formal offer on Thursday, December 14. (A copy of Mr. Gunning’s Resume is attached.)

• INFORMATION ITEMS: o None

REPORTS

o All reports were accepted as part of the Consent Items for this meeting. There were no military reports.

OTHER ITEMS

• The Board went into Executive Session to discuss specifics of the offer to Mr. Gunning.

Respectfully submitted,

Jim Moore, Chair

Attachment: Andrew Gunning Resume

Agenda Item 2C Attachment 1

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Agenda Item 2D

ACTION REQUESTED: Information Only

M E M O R A N D U M

DATE: December 27, 2017

TO: PPACG Community Advisory Committee

FROM: Kacy Partridge, Finance Manager

SUBJECT: SUMMARY FINANCIAL REPORTS

SUMMARY The October 2017 financial reports are attached. The Balance Sheet illustrates PPACG assets, liabilities, and fund equity. Assets as of October 31, 2017 were $2,962,754 this is an increase of $165,587 over year end 2016. Total Assets include Cash of $1,141,176 and Accounts Receivable of $1,199,502. Liabilities as of October 31, 2017 were $855,146 this is an increase of $116,649 over year end 2016. Total Liabilities include Accounts Payable of $434,765 and Unearned Revenue of $213,407. Total Equity as of month end October 31, 2017 was $2,107,608. Statement of Revenue and Expenses shows year-to-date income and expenses as compared to budgeted amounts and budget variances. Year to date revenue as of October 31, 2017 was $5,666,025 this leaves 25% of budget remaining. Year to date expense as of October 31, 2017 was $5,617,088 this leaves 25% of budget remaining. Net Revenue over Expense as of October 31, 2017 was $48,938.

ATTACHMENTS 1) 2017 Balance Sheet 2) 2017 Statement of Revenue and Expense

Agenda Item 2D Attachment 1

Agenda Item 2D Attachment 2

ACTION REQUESTED: Information Only

DATE: December 2т, 2017

TO: PPACG /ƻƳƳǳƴƛǘȅ Advisory Committee

FROM: Kevin Rayes, Transportation Planner

SUBJECT: FY 2017-2022 TIP Administrative Change 10

SUMMARY The Colorado Department of Transportation has informed PPACG that the CMAQ and STP-Metro funding categories have received additional funds from the latest project reconciliation. The new unprogrammed funding pools are provided below for FY 18. The TIP has been updated on PPACG’s website to reflect these changes.

Funding Category

Old Unprogrammed (Available) FY 18

New Unprogrammed (Available) FY 18

Funds CMAQ $401,675 $434,804 TAP $106,728 $106,728

STP-Metro $263,836 277,727 PROPOSED MOTION This is an information item only. ALTERNATIVES N/A

Agenda Item 2E

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Agenda Item 4B

Page 1

ACTION REQUESTED: Elect Officers

M E M O R A N D U M



FROM: Jessica McMullen, Policy and Communications Manager

SUBJECT: ELECTION OF OFFICERS FOR 2018

SUMMARY The following officers were elected for 2017:

Current Board Officers Length of Current Term Chair Jim Moore 1 year (eligible for second term) 1st Vice-Chair Kevin Walker 1 year (eligible for second term) 2nd Vice-Chair Michelle Day 1 year (eligible for second term)

Members of the Nominating Subcommittee, Jen Knellinger, Tamara Dipner and Courtney Stone met December 11 to create a slate of officers. They will announce their slate at the December meeting. In Article V – Officers, the bylaws of the Community Advisory Committee state:

Section 1. OFFICERS

Officers of the committee shall consist of a Chairperson, First Vice-chairperson and Second Vice-chairperson.

Section 2. SELECTION OF OFFICERS

Only voting members of the committee are eligible to be officers. Officers may be nominated by a Nominating/Membership Subcommittee, from the floor or both as appropriate. Nominees shall be presented to the membership for election at the last regularly scheduled meeting of each year. Election shall be by ballot with a majority vote electing the officers.

