Notes: 1 of 20 to Using the Departmental Reports Search Screen Introduction.
City of Petaluma Departmental Reports for December 2016
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1 City of Petaluma Departmental Reports for February 2018 If you have questions about any item(s) in these reports, please contact the department directly. Each department has listed a phone number, fax number, and email address for your convenience.
Transcript of City of Petaluma Departmental Reports for December 2016
1
City of Petaluma
Departmental Reports for February 2018
If you have questions about any item(s) in these reports, please contact the
department directly. Each department has listed a phone number, fax number,
and email address for your convenience.
2
Building Division 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4301
Fax: (707) 778-4498
Email: [email protected]
February 2018
Building Division Update:
Issued building permits – 136
Total permit valuation – $3,974,440.10
Total monthly inspections – 547
February 2017 inspections – 417
Inspections Calendar Year to Date – 1/1/2018 – 12/31/2018 – 993
Inspections Calendar Year to Date 2017 – 835
Certificates of Occupancy issued – Four. Two townhomes at Quarry Heights, one custom
home on 7th
St and one accessory dwelling on Laurel Ave.
*please note that these are actual business days that the office is open. These numbers do not include Friday, Saturday and
Sunday.
February: 2018
Days to
Approval
Permit
Apps
Same Day 69
1 17
2 9
3 8
4 4
5 1
6 4
7 4
8 4
9 2
10 3
11 2
12 3
13 1
14 4
17 1
Total Permits
Issued for Month
136
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Total building permit fees collected for the month of February 2018:
Fee Description Amount ADDITIONAL BUILDING PLAN CHECK 536.81 ADDITIONAL BUILDING PLAN CHECK 803.76 Civil Engineering Plan Check 2,234.83 State Bldg Standards Commis. 244.00 Comm.Strong Motion Inst/Seismi 378.31 Commercial Solar Fee 556.96 Electrical - Amp Charge 427.00 Electrical Permit Fee 4,676.45 Electrical Minimum Permit Fee 1,404.00 Electrical - Receptacles 15.40 Fire Plan Check 6,759.26 Incremental Fee 2,610.52 INSPECTION OUTSIDE REG HOURS 172.72 Building Permit Fee 43,217.65 Mechanical Permit Fee 4,755.37 Mechanical - Cooling Unit 170.40 Mechanical - Duct Work Only 31.95 Mechanical - Furnaces 531.60 Plumbing - Fixtures and Vents 19.60 Plumbing - Gas Pipe Outlets 6.15 Plumbing Minimum Permit Fee 432.00 Building Plan Check Fee 29,777.18 PLANNING PLAN CHECK FEE 2,435.00 Plumbing - Sewer 49.30 Plumbing Permit Fee 3,899.47 Plumbing - Water Heaters 61.50 Plumbing - Water Piping 9.50 Res. MINEN/MINER Seismic Fee 14.37 Res.Strong Motion Inst/Seismic 229.49 TOTAL $ 106,460.55
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Economic Development 27 Howard Street, Petaluma, CA 94952
Phone: (707) 778-4549
Fax: (707) 206-6037
Email: [email protected]
February 2018
Business Retention, Expansion, Attraction & Assistance
Development Review Committee (DRC) Meetings) - Economic Development attends most
DRC meetings, tracks relevant discussions and monitors follow up as appropriate. The business-
related project(s) discussed at the DRC in February included:
Gas Station permits
Trash enclosures downtown
Restaurant
Online Zoning & Permit Tool (Open Counter) Statistics
1,004 site visits, 161 zoning look ups, 166 questions answered. At 5 minutes per
question and 15 minutes per zoning look up, it is estimated that Open Counter saved 54
hours of staff time.
Business Retention & Expansion Discussions
Met new CEO of food manufacturing company and provided talent guides.
Met with owners of granola bar company that is moving production to Petaluma.
Spoke with human resources manager at manufacturing company about talent attraction and
state workforce programs.
Discussed permits with restaurant expanding into new location.
Toured local farm & discussed marketing/business development.
Met with local winemaker for business profile.
Helped new nursery owner with city processes.
Met with new lessee of Seed Bank building to discuss uses for the building. The Heirloom
Seed Co. will be moving down the street.
Business Attraction Leads
The following business attraction leads received assistance and/or follow-up calls in areas such
as real estate search, navigating City requirements, and workforce.
Startups
Cannabis-related inquiries (6)
Church
Former PVAC site inquiries (5)
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Projects & Programs:
Marketing and Communications:
Met with Recreation Services to discuss their need for business sponsors for July 4th
celebration.
Reached out to several businesses seeking sponsorship for the event.
Completed Katadyn and Ygrene profiles.
Met with one of the craft beverage makers to begin profiling local makers for future
marketing.
Published a blog about local job fairs.
Continued working on local app and map upgrades.
Open Counter: Continued work with Open Counter and other City staff to identify and
implement ways to streamline the system.
Short Term Vacation Rentals: Continued work with Planning and outside vendor to enforce
Petaluma’s short term vacation rental program.
Real Estate Intelligence: Reviewed new software systems that would provide staff with better
real estate intelligence.
Workforce Initiative: Met with representative from local staffing company to discuss challenges
facing local manufacturers, including workforce and safety.
Zoning: Completed text amendment for City’s cannabis-related business ordinance. Continued
to elicit input from property owners regarding proposed zoning changes in certain areas of the
city.
Care & Shelter – Emergency Operations: Attended meeting to discuss community response to
food needs during October wildland fires.
Local Arts: Met with executive director and board member of performing arts nonprofit.
Business License Inspection Coordination: Worked with Finance, Fire and Building staff to
coordinate business license inspection timing and expectations.
