CITY OF POUGHKEEPSIE POUGHKEEPISE, NEW YORK

REQUEST FOR PROPOSAL RFP-COP-06-19-02

FURNISH AND INSTALLATION OF MULTI-SPACE PARKING METERS

Hon. Robert G. Rolison, Mayor Marc S. Nelson, City Administrator

Council Member at Large

Ann Finney

Council Members

Christopher D. Petsas Yvonne Flowers Sarah A. Salem Natasha Cherry Lorraine F. Johnson Randall A. Johnson II Sarah Brannen Matthew McNamara

Prepared By: City of Poughkeepsie 62 Civic Center Plaza

Poughkeepsie, NY 12601

Proposals Due Wednesday, July 24, 2019

2:30 pm

SUBMIT PROPOSALS TO:

THE CITY OF POUGHKEEPSIE

PURCHASING DEPARTMENT 62 CIVIC CENTER PLAZA, 1ST FLOOR

POUGHKEEPSIE, NY 12601 CITY OF POUGHKEEPSIE, NEW YORK

ADVERTISEMENT AND NOTICE TO VENDORS

Beginning immediately, sealed proposals are sought and invited by The City of Poughkeepsie (the CITY) for this Request for Proposals (RFP) for the selection of a qualified vendor and/or Contractor for the RFP-COP-06-19-02 Furnish and Installation of Multi-Space Parking Meters, as set forth in the specifications prepared by the City of Poughkeepsie Engineering Department.

Sealed proposals will be received by the Board of Contacts and Supply, in the Office of the Purchasing Agent, until 2:30 p.m. on July 24, 2019, which after such time will be opened but not read aloud. A copy of the complete RFP may be obtained from the City of Poughkeepsie Purchasing Agent, CITY Hall, 62 Civic Center Plaza, Poughkeepsie, New York 12601 between the hours of 8:30 a.m. to 4:00 p.m. Official copies of the RFP may be advertised and/or obtained on the following websites: www.bidnetdirect.com/new-york or www.cityofpoughkeepsie.com.

This project involves the purchasing and installation of a specified number of Multi-Space Parking Meters.

All questions must be submitted in writing via fax at 845-451-4355, email: Daniel Vonknoblauch, Parking Administrator: dvonknoblauch@cityofpoughkeepsie.com or mail to 62 Civic Center Plaza, Poughkeepsie, NY 12601 by close of business July 19, 2019

Specifications and bid forms are attached hereto. All mailed proposals will be sealed and distinctly marked "Proposal for RFP-COP-06-19-02: “Furnish and Installation of Multi-Space Parking Meters” STATEMENT OF NON-COLLUSION: Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of the General Municipal Law of the State of New York.

OWNERS RIGHTS RESERVED: The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to require.

NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE S1537-A: This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law §220, section 220-h. It requires that on all public work projects of at least $250,000.00, all laborers, workers and mechanics working on the site, be certified as having successfully completed the OSHA 10-hour construction safety and health course. It further requires that the advertised bids and contracts for every public work contract of at least

$250,000.00 contain a provision of this requirement. Rules and regulations will be promulgated and posted on the NYSDOL website www.labor.state.ny.us when finalized.

DEPARTMENT OF FINANCE CITY OF POUGHKEEPSIE

William Brady Commissioner of Finance Dated: June 22, 2019

4

INSTRUCTIONS AND INFORMATION TO BIDDERS PAGE 1 OF 3

Read all documents contained in the proposal specifications.

Proposers are responsible for submitting their proposals to the appropriate location at or prior to the time indicated in the specifications. No proposals will be accepted after the designated time or date indicated in the proposal specifications. It is suggested that registered mail be used to submit proposals. Delay in mail delivery is not an exception to the receipt of a proposal.

Sealed proposals will be received by the Board of Contacts and Supply, in the Office of the Purchasing Agent, until 2:30 p.m. on July 24, 2019, which after such time will be opened but not read aloud. A copy of the complete RFP may be obtained from the City of Poughkeepsie Purchasing Agent, CITY Hall, 62 Civic Center Plaza, Poughkeepsie, New York 12601 between the hours of 8:30 a.m. to 4:00 p.m. Official copies of the RFP may be advertised and/or obtained on the following websites: www.bidnetdirect.com/new-york or www.cityofpoughkeepsie.com.

All mailed proposals will be sealed and distinctly marked "PROPOSAL FOR RFP-COP-06-19-02." Request for Proposal-Furnish and Installation of Multi-Space Parking Meters

All questions or clarifications must be submitted in writing via fax at 845-451-4355, email: Daniel Vonknoblauch, Parking Administrator: dvonknoblauch@cityofpoughkeepsie.com or mail to 62 Civic Center Plaza, Poughkeepsie, NY 12601 by close of business July 19, 2019

Proposers are responsible for reporting, in writing, any errors in the proposal specifications to the Purchasing Agent at 62 Civic Center Plaza, Poughkeepsie, NY 12601. Proposers shall indicate, on the outside of their sealed proposal, the following information:

1. Title and Number of the Proposal2. Date and Time Proposals are Due

Failure to do so may result in rejection of the proposal as being unresponsive. The following forms are necessary to be submitted as a proposal as well as any additional forms requested in the detailed specifications:

1. CS-1 - Proposal form/price pages(s) (exceptions being some proposalsfor the Department of Public Works, where a separate form may be required). Such exceptions will be noted in the proposal specification.

2. CS-2 - Non-Collusion Affidavit, completed, signed and dated.3. Iran Divestment Act Document, completed, notarized, signed and dated.4. Bid Bond or Certified Check of 5% must be included.5. Performance and Labor equal to 100% is required upon award

6. Prevailing Wages apply7. PLEASE SUBMIT ONE ORIGINAL AND ONE COPY OF YOUR BID

5

INSTRUCTIONS AND INFORMATION TO BIDDERS PAGE 2 OF 3

Proposers must submit one original and one copy of their proposals, unless otherwise stated. The original must be clearly marked. All proposals must be filled out in ink, or be typewritten. Proposals submitted in pencil will be rejected as unresponsive. Proposals which have been corrected by white out or cross out, and have not been initialed and/or dated will be rejected as unresponsive.

The City of Poughkeepsie is part of a group known as the "Interagency Purchasing Cooperative", which consists of the County of Dutchess, Dutchess Community College, and 82 different schools and fire districts, cities, towns, and villages located throughout Dutchess County. The City of Poughkeepsie is also part of a group known as the “Hudson Valley Municipal Purchasing Group” (HVMPG), which consists of the Counties of Dutchess, Rockland and Ulster; the Town of Cortlandt; City of New Rochelle and the Pearl River School District. Other municipal purchasing agencies in the Hudson Valley will be joining this regional system in the months to come. The prices submitted in this proposal may be extended and offered to these various agencies for their consideration. If they choose to participate in the proposal they will be submitting their own purchase documents directly to the successful vendor(s).