Section 3. TERM OF OFFICE

Elected officers shall serve for a term of one (1) year in accordance with the time schedule identified in Section 2. Such officers shall hold office until they resign, are removed, are otherwise disqualified to serve, or until their successors shall be elected, whichever occurs first. Officers may be re-elected but may not serve more than two (2) consecutive terms.

Section 4. VACANCIES

A vacancy in any office shall be filled for the unexpired portion of the term. In the event of a vacancy in the office of either vice-chairperson, the Chairperson may temporarily appoint a new vice-chairperson until such time as an individual is elected to fill the unexpired term.

The election for Chairperson and First and Second Vice-chairpersons shall be held at a regularly scheduled meeting within sixty (60) days after the vacancy occurs. The election shall follow the nominating/voting process established by Article V, Section 2.

A member elected to fill an unexpired term of six (6) months or longer shall be considered to be filling a full term of office.

Section 5. REMOVAL AND RESIGNATIONS

Any request for removal of an officer will be submitted to the PPACG Board of Directors. The Board of Directors, after investigation, may remove the officer and call for a special election for a new officer.

Any officer may resign his/her position as an officer at any time by giving written notice to the Chairperson of the committee and the PPACG Executive Director. Any such resignation shall take effect on the date of the receipt of such notice or at any later date specified therein, not to exceed the expiration date of the regular term of the office. The acceptance of such resignation shall not be necessary to make it effective.

Section 6. DUTIES OF THE CHAIRPERSON

The Chairperson shall serve in the following capacities: A. preside at all meetings of the Committee and shall be eligible to vote on all matters; B. be responsible for the effective, efficient and timely conduct of the committee's meetings; C. work closely and coordinate with the assigned PPACG staff liaison person on developing

annual objectives of the committee to be communicated to and approved by the Board of Directors;

D. appoint all Chairpersons of sub-committees ; E. serve as an ex-officio non-voting member of all subcommittees created by the committee; F. be responsible to the PPACG Board of Directors to assure that all subcommittees are

accomplishing their objectives; and G. perform such other duties as may be assigned from time to time by the committee or

requested by the PPACG staff assigned to the committee. H. attend Board of Directors meetings when possible and/or if requested by the Board's chair.

Section 7. DUTIES OF THE VICE-CHAIRPERSONS

In the absence of the Chairperson or in the event of his/her inability to act or if the office is vacant, the First Vice-Chairperson shall perform all duties of the Chairperson, and when so acting, shall have all the powers and be subject to all restrictions of the Chairperson. Similarly, in the absence of both the Chairperson and First Vice-Chairperson, the Second Vice-Chairperson shall perform the duties of and have the powers of the Chairperson. ALTERNATIVES The CAC has the following alternatives to consider:

1) Approve the slate as recommended by the nominating subcommittee 2) Recommend and approve an alternate slate of officers

ACTION REQUESTED:

Elect a chair, first vice-chair and second vice-chair.

Agenda Item 4C

ACTION REQUESTED: Review & Recommend



FROM: Ken Prather, Acting Transportation Director

SUBJECT: FY 2017-2022 TIP Amendment 14

SUMMARY PPACG’s TIP Flexible Funding Policy allows project sponsors to address cost overruns on a quarterly basis (see attachment 1 for policy details). Three entities are experiencing cost overruns and have requested additional money from FY 2018 funding pools. See attachments 2, 3 and 4 for amendment request letters and cost-overrun questionnaires from Palmer Lake, Colorado Springs and Mountain Metro Transit respectively. These entities request the following:

The updated FY 2018 funding pools are now the following:

Funding Category Available FY 2018 Funds CMAQ $434,804

TAP $106,728 STP-Metro 277,727

At the November TAC meeting, the City of Colorado Springs proposed Palmer Lake’s request be fully funded and the City would accept the remainder of the STP-Metro funds, $127,727, for its Printers Parkway Roundabout project. Colorado Springs would pay the remaining balance of the cost overrun for that project. The TAC recommended the Board approve this proposal and the other projects as requested. PROPOSED MOTION Recommend the Board of Directors approve the cost overrun project requests with the exception of the Printers Parkway Roundabout which should receive $127,272 in STP-Metro funds with the balance of the project to be funded with City of Colorado Springs funds.