Electronic Permitting: Worked with building department to develop an RFP for a new permit
vendor that will provide efficient processing of permits and allow for online permitting.
Local and Regional Coordination
Visitor Program & Downtown Association: Participated in a focus group for Sonoma County
Tourism. Successfully lobbied Sonoma County Tourism to produce two videos. Supported
development of new visitor guide template.
Petaluma Chamber of Commerce: Attended women in business committee meeting.
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Petaluma Rotary: Presented our new business and recruitment tools to the Wednesday lunchtime
Rotary.
Redevelopment Dissolution
Property Divestiture: Fielded several calls related to City’s property on Industrial Avenue.
SMART Lease: Exercised the option to extend the lease of the Depot buildings for an additional
5 years (through 2023). Also met with Art Center staff to review their expiring lease and drafted
a new license agreement for them.
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Fire Department 198 D Street, Petaluma, CA 94952
Phone: (707) 778-4390
Fax: (707) 931-0668
Email: [email protected]
February 2018
TYPE OF CALLS NUMBERS ACTIVITY %
Structure Fire 6 1.15
Vehicle Fire 2 .38
Vegetation Fire 1 .19
Refuse/Other Fires 3 .57
Explosion, Overheat (no fire) 3 .58
Emergency Medical 372 72.36
Hazardous Condition 2 .38
Special Service 49 9.53
Good Intent 42 8.17
False Alarm 34 6.61
TOTAL 514 99.92%
ADMINISTRATION: Attendance at Advisory Council pre-planning and monthly meetings
Provided presentation at SIRS luncheon
Attendance at monthly Sonoma County Chiefs meeting
Met with Rohnert Park Department of Public Safety top commanders re: shared services and
training
Met with Sonoma State officials re: fire calls for service on campus and coverage (Rancho
Adobe)
Attended Leadership Petaluma public safety scholarship fundraiser
FIRE PREVENTION/PUBLIC EDUCATION:
Weekly Development Review Committee (DRC)/Pre-Development Summary:
Rovina Lane development project: 2 Rovina Lane / 1450 & 1500 Petaluma Blvd North
Downtown trash enclosures: Western/Water Streets
Valero Gas Station: 532 E Washington
Commercial restaurant: 1395 McDowell Blvd North
Development of multi-family residential: 0 Casa Grande Road
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Fire Prevention Bureau Inspections and Statistics:
Fire Safety Inspections February ‘18
Annual Permit Inspections 31
Re-Inspections 21
Complaints 1
Fire Protection System, Commercial &
TI Inspections 48
Hazardous Materials Inspections 10
Fire Investigations 3
Plan Reviews 33
General Fire Prevention Statistics February ‘18
FC/Hazmat Permits Issued 38
Public Records Requests / Sites
Requested 10 / 34
Hydrant Flow Requests 6
UFC/HazMat 17/18 YTD Permit Fees $304,259.75
Permit Applications Received 16
Fees Collected Over the Counter $10,209
Pre-Development Plans Received 7
Building Permits Received 24
Youth Fire Setter Program: One emergency call was received involving two youth fire-setters.
The youths will be participating in the Youth Fire Setter evaluation program.
On-Call Fire Investigator Call-Outs: One
The following meetings were attended:
Youth Fire Setter Committee
Sonoma County Fire Prevention Officers
Nor-Cal Fire Prevention Officers
California Fire Prevention Institute
Tall-Wood Building conference call
Vegetation Management County Coordination conference call
Business License Inspection Program
Safety First
The following trainings were attended:
CUPA conference
HazMat team drill
Administrative citation training by Petaluma Code Enforcement
Visual language webinar
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EMS DIVISION:
Administration
Attended Blood Bank Bucket Brigade appreciation lunch
Attended Sonoma County CQI meeting
Coordinated and hosted EMS training for all shifts
Evaluated a new program (CrewSense) for staff scheduling
EMS
Crews participated in Hands-Only CPR instruction at both Junior High Schools
Continued evaluation on best RMS system for the Department in conjunction with partner
agencies
Trained Petaluma Police in Narcan usage
SUPPORT SERVICES DIVISION:
Administrative
Attended Firefighter Appreciation Dinner at the Elks Lodge
Attended Leadership Petaluma fundraiser
Facilities
Turnout racks were built in new storage shed and the kitchen and locker hallway were re-
painted at Station 3
Continued coordination of bathroom remodel projects and carport buildings at Stations 2 & 3
Met with Rebuilding Together for dorm separator project
Apparatus
Coordinated the yearly State inspection of the CalOES fire engine
Took possession of new BC Rig
Members on the Apparatus Committee traveled to the Sutphen factory to conduct final
inspections on the new engine and truck
Ladder truck was sent to the shop for a charging/battery issue; a new alternator is needed
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Housing Division 27 Howard Street, Petaluma, CA 94952
Phone: (707) 778-4555
Fax: (707) 206-6037
Email: [email protected]
February 2018 Meetings attended:
Continuum of Care Board Meeting – As one of the three jurisdictions that participate in
the Continuum, Petaluma has a seat on this Board that makes policy for the homeless in
the county.
Attended the Development Review Committee meeting to discuss the temporary housing
options that the City Council wants to implement for one year in response to the Sonoma
Complex fires and the displaced victims.
Met with PEP Housing to discuss PEP Housing’s properties.
Attended the Continuum of Care Evaluation Committee meeting to discuss funding for
State ESG funds and to prioritize the need of where those funds should be spent.
Project Updates:
The draft Disposition and Development Agreement for the PEP Housing project was sent
to PEP Housing and their attorney for review.