Samples may be requested by the City for the purpose of product evaluation. It is understood that samples will be provided at no charge to the City and will be returned, when requested, within 30 days after the evaluation is completed, at the expense of the vendor. All samples left longer than 30 days after the evaluation period will be discarded.

Any proposer, contractor, or manufacturer who, in the course of his work, uses or supplies products which may be toxic or harmful, shall provide an MSDS to the City of Poughkeepsie prior to the use of those products by the City or the contractor.

Copies of bidding documents obtained from any other source are not considered official copies. Only those vendors who obtain bidding documents from the Purchasing Office, Department of Public Works or the Regional Bid Notification System will be sent addendum information, if such information is issued.

If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office or the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid Notification System at http://www.bidnetdirect.com/new-york or visiting http://www.cityofpoughkeepsie.com PLEASE NOTE: If you obtain bid documents from the City of Poughkeepsie’s website, you must periodically check the website for addendum(s) if issued; the website currently does not support automatic addendum notification

The Purchasing Agent, and/or his designee, shall be the only one authorized to make changes or alterations to anything contained in these specifications. Such changes shall be in writing and

6

INSTRUCTIONS AND INFORMATION TO BIDDERS PAGE 3 OF 3

posted on the HVMPG web site.

All proposals shall be made out on the proposal forms attached hereto and all the attached certificates must be completed and signed in compliance with the provisions of the General Municipal Law. The Purchasing Agent reserves the right to reject all proposals, parts of all proposals, or all proposals for any one or more supplies or contractual services included in the proposed contract, when such rejection is in the best interest of the City.

Upon acceptance of any proposal, the successful proposer shall execute a contract, in accordance with the specifications, with the City of Poughkeepsie, State of New York.

Proposers who are required to adhere to the prevailing wage schedule shall obtain and maintain a current schedule from the New York State Department of Labor for the entire term of the contract. The City may audit adherence to this schedule at any time during or after the contract period.

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT: As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE S1537-A: This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law §220, section 220-h. It requires that on all public work projects of at least $250,000.00, all laborers, workers and mechanics working on the site, be certified as having successfully completed the OSHA 10-hour construction safety and health course. It further requires that the advertised bids and contracts for every public work contract of at least $250,000.00 contain a provision of this requirement. Rules and regulations will be promulgated and posted on the NYSDOL website www.labor.state.ny.us when finalized.

William Brady

Commissioner of Finance

Date: June 22, 2019

7

City of Poughkeepsie, New York

REQUEST FOR PROPOSAL RFP-COP-06-19-02

Furnish and Install Multi-Space Parking Meters

1. OVERVIEWThe City of Poughkeepsie is seeking to replace at 10 of its approx. 55 on-street (and lots) parking meters to accommodate smart growth and planning for our City. As such we are soliciting qualified firms to furnish and install Multi-Space Parking Meters to supplement our current inventory already in place. The proposed multi space parking meters system will replace the current single space meter technology and should have the ability to integrate with Pay by Space, Pay and Display and/or Pay by Plate parking payment systems and LPR (license plate recognition) enforcement software as detailed herein.

The City of Poughkeepsie currently owns and operates approximately 55 on-street (and lots) multi space meters covering approximately 2275 public parking spaces in a mix of on street and 8 City Lots (including two parking garages. See the attached map. The on-street/off-street parking is a mixture of permit and transient metered spaces enforced currently via multi space pay and display technology. The City intends to merge this with a Pay by Plate system as well.

Acceptable proposals will take into consideration seamless integration into the City’s existing collection, maintenance and enforcement systems and procedures, with preference given to companies offering versatile Multi-Space Parking Meters who are able to adapt to the needs of the City of Poughkeepsie. Emphasis will also be for companies who can provide timely warranty and maintenance support.

2. PROPOSAL DUE DATEProposals will be accepted up until 2.30 pm on July 24, 2019 in the Purchasing Office, City of Poughkeepsie, City Hall, 62 Civic Center Plaza, Poughkeepsie, N.Y. 12601 and/or mailed to the attention of Shirley Davison, Purchasing Agent. All proposals shall be Clearly Marked: RFP-COP-06-19-02 Furnish and Installation of Multi-Space Parking Meters. Only hard copy, sealed proposals will be accepted, please do not fax or email your proposal.

3. SITE MAPSee the attached site map of existing meter with the City of Poughkeepsie.

4. PRE-PROPOSAL QUESTIONSAll questions must be submitted in writing via e-mail to Daniel Vonknoblauch dvonknoblauch@cityofpoughkeepsie.com no later than July 19, 2019.

8

The City reserves the right to amend the RFP based on questions and issues raised at any time prior to the RFP submission deadline.

5. INTENT The City of Poughkeeps ie is soliciting qualified firms to furnish and install new Multi- Space Parking Meters System on-street as detailed herein. Additionally, the City requests that the awarded vendor hold firm pricing for Multi Space Parking Machines as may be needed within the next 12 months.

Contractor must provide a detailed production, delivery and installation schedule with completion of first deliverable as described in Section 7 no later than six (6) weeks from execution of a contract.

6. TERMS OF SERVICE CONTRACT

The Bid Contract period shall be for one (1) year from the date of bid award with provision for extension of an additional one year period with mutual agreement of both parties. 7. SCOPE OF WORK The City of Poughkeepsie will require the selected vendor shall to provide warranty service and maintenance.

Installation shall be the responsibility of the vendor who shall ensure that all machines and systems are running to the City’s satisfaction. The selected vendor shall provide training to the employees who manage the machines and systems on a regular basis. A. General Requirements:

Technical Requirements – Product Specifications: Proposals for pay stations that have the ability to be managed and monitored remotely and be capable of operating in a Pay and Display, Pay by Space or Pay by License Plate (or combined mode of any of the three options). Each pay station shall have the following specifications:

• Ability to control at least fifteen (15) parking spaces. • Coin and card aperture locations must meet current ADA requirements. Please

explain how your meters meet current ADA requirements. • Cabinet must be minimum 12-gauge zinc-coated cold rolled steel. • Pedestal must be minimum 12-gauge zinc-coated steel with four locations for anchor

bolt fasteners. Anchor bolts cannot be exposed outside the pedestal. • Surface finish must be a powder-coating paint that is electro statically charged and

baked on. • Pay station should be available in a range of custom colors upon request and with the

option for customized decals.