Project Sponsor Project With Cost-Overrun Amount Requested Funding Category Palmer Lake Douglas Ave Reconstruction $150,000 STP-Metro

Colorado Springs Printers Parkway Roundabout $263,836 STP-Metro Colorado Springs Tejon Roundabout $400,000 CMAQ

MMT MMT Route 6 Ped/Transit Accessibility Improvements

$106,728 TAP

Agenda Item 4C

ALTERNATIVES The CAC has the following alternatives to consider:

1) Recommend approval of the item as presented. 2) Do not recommend approval of the item. 3) Refer the item back to staff.

PREVIOUS BOARD ACTION Projects in the TIP and/or their original funding have previously been approved by the PPACG Board of Directors in the FY 2017-2022 TIP or earlier TIPS. FINANCIAL IMPLICATIONS FY 2018 funds that are used to address cost-overruns will no longer be available for the FY 2019-2022 TIP call for projects. Additional federal fund match requirements and increased local commitment will require the following additional local funds: Colorado Springs - $413,562.00 Palmer Lake - $31,182.00 BACKGROUND As the Pikes Peak region’s designated Metropolitan Planning Organization, PPACG is responsible for managing state, local and federal transportation and transit funds through a document called the Transportation Improvement Program. The 2017 TIP is a short-range (6 year) planning program that implements the region’s long-range 2040 Regional Transportation Plan to accomplish regional transportation, mobility and air quality improvements and goals. The PPACG FY 2017-2022 TIP contains the PPACG region’s list of transportation projects for which state, local, and federal funds are being programmed. The FY 2017-2022 TIP was developed in cooperation with our member agencies, CDOT and in conjunction with PPACG’s RTP and the State Transportation Improvement Program. All surface transportation projects requiring or using federal funding or a federal action to proceed must be included in the PPACG FY 2017-2022 TIP. STAKEHOLDER PROCESS This proposal conforms to the PPACG public involvement process. This amendment will be presented to the Board of Directors. ATTACHMENTS

1) PPACG TIP Flexible Funding Policy 2) Palmer Lake Douglas Ave. Cost-Overrun Materials 3) Colorado Springs Printers Parkway Roundabout Cost-Overrun Materials 4) Colorado Springs Tejon Roundabout Cost-Overrun Materials 5) Mountain Metro Transit Route 6 Cost-Overrun Materials

Item 4C Attachment 1

PPACG TIP Flexible Funding Policy If a project is experiencing a cost-overrun, the project sponsor can address it by applying the following to the PPACG CAC, TAC and Board of Directors:

• Project sponsors may request to use local funds. • Project sponsors may request adding additional money from unanticipated sources and

project reconciliation. • Project sponsors may request to change the scope of work for a project* (changing the

scope of work cannot entail changing the inherent functionality/utility of a project). • Project sponsors may request to cancel one of their own funded projects and use those

funds for cost-overruns on a different one of their own funded projects with remaining funds returned to the regional pool.*

*If a project sponsor cancels or changes the scope of a project, any remaining funds will go back into the regional pool of funds. If there are remaining funds, those funds will be applied to other projects in the TIP that are also experiencing cost-overruns. Those funds will be allocated to projects based on their original score. If a project is cancelled, it is eligible for submission during the next call for projects.

Item 4C- Attachment 2


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PPACG Project Sponsor Cost-Overrun Questionnaire Please fill out one questionnaire for each project experiencing cost-overruns.

