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Transcript of Cfl first time_digitizer_20120130
Lessons of a first time digitizer
Jackie Kilberg M.L.S.
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section
January 30, 2012
What this presentation will not
cover
Lessons of a first time digitizerJackie Kilberg
Digital Records Migration and Preservation
Records Management
Introduction to Adobe
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Project One - Digitizing internal
memos and employee newspapers
Internal Memos
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Internal Memos
Assumed insourcing was the more effective
approach
Delegated too much
No “how to guide”
Failed to learn the basics
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Lessons of a first time digitizerJackie Kilberg
Employee Newspapers
Combining paper and “born digital” content
Paper version was different than the online
version
Newspaper files were larger than the internal
memo files
A robust search engine was required
Outsourcing
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Project Two - Employee
newspapers continued and Annual
Reports
Employee newspapers continued
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Employee newspapers continued
Back to insourcing
Library interns and temps
Professional archivist for contract work
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Annual Reports
Naming directories and folders
Transfer and backup of data
Quality Control
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
What I did right… eventually
I took Adobe classes
Joined archivist associations and attended
workshops
The Professor came to me
If you do outsource, do it locally
Run a QC test on sample dataConsortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Lessons of a first time digitizerJackie Kilberg
Before you start your project…
Know your audience
Do a reality check with your management and funders
Make alliances
Use what you have
You can’t scan it all
It will never be perfect
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Your questions answeredQ.
I don't know as much about digitization as I would like; any tips/pointers to shorten my learning curve good?
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Your questions answeredA.
http://www.Lynda.com (just enter the word “scan” into the search box)
All About Digital Photos www.rideau-info.com/photos/math.html Society of American Archivists Bookstore
Thinking Digital . . . A Practical Session to Help You Get Started! [DAS]
http://www.archivists.org/ Cornell Digital Imaging and Preservation Tutorials
http://www.library.cornell.edu/preservation/
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Lessons of a first time digitizerJackie Kilberg
Your questions answeredQ.
What are best practices in digitizing content?
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Your questions answeredA.
Hard to establish standards when technology keeps changing.
Need to benchmark with similar institutions• NARA• Library of Congress• Society of American Archivists
• SAA – Business Archives Section – Ford, Coke, P&G
• Rutgers University (RUCore)• Columbia University (Avery Library)
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Lessons of a first time digitizerJackie Kilberg
Your questions answeredQ.
Still looking for a job, what are other ways to keep increase my skills?
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Your questions answeredA.
Certification
• SAA/ Digital Archives Specialist (DAS)
• ARMA (Courses will help you become a more effective project manager)
• AIIM (Electronic Records Certification)
• Adobe/ Adobe Certified Expert (ACE) Consortium of Foundation Libraries
(CFL)SLA DSOC Nonprofit Section January 30, 2012
Lessons of a first time digitizerJackie Kilberg
Your questions answeredQ.
What do you think of the handheld scanners?
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Lessons of a first time digitizerJackie Kilberg
Your questions answeredA.
Society of American Archivists – Lone Arrangers Roundtable Discussion List
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Lessons of a first time digitizerJackie Kilberg
To Learn More
SAA Glossary of Archival and Records Terminology
SAA/Interactive Archivist Blog (Web 2.0 and Social Media)
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Any Further Questions?
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012
Lessons of a first time digitizerJackie Kilberg
Thank you
http://www.linkedin.com/in/jackiekilberg
Lessons of a first time digitizerJackie Kilberg
Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012