9

• In general, the cabinet must have an aesthetically pleasing design that is easily recognizable as parking related.

• Pay station must be designed in order to protect components from moisture. • Vendor will be responsible for mounting, installing and configuring each of the pay

stations. The cost for this service must be included in the vendor’s proposal. Installation per manufacturer’s recommendation including grounding provisions.

Physical Security and Lock

• Separate compartments for maintenance and collections. There shall be no access to the money in the cash box when the pay station is open for maintenance or collections.

• Vandal-resistant with recessed hinges. • Locks must have programmable keys. Optional electronic locks for maintenance and cash

vault compartment doors. • No locks can be exposed beyond the flush mount of the cabinet. • Pay station must have vibration and shock sensing audible alarms. • All pay station doors must be equipped with sensors that will send a notification, in real-

time, to the back-office software alerting to doors being opened or closed. • Cash Status, Audit Report, Stall Reports, and Revenue Reports must all be printable at

the pay station without opening the cabinet door; password protection to reports is mandatory.

• Cash vault must be armored with an anti-drill material to prevent unauthorized access

LCD Display

• The pay station must have a color LCD screen, which is easy to read in various lighting conditions.

• All instructions and rates are to be provided through the LCD display, eliminating the need for external signage. Describe the cost to effecting rate changes.

• The screen must be recessed and protected by a Lexan cover. • The screen must be vandal-resistant, weatherproof, and corrosion-resistant. • The screen must be modular and easily unplugged and replaced with basic tools for easy

servicing. • The software must feature time of day controls to automatically switch to a high contrast

mode to enable better reading in bright lighting conditions. These contrast settings must be selectable and allow for automatic changing from one to the other and back at predetermined times during the day.

• The LCD must have the ability to display at least five menu or rate options simultaneously.

• The LCD must be able to display a color graphic and/or photograph or message for a user-defined amount of time when the pay station is turned on.

10

Prompts on the pay station must be user configurable.

Keypad

• The pay station must have an alphanumeric, tactile feel keypad. • When a key is pressed, an audible indication must be given to provide feedback to the

consumer. • The keypad must be vandal-resistant, weatherproof, and corrosion-resistant. • The keypad must be modular and be easily unplugged and removed with basic tools for

easy servicing. • The keypad will be used to turn the pay station on when it is in sleep mode.

Receipt/Ticket Cup

The receipt/ticket cup must be protected by a sliding door.

Coin Slot

The pay station should support a coin shutter. Coin slot shall accept all denominations of U.S. and Canadian coins.

Coin Acceptor

Must be capable of accepting nickels, dimes, quarters, and dollars (both Susan B. Anthony and Sacagawea). All excess coins are to be channeled to a coin compartment for subsequent removal. Pay station must have a coin escrow to allow consumers to cancel the transaction at any time and have funds returned. Must reject fraudulent and foreign coins immediately through a coin return cup. Must be modular construction to allow for easy removal with basic tools.

Cash Vault Compartment

Coin Canister All denominations of coins must be held in a securely locked stainless steel coin canister separate from the maintenance compartment. The coin canister must have a handle to quickly and easily remove it, and must have a separate key to open it. The unit must have a self-locking mechanism upon removal from the cabinet to ensure no access to coins. The coin canister must have a minimum capacity of 1,000 coins. Maintenance personnel without keys must not be able to remove the metal coin canister.

11

The unit should support a built-in sensor that sends a notification to the back-office software indicating the unit’s removal and insertion.

Bill Stacker

All denominations of bills must be held in their own metal vault separate from the maintenance compartment. The bill stacker must support a 1,000-note stacker. The bill stacker vault must have a handle to quickly and easily remove it. The unit must be self-sustaining and lockable. A separate key is required to open it. The unit should support a built-in sensor that sends a notification to the back-office software indicating the unit’s removal and insertion.

Bill Acceptor

The bill acceptor must be housed separate from the bill stacker vault. The bill acceptor must electronically accept U.S. $1, $5, $10, $20, and $50 bills or any combination thereof. The ability to determine what bills are accepted must be configurable in the back-office software and loaded onto the pay station manually or remotely through a wireless connection. The bill acceptor must be four-way and accept bills in any direction (face up or face down). The bill acceptor must have an acceptance rate of 98 percent for street quality bills. All rejected bills must be returned. The bill acceptor must be programmable on site for any new bank notes issued by the U.S. Mint. The bill acceptor must be modular and be easily unplugged and removed with few tools for easy servicing. Maintenance personnel must be able to clear bill jams without the use of special tools and without accessing the bill stacker vault within five seconds of opening the pay station.

Credit Card Reader and Operation

The credit card (CC) reader must be mounted in such a way that would mitigate the risk of attaching a skimming device. The CC reader must only partially ingest the card thereby affording the consumer control of the card at all times. The CC reader must accept and process Visa, MasterCard, Amex, Diner’s Card, Discover or any combination thereof, and must be configurable via back-office software. The CC reader must be modular and be easily unplugged and removed with basic tools for easy servicing. The CC reader must read Tracks 1, 2, and 3 of all magnetic stripe cards conforming to ISO 7810 and 7811. The CC reader must read and write to chip-based smart cards conforming to ISO 7810 and 7816.

12

The CC reader must be able to read and write to POM chip-based cards.

Transaction Process

Bidder-supplied software should provide management control and reporting of credit card process via Internet. System should allow both offline batch credit card processing and online real-time credit card processing. There should be a simple, one-step process to automatically transfer credit card data to the clearinghouse. No duplicate checks or transfer of data between files or spreadsheets should be required. The system must process and reconcile transactions with a PCI compliant credit card processor or gateway. The pay station must be PA-DSS validated. Credit card/smart card transactions that are declined should automatically populate a file of bad credit cards/smart cards to prevent future acceptance of bad credit cards/smart cards. Pay station must be capable of being used as a smart card reload station with the ability to check card balances. Bidder-supplied management software should allow for manual entry of cards into a bad credit card/smart card file. Bad credit cards/smart cards should be prevented from use in any payment machine in the network. Bidders supplying parking equipment to the City of Poughkeepsie must meet the Payment Card Industry (PCI) Compliance standards as Service Provider and Payment Application Data Security Standards (PA-DSS) for all hardware and software proposed. All bidders must provide a letter from a Qualified Payment Application Security Professional (QPASP) or Visa confirming the successful completion of meeting the latest standards. Bidders must also appear on the Visa Web site to be current for both compliant Service Providers and validated Application Vendors. The provision of voluntary security scan reports and self questionnaires as proof of compliance will not be acceptable. More details on these standards may be found at www.pcisecuritystandards.org.