1. Project Sponsor:2. Point of contact:3. Which project is experiencing a cost-overrun? Why?

4. Which course(s) of action would you like to take to address the cost-overrun? Check allthat apply:

☐ Add additional money from unanticipated sources and project reconciliation (if available).• From which funding category do you need additional funds?• How many additional federal dollars are needed?

• How much additional local match will be provided?

☐ Change project scope while still maintaining the inherent functionality/utility of the project.• What aspect(s) of the project will need to be altered? Why do these alterations not

change the inherent functionality/utility of the project(s)? What will happen to theaspects of the project that are cancelled?

• How many total (federal & local) dollars will be saved by changing project scope?

☐ Cancel one of my own projects and use its funds for cost-overruns on this project withremaining funds returned to the regional pool.

• Which project are you proposing to cancel? Why, what will happen to this project?

• How many federal dollars from the cancelled project will be used for your cost-overrun?

• How many local dollars from the cancelled project will be used for your cost-overrun?


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PUBLIC WORKSCOLORADO

SPRINGSOLYMPIC CITY USA

December 8, 2017

Mr. Ken Prather, Acting Transportation DirectorPikes Peak Area Council of Governments15 South 7th StreetColorado Springs, Colorado 80905

Dear Mr. Prather,

At the November Transportation Advisory Committee the City of Colorado Springs wasasked to provide information as to why the Printers Parkway Hazard Elimination Safety(HES) project cost had increased from $623,815 to $1,080,817. The increase in theproject is a result of several changes since the application was submitted includinginflation, contracting design rather than developing it in-house, and applying updateddesign standards.

When the project was awarded and programmed in the Transportation ImprovementProgram (TIP) inflation of construction costs was not considered in our application.Unfortunately it has taken several years finalizing the intergovernmental agreement withCDOT, selecting an engineering consultant, and completing the design. As we navigatedthrough these process’ inflation increased from our original cost estimate. It has beenwell documented in the PPRTA process that inflation has had a large impact onprojected costs for the regions capital improvement projects.

Another reason the project needs additional funding is due to the project beingcontracted for design. At the time of the application the City intended to design theproject with City staff. The development of the PPRTA extension projects and thenimplementation of these projects once the tax extension was approved forced the City’sCapital Improvements Projects manager to contract the design. Jacobs Engineering, afirm familiar with federal requirements for project design, was selected to complete theroundabout design and develop a bid package. The City plans to cover the increase indesign with local funds.

Finally, the complexity of the design has changed from the initial application. Minimumdesign standards for roundabouts are quickly evolving as more are constructed in theUnited States. The planning level design versus the actual design of the roundabout hassignificant differences. These design difference relate to safer speeds in and around theroundabout and improved operations overall. Other design elements affecting the costare more drainage modifications to the intersection than originally anticipated and theneed to acquire ROW in the form of permanent easements at the adjacent cornerproperties.


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To assist with understand the changes in our application we are providing a summarytable showing the original cost estimate and the revised estimate based on a bid packetdeveloped by Jacobs Engineering. Also attached is a layout of the planned roundaboutand the actual design. These documents are attached to this letter.

The increase of $127,727 will assist with the shortfall but not cover it completely. TheCity of Colorado Springs will be reviewing the project for design elements that can bemodified or removed along with additional local funds to cover the remaining deficit.

Please let me know if you or your staff have any additional questions regarding ourPrinters Parkway project. We will also have staff present at the Citizens AdvisoryCommittee and the PPACG Board meeting to answer any questions.

Sincerely,

Tim Roberts,Principal Transportation Planner, Traffic EngineeringCity of Colorado Springs

cc:

Travis Easton, Public Works DirectorKathleen Krager, Transportation ManagerMike Chavez, Capital Improvements Program ManagerKevin Diekelman, Engineer Ill


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COLORADO SPRINGS REQUEST FOR ADDITIONAL FUNDING

Table 1

Budget Funds Requested FundsPre-Design Estimate 2012 FOR Design Estimate 2018

Federal — HES (90%) $ 561,433.00 $ 561,433.00

Local Match (10%) $ 62,382.00 $ 62,382.00

Federal — Metro (80%) $ 127,727.00

Local Match (20%) $ 25,545.40

Local Overmatch $ 303,730.00

Total $ 623,815.00 ) $ 1,080,817.00 fTable 2 shows the continuing shortfall of $280,285.83 for design and construction support servicesabove and beyond the request for additional funds.

