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CITY OF FREEPORT 125 Main Street E – PO Box 301 – Freeport, MN 56331 – 320-836-2112 – FAX 320-836-2116

For TTY/TDD Users 1-800-627-3529 or 711 Minnesota Relay Service www.freeportmn.org

The City of Freeport is an Equal Opportunity Provider

April 28, 2015 - Regular Meeting Agenda

Freeport City Hall - 7:00 pm

Call to Order

Local Board of Appeal and Equalization

I. Public Forum

II. Approve Agenda – Motion to approve

III. Consent Agenda – Motion to approve

a. Claim 1845 – 1876

b. March 31, 2015 Regular City Council Meeting Minutes

c. April 6, 2015 Emergency City Council Meeting Minutes

d. April 9, 2015 Special City Council Meeting Minutes

e. April 15, 2015 Special City Council Meeting Minutes

f. Clerk-Treasurer Report

IV. Old Business

a. January 27, 2015 Regular City Council Meeting Minutes

b. February 24, 2015 Regular City Council Meeting Minutes

c. February 24, 2015 Area Fire Service Meeting Minutes

d. Public Works Director report

e. Main Street Lights

f. Bagger & Thatcher for Lawn Mower

g. Industrial Park Street Lights

h. Sheldon Peterson Property

i. Maintenance Building Feasibility

j. Remaining 2015 Appointments

k. Al Williams-Skating Rink Update

V. New Business

a. City Code-Fence ordinance

b. Outsource Payroll

c. Wages/hours for Acting Clerk-Treasurer

d. Separating Clerk and Treasurer position

e. Laptop Computer Analysis

f. Letter from Sara Hoppe, Freeport Girl Scout Troop 252 Cadette

g. Repainting Clerk Office

VI. Adjourn – Motion to adjourn…

Next Meetings: May 26, 2015

04/23/15 CITY OF FREEPORT Page: 1 of 211:09:30 Claim Approval List Report ID: AP100 For the Accounting Period: 4/15 For Pay Date: 04/23/15

* ... Over spent expenditure

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim Vendor #/Name/ Document $/ Disc $ Cash Check Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

1854 581 ALEX AIR APPARATUS, INC 115.00 27436 04/13/15 Air Quality Test 115.00 225 42200 210 10100

1855 432 ST. CLOUD TECHICAL COLLEGE 120.00 00149236 11/03/14 Natascha H. Fire Course 120.00 225 42200 330 10100

1856 659 ALEXANDRIA TECH & COMM COLLEGE 100.00 00093890 03/30/15 Natascha H. State Fire Schoo 100.00 225 42200 330 10100

1857 660 TOM HILTNER 150.00 0008 01/14/15 EMR Refresher 150.00 225 42200 330 10100

1858 309 MINNESOTA LIFE INSURANCE CO. 4.00 04/14/15 Schirmer 2.00 101 41400 131 10100 04/14/15 Stueve 2.00 101 43000 131 10100

1859 587 MURPHY MANAGEMENT CONSULTANTS 1,270.00 04/08/15 Compensation Project 1,270.00* 101 41000 300 10100

1860 38 ATKINSON WELL & PUMP LTD. 370.00 31165 10/10/14 Winterize ballpark 370.00 101 45200 220 10100

1861 49 BENTON TROPHY & AWARDS, INC. 53.73 147884 01/22/15 Eveslage Name Plate 53.73 101 41000 210 10100

1862 661 ERNST'S LOCKSMITH, LLC 116.00 8637 04/09/15 Re-Key City Hall 116.00* 101 41000 300 10100

1863 516 WEBER PRINTING 400.00 04/10/15 Annual Website Hosting 400.00* 101 41000 300 10100

1864 556 EAST SIDE GLASS 145.10 116474 04/07/15 Fix Handicap Button front door 145.10* 101 41000 220 10100

1865 418 SEH, INC. 1,570.25 280973 04/10/14 General Engineering 1,570.25* 415 43100 300 10100

