Casualty, Reporting as Administration, September 2011 - Final Version

7/31/2019 Casualty, Reporting as Administration, September 2011 - Final Version

1/68

Guide on the process of:

Reporting a marine casualtyand incident to IMO; and

Reviewing the analysis of amarine safety investigation

report submitted to IMO(annex to FSI 20/INF.19)

LD,2010

1


2/68

Why is important to submit reports on marine safetyinvestigations to IMO?

1 To fulfil international responsibilities (UNCLOS, IMOinstruments, including SOLAS and MARPOL Conventions,Casualty Investigation Code and Code for the implementationof mandatory IMO instruments, 2011

2 To be analysed in accordance with the terms of reference of theFSI Sub Committee

3 From the analyses carried out, each analyst submits a draft ofany lessons to be learned for presentation to seafarers.

4 The FSI also examines the analysis of investigation reports todetermine if there are potential safety issues in way of trends orrecurring contributing factors.

5 To refer safety issues to relevant IMO Sub-Committee.

2


3/68

Why is important to submit reports on marine safetyinvestigations to IMO?

6 To draft safety recommendations, when appropriate.

7 To Follow up of all casualties

8 To provide technical co-operation assistance to Countriesregarding marine accidents and incidents

9 Collecting data on incident and lives lost

10 To contribute to IMO: feeding process of knowledge baseinformation collected through casualty investigation to serveFormal Safety Assessment (FSA) and Goal-Based Standards inthe rule-making process

3


4/68

Reporting to IMO:Instruments to be used

Code of the international standards andrecommended practices for a safetyinvestigation into a marine casualty or

marine incident (Casualty InvestigationCode), resolution MSC.255(84), in forcesince 1/Jan/2010;

Revised harmonized reporting procedures -

Reports required under SOLAS regulationI/21 and MARPOL 73/78, articles 8 and 12and Load lines article 23 (MSC-MEPC.3-

Circ.3); and4


5/68

The International Standards and

Recommended Practices for a Safety

Investigation into a Marine Casualtyor Marine Incident (Casualty

Investigation Code), adopted by

resolution MSC.255(84),becamemandatory under SOLAS regulation

XI 1/6 on 1 January 2010.

Chapter 14 of the Code includes a

mandatory reporting requirement on

very serious casualties. 5


6/68

MSC-MEPC.3/Circ.3 on Reports on

Marine Casualties and Incidents,Revised harmonized reporting

procedures Reports required under

SOLAS regulation I/21 and MARPOL,articles 8 and 12, dated 18 December

2008, indicates which information

should be included in the relevant 10annexes attached to that circular.

6


7/68

o e or e mp emen a on omandatory IMO instruments, 2011

(res.A.1054(27))

Paragraph 41, under Flag State

investigations expresses, Ship

casualties shouldbe investigated andreported in accordance with the relevant

IMO conventions, and the Codes

developed by IMO. The report on the

investigation should be forwarded to

IMO together with the flag State's

observations, in accordance with the

guidelines referred to above. 7


8/68

Process included in thisguide

Reporting amarine casualty

and incident toIMO, throughGISIS; and

Review of theanalysis of asubmitted marine

safety

Part1:

Part2:

Please do not hesitate to contactSecretariat if further assistance is needed.

8


9/68

Once information

regarding a MarineCasualty or Incident is

ready to be reported toIMO, it is possible to startthe process on:GISIS.IMO.ORG

and to complete part 1

Part 1

9

P t 1 St R t


10/68

Part 1: Steps o Report ng amarine casualty and incident to

IMO, through GISIS Step 1: Gather information Step 2: Log in to GISIS Step 3: Submit the incident to GISIS

A) Firstly search any submission alreadymade B) If not: create a new entry creating a new

annex 1, and any other relevant annex Step 4: Upload annex 2 , and any other

relevant annex Step 5: Upload investigation report,

either as: Final Investigation Report; or

Preliminary Investigation Report 10


11/68

Step 1: Gather information

11


12/68

Gather information

Gather information

The investigation report on electronicsupport

12


13/68

Step 2: Go to GISIS

13


14/68

How to Access GISIS?

Method 1

Go to IMO website:

http://www.imo.org and select Global Information ShippingSystem (GISIS)

14
http://www.imo.org/http://www.imo.org/


15/68

Once on the IMO Website,

Click on GISIS

15


16/68

Method 2

You could directly go to GISIS at:https://gisis.imo.org

Click on Members Area

Both ways will bring you to the pageshown on the following slide

16
https://gisis.imo.org/https://gisis.imo.org/


17/68

Click on the

members Area

17


18/68

Fill in details as shown in the following slide

Sample

18


19/68

authorityReportingAdministration

Username

Password

Click on Login

After reached the expected result, please

go to step 3 on next slide

(Sample

s)

19


20/68

Step 3 (A): Submit data onthe incident to the Global

Integrated Shipping

Information System (GISIS)Welcome to the Members'

Area

20


21/68

uploaded into the Marine

Casualty and incident Module of

GISIS

Click on Marine Casualties

and Incidents 21


22/68

Marine Casualty and IncidentModules

Go to Search

It is important to make sure that there is notprevious submission on the relevant incident

in order to avoid duplication. If a submission has been already made and

an Incident Reference number exist, then,you just need to complete the information byuploading your data into the existingincident.