Table 2

Design $ 45,000.00 $ 205,285.00

Construction $ 578,815.00 $ 1,080,817.00

ROW Acquisition $ 0.00 $ 25,000.00

Construction Management $ 0.00 $ 0.00

Construction Design Services $ 0.00 $ 25,000.00

Construction Materials QA $ 0.00 $ 25,000.00

Design and Construction Total $ 623,815.00 $ 1,361,102.00

- Projected Funding $ 623,815.00 $ 1,080,817.00

Funding Deficit Total $ 0.00 $ 280,285.00


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PPACG Project Sponsor Cost-Overrun Questionnaire Please fill out one questionnaire for each project experiencing cost-overruns.

1. Project Sponsor:2. Point of contact:3. Which project is experiencing a cost-overrun? Why?

4. Which course(s) of action would you like to take to address the cost-overrun? Check allthat apply:

☐ Add additional money from unanticipated sources and project reconciliation (if available).• From which funding category do you need additional funds?• How many additional federal dollars are needed?

• How much additional local match will be provided?

☐ Change project scope while still maintaining the inherent functionality/utility of the project.• What aspect(s) of the project will need to be altered? Why do these alterations not

change the inherent functionality/utility of the project(s)? What will happen to theaspects of the project that are cancelled?

• How many total (federal & local) dollars will be saved by changing project scope?

☐ Cancel one of my own projects and use its funds for cost-overruns on this project withremaining funds returned to the regional pool.

• Which project are you proposing to cancel? Why, what will happen to this project?

• How many federal dollars from the cancelled project will be used for your cost-overrun?

• How many local dollars from the cancelled project will be used for your cost-overrun?

October 31, 2017

Kevin Rayes Transportation Planner Pikes Peak Area Council of Governments 15 South 7th Street Colorado Springs, CO 80905

Kevin:

The City of Colorado Springs Transit Services Division, Mountain Metropolitan Transit (MMT), requests an amendment to the FY 2017-2022 Transportation Improvement Program (TIP). MMT would like to add $106, 728 (federal) of unprogrammed FY 2018 TAP funds to the existing Route 6 Pedestrian/Transit Accessibility Improvements project.

Please contact me at (719) 385-5439 or [email protected] if you need further information.

Sincerely,

Brian Vitulli Planning Supervisor City of Colorado Springs, Mountain Metropolitan Transit

cc: Craig Blewitt - Transit Manager, City of Colorado Springs Lan Rao - Transit Administrator, City of Colorado Springs Kelli Frazier – Senior Grants Analyst, City of Colorado Springs Ken Prather – Acting Transportation Director, Pikes Peak Area Council of Governments


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Agenda Item 4D

ACTION REQUESTED: Review & Recommend



FROM: Kevin Rayes, Transportation Planner

SUBJECT: FY 2017-2022 TIP Amendment 15

SUMMARY PPACG FY 2017-2022 TIP amendment 15 is the following:

• The Colorado Department of Transportation (CDOT) requests to add $2.458 million of Rockfall Program Administration funds to the FY 2017-2022 TIP (see CDOT’s Amendment request letter in attachment 1). The project will include the removal of rocks and the installation of safety measures along the six mile segment of US 24 from Manitou Springs to Cascade (see attachment 2 for a map of the location of the project). See attachment 3 for the TIP funding table for amendment 15.

RECOMMENDATION(S) N/A PROPOSED MOTION Recommend FY 2017-FY 2022 TIP Amendment 15 for approval. ALTERNATIVES The CAC has the following alternatives to consider:

1) Approve the item as presented. 2) Do not approve the item. 3) Refer the item back to staff.