Printer

The printer must be a high quality thermal printer with a simple paper path and a reliable cutting edge. The paper roll must easily be removed and replaced in less than 60 seconds. The printer must be modular and be easily unplugged and removed with basic tools for easy servicing. Payment machine should allow report and receipt printing in the field. Payment machine should have capacity of producing at least 2,200 tickets/reports prior to replacing a print roll.

13

Receipt Paper

The receipt paper must have the capability to be pre-printed with customized messages on the back and logo watermarks on the front of the receipt. The tickets must be heat-, fade-, and curl-resistant, and must be capable of being left on a vehicle dashboard for extended periods of time. Paper must be 100 percent recyclable. Proposal shall include five (5) rolls of receipt paper per parking meter installed.

Power Operation and Recharging System

The pay station must operate on battery power with either an AC or solar recharging system for the battery. If a solar panel is provided, the solar panel is able to be affixed to the pay station, maximizing its exposure to direct sunlight. The battery must be a minimum of a 12V 33Ah, sealed gel-cell. Describe battery support available in AC or solar power configurations. A battery voltage check system must be integrated into the pay station cabinet and the voltage of the battery must be determined in less than five seconds either by accessing the pay station or by reviewing real-time updates over the Internet. The battery storage area must allow the battery to be removed and replaced in less than 60 seconds for servicing. Describe the pay station's unique power management capabilities.

Electrical and Electronic Components

All major components must be modular and be easily unplugged and removed with basic tools for easy servicing. The City of Poughkeepsie prefers a system of plug-and-play type maintenance. All electronic connection plugs must be physically differentiated and must only fit one way.

Temperature Specifications

-40° F to + 140° F (-40° C to +60° C) in AC operated environments with an optional heater; -4° F to + 140° F (-20° C to +60° C) in non-AC environments; up to 95% relative humidity (non-condensing). Pay stations must provide option for heater that can operate on AC power for environmental conditions outside of this temperature range. All circuit boards and components shall be electronically sealed, high water resistant and operate in conditions of over 95% humidity and to temperatures of twenty (20) degrees below zero.

14

CPU/Black Box

The CPU must be specifically designed for operation with the pay station. The CPU must be custom designed, built, and supported by the manufacturer. • The CPU must contain Flash memory that can record up to 10,000 transactions to allow

data to be preserved when power has been removed. • The CPU must not require a battery backup to preserve memory. • The CPU must be modular and be easily unplugged and removed with basic tools for

easy servicing. • The pay station must have a bad card maintenance list that can store up to 16,000 card

numbers for offline processing. • To enable seamless additional application integration, the pay station must operate on a

standard industry platform or another non-proprietary-based operating system. • The pay station must be able to automatically adjust its internal clock for Daylight

Savings Time changes. • The pay station must be able to be configurable to support multiple languages.

Online Communication

• The pay station must be able to support direct Ethernet connection without any additional hardware.

• For wireless communication, an optional choice of GSM or CDMA modem must be available.

• All quoted communications options must be backed with a reference of a proven existing field installation where the communication method has been shown to be reliable.

Pay Station Capabilities

Payment Options The pay station must support the following payment options:

• U.S. bills: The denominations accepted must be configurable for each pay station.

• U.S. and Canadian coins: The denomination accepted must be configurable for each pay station.

• Credit cards: Type of credit cards accepted must be configurable for each pay station.

• Contactless payments: Desirable for the pay station to support an RFID reader that that accepts contactless payments such as Visa PayWave, MasterCard PayPass, and American Express ExpressPay contactless credit cards to quickly, securely, and conveniently complete a parking transaction. Configuration must be available through the backend software for each pay station

15

• Smart cards: Must be configurable for each pay station: POM chip-based smart cards Duncan chip-based smart cards

• Magnetic stripe-based value cards: Blackboard, TotalCard, Nuvision, CBORD (Gold and Odyssey series)

• Cell phone payment: The solution must have an option of paying for parking with cell phone in a Pay-by-Space deployment.

• The pay station must have the ability to allow for adding time to the existing time purchased in either Pay-by-Space or Pay-and-Display deployment. For Pay-by-Space and Pay-and-Display deployment, a PIN number printed on the ticket must be entered when adding time to ensure that only the original parker can add time.

• The consumer must be able to pay for any space from any pay station provided the pay stations are online (communicating to the central server).

1. Pay-by-Phone Integration

• The solution must have an option to pay for parking with a cell phone in a Pay-by-Space or Pay-by-License Plate deployment. Bidder must identify which Pay-by-Phone partner it integrates with and the integration capabilities that such a partnership brings.

• If the initial payment was made at the pay station, the consumer must have the ability to add time through the cell phone.

• If the initial payment was made through the cell phone, the consumer must have the ability to add time at the pay station.

• If payment was made through the cell phone, the system must be able to notify the consumer through the cell phone prior to expiration of the parking time.

• For enforcement purposes, the enforcement officer must be able to print a report at a pay station for valid spaces paid for regardless if they were paid for at the pay station or by cell phone.

2. Extend-by-Phone

• The system shall enable consumers to receive text message (SMS) reminders of parking expiry on their mobile phone for transactions initiated at the pay station.

• When operating in Pay-by-Space or Pay-by-License Plate mode and when online credit card authorization is used, the system shall provide a means for consumers to extend parking transactions initiated at a pay station by sending a text message from their mobile phone.

• Parking extensions of this nature shall be reflected in pay station stall or license plate enforcement reports and information presented to enforcement devices and license plate recognition systems.

16

• No pre-registration (Web or telephone system) shall be required for consumers to benefit from text message reminders or extensions. They should be able to select this option by providing their mobile phone number at the pay station.

• Parking extensions shall be charged to the credit card originally used at the pay station.

• The text message sent by consumers to extend time must be simple and devoid of cryptic syntax. Ideally, the consumer should only have to send the number of minutes to add to the parking session.

3. Pay-by-License Plate

• The Pay-by-License Plate system proposed by the bidder shall fully integrate with License Plate Recognition (LPR) enforcement systems. Please provide details of LPR enforcement integration partners.

• The pay station system back-end shall be able to accept Pay-by-Phone payments and provide the information to the LPR enforcement system.

• The parking equipment shall be capable of transferring data in real-time between the pay stations, the central server system, and the LPR enforcement system.

• The pay station shall support license plate entry through an alphanumeric keypad. • The bidder must list all aspects of the management modules available to monitor

finance, maintenance, operation, and administration of a Pay-by-License Plate system with the central server system.