1866 385 QUILL 45.16 2734628 03/26/15 Office & Cleaning supplies 45.16 101 41000 210 10100

1867 123 DYMOKE LAW OFFICE, P.A. 1,353.00 04/01/15 EDA Bylaws 594.00 300 46500 302 10100 04/01/15 Auditors Letter 110.00* 101 41500 302 10100 04/01/15 Schirmer Performance Review 649.00* 101 41000 302 10100

2 of 52

04/23/15 CITY OF FREEPORT Page: 2 of 211:09:30 Claim Approval List Report ID: AP100 For the Accounting Period: 4/15 For Pay Date: 04/23/15

* ... Over spent expenditure

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim Vendor #/Name/ Document $/ Disc $ Cash Check Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

1868 258 LEAGUE OF MN CITIES 195.00 215005 04/01/15 2015 Annual Conference 195.00 101 41400 330 10100

1869 463 TEAM LABORATORY CHEMICAL CORP. 962.50 100468 03/27/15 Herbicide 425.00 101 45200 220 10100 100468 03/27/15 Weed Killer 160.00 101 45200 220 10100 100468 03/27/15 Road Patch 312.50 101 43100 225 10100 100468 03/27/15 Shipping 32.50 101 45200 220 10100 100468 03/27/15 Shipping 32.50 101 43100 225 10100

1870 269 MARCO, INC. 33.75 2522446 04/06/15 Schirmer-how to get print log 33.75* 101 41000 300 10100

1871 397 RINKE-NOONAN, LTD 36.40 239265 03/04/15 Perterson Nuisance 36.40* 101 41000 302 10100

1872 525 XCEL ENERGY 102.29 4534970958 04/20/15 Water Tower 102.29 601 43225 381 10100

# of Claims 19 Total: 7,142.18

3 of 52




March 31, 2015 – Regular Meeting Minutes

A regular meeting of the Freeport City Council was convened at 7:00pm by Mayor Rodney Atkinson with

Councilmembers Mike Eveslage, Ken Goebel, Tim Hennen and Ben Ettle Present.

Staff in attendance: Clerk-Treasurer Mason Schirmer, Administrative Assistant Adrianna Hennen, City

Attorney Scott Dymoke, City Engineer Dave Blommel, Stearns Co. Assessor Jeff Johnson, Stearns Co.

Assessor Kathy Korte.

Residents in attendance:

Andrea Ramacher & Vernon Fuchs (720 1st Ave N) Sister Janine Braun (Sacred Heart Principal)

Gary & Linda Pierskalla (324 8th

St SE) Al Williams (.308 2nd

Ave NW)

Gerald Meyer (330 8th

St SE) Steve Notch (Freeport)

Stephanie Hennen (303 3rd

St SE) John & Matthew Beste (Freeport)

Maretta Van Beck (Freeport) Kathy Welle (Freeport)

Sara & Noah Van Beck (Freeport) Gail Ostendorf (124 2nd

St NE)

Laura Goebel (Freeport) Rose Austing (716 1th

Ave N)

Gary Goebel (Freeport) Sherry Eveslage (106 7th

St SE)

Glen Wilwerding (Freeport) Melissa & Ben Atkinson (Melrose)

Tom Blommel (107 4th

St NW) Wendy Atkinson (310 8th

St SE)

Tom Ryan (1009 3rd

Ave SE) Carrie Goebel (207 3rd

Ave SE)

Jake Renneker & Tabatha Forness (107 9th

St SE)

Approve Agenda

Motion made by Goebel to incorporating the Mayor’s Proclamation Recognition of Service to the next item

on the agenda; exchanged in ‘New Business’ letters ‘d’ and ‘l’; claims extended to 1844.; add section ‘m’

under ‘New Business’ ‘Dollar amount we spend on public nuisances ordinances.’ Seconded by T. Hennen.

Motion carried 5-0.