PREVIOUS BOARD ACTION Projects in the TIP and/or their original funding have previously been approved by the PPACG Board of Directors in the FY 2017-2022 TIP or earlier TIPS.

FINANCIAL IMPLICATIONS N/A BACKGROUND As the Pikes Peak region’s designated Metropolitan Planning Organization, PPACG is responsible for managing state, local and federal transportation and transit funds through a document called the Transportation Improvement Program. The 2017 TIP is a short-range (6

Agenda Item 4D

year) planning program that implements the region’s long-range Regional Transportation Plan to accomplish regional transportation, mobility and air quality improvements and goals. The PPACG FY 2017-2022 TIP contains the PPACG region’s list of transportation projects for which state, local, and federal funds are being programmed.

The FY 2017-2022 TIP was developed in cooperation with our member agencies, CDOT and in conjunction with PPACG’s RTP and the State Transportation Improvement Program. All surface transportation projects requiring or using federal funding or a federal action to proceed must be included in the PPACG FY 2017-2022 TIP.

STAKEHOLDER PROCESS This proposal conforms to the PPACG public involvement process. This amendment will be presented to the Board of Directors.

ATTACHMENTS 1) CDOT Amendment Request Letter 2) Map of project location 3) TIP Funding Table

December 7, 2017

COLORADO

Department of Transportation

Region 2 North Program Office 1480 Quail Lake Loop Colorado Springs, CO 80906

Mr. Kenneth Prather 15 South 7th Street Colorado, Springs, CO 80905

RE: Request for TIP Amendment for US 24 Rockfall Mitigation - Manitou Springs to Cascade MP 294 to 300

Dear Mr. Prather,

The Colorado Department of Transportation requests a Transportation Improvement Plan amendment to the PPACG 2017-2020 TIP for the US 24 Rockfall Mitigation - Manitou Springs to Cascade. The project will include the removal of rocks and installation of safety measures along the six (6) mile segment of US 24 from Manitou Springs to Cascade. The entire segment is within the Pikes Peak Area Council of Governments planning area.

The proposed project entails implementing rockfall mitigation at various sites along US 24 by means of manually scaling loose rock from the slopes and installing wire mesh over the slopes to prevent additional rock from falling down to US 24 and adjacent local roads. All rock removed from the hillside will be disposed of offsite by the selected contractor. The haul route will follow US 24. Staging will occur on previously disturbed areas adjacent to the US 24 right-of-way and as close to the construction sites as possible.

The Colorado Department of Transportation has designed the project in Fiscal Year 2018 (FY 18) and proposes to complete the rockfall mitigation in Fiscal Year 2018 (FY 18). The estimated construction cost for the project is $2.458M.

The funding for the project is being provided by the Rockfall Program Administrative Funds.

Please let me know if you have any additional questions about the proposed request. You may reach me at 719-546-5748.

Wendy Pettit{ CDOT Region 2 Planning Manager

1480 Quail Lake Loop Colorado Springs, CO 80906 P 719.227.3200 F 719.227.3298 www.colorado.gov

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Item 4D- Attachment 1


FY 2017-‐2022 TIP Amendment 15 Project Location

TIP # STIP #Project

Title

Project

SponsorDescription

Amendment/A

dministrative

Change

Funding

Source2018 2019 2020 2021 2022 Total

Federal 0.000 0 0 0 0 0.000

State 2458.000 0 0 0 0 2458.000

Local 0.000 0 0 0 0 0

Total 2458.000 0 0 0 0 2458.000

PPACG FY 2017-2022 TIP Amendment 15 Funding Table

Rockfall Program Administrative Funds

US 24 Rockfall

Mitigation-

Manitou Springs

to Cascade

CDOT

This project includes removal

of rocks and implementation

of safety measures along the

six mile segment of US 24

from Manitou Springs to

Casacade.

Amend. 15


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