Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-1 LINKS TO OBJECTIVES Form...

Copyright 2002, Paradigm Publishing Inc.

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OBJECTIVES• Form Concepts• Creating the

Form Template• Forms Toolbar• Changing File

Locations• Filling in a Form

Document• Printing• Editing• Drop-Down Lists• Changing

Options• Commands Revie

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Word 2002

CREATING FILL-IN FORMS


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Performance Objectives

• Create a form template• Fill in a form document• Print, edit, and customize a form• Draw a table in a form template


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Form Concepts

Creating your own forms eliminatesCreating your own forms eliminatesthe need for preprinted forms.the need for preprinted forms.

- requires less storage space

Creating a form does not require a mainCreating a form does not require a maindocument or a data source.document or a data source.

- form is created as a template documentthat contains Fill-in fields

- a table can be useful when creatinga form with form fields


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Creating the Form Template

select blankdocumentselect template


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Creating the Form Templatetype texttype text

protect formprotect form

insert form fields where desiredinsert form fields where desired


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Forms Toolbar

Text Form FieldCheck Box Form Field

Drop-Down Form FieldForm Field Options

Draw Table

Insert TableInsert Frame

Form Field ShadingReset Form Fields

Protect Form


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Changing File Locations

By default, template documents are saved in aBy default, template documents are saved in aTemplates subfolder within Microsoft Office.Templates subfolder within Microsoft Office.- you may want to change the location…

Tool, Options

default location

specify thedesiredfolder


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Filling in a Form Document

When you open a form template document thatWhen you open a form template document thathas been protected, the insertion point ishas been protected, the insertion point is

automatically inserted in the first form field.automatically inserted in the first form field.

type textTab to move to next

form field Shift + Tab to move to previous form fieldclick in the check box or

move insertion pointand press the spacebar


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Printing a Form

The filled-in form can be printed in the normal manner.The filled-in form can be printed in the normal manner.To print the data only (for a preprinted form) in the To print the data only (for a preprinted form) in the same location on the page…same location on the page…

Tools, Options

To print only the formTo print only the formwithout the data,without the data,open the templateopen the template

and print.and print.


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Editing a Form Template

unprotect the documentunprotect the document

make necessary changesmake necessary changes

protect the documentprotect the document


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Drop-Down Lists

select Drop-Down Form Field buttonselect Drop-Down Form Field button- inserts field

select Form Field Options buttonselect Form Field Options button

add list items

select choice


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Text Form Field Options

Position insertion point on a text form field.Position insertion point on a text form field.select

Form Field Options

select typekey default text

select maximum length

choose text format


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Check Box Form Field Options

Position insertion point on a check box form field.Position insertion point on a check box form field.select

Form Field Options

select sizeselect default value


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Commands Review

How do you display the Templates dialog box?

select blankdocumentselect template


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Commands Review

How do you display the Text Form Field Optionsdialog box?

Position insertion point on a text form field.Position insertion point on a text form field.select

Form Field Options


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Commands Review

How do you display the Check Box Form FieldOptions dialog box?Position insertion point on a check box form field.Position insertion point on a check box form field.

selectForm Field Options


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Commands Review

How do you display the Drop-Down Form FieldOptions dialog box?Position insertion point on a drop-down form field.Position insertion point on a drop-down form field.

selectForm Field Options


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Coming Next

Working withShared Documents

Copyright 2002, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-1 LINKS TO OBJECTIVES Form...

Documents

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