Maretta Van Beck, League of MN Cities “Mayor for a Day” Essay Contest Honorable Mention

Maretta Van Beck was recognized by city council for receiving honorable mention for the League of MN

Cities “Mayor for a Day” essay contest.

Mayors Day of Recognition for National Service

Agnes Job and Laura Hoeschen recognized for serving a combined total of 933.21 hours between Sept 2014

and Jan 2015 in the Foster Grandparent Program.

2015 Property Assessment Update by Stearns County Assessor

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2015 Property Assessment update by Stearns County Assessor Jeff Johnson and Kathy Korte. Korte

provided Sales packets that will be used for the LBAE meeting. Johnson spoke briefly on commercial,

agricultural and industrial properties.

Public Hearing for Ordinance 2015-001 Regarding City Council Salaries

Discussion by council.

Public Hearing for Appeal of Denied Variance Request for 1009 3rd

Ave SE by Owner Tom Ryan

Schirmer provided a recap on Ryan’s request.

Public Forum

Gary Pierskalla, requested street lighting to be added on 7th

St. of the Industrial Park for security purposes.

Council members agreed Schirmer should look into it.

Mayor Atkinson mentioned having speed monitoring signs on the east side of town. Council members

agreed to have Schirmer look into speed monitoring signs.

Consent Agenda

Ettle motioned to move ‘d. February 24, 2015 Meeting Minutes’ to ‘n’ under ‘New Business’ and to move

‘a. Clerk-Treasurer Report’ to ‘o’ under ‘New Business’. Seconded by T. Hennen. Motion carried 5-0.

Old Business

January 27, 2015 Meeting Minutes

T. Hennen moved to have whoever takes the minutes now will write action minutes, effective now.

Eveslage seconded. Motion carried 5-0.

Ettle presented Schirmer with an example of action minutes. Eveslage moved to resubmit January 27, 2015

meeting minutes and February 24, 2015 meeting minutes as action minutes and separate the AFSA meeting

minutes into a separate document, seconded by Ettle. Motion carried 5-0.

Main Street Lights

Advised to get proposals from Dan Roering (Freeport Electric) on options and pricing.

Alee Photography Revised Estimates

T. Hennen moved to have Weber take pictures for the website and do the wall mounted pictures in-house.

Ettle seconded. Motion carried 5-0.

EDA Bylaws

Eveslage moved to rescind the EDA bylaw changes. T. Hennen seconded the motion. Advisement from City

Attorney Scott Dymoke. Discussion followed. Motion carried 5-0.

Resolution 2014-007

Goebel moved and Eveslage seconded to rescind Resolution 2014-007. Discussion followed. Motion carried

4-0 (Atkinson abstained).

Appeal of Denied Variance Request for 1009 3rd

Ave SE by Owner Tom Ryan

Eveslage moved and Ettle seconded a motion to approve the Variance request for 1009 3rd

Ave SE by owner

Tom Ryan. Discussion followed. Motion carried 5-0.

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New Business

Resolution 2015-07 Re: Salaries of elected officials

Goebel moved and Eveslage seconded to approve Resolution 2015-07. Discussion followed. Motion carried

5-0.

Resolution 2015-08 Re: Closing fund 409

Goebel moved and T. Hennen seconded a motion to approve Resolution 2015-08. Motion carried 5-0

Resolution 2015-09 Re: Early voting

T. Hennen moved, seconded by Eveslage to table Resolution 2015-09 until more information was gathered.

Discussion followed. Motion carried 5-0.

1-Ton Truck Box

T. Hennen moved, seconded by Eveslage to have Bayer repair the truck box. Discussion followed. Motion

carried 5-0.

Maintenance Shop

Goebel moved and Rodney seconded a motion to approve authorizing Dave Blommel (SEH, Inc. engineer)

to conduct a feasibility study. Discussed that it was important for council to know the cost of rebuilding a

maintenance shop in case the opportunity to sell the maintenance building arose. Motion carried 5-0.

Middendorf Property

Eveslage moved and Ettle seconded to table topic until more information was gathered. Discussion

followed. Motion carried 5-0.