Escrow closed on 1008 Madison Street and a new First Time Homebuyer has moved in
and is very happy. This process took seven months to finalize but we now have the
documents to use for any other re-sale of our older first time homebuyer properties using
the ground lease model and partnering with Housing Land Trust of Sonoma County.
Sent out Mobile Home Request letters to all mobile home park owners to confirm the
number of spaces that are in our Rent Stabilization Program.
Held a CDBG workshop/public meeting for funding proposals. Applications are due
February 28, 2018.
Sent out request for proposals for housing funds and published a public notice in the
Argus Courier regarding the same.
Made a site visit to Downtown River Apartments for the annual HOME monitoring.
Worked on staff report for the Housing Impact fee nexus study and Petaluma’s
inclusionary requirement to be discussed on March 5.
Worked on the HOME monitoring report for Old Elm Village, Round Walk Village and
Downtown River Apartments which is due April 1 to HCD.
Gathered data for the Department of Finance on housing units built during 2017.
Public questions & concerns:
Responded to citizens looking for a place to live in Petaluma. (3 to 4 calls a week)
Responded to Petaluma citizens who needed help with landlord/tenant issues. Referred
them to PPSC.
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Human Resources Department 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4534
Fax: (707) 927-1911
Email: [email protected]
February 2018
RECRUITMENT
Recruitments Opened Promotional/Open Department
PT Recreation Specialist B Open Recreation
Public Safety Dispatcher Promotional Police
PT Building Attendant Open Recreation
Eligible Lists Established # on EL Promotional/Open Department
Police Officer – Lateral 1 Open Police
Recreation Coordinator 3 Open Recreation
Engineering Technician I/II 4 Open Public Works
Police Officer – Lateral 1 Open Police
Parks and Facilities Maintenance Mgr 2 Open Public Works
PRE-EMPLOYMENT
Job Title Department
Recreation Coordinator Recreation
Engineering Technician I Public Works
EMPLOYEE DATA
Hires – Job Title FT/PT Promotional/Open Department
Utility Service Worker II FT Open Public Works
Street Maintenance Worker III FT Promotional Public Works
Separations – Job Title Reason Department
Street Maintenance Worker I Released from
Probation
Public Works
Public Safety Dispatcher Resigned Police
WC
# of Claims Opened Total Paid Total Incurred
10 $17,951.05 $143,975.00
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# of Open Claims Total Paid This
Period
Paid to Date Total Incurred
130 $79,164.77 $11,588,180.51 $15,840,557.10
# of Claims Closed Total Paid Total Incurred
2 $109,871.49 $109,871.49
Light Duty
Fire Police Misc Total Working Light Duty
1 0 3 4
FMLA/CFRA
Fire Police Misc
Total On FMLA (not on workers
comp)
0 2 4 6
Leave Without Pay
Fire Police Misc Total On LWOP
0 0 0 0
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Information Technology 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4417
Fax: (707) 778-4554
Email: [email protected]
February 2018
Customer Service
Help Desk Tickets = 107
Video camera and access control project, Web requests, cellular devices and tablets,
email system changes, network administration, phone system issues, and maintenance
accounted for the balance of support provided in February.
Web Site:
Detailed Web Statistics Link.
Total Views 52036
Average time on page 00:01:15
Most Active Views – (site index.html, police/index.html, parksnrec/index.html,
hr/opportunities.html, cclerk/archives.html,)
Update web requests completed/requested: 31/35; Average=1 requests/workday
Projects
Completed
Activated Eden AR web.
Moved telephone database
Worked with Guardian developers to reduce network bandwidth usage from using 20-
60% throughout the day to 8-10%
Underway
Installation of access controls and video surveillance on City buildings
Installation of video surveillance at Ellis Creek
Windows 10 upgrades, approx., ¾ of the PD complete.
Office 365 (version 2016) installations, approx. ½ of the PD complete.
Migration of email accounts/mailboxes to hosted on government cloud, approx. ½ of the
PD complete.
Permitting software replacement.
Evaluation of Eden remaining life, options, costs, funding
EOC Software for tracking volunteers and donations
Investigating expanded use of Laserfiche document management system.
Utility infrastructure GIS data migration to new Local Government Information Model.
Updating Internet and Email Use Admin policies
Phone system upgrade for 2018, anticipated to implement late Spring and expanding to
include a paging/announcement system, potentially desk phone instrument replacements
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Maintenance Activity
Brief description of patches deployed - During the month vulnerability scans were
performed on all Windows servers and workstations that required remediation:
6963 Manual Remediation(s)
o 6901 Updates: 89.42 % Critical/Security, 10.58% Standard
o 25 Service & Feature Packs: <1%
Ongoing upgrade of network infrastructure (routers, switches, firewall, AP upgrade,
replacements).
Upgrade SQL Servers to stay within requirements of Microsoft maintenance.
Upgrading GIS databases and application to SQL Server 2016 from SQL Server 2008
Moved several application databases from failing server to new server.
Upgraded Lucity Asset Management application to version 2017 R2 SP1
Downtime, Threats, and Service Interruption
Significant increase in virus and hacking activity noted primarily via Email. Phishing
schemes that emulate sales offers via Email have increased in excess of 500% Proactive
scanning and remediation efforts have been effective.
Network service interruptions due to maintenance included less than 15 minutes for
system wide maintenance.