If no previous submission exists, then youneed to make a new submission; which willbe recorded as new incident and a new

incident reference number will be created. 22


23/68

Firstly search for therelevant incident

bClick on search

23


24/68

Then click on Search using IMO number and/or

name of the ship(s)

You can search by Incident

Reference number if you

have this information

24


25/68

The system may provide you with a list of potentialrelevant incidents if previous submissions have been

already made. Please be sure that your data is uploadedinto the correct incident .

If there is no previous submission then you need to makea new submission.

Importance to fill all possible annexes when youmake a submission:

To provide with all relevant available data of the incident

in order to facilitate identification of trends during theanalysis of the incidents as well as to prepare statistical25

Annex Purpose of the annexes


26/68

Annex Purpose of the annexes

1 Ship identification and particulars (one per ship involved)

2 Data for very serious and serious casualties (one per ship involved)

3 Supplementary information on very serious and serious casualties

4 Information from casualties involving dangerous goods or marinepollutants in packaged form on board ships and in port areas

5 Damage cards and intact stability casualty records

6 Fire casualty record

7 Questionnaire related to the global maritime distress and safety system

8 Fatigue as a contributory factor to maritime accidents fatigue factorsdata compilation sheet

9 Incidental spillages of harmful substances of 50 tonnes or more

10 Life-saving appliance casualty record 26


27/68

Step 3 (B): Submit new

DataCompletion of a new Annex 1

(For each ship involved )

27


28/68

For each incident

28


29/68

Time of incident

Choose date

Choose time

29


30/68

1

2

1) Fill in the IMO Number. If you dont have it, or if there is no IMO Number,

you can still continue with the process.

2) But you need to fill in the ship name (remember that it is one Annex 1 pereach ship involved).

3) Then Click on Confirm Ship

3

30


31/68

If necessary add

other ship involved

If you are happy with the details, then

click on Next: Incident details

31

Complete the incident summary


32/68

Fill in all relevant

and available

details to

complete the

incident summary

Then click review Annex 1

Complete the incident summary

32


33/68

Complete annex 1

Populate Annex 1

as much as

possible with

relevant data

33


34/68

When happy with data provided, then confirm thesubmission

34


35/68

Step 4 : Upload Annex 2

(For each ship involved)

35


36/68

Submitting a new Annex 2

From the incident summary,click on Annex 2

36


37/68

New Annex 2

Submission

It is the same process once you decide to

add few annexes 2

37


38/68

Top of the page of Annex 2

When you have only one ship involved,

GISIS will ticks the ship name for you,

but if there are few involved, you have

to tick the relevant ships to complete you

Annex 2

38


39/68

Bottom of the Annex 2

Complete as much as

possible

Then confirm submission

39


40/68

You can see that Annex 2 submission has been received by GISIS

40


41/68

Your submission can be edited by you when

ever you want.

With the same process you can add as manyannexes as you wish.

41


42/68

Step 5: Upload investigationreport

The process is the same

whether it is a preliminary ora final report

42


43/68

On the left side of your screen, click on

Investigation Reports

43


44/68

1: Browse the investigation report on PDF2: Give it a Title/Description, e.g. National marine safety investigation

report number 272/2011.

3: Choose how you want it to be seen. You can make it accessible for

Member States only or public.

4: Then click on Submit report

1

2

3

4

44


45/68

END OF PART ONE

Your submission has beenreceived, and you can make

it public at any time.

45


46/68

Part : Rev ew o t e ana ys s o a


47/68

Part : Rev ew o t e ana ys s o asubmitted marine safety

investigation report Step 1: Go to GISIS and Members Area Step 2: Find the right module Step 3 & 4: How to open the analysis and

what to do if there is no analysis Step 5: How to comment and send your

comments to the Secretariat

47


48/68

Step 1

Click on the

members Area

48

a thorit


49/68

authorityReporting

Administration

Username

Password

Click on

Log in

49


50/68

Step 2

Click on Marine

Casualties and Incidents

50


51/68


52/68

Step 3(A)

Add

incidentreference

Then click on search

52


53/68

Choose the right incident

53


54/68

Or Step 3 (B)

Click onManege

your

submissions

54


55/68

Click on View by incident

55


56/68

Then click on the referenced

incident

56

Step 4: Process to open the


57/68

Step 4: Process to open theAnalysis

Click on Analysis

Normaly this number

should be 1 or more57


58/68

There is no analysis available

for this incident.

58

When you have no access to


59/68

When you have no access tothe analysis

59

When you have received a notificationfrom Secretariat regarding theavailability of an analysis based on anspecific marine safety investigationreport but GISIS shows that there is noanalysis available for it, this usuallymeans that you do not have the right

level of authorization to perform thisaction.

You need to go back to the login page,and follow the procedure indicated in

the next slides in order to solve this


60/68

Click on Contact us

60


61/68

Fill in all details

And submit

query

61


62/68

Then you will receive a confirmation message

62


63/68

Step 5: How to comment

Click on the analysis

63


64/68

Click on the wanted

submission

Note that the submission is

available

64


65/68

Click on Comment

on the draft 65


66/68

Comment on the analysis

There are 5 boxes to fill in :

- Reporting State comments on Type of Casualty

- Reporting State comments on Event andConsequences

- Reporting State comments on ContributingFactors

- Reporting State comments on IssuesRaised/Lessons Learned

- Reporting State comments on Observations onthe Human Element

66


67/68

67

Once all boxes filled in, click on Send to Secretariat and we


68/68

Then Click on Send

to Secretariat

,

will proceed accordingly.

From that moment, you have done your part of the job.

Thank you

Casualty, Reporting as Administration, September 2011 - Final Version

Documents

Transcript of Casualty, Reporting as Administration, September 2011 - Final Version