4. Enforcement

• At the pay station, the enforcement officer must be able to: • Generate Valid Stall reports within the entered stall range regardless of how

(pay station or cell phone) and at which machine the spaces were paid for. The report must clearly display the expiration time for each valid space.

• Generate an Expired Stall report within entered stall range which clearly displays the spaces that have not been paid.

• The pay stations provided must be compatible with the City’s existing handhelds and enforcement solution that is currently provided by Complus Data Innovations. The bidder must clearly state the level of integration between their pay stations and Complus’ handhelds. A list of all current client integrations with Complus’ handhelds must be provided in the vendor’s proposal.

5. Management Software Capabilities

The management software must have the following capabilities: • Ability to set up unlimited amount of pay stations at unlimited amount of lots

(depending only on available computer memory). • Password access at the pay station for collection and maintenance personnel.

17

• The ability to set sleep timer mode for the pay station. • The ability to configure the pay station to operate in Pay-by-Space (with a maximum

of 99,999 stalls), Pay-and-Display, and/or Pay-by-License Plate environments without the City of Poughkeepsie having to purchase additional hardware or software for the pay stations.

• Enable/disable additional time to be added to paid stalls. • Ability to configure credit cards that will be accepted. • Ability to configure smart cards that will be accepted. • Ability to configure contactless credit cards that will be accepted. • Ability to configure magnetic stripe-based value cards that will be accepted. • Ability to restrict payment types on a rate-by-rate basis. • Enable online “real-time” credit card authorization (with Ethernet connection or

modem option). • Enable a “Store and Forward” mechanism to process credit cards that are accepted

when online communications have been disrupted. • Enable/disable issuance of printed refund slip. • Enable/disable issuance of refund slip for cancelled payment. • Allow a four-line custom message on introduction LCD screen. • Allow for a color BMP image to be displayed on the pay station LCD screen. • Allow a four-line custom message on exit screen. • Allow a four-line custom message on receipt header. • Allow a four-line custom message on receipt footer. • Allow a four-line custom message on refund receipt. • Allow configuration of special stalls (in Pay-by-Space mode) for exclusion from

transient parking on specified days and times. • Allow for the remote upload of all rate and configuration parameters to the pay station

via the central server at no charge as many times as the operator wishes.

6. Standard Rate Capabilities

Please confirm that the equipment provided can address the following rates: Standard rate capabilities must include: • Rates by the minute, hour, day, week, and month. • Special event pricing. • Different values can be assigned to different hourly increments (for example, first hour

at $2.00; each additional hour thereafter at $1.00). • Progressive, regressive, flat, evening, early bird, and holiday rates. • Programmable minimum and maximum time periods. • Ability to preset special rate structures up to a year in advance.

18

• One-step uploads of bad credit card/smart card file. • Incremental rates with minimum increment being five minutes. • Ability to set a minimum credit card value for incremental rates. • Ability to provide monthly passes. • Rate descriptions must be user configurable up to 20 characters in length. • The pay station must be able to display rates and instructions in multiple languages. • Rates must have the option to add up to two tax rates to the transaction price and these

taxes must be itemized on the receipt and on management reports.

7. Management Reports

• Bidder should provide samples of all reports to allow for evaluation of reporting features.

• The pay station must issue a report from the printer with the following information: • Machine serial number • Date and time of collection • Date and time of previous collection • Total amount of money in the collection • Total amount of bills by denomination • Total amount in coins

• Total amount of credit card payments by credit card type • Total number of tickets issued • Total amount of refunds issued • Total amount of change issued • Pay station firmware version • Stall reports showing valid stalls, unpaid stalls, or paid since last stall report

• The pay station must issue a report with the history of the machine with the following information:

• Audit details: • Date of the transactions with “from” and “to” parameters • Total deposits • Overpayments • Total transactions • First transaction number • Last transaction number

• Revenue detail must have the capability of providing the following information at the pay station:

• Today’s total

19

• Last 24 hours total • Yesterday’s total • This month’s total • Last month’s total • This year’s total • Last year’s total • 3rd year back • 4th year back • 5th year back

• History total since commissioning of pay station • In the back-office software, reports must be able to be generated based on the following

parameters: • Transaction Date • Transaction Time • Payment Method • Rate • Pay Station Number • Credit card type

Online Management Platform Capabilities The City of Poughkeepsie requires the bidder to host remote management options. The capabilities provided through remote management must include the following:

Dashboard / KPIs • The Online Management Platform must include a personalizable Dashboard that displays

default and user defined widgets • The dashboard must include visualizations for the following metrics:

• Purchase Volume • Permit Revenue • Real-time Credit Card Processing Performance • Active Alerts • Paid Occupancy • Utilization • Turnover • Permit Purchase Price • Permit Duration

20

• Revenue per Space • Geographic location of Assets

Real-Time Reporting • The pay station must provide, as an option, the ability to generate all of the reports as

listed under “Reports” above through any computer with an Internet connection using real-time information.

• All users must be able to generate their own personalized reports from a list of available reports

• All reports must be able to be scheduled with recurrence on a daily basis • All reports must be able to be scheduled with recurrence on a weekly basis • All reports must be able to be scheduled with recurrence on a monthly basis • Run time-of-day of the scheduled reports must be able to be set on a per report basis • Reports must be able to be emailed from the Online Management Platform to a user-

managed list of recipients • A copy of generated reports must be kept on the server for a specific period of time so

that they can be accessed later • Reports must be generated in such a fashion as to not block a user from working in

other areas of the application while they are being generated. • The Online Management Platform must provide a method to perform a lookup of a

single transaction with only partial details such as • Space Number • License Plate Number • Date Range • Last 4 digits of a credit card • Phone number • Email address • Coupon Id

• The Online Management Platform must provide the ability to email a copy of a consumer’s receipt

• The Online Management Platform must be able to track that an emailed receipt has been requested

• The Online Management Platform must be able to print a copy of a consumer’s receipt

• The Online Management Platform must be able to generate a pay station inventory report that displays information such as location, last seen time and software and firmware versions

• The Online Management Platform must be able to generate a pay station maintenance report that itemizes the pay stations that have generated alerts and require attention

21

• The Online Management Platform must be able to generate a pay station collection report that itemizes pay stations that have exceeded a user specified threshold and require collection

Remote pay station configuration: • The solution must allow for changes in the rate structure to be sent remotely from the

office over the air. • The solution must allow for other changes listed under “Management Software

Capabilities” to be configured from a remote PC and capable of being uploaded to the pay station in real-time (with a maximum upload delay of five minutes) provided the pay station is online.