Email statistics:
418,917 24GB Total email messages processed
59,299 Valid (14.15%)
359,618 Suspect/Quarantined/Discarded ( 85.85%)
Deployment Trends
Total Number Email Accounts 432
Total Number Workstations 323
Total Number of Phones in Service 259
Total Number of Voicemail Boxes 281
User Storage Capacity 82 TB 19 TB In Use
Total Number of Databases 160 120 Active
Active & Read-Only Database Files
(excludes MS Access)
525GB
Total Database Storage 1.5TB
Total Number of Servers 70
Number of Virtual Servers 26
Total Number Network Devices 76
Total Number of Large Printers 70
Total number of MDCs 43
Total number of cellphones/smartphones 214
Tablets and iPads 55
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Wifi/modems 33
Microsoft Surface Devices 20
City Department cooperative projects
SCPSC meetings, replacement of Police MDCs
Police – Guardian
Working with departments to reduce computer storage
Working with departments to scan/store hardcopies to maximize the digitization of
documents, as stated in the Council Goals.
Project to add card key access to various City buildings
Building, Planning, Economic Development, to examine replacement of permitting
software to make online permit application easier for applicant and add more permit
types one can apply for online.
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Planning Division 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4470
Fax: (707) 778-4498
Email: [email protected]
February 2018
Planning Assistance – The Planning Division provides basic planning assistance to the public
by phone, e-mail and counter assistance. The types of activity that occurred in the Planning
Division for February 2018 are summarized as follows:
TYPE OF ACTIVITY NUMBERS ACTIVITY %
Counter Visits 152 51%
Phone Calls 103 34%
Emails 45 15%
TOTAL 300 100%
Over-the-Counter Permits & Applications – Over-the-counter (OTC) permits include fence
permits, home occupation permits, short-term vacation rental permits, and address assignment
applications. The number of OTC permits issued for February were:
Home Occupation Permits – 16
Short Term Vacation Rental – 3
Short Term Vacation Rental Renewal - 1
Address Assignment Applications – 1
Public Meetings – The Planning Division prepares and presents analysis and recommendations
in the form of written reports and oral presentations to the City Council, Planning Commission,
Public Art Committee, and Historic and Cultural Preservation Committee (HCPC). Additionally,
staff occasionally attends meetings of the Recreation Music and Parks Commission, Bicycle and
Pedestrian Advisory Committee, and the Tree Advisory Committee as needed for project referral
to these advisory committees to solicit feedback on projects being processed by the Planning
Division.
Planning staff attended the following public meetings in February:
Planning Commission – February 13, 2018
Public Art Committee – February 22, 2018
Planning Commission – February 27, 2018
Development Review Committee (DRC) Meetings – The Planning Division facilitates all DRC
meetings. The DRC is a venue for staff to collaboratively review new projects (conceptual and
formal) and assist applicants in their entitlement process. Projects discussed at DRC meetings in
February include:
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Rovina Lane Prelim - Two potential single-family developments. Option 1: 28 Lots. Option
2: 40 Lots. Both options are proposed at 15.6 units/acre to include use of a portion of city-
owned property (Petaluma People Services Center) for development of inclusionary
affordable housing. Site is located at intersection of Petaluma Blvd South and Rovina Lane.
Valero Gas Station Remodel – The project proposes demolition of an existing gas station and
construction of a new one in its place while retaining an existing canopy. Approvals for the
current request were granted in 2014 by the Planning Commission but subsequently lapsed
due to inaction. Site is located at 532 East Washing Street.
1395 North McDowell Blvd - The project proposes a new commercial restaurant building at
the southwest corner of North McDowell Avenue and Old Redwood Highway.
Baywood Village - Preliminary plans for development of 312 multi-family residential units in
30 buildings. Site is located at the southern terminus of Casa Grande Road.
Major Projects – The following list identifies new and/or significant updates to existing major
projects:
New Major Projects:
Washington Square Sign Program: Site Plan and Architectural Review (SPAR)
application for amendment to the sign program for Washington Square.
Major Project Updates:
Free Range Miniature Golf Center: On February 13th
, the Planning Commission
reviewed and approved a project to establish Indoor and Outdoor Commercial Recreation
Uses including an 18-hole outdoor mini golf course and the conversion of the existing
4,800 square-foot, on-site building to an indoor nine-hole mini golf course, arcade, office
and snack bar. Parking would be provided on-site with 35 spaces, while landscaping
improvements are proposed throughout the project site. No physical expansion or exterior
alterations to the existing building are proposed.
Sprint Telecommunications Facility CUP: On February 13th
, the Planning Commission
reviewed and approved a project to install a Major Telecommunications Facility on the
roof of the existing Ciena building including 6 new antennas and supporting equipment to
be mounted to the rooftop behind 8 foot high screen walls.
Oaks at Sunnyslope: On February 27th
, the Planning Commission reviewed and approved
Site Plan and Architectural Review (SPAR) for 4 of the 6 new single-family lots of the
Sunnyslope II subdivision project located at 674 Sunnyslope Road. Lots 4, 6, 16, and 17
were approved. Lots 1 and 2 were continued to April 10th
.
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Police Department 969 Petaluma Blvd. N., Petaluma, CA 94952
Phone: (707) 778-4372
Fax: (707) 778-4502
Email: [email protected]
February 2018
Personnel Update / Vacant Positions:
Currently two officer vacancies, and one dispatcher vacancy.
Resignation of one full time Dispatcher. Position to be filled by return of one Community
Service Officer to Dispatch.
Administration Update:
Chief Savano in attendance at the FBI Academy through March 16. Deputy Chief Salizzoni
is Acting Chief.
New Sexual Assault/Know Your Rights pamphlet created and printed in English and
Spanish.
Training Update:
Platoon training consisted of Tactical First Aid/Narcan, and Firearms Qualification.
Additional training for selected officers Risk Management, Radar/Lidar Operator, and
Chemical Agent Instructor.