Al Williams Re: Ice skating rink

Atkinson advised Williams to get estimates on possible ice skating rink locations in town.

Dan Austing (as requested by Mayor)

This line item was not addressed at the meeting, being Dan Austing was not in attendance.

Mayor Atkinson called a 10 minute recess at 9:30. Called meeting back to order at 9:40.

Clara Michaels Opinion Letter Re: Fire Service

Eveslage moved and seconded by Ettle to table the topic until more information can be gathered, and to call

Michaels and inform her that the letter has been received. Motion carried 5-0.

Pick-up Truck Offer

T. Hennen moved and Eveslage seconded a motion to table discussion to next month. Motion carried 5-0.

Ettle asked for Jon Stueve to be at the next meeting.

Winterizing Softball Park

T. Hennen moved and seconded by Eveslage to pay Atkinson Well and Pumps invoice. Discussion

followed. Motion carried 4-0 (Atkinson abstaining).

Dollars Spent on Nuisance Ordinance Enforcement

T. Hennen questioned the amount of money being spent to resolve public nuisances in town.

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February 24, 2015 Meeting Minutes

Schirmer was directed to redraft February minutes in “action” minute format.

Clerk/Treasurer Report

The Clerk/Treasurer Report not approved.

Clerk-Treasurer Performance Evaluation

Motion to include Atkinson’s evaluation was made by Ettle and seconded by Eveslage. Discussion

followed. Motion carried 4-0 (Atkinson abstaining).

Council members were given the opportunity to speak about their own decision on the Clerk-Treasurer’s

performance.

Atkinson called a recess at 11:13pm. Atkinson called the meeting back to order at 11:20pm

Schirmer was given the opportunity to discuss his performance over the past year.

T. Hennen moved and Atkinson seconded a motion to have the performance evaluation calculated to two

decimal points. Discussion followed. Motion carried 5-0.

T. Hennen moved and Eveslage seconded a motion to give the Clerk-Treasurer a ‘less than satisfactory’

performance evaluation Motion carried 5-0.

Adjourn

T. Hennen moved and Ettle seconded a motion to adjourn the meeting at 11:26pm. Motion carried 5-0.

Mayor, Rodney Atkinson Acting City Clerk, Adrianna Hennen




April 6, 2015 – Meeting Minutes

An emergency meeting of the Freeport City council was convened at 8:37pm at the location of Hennen

Lumber Co. by Mayor Rodney Atkinson with Councilmembers Mike Eveslage, Ken Goebel, Tim Hennen,

and Ben Ettle present.

The meeting was called to discuss the concerns of Clerk-Treasurer, Mason Schirmer’s actions.

Roll-call taken by Councilmembers to state their presence and they understood the rules of an emergency

meeting: Atkinson-yes, Eveslage-yes, Goebel-yes, Hennen-yes, Ettle-yes.

Hennen stated the reason for the meeting was because Councilmembers had been informed that Mason

Schirmer, Clerk-Treasurer had gone through Administrative Assistant’s emails, printed them off and gave

them to a Freeport citizen. Council expressed concern for the security of Freeport City Hall.

Atkinson explained the activities that happened at Freeport City Hall on April 3, 2015 at 4:15pm. Atkinson,

Hennen, a staff member, and a technology professional went to Freeport City Hall to make back-ups of the

server. For security purposes they felt this needed to be done, since procedure to do so had not been

followed. Atkinson stated the back-ups that were done were still being held at Scott Dymoke’s law office.

It was suggested that they locks on City Hall be changed and that no one have a key, but instead keys would

be dropped off at the outside safety deposit at the Freeport Credit Union and Freeport City Hall would be

closed until Thursday’s Special City Council Meeting. It was also discussed that Mason Schirmer, Clerk-

Treasurer be placed on Administrative Leave until Thursday’s Special City Council Meeting.

