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Guide on the process of:
Reporting a marine casualtyand incident to IMO; and
Reviewing the analysis of amarine safety investigation
report submitted to IMO(annex to FSI 20/INF.19)
LD,2010
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Why is important to submit reports on marine safetyinvestigations to IMO?
1 To fulfil international responsibilities (UNCLOS, IMOinstruments, including SOLAS and MARPOL Conventions,Casualty Investigation Code and Code for the implementationof mandatory IMO instruments, 2011
2 To be analysed in accordance with the terms of reference of theFSI Sub Committee
3 From the analyses carried out, each analyst submits a draft ofany lessons to be learned for presentation to seafarers.
4 The FSI also examines the analysis of investigation reports todetermine if there are potential safety issues in way of trends orrecurring contributing factors.
5 To refer safety issues to relevant IMO Sub-Committee.
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Why is important to submit reports on marine safetyinvestigations to IMO?
6 To draft safety recommendations, when appropriate.
7 To Follow up of all casualties
8 To provide technical co-operation assistance to Countriesregarding marine accidents and incidents
9 Collecting data on incident and lives lost
10 To contribute to IMO: feeding process of knowledge baseinformation collected through casualty investigation to serveFormal Safety Assessment (FSA) and Goal-Based Standards inthe rule-making process
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Reporting to IMO:Instruments to be used
Code of the international standards andrecommended practices for a safetyinvestigation into a marine casualty or
marine incident (Casualty InvestigationCode), resolution MSC.255(84), in forcesince 1/Jan/2010;
Revised harmonized reporting procedures -
Reports required under SOLAS regulationI/21 and MARPOL 73/78, articles 8 and 12and Load lines article 23 (MSC-MEPC.3-
Circ.3); and4
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The International Standards and
Recommended Practices for a Safety
Investigation into a Marine Casualtyor Marine Incident (Casualty
Investigation Code), adopted by
resolution MSC.255(84),becamemandatory under SOLAS regulation
XI 1/6 on 1 January 2010.
Chapter 14 of the Code includes a
mandatory reporting requirement on
very serious casualties. 5
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MSC-MEPC.3/Circ.3 on Reports on
Marine Casualties and Incidents,Revised harmonized reporting
procedures Reports required under
SOLAS regulation I/21 and MARPOL,articles 8 and 12, dated 18 December
2008, indicates which information
should be included in the relevant 10annexes attached to that circular.
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o e or e mp emen a on omandatory IMO instruments, 2011
(res.A.1054(27))
Paragraph 41, under Flag State
investigations expresses, Ship
casualties shouldbe investigated andreported in accordance with the relevant
IMO conventions, and the Codes
developed by IMO. The report on the
investigation should be forwarded to
IMO together with the flag State's
observations, in accordance with the
guidelines referred to above. 7
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Process included in thisguide
Reporting amarine casualty
and incident toIMO, throughGISIS; and
Review of theanalysis of asubmitted marine
safety
Part1:
Part2:
Please do not hesitate to contactSecretariat if further assistance is needed.
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Once information
regarding a MarineCasualty or Incident is
ready to be reported toIMO, it is possible to startthe process on:GISIS.IMO.ORG
and to complete part 1
Part 1
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P t 1 St R t
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Part 1: Steps o Report ng amarine casualty and incident to
IMO, through GISIS Step 1: Gather information Step 2: Log in to GISIS Step 3: Submit the incident to GISIS
A) Firstly search any submission alreadymade B) If not: create a new entry creating a new
annex 1, and any other relevant annex Step 4: Upload annex 2 , and any other
relevant annex Step 5: Upload investigation report,
either as: Final Investigation Report; or
Preliminary Investigation Report 10
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Step 1: Gather information
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Gather information
Gather information
The investigation report on electronicsupport
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Step 2: Go to GISIS
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How to Access GISIS?
Method 1
Go to IMO website:
http://www.imo.org and select Global Information ShippingSystem (GISIS)
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Once on the IMO Website,
Click on GISIS
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Method 2
You could directly go to GISIS at:https://gisis.imo.org
Click on Members Area
Both ways will bring you to the pageshown on the following slide
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Click on the
members Area
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Fill in details as shown in the following slide
Sample
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authorityReportingAdministration
Username
Password
Click on Login
After reached the expected result, please
go to step 3 on next slide
(Sample
s)
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Step 3 (A): Submit data onthe incident to the Global
Integrated Shipping
Information System (GISIS)Welcome to the Members'
Area
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uploaded into the Marine
Casualty and incident Module of
GISIS
Click on Marine Casualties
and Incidents 21
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Marine Casualty and IncidentModules
Go to Search
It is important to make sure that there is notprevious submission on the relevant incident
in order to avoid duplication. If a submission has been already made and
an Incident Reference number exist, then,you just need to complete the information byuploading your data into the existingincident.