Records Update: Public Safety Statement -- February 2018 and YTD
February February 2018 2017 % Change
2018 2017 YTD YTD 2017-18 YTD
PART I CRIMES
PEOPLE CRIMES 30 54 71 108 -34%
Homicide 0 0 0 0 0%
Rape 1 2 4 7 -43%
Robbery 3 5 5 9 -44%
Assault - Aggravated 9 16 24 34 -29%
Assault - Simple 17 31 38 58 -34%
DV Related Assault 10 22 28 34 -18%
PROPERTY CRIMES 88 75 173 173 0%
Burglary 15 17 33 41 -20%
Larceny - Grand Theft 18 20 37 40 -8%
Larceny - Petty Theft 39 31 85 75 13%
Motor Vehicle Theft 14 6 15 15 0%
Arson 2 1 3 2 50%
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ARRESTS
ARRESTS TOTAL 183 150 369 312 18%
Adult 172 143 344 298 15%
Juvenile 11 7 25 14 79%
DISPATCH
CALLS FOR SERVICE TOTAL
5009 4452 10376 9466 10%
Public-Initiated 2929 2956 5899 6104 -3%
Officer-Initiated 2080 1496 4477 3362 33%
PHONE CALLS TOTAL 8877 9649 17583 20310 -13%
911 946 925 1950 1915 2%
Non-Emergency 7931 8724 15633 18395 -15%
TRAFFIC
TRAFFIC COLLISIONS TOTAL
62 72 131 145 -10%
Fatal 0 1 0 1 -100%
Injury 16 23 38 39 -3%
PDO 46 48 93 105 -11%
TRAFFIC OFFENSES TOTAL
299 244 919 643 43%
Citations 278 225 877 608 44%
DUI Arrests 21 19 42 35 20%
PARKING CITATIONS 1094 569 1900 1072 77%
RECORDS
Incident Reports 495 569 1024 1026 0%
EVIDENCE
ITEMS PROCESSED TOTAL
804 1155 1866 2344 -20%
Intake 452 475 952 989 -4%
Purge 187 566 552 1098 -50%
Release 72 28 139 84 65%
Discovery 73 65 164 123 33%
Lab 8 10 18 19 -5%
Checkout 12 11 41 31 32%
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Public Works and Utilities Department 202 North McDowell Blvd., Petaluma, CA 94954
Phone: (707) 778-4546
Fax: (707) 206-6034
Email: [email protected]
February 2018
Capital Improvements Program Division
Recycled Water
Sonoma Mountain Alignment - Recycled Water Pipeline Extension
Project will extend the recycled water system from the existing pipeline from Prince Park along
the Urban Separator to Kenilworth Junior High, then along streets to Corona Creek Elementary.
Monthly Activities: Construction is substantially complete. Pipeline and appurtenances have
been placed. Work on recycled water conversion on-going. Project to go to Council acceptance
in April.
Parks
Petaluma Community Sports Fields Building Improvements
Located at the new East Washington Park facility, the project will build a new bathroom adjacent
to the new soccer/lacrosse fields built in Phase 1.
Monthly Activities: Construction is substantially completed. Working on punch list items, and
resolving a requirement for fire sprinklers in the restroom building. Additional funding for the
project may be needed to complete the project Construction management by City staff.
Surface Water
Petaluma River Flood Management Plan – Denman Reach Phase 4
Project utilizes DWR grant funding to procure an additional empty parcel in the floodway, create
a flood storage basin, and remove sediment deposits under the Corona Road Bridge.
Monthly Activities: Funding Agreement executed between SCWA and City of Petaluma.
Water
Water Service Replacement 17/18
This project will replace polybutylene water services though out the City.
Monthly Activities: The project is currently being designed by City staff and should be
completed in April.
Wastewater
Sewer Main Replacement 17/18
This project includes the open trench replacement of sewer main on Hill Blvd, Bellview Drive,
Orchard Lane, and Hayes Lane
Monthly Activities: The project is currently being designed by City staff and should be
completed in March.
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City of Petaluma Biomass to Biofuel (B2B) Project
City will transform methane gas produced in the anaerobic digestion process into compressed
natural gas (CNG), which is intended to be used to fuel City refuse collection vehicles. With the
addition of a second digester, Ellis Creek Water Recycling Facility will have sufficient excess
capacity to receive high strength waste feedstock from local food and beverage industries to
produce additional bio-methane. The construction of a high strength waste receiving facility, bio-
methane processing equipment, and CNG fueling station are the essence of the B2B Project.
Monthly Activities: The Construction Agreement was executed and the Notice to Proceed was
issued to Myers and Sons Construction, Inc. A pre-construction meeting was held and the
contractor has mobilized.
Street Improvements
LED Streetlight Retrofit Phase 2
The project will retrofit the remaining high-pressure sodium cobrahead streetlights to LED
streetlight fixtures.
Monthly activities: A project notice was posted on Facebook, NextDoor and Twitter. Staff
answered community inquiries about the upcoming project. The contractor has confirmed all
products have been received and will start retrofit activities on March 1 as weather permits.
Pavement Restoration 17/18
Project will resurface various streets throughout the City. The work includes high volume slurry
seal, asphalt overlays, dig outs, ADA improvements, and new striping / signage.
Monthly Activities: The project is out to bid and bids are due March 8th
.
Community Center Parking Lot Rehabilitation
Project will resurface the Community Center parking. Work at the main parking lot will include
asphalt paving, dig outs, ADA improvements and striping. The upper parking lot will include a
high volume slurry seal, ADA drop off area and striping of additional ADA parking spaces.
Monthly Activities: After the bids were opened on February 8th
, all the bids were rejected. The
language used to award the base bid and the bid alternates was vague and left the award up to
interpretation. The project was re-advertised and bids are due March 15.