Eveslage moved to changed City Hall locks as soon as possible, seconded by Hennen and Ettle

simultaneously. Roll-call: Ettle-yes, Eveslage-yes, Hennen-yes, Goebel-yes, Atkinson-yes.

A phone call was made to Locksmith Al Ernst who agreed to be at Freeport City Hall at 6:00am Tuesday,

April 7, 2015 to change the locks and drop them off at the Freeport Credit Union.

Hennen moved and Ettle seconded a motion to adjourn. Motion carried 5-0. Meeting adjourned at 8:57.

Rodney Atkinson, Mayor Adrianna Hennen, Acting City Clerk





A special meeting of the Freeport City Council was convened at 7:00pm by Mayor Rodney Atkinson with

Councilmembers Mike Eveslage, Ken Goebel, Tim Hennen and Ben Ettle present.

Staff in attendance: Clerk-Treasurer Mason Schirmer, Administrative Assistant Adrianna Hennen.


Gail Osendorf (124 2nd

St NE) Gary & Linda Pierskalla (324 8th

St SE)

Carrie Goebel (207 3rd

Ave SE) Craig Timp (213 2nd

Ave NW)

Delores Notch (108 3rd

St NW) Wendy Atkinson (310 8th

St SE)

Vernon Fuchs & Andrea Ramacher (720 1st Ave N) Matthew Beste (Freeport)

Dean Jungles (211 2nd

Ave NE) Al Williams (308 2nd

Ave NW)

Mark Middendorf (711 Main St E)

Opening Explanation from City Attorney Scott Dymoke

City Attorney Scott Dymoke began the meeting explaining to council the three options they were able to

proceed with. One being, Council could allow the paid administrative leave to be disciplinary action enough

and reinstate Schirmer to the Clerk-Treasurer position. Second, Council could terminate Schirmer from the

Clerk-Treasurer position. Third, Council could begin the process of entering into a separation agreement

with Schirmer. It was suggested by City Attorney Scott Dymoke for the City to enter into a separation

agreement with Schirmer.

Discussion was had to better understand each of the options.

Decision of Separation Agreement

T. Hennen moved to begin the process of a separation agreement, seconded by Ettle. Discussion followed.

Roll-call vote: Ettle-yes, T. Hennen-yes, Atkinson-yes, Goebel-no, Eveslage-yes. Motion carried 4-1.

Appointment of Negotiators in Separation Agreement

Eveslage moved to appoint Atkinson and T. Hennen to represent the City of Freeport in the negotiation

process of the separation agreement, seconded by Ettle. Discussion followed. Roll-call vote: Eveslage-yes,

Goebel-abstain, Atkinson-yes. T. Hennen-yes, Ettle-yes. Motion carried 4-0.

Appointment of Legal Consulting

Ettle moved to authorize Scott Dymoke in the preparation of a separation agreement, seconded by Eveslage.

Roll-call vote: Eveslage-yes, Goebel-yes, Atkinson-yes, T. Hennen-yes, Ettle-yes. Motion carried 5-0.

Appointment of Acting City Clerk-Treasurer

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Eveslage moved to appoint Administrative Assistant Adrianna Hennen as the acting Clerk-Treasurer,

seconded by Ettle. Roll-call vote: Ettle-yes, T. Hennen-abstain, Atkinson-yes, Goebel-yes, Eveslage-yes.

Motion carried 4-0.

Recess

T. Hennen moved to recess until 7:00pm Wednesday, April 15, 2015, seconded by Eveslage. Roll-call vote:

Ettle-yes, Hennen-yes, Atkinson-yes, Goebel-yes, Eveslage-yes.

Rodney Atkinson, Mayor Adrianna Hennen, Acting City Clerk-Treasurer





A special meeting of the Freeport City Council was reconvened at 7:00pm by Mayor Atkinson with

Councilmembers Mike Eveslage, Ken Goebel, Tim Hennen and Ben Ettle present.

Staff in attendance: Acting Clerk-Treasurer Adrianna Hennen, Clerk-Treasurer Mason Schirmer, City

Attorney Scott Dymoke.