If no previous submission exists, then youneed to make a new submission; which willbe recorded as new incident and a new
incident reference number will be created. 22
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Firstly search for therelevant incident
bClick on search
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Then click on Search using IMO number and/or
name of the ship(s)
You can search by Incident
Reference number if you
have this information
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The system may provide you with a list of potentialrelevant incidents if previous submissions have been
already made. Please be sure that your data is uploadedinto the correct incident .
If there is no previous submission then you need to makea new submission.
Importance to fill all possible annexes when youmake a submission:
To provide with all relevant available data of the incident
in order to facilitate identification of trends during theanalysis of the incidents as well as to prepare statistical25
Annex Purpose of the annexes
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Annex Purpose of the annexes
1 Ship identification and particulars (one per ship involved)
2 Data for very serious and serious casualties (one per ship involved)
3 Supplementary information on very serious and serious casualties
4 Information from casualties involving dangerous goods or marinepollutants in packaged form on board ships and in port areas
5 Damage cards and intact stability casualty records
6 Fire casualty record
7 Questionnaire related to the global maritime distress and safety system
8 Fatigue as a contributory factor to maritime accidents fatigue factorsdata compilation sheet
9 Incidental spillages of harmful substances of 50 tonnes or more
10 Life-saving appliance casualty record 26
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Step 3 (B): Submit new
DataCompletion of a new Annex 1
(For each ship involved )
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For each incident
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Time of incident
Choose date
Choose time
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1
2
1) Fill in the IMO Number. If you dont have it, or if there is no IMO Number,
you can still continue with the process.
2) But you need to fill in the ship name (remember that it is one Annex 1 pereach ship involved).
3) Then Click on Confirm Ship
3
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If necessary add
other ship involved
If you are happy with the details, then
click on Next: Incident details
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Complete the incident summary
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Fill in all relevant
and available
details to
complete the
incident summary
Then click review Annex 1
Complete the incident summary
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Complete annex 1
Populate Annex 1
as much as
possible with
relevant data
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When happy with data provided, then confirm thesubmission
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Step 4 : Upload Annex 2
(For each ship involved)
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Submitting a new Annex 2
From the incident summary,click on Annex 2
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New Annex 2
Submission
It is the same process once you decide to
add few annexes 2
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Top of the page of Annex 2
When you have only one ship involved,
GISIS will ticks the ship name for you,
but if there are few involved, you have
to tick the relevant ships to complete you
Annex 2
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Bottom of the Annex 2
Complete as much as
possible
Then confirm submission
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You can see that Annex 2 submission has been received by GISIS
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Your submission can be edited by you when
ever you want.
With the same process you can add as manyannexes as you wish.
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Step 5: Upload investigationreport
The process is the same
whether it is a preliminary ora final report
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On the left side of your screen, click on
Investigation Reports
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1: Browse the investigation report on PDF2: Give it a Title/Description, e.g. National marine safety investigation
report number 272/2011.
3: Choose how you want it to be seen. You can make it accessible for
Member States only or public.
4: Then click on Submit report
1
2
3
4
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END OF PART ONE
Your submission has beenreceived, and you can make
it public at any time.
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Part : Rev ew o t e ana ys s o a
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Part : Rev ew o t e ana ys s o asubmitted marine safety
investigation report Step 1: Go to GISIS and Members Area Step 2: Find the right module Step 3 & 4: How to open the analysis and
what to do if there is no analysis Step 5: How to comment and send your
comments to the Secretariat
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Step 1
Click on the
members Area
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a thorit
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authorityReporting
Administration
Username
Password
Click on
Log in
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Step 2
Click on Marine
Casualties and Incidents
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Step 3(A)
Add
incidentreference
Then click on search
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Choose the right incident
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Or Step 3 (B)
Click onManege
your
submissions
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Click on View by incident
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Then click on the referenced
incident
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Step 4: Process to open the
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Step 4: Process to open theAnalysis
Click on Analysis
Normaly this number
should be 1 or more57
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There is no analysis available
for this incident.
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When you have no access to
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When you have no access tothe analysis
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When you have received a notificationfrom Secretariat regarding theavailability of an analysis based on anspecific marine safety investigationreport but GISIS shows that there is noanalysis available for it, this usuallymeans that you do not have the right
level of authorization to perform thisaction.
You need to go back to the login page,and follow the procedure indicated in
the next slides in order to solve this
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Click on Contact us
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Fill in all details
And submit
query
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Then you will receive a confirmation message
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Step 5: How to comment
Click on the analysis
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Click on the wanted
submission
Note that the submission is
available
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Click on Comment
on the draft 65
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Comment on the analysis
There are 5 boxes to fill in :
- Reporting State comments on Type of Casualty
- Reporting State comments on Event andConsequences
- Reporting State comments on ContributingFactors
- Reporting State comments on IssuesRaised/Lessons Learned
- Reporting State comments on Observations onthe Human Element
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Once all boxes filled in, click on Send to Secretariat and we
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Then Click on Send
to Secretariat
,
will proceed accordingly.
From that moment, you have done your part of the job.
Thank you
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