Petaluma Transit Signal Priority Phase II and III
Project includes installation of transit signal priority equipment at intersections along East
Washington, D Street, Petaluma Blvd. N., Sonoma Mountain Parkway, and Lakeville Highway.
Monthly Activities: The contractor completed the installation and programing on phase II and
III and the system is now in communication with Transit. Two additional intersections on
Petaluma Blvd. South have been added to the project and the equipment has been ordered.
Other
Payran UST Remediation
301 Payran is the former site of a City Fire station and an underground storage tank (UST). The
site has had an extensive history of subsurface investigations and remediation work. The City of
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Petaluma is required to continue remediation and monitoring of the site until allowed to be
closed by the County. The will undergo an 18-month to 2-year remediation effort using High
Vacuum Dual Phase Extraction (HVDPE) equipment. The remediation effort is being headed by
Edd Clark & Associates.
Monthly Activities: Construction of the vapor lines to eight well locations has been completed.
The HVDPE equipment has been delivered to the site and installed. The electrical has been
completed. Testing has been completed. Final permitting from the air board has been issued.
Treatment has begun. Expected completion of the project is summer 2019. Construction
management by City staff.
Development Engineering Division
Projects
Haystack Mixed Use Development
Mixed use project located downtown between Copeland Street and Weller Street.
Monthly Activities: Prepared for March Pedestrian and Bicycle Advisory Committee meeting.
Safeway Gas Station
New gas station in Safeway parking lot on South McDowell Boulevard.
Monthly Activities: Prepared project conditions of approval.
Rovina Lane Development
Residential Subdivision located on Rovina Lane between Petaluma Boulevard South and
Riverview Subdivision.
Monthly Activities: Met with design review committee and applicant to discuss proposed
project and City requirements. Prepared comments for preliminary application.
Sunnyslope II Subdivision
Single-family project located on Sunnyslope Road.
Monthly Activities: Provided on-going subdivision and storm water quality inspections.
Brody Subdivision and Residential Project
Single and multi-family project located at the intersection of Corona Road and Sonoma
Mountain Parkway.
Monthly Activities: Final map approved and signed, and approved public construction
documents.
North River Plaza (Spanos)
Multi-family project located at Water Street North and Oak Street.
Monthly Activities: Assisted development team with City requirements for construction
documents.
Riverfront Subdivision
Mixed-use project located at 500 Hopper Street.
Monthly Activities: Provided inspection of Phase I subdivision improvements. Reviewed Phase
II Northbank subdivision improvement plans and final map.
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Quarry Heights Subdivision
27/4-lot subdivision located on Petaluma Blvd. South.
Monthly Activities: Provided inspection of on-site and off-site improvements.
Traffic Engineering
The traffic engineering division and advanced planning completed and submitted an application
for the Caltrans Sustainable Transportation Planning Grant. Staff met with the traffic
enforcement unit of the Police Department to discuss and coordinate various traffic concerns.
The division also prepared the following work orders in February 2018: Create new loading zone
on English Street and remove the existing loading zone within the City Hall parking lot on
Bassett Street, install signage and pavement marking improvements in the Keller Street garage,
install “cross traffic does not stop” signage at the intersection of Stanley and Upham, installed a
truck loading zone in front of an existing business on East D Street at Wilson Street.
Inspection Services
In addition to routine ongoing inspections, Inspection Services worked on Quarry Heights, 700
West St., River Front Subdivision, Addison Ranch, Labcon Warehouse Addition, Altura
Apartments, Sunnyslope II Subdivision, Citywide right-of-way code enforcement issues, as well
as erosion and sediment control. Total number of applicants applying for an encroachment
permit for February 2018:
Applications Monthly Activity
Encroachment Permit Applications 51
Transportation Permit Applications 14
TOTAL 65
The division inspected/reviewed and/or attended construction meetings for the following capital
improvement and development projects:
East Washington Park Bathroom
Petaluma Blvd South. SS Trunk Main
Minor Sidewalk Contract (ADA)
Capri Creek Grading
Downtown ADA Improvements
Ellis Creek Solids Handling Upgrades
Ellis Creek Bridge
Recycled Water Main Extension SMA
Sanitary Sewer Replacement 2016-2017
Utility Patch Paving
Various Streets Maintenance, 2016-2017
CNG Pre Bid Meeting
On Call Sidewalk Replacement
Brody Ranch Subdivision
Petaluma Municipal Airport
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Deer Creek Improvements, Professional Dr. and Maria Dr.
Crystal Lane & Edith St. Crosswalk Improvements
Ellis Creek CNG Project
Community Center Parking Lot Rehab
Sewer Lateral Replacement Grant Program
The Sewer Lateral Replacement Grant Program provides financial assistance to property owners
for the replacement of their private sewer lateral, which, due to their age or condition, is a source
of groundwater infiltration and inflow to the sewer collection system. All sewer laterals are
privately owned and are to be maintained by the property owner. This includes the connection at
the main. The maximum amount of assistance for a sewer lateral replacement or repair is 50% of
the approved cost, up to a maximum reimbursement of $2,000. Only complete replacement of
the sewer lateral or a repair that eliminates infiltration and inflow is eligible for the program.
There were three applications submitted for the month of February 2018.
Sidewalk Repair Program
The Sidewalk Repair Program provides financial assistance to property owners for the
replacement of the sidewalk located on their property, which, due to its condition, has become a
tripping hazard. All sidewalks are to be maintained by the property owner. The City has offered a
3-year financing option to the property owners if the City’s On-Call Contractor performs the
replacement work.