Andrea Ramacher & Vernon Fuchs (720 1st Ave N) Wendy Atkinson (310 8

th St SE)

Tom Blommel (107 4th

St NW) Gary & Linda Pierskalla (324 8th

St SE)

Al Williams (308 2nd

Ave NW) Sherry Eveslage (106 7th

St SE)

Mark Middendorf (711 Main St E) Craig Timp (213 2nd

Ave NW)

Gail Osendorf (124 2nd

St NE)

Update from City Attorney Scott Dymoke

City Attorney Scott Dymoke began the meeting by giving an update to council. He stated that he worked

with Mayor Atkinson and T. Hennen on Monday to draft a separation agreement offer. Attorney Dymoke

mailed the offer to Schirmer and Schirmer’s lawyer Monday. By law Schirmer has up to 21 days to make a

decision on the offer. Nothing has been received from Schirmer or Schirmer’s lawyer. Attorney Dymoke is

hopeful for an update for the April 28th

regular city council meeting.

Adjourn

T. Hennen moved and Eveslage seconded a motion to adjourn. Motion carried 5-0. Meeting adjourned at

7:09pm.

Rodney Atkinson, Mayor Adrianna Hennen, Acting Clerk-Treasurer

Memo From: Adrianna Hennen, Acting Clerk-Treasurer

To: Freeport City Council

Date: April 21, 2015

Re: Clerk-Treasurer Report

On April 15 and 16, Schlenner Wenner & Co. was here to conduct the audit that was scheduled for the week of April 6-10, but was rescheduled due to City Hall being closed that week. It went very well considering the circumstances and was told by Jonathan Archer and Ryan Schmidt (auditors) that they were very pleased with how everything went and that I was able to get all of their questions answered. Overall, it was a successful audit. Things around the office are going pretty well. Trying to pick-up the pieces left behind and either continue with them or get them wrapped up, but overall things are going well. I’m feeling very supported by the town, councilmembers, and surrounding cities. I was in contact with Kathleen Murphy. She was our consultant who was working on putting together a pay scale range for the City, which had begun in 2013. You saw an invoice from her, which is for all of the work she has done thus far. I explained to her the situation the City is currently in and we decided to hold off on any further development until the City has decided what they would like to do next. I am attaching an email conversation had between Mason Schirmer and Christopher Smith, Risk Management Attorney with the League of MN Cities. I’m uncertain if any action needs to be taken on this item at this time, but I thought it was something council should be aware of. It can be put on the upcoming months’ agenda if council would like to address it. As an FYI, myself, Jon, Sam, and JoAnn are now all in possession of keys to city hall. Rodney has expressed that he does not want a key until everything is resolved with the separation of Mason Schirmer, so until then his key is being kept in city hall. There is a page attached from Mike Brethorst of Melrose. Once you have read through the page, understand that no action needs to be taken on this matter right now, but instead Mike is encouraging the council to start getting the word out and brainstorming individuals who you feel would be good people to apply to this program. Once again, no action needs to be taken, this is just informational right now. Rodney reminded me to look into the digital speed signs. I’m currently waiting to hear back from Stearns Co. on the cost of those signs.




January 27, 2015 – Meeting Minutes


Councilmembers Mike Eveslage, Ken Goebel, Tim Hennen, and Ben Ettle present.

Staff in attendance: Clerk-Treasurer Mason Schirmer, Administrative Assistant Adrianna Hennen


Andrea Ramacher & Vernon Fuchs (720 1st Ave N) Matt Worms (124 9

th St SE)

Gary & Linda Pierskalla (324 8th

St SE) Sam Kramer (417 1st Ave N)

Gerald Meyer (330 8th

St SE) Stephanie Hennen (303 3d St SE)

Swearing-In of Council Member Mike Eveslage

Schirmer administered the Oath of Office to Eveslage

Approve Agenda

T. Hennen asked that items ‘j. Resolution Approving 2014 Zoning Permits,’ ‘m. Clerk-Treasurer Report,’

and ‘n. Claim 1708-1754’ be moved to New Business.