• Changes that are made to configurations must be time-stamped with a date of receipt by the Online Management Platform from the remote configuration utility

• Acknowledgement of the receipt of configuration changes must be time-stamped in the Online Management Platform so as to ensure that all changes have been received by the pay stations

• Status of the receipt of configuration changes must be visualized on a map with the Online Management Platform to provide a high level overview of the deployment state.

Real-Time Monitoring / Intelligent Dispatch The pay station must provide, as an option, the ability to monitor, at a minimum, the following parts and systems and communicate any malfunctions or supply requirements through e-mail or cell phone: Critical alarms:

• Shock Alarm • Shutdown due to low battery power

Major alarms:

• Coin jam • Bill acceptor jam • Bill acceptor unable to stack • Battery voltage low • Printer paper low • Printer paper out • Printer Jam • Bill Stacker requires collection • Coin Canister requires collection • Pay Station has not been collected within a user defined period • No communication with the pay station in over 24 hours

22

Status:

• Vault Door (open / closed) • Maintenance Compartment (open / closed) • Bill stacker (inserted / removed) • Coin Canister (inserted / removed) • Last Seen Time (time of last communication)

The alarms must be transmitted within 10 seconds of the event occurring at the pay station. Monitoring: Items without alarms that may be monitored on a secure Internet connection include:

• Number of coins • Number of bills • Battery voltage levels • Charging input (Solar charging condition – charging/not charging) • Pay station temperature level • Pay station humidity levels • Pay Station paper level

The Online Management Platform must have a dedicated module that is designed for the purpose of monitoring the maintenance needs of the pay stations The Online Management Platform must have a dedicated module that is designed for the purpose of monitoring collection needs of the pay stations

Real-Time Credit Card Authorization • The pay station must provide, as an option, to have credit cards processed in real-

time. • The unique authorization number received from the credit card clearinghouse must

be clearly displayed on the receipt. • The authorization number must be available in the back-office software to be used as

criteria for credit card transaction searches. • The pay station must be configurable to accept or not accept credit card payment in

the event that the communication to the pay station becomes temporarily unavailable.

23

• Assuming adequate communication signals are in place, real-time credit card authorization must be completed within three seconds typically, and within 10 seconds maximum.

• For online credit card transactions, batch processing of the credit cards at the end of the day is not acceptable.

• The back-end system must allow partial and full refunds of credit card transactions within the application itself.

Future Capabilities The identification of features that will be available after the equipment is deployed may also be mentioned, but descriptions should clearly state when features will be available for deployment and any hardware upgrades associated with such upgrades.

Training and Support Bidder shall provide training on an individual location basis or in a group setting as approved by the City of Poughkeepsie. The bidder shall provide additional training, if needed or as requested at prevailing rates throughout the length of the contract. Additional training shall be determined by the City of Poughkeepsie’s need and provided based on practicality and reasonableness. Bidder shall provide a training program for technicians and staff responsible for:

• Installation, startup, and maintenance of the pay stations. • Coin collection. • Programming rates, valid parking times, etc., through the management software. • Monitoring the equipment. • Data file collection, credit card file downloading, system monitoring and auditing,

setup and maintenance of user account passwords, etc. • Bidder shall provide a thorough outline of the training content and provide a training

schedule for both software and hardware. The schedule shall include periodic refresher training (continuing education), including, but not limited to, emphasis on particular areas of the City of Poughkeepsie’s choice and upgrades of software and/or hardware.

• The successful bidder shall provide all training at a designated City of Poughkeepsie facility for each City of Poughkeepsie technician to develop expertise in the maintenance and repair of their product, including, but not limited to:

a. Installation

b. Maintenance

c. Troubleshooting repairs

d. Operations – programming, inventory, and collections

• 5 (five) copies of operating manual (including management software) in English for installation, maintenance, and use (complete with wiring diagrams and specifications) are to be provided at the time the pay stations are delivered.

24

After Sales Support: The bidder must provide access to 24/7 telephone support. The bidder must also outline what support options are made available with regard to online knowledge databases. Pricing Bidder must identify, itemize, and price every component or sub-system required for payment machines to perform satisfactorily as a fully functioning system. Any software, hardware, cabling, communications connections, printer, paper, batteries, ribbons, lubricants, adapters or other item required for proper operation as a working network of machines must be offered during submittal. Bidder should identify and price any components that are recommended as “spare” or stocking repair parts or supplies to provide timely repairs for broken equipment. Bidder must identify an authorized provider for installation, repairs, service, and warranty. Bidder is required to detail specifically (pricing) the following ‘spare’ or stocking parts:

• Bank Note Reader • Bank note stacker • Coin selector • Thermal printer • Credit card reader • Large lower battery

Warranty The bidder guarantees for a period of a minimum of one (1) year from the date of install and deemed fully operation by the manufacturer or one of its representatives to repair and/or replace any part or modular component determined to be defective in material or workmanship under normal use and service at no additional cost. 8. QUALIFICATION REQUIREMENTS The City requires a Contractor to be "qualified" and to have a proven product and experience in the manufacture, installation, maintenance and support of Multi-Space Parking Pay Stations Qualification requirements will include, but not be limited to:

a) At least 3 years’ experience providing system as detailed herein. b) At least 3 references from clients, with similar equipment and system as

proposed that have been installed and operational in the past three years within a municipality in the U.S.

c) Vendor must have a minimum of 5 similar size installations and at least one install that is still in use by the recipient.

25

9. PAYMENT

The awarded firm shall summit for payment on a monthly basis or as delivery and installation is completed and approved by the Parking Administrator, Daniel Vonknoblauch or his designee. All requests for payment shall include certified payrolls.

10. AWARD CRITERIA

The City’s RFP Evaluation Committee shall select the most highly qualified Provider and make a recommendation to The Board of Contracts and Supply for approval. In determining Best Value, the City will consider the following: Respondents’ qualifications including, but not limited to the following:

References, knowledge and interpretation of the City’s needs, and experience with similar projects.

Acceptable proposals shall take into consideration seamless integration into the City’s existing collection, maintenance and enforcement systems and procedures, with preference given to companies providing the shortest delivery and installation schedule, warranty period and lowest cost.

Proposals will be evaluated and scored on the basis of the following weighted criteria:

A. Experience and Qualifications of the Proposer (Maximum 35 points) Consideration

will be given to firms (including the individuals assigned to the project) demonstrating strong capabilities, experience and reputation in undertakings similar to those described in this RFP.

B. Proposal Completion (Maximum 15 points) Proposal responses will be evaluated on completeness, clarity/accuracy of the information requested, technical approach, and proposal presentation.

C. Financial Terms (Maximum 25 points)

Consideration will be given to proposals that present the most cost efficient terms to the City over the term of the contract based on the cost and time schedule presented.