Environmental Services
Wastewater Treatment, Water Recycling, and Industrial Pretreatment
Facility Statistics:
Item Monthly Activity
Safety Training (man-hours) 16.5
Biosolids Beneficial Reuse (wet tons) 679.09
Wastewater Cleaned (million gallons) 136.76
Recycled Water Produced for Distribution Off-site:
Agriculture and Urban Use (million gallons)
3.31
Recycled Water Produced for On-site Use (million gallons) 7.73
Pretreatment Program Inspections:
Item Monthly Activity
Restaurants/Grease traps 43
Significant Industrial Users 6
Industrial Users 5
Prepared and submitted the Self-Monitoring Monthly Report for January 2018 to the San
Francisco Bay Regional Water Quality Control Board
Collected 278 influent and effluent samples for permit required parameters.
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Analyzed 333 samples for process evaluation of the wastewater treatment facility.
Ellis Creek laboratory performed 265 permit required self-monitoring analyses for
NPDES permit compliance.
Ten industrial sampling events were conducted during the month of February.
Marin/Sonoma Mosquito Vector Control District monitored mosquito populations at the
Oxidation Ponds and Polishing Wetlands.
Safety training included weekly safety tailgates.
Provided O&M support for the Solids Process Upgrades Project, the Digester Gas to
CNG Project, and the High Strength Waste Project.
Provided O&M support for the Payran Pump Station Improvement project.
Conducted site inspections and cross connection testing as part of the recycled water
permitting process.
The tertiary recycled water system was operated to meet user demand during the month.
Continued modifying the facility’s Supervisory Control and Data Acquisition system to
improve operational control of treatment processes, pump stations and recycled water
distribution system.
Managed Ellis Creek WRF’s computer based maintenance system Currently there are
1,051 assets in the system. The workload for the month included 99 preventative
maintenance work orders, and 21 corrective work orders.
Performed required self-monitoring analyses for BAAQMD permit compliance.
Water Conservation
Program Statistics:
Program Monthly Activity
High Efficiency Toilet (HET) Rebates 23
Residential Washing Machine Rebates 4
Residential Water-wise House calls 23
Water Waste Investigation 1
The City of Petaluma and Mayor Glass have signed up to participate in the Wyland National
Mayor’s Challenge for Water Conservation. The Challenge takes place April 1 through April
30, 2018. Communication to residents will begin in February with information on how to
participate in the challenge by taking a water pledge at www.mywaterpledge.com. Residents
from cities across the nation take part in this month-long challenge each year, and we look
forward to participating this year to see how we rank in the challenge for the nation’s most
water-wise City!
City staff is working with Daily Acts to transform a section of the lawn at the Petaluma
Regional Library into a water-wise landscape for the community. A successful sheet-
mulching event with about 70-80 volunteers took place on October 28th
, 2017 to prepare the
landscape for planting on March 24, 2018. To provide public outreach regarding this event,
an informational postcard was created and sent out to all water customers.
Water-Wise House Call program. The Water-Wise House Call program is conducted using
City staff to perform water use surveys. This month, staff conducted 23 house calls.
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The City is a partner in the Sonoma-Marin Saving Water Partnership that is guided by its
MOU and the Restructured Agreement for Water Supply with the Sonoma County Water
Agency. City staff is participating in an MOU sub-committee to plan revisions to the 2010
Partnership MOU.
The City is a member of the California Water Efficiency Partnership (formerly the California
Urban Water Conservation Council). The California Water Efficiency Partnership (CalWEP)
no longer requires Best Management Practices (BMP) reporting, however the City will
continue to implement some of the CUWCC BMP programs until a new measure for
conservation is determined by CalWEP and the Sonoma-Marin Saving Water Partnership
MOU.
Operations Division
Airport
Daily financial, fuel inspection and National Oceanic and Atmospheric reports were
completed.
Monthly inspection of the Automated Weather Observation System (AWOS) and fuel
system were completed and recorded with no discrepancies.
The AWOS passed its inspection on Saturday February 17th
.
February 21st a conference call was held with the Federal Aviation Administration to
review the Grant for the Airport Electrical Project.
Clean Harbors completed cleaning four of the hangars that suffered smoke from the fire
in January.
Public Works crew began preparation for the terminal landscaping project.
Outbound overnight freight with Fed Ex was 56,248 pounds.
Fuel Sales Gallons Sales
100LL 11,409 $50,900
Jet A 4,124 $15,173
Total 15,533 $66,073
Accumulated Gallons 150,492 avg/gal $4.25
Corp Yard
Customer Service
Telephone Inquiries Monthly Activity
Encroachment Permits 45
Park Maintenance/LAD 14
Paint & Signs 4
Street Maintenance 43
Street Lights 57
Traffic Signals 12
Turning Basin/Marina 29
Misc./Other 42
Total 246
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Regular greasing and maintenance was completed on the bridge.
Bridge still down due to car accident.
Fleet Maintenance
Item Monthly Activity
Repairs - Public Safety (Police/ Fire) 27
Repairs - General Fleet 25
TOTAL 52
Street / Paving
Item Monthly Activity
Potholes (total filled) 123 Potholes
Tonnage
Skin patch
21 tons asphalt
580 LF
Special Events/Filming 1
Emergency Response (storm flooding/vehicle
accidents/downed trees/spills/debris in roadway) 12
Assistance to other Departments 1
Street and sign crew have collaborated and completed cleaning up Zone E frontage on
Rainier from Maria to Sonoma Mountain Parkway, and Sonoma Mountain Parkway from
Corona to E. Washington going South, mitigated sidewalk/ and trimmed 1 tree. Street and
Sign crew completed replacement of buttons on Washington St. from City limits to
Lakeville St., for a total of 1,350 buttons.