Consent Agenda

T. Hennen moved and Goebel seconded a motion to approve the consent agenda. Motion carried 5-0.

Old Business

Waiving of Meeting Fees

T. Hennen moved and Eveslage seconded a motion to change city code. Discussion followed. Motion

carried 4-0 (Goebel abstained).

New Business

2015 Appointments

Goebel moved and Ettle seconded a motion to appoint Joe Hennen and Dan Austing as Park as Co-Park and

Recreation Commissioners. Discussion followed. Motion carried 5-0.

Depositories include: Freeport State Bank, Central Minnesota Credit Union, League of MN Cities.

Legal Advisor is Dymoke Law Office.

Acting Mayor is Tim Hennen, City Council Member.

Weed Inspector is Public Works Director

Health Office is CentraCare Health – Melrose

Official Newspaper is Melrose Beacon

City Engineer is SEH, Inc.

Building Inspector is Dan Marthaler, MidCentral Code Enforcement.

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Emergency Management Director is Fire Department Chief.

Acting Emergency Management Director is Fire Department First Officer.

Zoning Administrator is Clerk-Treasurer.

Data Practices Compliance Officer is Clerk-Treasurer.

Liaison to Chamber of Commerce is Clerk-Treasurer.

Legal Prosecutor, EDA representative, Lake Wobegon Trails, and Wellhead Protection were tabled.

Atkinson moved and Ettle seconded. Motion carried 5-0.

Ehlers & Associates Continuing Disclosure Engagement

Eveslage moved and T. Hennen seconded a motion to table discussion to obtain comparable prices and

simplified language. Discussion followed. Motion carried 5-0.

City Council Photographs

Ettle moved and T. Hennen seconded a motion to have Weber Printing take new council member pictures

for the website. Discussion followed. Motion carried 5-0.

Public Finance Seminar

Goebel moved and Ettle seconded a motion to approve Schirmer attending the Public Finance Seminar by

Ehlers on 2/5 and 2/6. Discussion followed. Motion carried 5-0.

Deobligation of USDA Grant Funds

Goebel moved and Eveslage seconded a motion to table discussion and direct Schirmer to ask the City

Engineer if there are any other projects the city can spend the money on. Motion carried 5-0.

Request by Al Williams

Open Public Form was returned to Regular City Council meeting agendas.

Approval of 2014 Zoning Permits

Ettle moved and Goebel seconded a motion to table discussion and direct Schirmer to research if city

council approval is necessary for 2014 zoning permits. Discussion followed. Motion carried 5-0.

Clerk-Treasurer Report

Discussion was held regarding street lights. Schirmer said he would contact SHE for more information.

Claim 1708-1758

T. Hennen moved that “the City clerk visits with attorney after the city council made the motion to have it

do it, here.” Eveslage seconded. Discussion followed. Motion carried 4-0 (Goebel abstained).

Discussion was held regarding Claim 1753, the Public Works Department, and cellphone for maintenance

employees.

Ettle moved and T. Hennen seconded a motion to approve Clerk-Treasurer Report and Claim 1708-1758.

Motion carried 5-0.

Discussion was held regarding adjourning of meetings.

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It was discussed that Goebel disapproved of 1) Atkinson’s language; 2) Atkinson doesn’t convene meetings

on-time; 3) Goebel feels disrespected when Atkinson doesn’t remember to recite the Pledge of Allegiance.

Adjourn

Atkinson moved and T. Hennen seconded a motion to adjourn. Motion carried 5-0. Meeting adjourned at

9:26pm

Rodney Atkinson, Mayor Adrianna Hennen, Acting City Clerk




February 24, 2015 – Meeting Minutes


Councilmembers Mike Eveslage, Ken Goebel, and Ben Ettle present.

Staff in attendance: Clerk-Treasurer Mason Schirmer.