D. Delivery, installation and project completion timing (Maximum 15 Points)

Consideration will be given to firms that can guarantee the shortest timeline for project completion.

E. Local Vendor Preference - (Maximum 10 Points) Vendor has business located

within 75 mile Radius of the City of Poughkeepsie.

26

All proposals shall receive a score based on the following key per weighted

criteria: Technical: 4- Exceeds all requirements 3- Meets all requirements 2- Meets most requirements 1- Meets some requirements 0- Does not meet minimum requirements. Cost:

Cost =Max Points x (low bid/bid being evaluated)

Proposals will only be accepted from thoroughly competent, experienced and financially qualified individuals or entities as determined solely by the City of Poughkeepsie. Respondents are responsible for submission of accurate, adequate and clear descriptions of the information requested. Omissions, vagueness or inaccurate descriptions or responses shall not be interpreted in favor of the contractor and shall be grounds for bid rejection.

The City reserves the right to waive any minor deviation in proposal responses received when such waiver is in the best interests of the City, and reserves the right to modify any requirements, terms or conditions as outlined in this request for proposal (RFP) when such modification(s) is in the best interests of the City.

This document is not an offer to contract but is an RFP as defined herein, to satisfy specific user requirements of the City of Poughkeepsie. Neither the issuance of the RFP, preparation and submission of a response, nor the subsequent receipt and evaluation of any response by the City of Poughkeepsie, will commit the City to award a contract to any vendor even if all of the user requirements in the RFP are met. The City may modify these requirements in whole or in part and/or seek additional vendors to submit quotations. Only the execution of a written contract will obligate the City in accordance with the terms and conditions contained in such contract.

Respondents may be required to make a presentation of their qualifications to the committee.

11. PROPRIETY INFORMATION The New York State Freedom of Information Law, Public Officers Law, Article 6, provides for public access to information. Public Officers Law, Section 87(d)(2) provides for exceptions to disclosure for records or portions thereof that are "trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the

27

competitive position of the subject enterprise." Information that the proposer wishes to have treated as proprietary and confidential trade information should be identified and labeled "Confidential" or "Proprietary" on each page at the time of submittal. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be accepted.

12. RIGHT TO REJECT PROPOSALS This RFP does not commit the City to award a contract, pay any cost incurred in the preparation of a proposal in response to this RFP or to procure or contract for services. The City intends to award a contract on the basis of the best interest and advantage to the City, and reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified proposers or to cancel this RFP in part or in its entirety, if it is in the best interest of the City to do so.

13. CANCELLATION CLAUSES

Any violation of the terms, conditions, requirements and/or non-performance of the agreement resulting from this RFP shall result in immediate cancellation. The agreement may be cancelled by the City for any other reason(s) upon sixty (60) days written notice.

14. ASSIGNMENT The awarded vendor shall not assign the contract or any part thereof without the written approval from the City.

15. LIABILITY REQUIREMENTS The Contractor shall purchase and maintain in full force and effect insurance policies with the limits of insurance provided in the contract documents or the following insurance coverage’s, whichever is greater. The insurance should be from an insurer that has an A.M. Best Rating of “A-” or better.

1. Commercial General Liability with limits not less than $1,000,000 per occurrence, $2,000,000 general aggregate, $1,000,000 and $2,000,000 products-completed operations aggregate. Such insurance shall cover liability arising from premises, operations, independent contractors, product-completed operations for one year following project completion, personal and advertising injury and liability assumed under an insured contract. There shall be no endorsement or modification of the Commercial GL form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors.

2. If required by owner, professional liability with a limit of $2,000,000 per claim/occurrence and $2,000,000 annual policy aggregate.

3. If required by owner, contractors pollution cleanup/remediation and pollution liability with a limit of $2,000,000 per claim and $2,000,000 annual policy aggregate

28

4. Business Automobile Liability with a limit of not less than $1,000,000 each accident, including owned, non-owned, leased and hired vehicles.

5. Statutory Workers Compensation and employers liability coverage for all employees, including corporate officers and sole proprietors.

6. Umbrella/Excess Liability with a limit of not less than $5,000,000 per occurrence/aggregate

City of Poughkeepsie is to be included as an additional insured on a primary, non-contributory basis (using CG 2010 07/04 and CG 2037 10/01 or its equivalent) for item 1. Items 1 and 6 will have no exclusions for New York State “labor law” claims and/or claims for injuries to subcontractor employees.

All policies required by this paragraph shall include a waiver of subrogation in favor of City of Poughkeepsie.

Except where prohibited by law, all policies and certificates of insurance shall expressly provide that City of Poughkeepsie must receive 30 days written notice in the event of material alteration, cancellation or nonrenewal of coverage, including subcontractors’ insurance.

16. IRAN DIVESTMENT ACT

By submission of this bid, each contractor and each person signing on behalf of any contractor certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each contractor is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the state finance law.

17. PREVAILING WAGE RATE:

This is as public works project; therefore the Proposer shall comply with all local, state, and federal laws, rules and regulations applicable, and with the New York State Labor Law. The Proposer shall provide to the City a certified payroll with all requests for payment. This project has been assigned PRC # 2019007764 This Schedule may be viewed on-line at https://labor.ny.gov/workerprotection/publicwork/OWSaccess.shtm

18. BOND REQUIREMENTS

Each Proposer must furnish, with his proposal; a Bid bond of 5% of the total proposal. This may be in the form of a certified check (made payable to the City of Poughkeepsie) or Bid Bond. Performance Bond and Labor and Material Bond equal to 100% of the project will be required upon award.

19. PROPOSAL FORMAT and SUBMISSION REQUIREMENTS

Please remit 1 original, Five (5) hard copies and 1 digital copy to the Purchasing Department to: City of Poughkeepsie

29

Purchasing Office – 62 Civic Center Plaza Poughkeepsie, NY 12601

The proposal should address each item as listed in each section and numbered/labeled identical to this RFP.

a. Submit a detailed statement and applicable information on how you or your firm meets the requirements and/or qualifications. Include copy of any applicable qualifications and/or licenses.

b. Submit a list of at least three (3) references (including contact persons names and phone number) for which similar services have been provided. Your company must demonstrate that it has successfully completed services similar in scope to that requested in this proposal.

c. Submit the name and title of the executive in charge and any members of your team to be assigned to this project.

d. Submit a statement of the number of years the company has been in business.

e. Submit a c o m p l e t e d , detailed breakdown of your cost proposal including coordination and finalization of designs and specifications, furnishing and installation of the multi-space meters.

f. Submit a detailed installation schedule for project completion with a day count from issuance of award.