Sign crew replaced or installed 13 signs, made 10, painted 1000 feet of curb.
Traffic Signal and Street Light Maintenance
Task Monthly Activity
Preventive Maintenance 1
USA’S 162
Street Lights Repaired 24
Turned Heads Realigned 1
Signals Re-Lamped 1
Assist Other Departments 4
Assisted contractor with LED streetlight retrofit project. Completed work on transit
signal priority project, responded to street light knockdowns and a traffic signal cabinet
damage.
Marina and Turning Basin
Marina
Slips
available
Boats - Beginning
of Month
% New
Rentals
Terminated
Rentals
Boats - End
of Month
%
Total - 183 74 40.4% 1 2 73 39.9%
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Fuel Sales
Gallons – Diesel
Gallons – Gasoline
0.0
82.2
Amount – Diesel
Amount – Gasoline
$0
$330.20
Launch & Turning Basin Receipts
Total Revenue $322.61*
Kayaks 9 of 16 *Includes January Revenue
Recycled Water / Surface Water / Wastewater / Water Operations and Maintenance
Customer Service continues replacing large meters with new AMR meters.
Item Monthly Activity
Telephone Inquiries: billing 30
customer service 164
water conservation 82
other 93
Total 369
Customer Service Work Orders 330
Meter Readings 20,277
Water and Sewer Crews replaced 230 feet of failing sewer line from Petaluma Boulevard
towards Stony Point Road. Water crews are working with the reclaim water connections
and assisting engineers on the east side of town.
Item Monthly Activity
Water Main Repairs 6
Water Service Repairs 15
Total Water Repairs 21
Wastewater Collection System Main Repairs 4
Storm Crew Catch Basin Inspected 30
Storm Crew Catch Basin Cleaned 23
Catch Basin Debris Removed (Yd3) 1.03
Underground Service Alert Utility Locates 81
Wastewater Collection System Line Cleaning (miles) 1.72
Wastewater Collection System Video Inspection (miles) .38
Operators installed Tablet Chlorination systems in three wells, rebuilt pressure relief
valves in vaults and pump stations, repaired hatches at Wilson Street Storm Pump Station
and dismantled 1401 Well.
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Item Monthly Activity
Safety Training (man hours) 38
Water Production, Imported from SCWA (million gallons) 165.503
Total Water Production (million gallons) 158.987
Parks and Facilities Maintenance Division
Facility Maintenance
City Hall tasks: raised the flags daily; checked the boiler and HVAC operation in west
wing; cleaned out debris left by pain contractor and neighborhood gardeners; replaced air
filters and drive belts on roof HVAC units; and re-lamped exterior soffit lamp.
Other: installed two new LED wall packs at the Museum; adjusted thermostat at
Petaluma Community Center; checked HVAC unit and replaced drive belt at PW&U;
replaced exit light batteries and mounted projector screen at PCC; retro fitted walkway
post light to LED at Leghorn Park; installed LED ceiling light at park shop; troubleshot
garage door and replaced snap switch, and cleaned sink drain in women’s restroom at
Police department; met with electrician contractor and IT staff at Airport; and repairs
restroom lights at McNear Park.
Parks Maintenance
At Glenbrook Park, the trees were trimmed up to allow for easier mowing and the limbs
were chipped on site to aid with the IPM program.
Tree stumps were ground at McNear, Oak Hill and Wickersham Parks. These were trees
in poor shape that had been removed earlier.
The softball diamonds were sprayed with Avenger, an organic weed killer.
Gophers were trapped at McNear Park, with no rains early this year the gophers came out
in force.
All 4 synthetic soccer fields were groomed and swept. A little rubber infill was placed in
the goalie and penalty kick areas.
The Garden Club volunteered to prune the roses at Walnut Park after having pruned the
roses at Wickersham Park.
At Fox Hollow Park, a broken slide has been replaced. A volunteer group at Steamer
Landing requested a hose bib be installed at the end of the trail near Hopper St. so they
could plant some shrubs in that area. We ran a pipe from the parking lot down to the
location and installed a hose bib.
Transit Division
Ridership - Ridership in January 2018 held steady from last year for Petaluma Transit,
with a slight increase on Petaluma Paratransit. Petaluma Transit saw 25,010 rides, nearly
equal to last January. Petaluma Paratransit provided 1,474 trips in the month of January,
up 2% from January of 2017.
Launched minor service changes on January 8 and February 4, 2018. The main goal of
the changes are to provide more consistent transfer timing between the SMART train and
local bus service; other positive outcomes include an improved connection from the East
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side out to Kaiser, improved evening service on the East side, and a new school “tripper”
service serving North McDowell Blvd. in the morning.
A new shelter and bench were installed at eastbound Lakeville Hwy and McDowell Blvd.
An existing shelter was relocated from near the Target store to SB Washington St. and
the Ellis St. bus stop.
Updated bus stop maintenance list and provided to vendor.
Currently assembling documentation for triennial FTA review.
Conducting planning and outreach for annual Sonoma-Marin fair advertising partnership,
and free transit service for Butter & Egg Days event and Antique Fair (April 28-29).
Completed annual parts and supply inventory.
Updated fuel key inventory for bus fleet to improve tracking of usage by vehicle.
Installing Clipper card wayfinding signage for 555 N. McDowell.
Processed resolutions for State of Good Repair and Local Carbon Transit Operations
Planning funds.
Issued the RFP for a new Operations & Maintenance contract on Monday, December 11th
and received three proposals. A Best and Final offer request was issued on March 1st with
responses due back on March 7th
. The new contract will commence on July 1, 2018.