Andrea Ramacher & Vernon Fuchs (720 1st Ave N) Al Williams (308 2

nd Ave NW)

Matt Worms (124 9th

St SE)

Presentation by Girl Scout Troop 252

Girl Scout Troop 252 Leaders Amy Hoeschen and Mary Hoppe presented Troop Members Cienna Bertram,

Laura Funk, Hannah Hasse, Alyssa Hoeschen, Sara Hoppe, Vanessa Pung, Amber Roerick, and Natalie

Wilwerding. The Troop Members requested city support for their Silver Award project that addresses

community issues, preserving history, beautifying public areas around downtown and incorporating a

directory of historical places in the Main Street gazebo.

Public Hearing Re: Updating Appendix I Municipal Fee Schedule

Atkinson opened the public hearing at 7:19pm. Atkinson closed the public hearing at 7:27pm.

Consent Agenda

Goebel moved and Eveslage seconded a motion to approve the consent agenda. Motion carried 4-0.

Old Business

Continuing Disclosure

Ettle moved and Goebel seconded a motion to accept the continuing disclosure agreement from Ehlers at a

rate of $400 for 2015 and $400 for 2016. Motion carried 4-0.

Deobligation of USDA Grant Funds

Goebel moved and Ettle seconded a motion to approve deobligation of remaining grant funds. Motion

carried 4-0.

New Business

Public Works Director Performance Evaluation

Goebel moved and Ettle seconded a motion to approve the performance evalution of the Public Works

Director with a rating of ‘Exceeds Requirements.’ Discussion followed. Motion carried 4-0.

Violation of City Code 1005 Conduct of Peddlers, Solicitors and Transient Merchants

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Schirmer said the solicitor has been transferred to another area. Council members agreed issuing a citation is

unnecessary.

Resolution 2015-05 (part 1 of 2)

Atkinson moved and Goebel seconded a motion to 1) increase mayor salary from $50 to $75 for attending

meetings other than city council meetings (City code 205.01); and 2) adding ‘Special Meetings’ to City

Codes 205.01 and 205.02 effective after next election (01/01/2017). Motion carried 4-0.

Atkinson recessed the city council meeting at 7:58pm.

(Fire Area Service Meeting)-See separate meeting minutes.

Resolution 2015-06 (part 2 of 2)

Ettle moved and Eveslage seconded a motion to approve Resolution 2015-05 A Resolution Calling for a

Public Hearing on Ordinance 2015-001, Entitled “An Ordinance Repealing and Replacing Section 205 of

City Code Relating to Salaries of Elected Officials”. Motion carried 4-0.

Senior Center Folding Tables

Goebel moved and Eveslage seconded a motion to approve purchasing four new folding tables for the

Senior Citizen Center. Motion Carried 4-0,

Printing Extra Copies of Agenda Packet

Ettle moved and Atkinson seconded a motion to have five copies of meeting packets available at meetings.

Discussion followed. Motion carried 3-1 (Goebel opposed).

Municipal Fee Schedule

Ettle moved and Eveslage seconded a motion to revisit the wastewater budget rates at midyear. Motion

carried 4-0.

HSA and Flex Spending

Eveslage moved and Ettle seconded a motion to table until the March 31st meeting when a presentation can

be made by a benefits provider. Motion carried 4-0.

Resolution 2015-06

Goebel moved and Atkinson seconded a motion to approve Resolution 2015-06 A Resolution Supporting

Dedicated State Funding for City Streets. Motion carried 4-0.

January 27, 2015 Meeting Minutes

Discussion began on how minutes are prepared. Ettle moved and Eveslage seconded a motion to remove:

‘Atkinson said, “I think the Beacon pretty well paid the price to be here,” from the proposed January 27,

2015 meeting minutes. Motion carried 3-0 (Goebel abstained).

Adjourn

Atkinson adjourned the meeting at 10:43pm

Rodney Atkinson, Mayor Clerk-Treasurer

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