30

WAGE RATES

NOTE: If you are unsure which wage rate category applies please contact The New York State Department of Labor for assistance. (518) 457-2744

CERTIFICATION OF PAYROLL PURSUANT TO SECTION 220 OF THE LABOR LAW WILL BE

REQUIRED

CERTIFIED PAYROLL MUST BE SUBMITTED WITH PAYMENT REQUESTS

NEW YORK STATE PREVAILING WAGE RATES ARE

AVAILABLE (PRC#2019007764) AND CAN BE VIEWED AT:

https://labor.ny.gov/workerprotection/publicwork/OWSaccess.shtm

OR BY CONTACTING THE PURCHASING OFFICE AT 845-451-4048

31

BIDDERS PLEASE NOTE: This bid WILL REQUIRE a (5%) BID BOND or CERTIFIED CHECK

*** ALSO ***

The successful bidder WILL BE REQUIRED TO POST a PERFORMANCE BOND and a LABOR AND MATERIAL BOND.

Please Return All Bids to the Address Below: (In a sealed envelope)

City of Poughkeepsie Purchasing Department 62 Civic Center Plaza Poughkeepsie, New York 12601

FURNISH AND INSTALLATION OF MULTI –SPACE PARKING METERS

RFP-COP- 06-19-02

Price Proposal Form 1. Price proposal for the purchase, delivery and installation of each pay station per the

specifications: First 10 units @ $_ per unit 2. TOTAL: $_ (10 units).

3. Price proposal for the purchase, delivery and installation of additional units purchased

beyond the 10 ordered in the first year following contract execution: $_ ______________per unit

4. Indicate how long this price will be held: ____________________________

5. Software to support 10 units TOTAL: _____________. (Please specify equipment and software that this covers.)

6. PAY STATION GRAND TOTAL: $_ . 7. Price proposal for Software to support additional units beyond the 10 ordered units in the

first year following contract execution: $________ per unit

Indicate how long this price will be held: _____________. 8. Please advise lead-time for the delivery of proposed units from date of order:

_______________.

9. Service Contract: All fees (on an annual basis) associated with this proposal to include any applicable customer technical support, maintenance, connection, cellular, back-office support or any other fees must be listed including a description of what the fee is for and the annual amount:

10. $______________ per year (per meter). Provide itemized scope of services on separate sheet in order for the City to determine scope of service contract.

11. Optional Extended Warranty (after the 1st year): $_ per year (per meter).

Provide detail what warranty covers. 12. Maintenance Plan per meter (after the first year): $________________ per year (per

meter). Detail what is included in the Maintenance Plan (hardware/software/labor, etc). 13. Inventory of Parts for all parts listed under ‘PRICING – Page 16’ of the RFP (please attach

cost sheet by part).

14. Cost of specific parts detailed under ‘PRICING’:

a. Bank Note Reader:____________________________ b. Bank note stacker:____________________________ c. Coin selector: ____________________________ d. Thermal printer:____________________________ e. Credit card reader:____________________________ f. Large lower battery: ____________________________

15. Does bidder include an option for cellular connection as part of the monthly fee per meter

for Cellular Airtime Fees and related software: $ ________________ per month.

16. Are there fees for ‘Pay by Phone’ feature? ________ Yes ________ No,

Detail Fees: ___________________________________________

17. Do you have an option for the Cellular Airtime fee service? If so what is that cost per month per meter. Who is the provider? Option: _________ Yes _________ No; Cost per month: ______________; Provider: ___________________________.

18. Do you have a fee (monthly per meter) for the Hosted Management Software? If so, what

is that cost per meter: ______________________________________. 19. Does your software/hardware handle ‘coupons’? If so are there any fees per month per

meter? Is there a setup fee? Detail: ____________________________________.

20. Are there fees for ‘Pay by Phone’ feature? ______ Yes______ No a. Pay by Phone Fee cost per meter per month (If applicable):$_________

21. Any additional pricing concessions, parts, features or services not included in the City’s

specifications but which are being proposed and may be of value to the City.

Name of Business _____________________________________________

Address: ___________________________________________________

Contact Person:

Telephone:___________________________ Email Address: ________________________________

CITY OF POUGHKEEPSIE Purchasing Department BID PROPOSAL FORM

Bid submitted by:

The undersigned hereby designates as his office to which such notice of acceptance may be mailed, telegraphed, or delivered:

The vendor hereby agrees to the provisions of Section 103-a of the General Municipal Law which requires that upon the refusal of a person, when called before a Grand Jury to testify concerning any transaction, or contract had with the State, any political subdivision thereof, a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract,

(a) "such person, and any firm partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or any public department, agency or official thereof, for goods, work or services, for a period of five years after such refusal, and

(b) any and all contracts made with any municipal corporation or any public department, agency or official thereof, since the effective date of this law, by such person, and by any firm, partnership or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the municipal corporation without incurring any penalty or damages on account of such cancellation or termination, but any moneys owing by the municipal corporation for goods delivered or work done prior to the cancellation or termination shall be paid."

The vendor does hereby certify that he or it is under no such impediment or disqualification from bidding created under Section 103-b of the General Municipal Law of the State of New York. CS-1

As required by Section 139-d of the New York State Finance Law, the bidder certifies that: (a) the bid has been arrived at by the bidder independently and has been submitted without

collusion with any other vendor of materials, supplies, or equipment of the type described in the invitation for bids, and

(b) the contents of the bid have not been communicated by the bidder, nor, to its best

knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. The signature of the Contractor to this contract shall be deemed a specific subscription to the certificate required pursuant to Section 139-d of the State Finance Law and the Contractor affirms that the statements therein contained are true under the penalties of perjury."

(c) No attempt has been made or will be made by the bidder to induce any other person,

partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

Signed

By (President) Dated

If a corporation, give the State of Incorporation, using the phrase "corporation organized under the laws of

."

If a partnership, give names of partners, using also the phrase "co-partners trading and doing business under the firm name and style of ."

If an individual using a trade name, give individual name, using also the phrase "an individual doing business under the firm name and style of ."

CS-2

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the City receive information that a Bidder/Contractor is in violation of the above- referenced certification, the County will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the County shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

The County reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

I, , being duly sworn, deposes and says that he/she is the of the Corporation and that neither the Bidder/Contractor nor any proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

SWORN to before me this

day of 2019

Notary Public:

City of Poughkeepsie MULTI –SPACE PARKING METERS

RFP-COP- 06-19-02

Name of Bidder: (Please Print)

Address:

Phone No:

Fax No.:

Name of Owner or Agent:

Receipt of Addendum:

Addendum No. Date Received