CAROLINE COUNTY SCHOOL BOARDWendell N. Sims Mattaponi Valerie Q. Fells Reedy Church Mack A. Wright,...

Reaching New Heights Together

CAROLINE COUNTY SCHOOL BOARD Tamara Redding Bowling Green Wendell N. Sims

Mattaponi Valerie Q. Fells Reedy Church

Mack A. Wright, Jr. Madison Margaret O. Watkins

Port Royal

Gregory N. Killough, Ed. D Superintendent 16221 Richmond Turnpike

Bowling Green, VA 22427 (804) 633-5088 Fax (804 633-5563

A G E N D A

Monday, December 13, 2010 CAROLINE MIDDLE SCHOOL

6:00 P.M.

1. Call to Order ……………………………………...Mack A. Wright, Jr., Chairman • Roll Call of Attendance …………...Rebecca Broaddus, Clerk of the School Board

2. Invocation ………………………………………...................... John Boquist, Pastor Cardinal Baptist Church

• Pledge of Allegiance ………...Caroline Middle School National Jr. Honor Society • Presentation of Instructional Video ………………………..Dr. Rebecca Broaddus

3. Awards, Recognitions, Commendations, etc. • Recognition of CHS Chorus

4. Citizen Comments 5. Consent Agenda

a. Approval of Minutes 1. Public Hearing – November 8, 2010 2. Regular Meeting – November 8, 2010 3. Joint Board Meeting – November 23, 2010 4. School Board Workshop – November 23, 2010 b. Approval of Monthly Bills and Financial Reports 1. Vendor Payments 2. Budget Status Report

c. Approval of Home School Requests d. Discipline: 12-13-10.01, 12-13-10.02, 12-13-10.03, 12-13-10.04, 12-13-10.05, 12-13-10.06, 12-13-10.07, 12-13-10.08, 12-13-10.09, 12-13-10.10

6. Action Items a. Approval of Technology Fiber Plan....………………………Dr. Eric Cunningham b. Approval of Carryover Sprint Character Education Funds …………Dolly Lindsay c. Approval of the 403B Plan Document …………………………………Lifen Zhou d. Approval of the CHS Scheduling Model …………………….Dr. Harper Donahoe e. Approval of Costs to repair BGES Restrooms ……………………George Gagnon f. Approval of Certified Payments to Colonial Webb ………………George Gagnong. Selection of an Official Voting Representative to the VSBA

Insurance Services Programs …………………………................Mack Wright

Agenda December 13, 2010

h. Discussion of Candidate Suggestion for VSBA Supervisory Board ………………………………………………….................Mack Wright

i. Resignation of Luther Morris and Appointment of Replacement....…Mack Wright j. Appointments to School Committees………………………………...Mack Wright

7. Non-Action Items a. First Reading: 2011-12 School Calendar …………………..Dr. Rebecca Broaddus b. Staff Budget Requests ………………………………………………….Lifen Zhou c.

First Reading – Implementation of 2.0 grade point average for

participation in athletics and class leadership positions ……………………………………………...Dr. Harper Donahoe

d. First Reading: Appendix 3 Addition to the Technology Plan …...Sylvia Anderson e. First Reading: Revised Internet Safety Curriculum ……………..Sylvia Anderson 8. Informational Items a. Update on CIP Projects …………………………………………...George Gagnon b. Dual Enrollment & College Ready ………………………..........Cathy McConnell c. Community Services Plan …………………………………..Dr. Eric Cunningham d. Membership as of November 30, 2010 ……………………Dr. Rebecca Broaddus 9. Closed Session

a. Personnel – The discussion of appointments, reassignments, a correction of prior Board action, Family Medical Leave requests (FMLA), leave without pay request, resignations, approval of additions to department and grade level chairs and approval of additions to coaches’ list, as authorized by Section 2.2-3711(A) (1) of the Code of Virginia, 1950, as amended.

b. Discipline – The consideration of a recommendation for disciplining a student

12-13-10.11 enrolled in the school division, as authorized by Section 12-13-10.12 2.2-3711(A)(2) of the Code of Virginia, 1950 as amended.

10. Certification of Closed Session 11. Action Items Following Closed Session (will have personnel agenda, other or none as

needed) a. Action on Superintendent’s Personnel Agenda b. Action on Superintendent’s Discipline Agenda

12. School Board Matters of Interest a. Next Regular School Board Meeting: January 10, 2011

13. Adjournment





Port Royal



CAROLINE COUNTY PUBLIC SCHOOL BOARD MEETING

December 13, 2010

SUBJECT: Recognition of Caroline High School Chorus RECOMMENDATION: Recognition of the Caroline High School Chorus RATIONALE: The Caroline County School Board recognizes and appreciates

Caroline High School’s Chorus for their outstanding performance on Monday, December 13, 2010.

BUDGET CATEGORY: N/A ESTIMATED COST: N/A LEGAL REFERENCE: N/A

Signature

Dolly G. Lindsay





Port Royal




December 13, 2010

SUBJECT: Approval of Home School Requests RECOMMENDATION: Approval of Home School Requests RATIONALE: Parents of home school students are required to apply for home

school approval on a yearly basis. At the present time, 3 home school applications have been processed and are ready for approval. All of these applications have been reviewed and meet the requirements for home schooling. Requests to be approved include HS-10-11.144 through HS-10-11.146.

SIGNATURE

Rebecca B. Broaddus





Port Royal




December 13, 2010

SUBJECT: Technology Fiber Plan

RECOMMENDATION: Approval RATIONALE: Caroline County Public Schools is presently using licensed

wireless connectivity and private fiber from each school location to provide Internet access and network connectivity. Caroline County Public Schools is requesting to replace this infrastructure with a leased fiber optic WAN solution for its facilities: Caroline H.S., Madison E.S., Lewis & Clark E.S., Caroline Diversified Learning Center, Bowling Green E.S., and Bowling Green Primary locations.

BUDGET CATEGORY: N/A ESTIMATED COST: N/A

Signature

Eric Cunningham





Port Royal




December 13, 2010

SUBJECT: Approval of Carryover and Request to Board of Supervisors for

Appropriation of Sprint Character Education Grant Funds RECOMMENDATION: The Sprint Character Education Grant was a grant awarded to

Bowling Green Primary School to fund the “Bullying Prevention Project.” The grant has ended and no additional funding was awarded. At the end of the end of the fiscal year (June 30, 2010), there was a balance of $1,005.47 of Sprint Character Education funds.

RATIONALE: Approval of Sprint Character Education Grant 2009-2010

carryover in the amount of $1,005.47 and request to Board of Supervisors to appropriate Sprint Character Education funds in the amount of $1,005.47.

BUDGET CATEGORY: Sprint Character Education Grant ESTIMATED COST: $1,005.47 LEGAL REFERENCE: N/A

Signature

Dolly G. Lindsay





Port Royal




December 13, 2010

SUBJECT: Caroline County School Board 403(b) Plan Document RECOMMENDATION: Adoption of "Caroline County School Board 403(b) Plan

Document" RATIONALE: In order to be in compliance with IRS regulations, a revised

Caroline County School Board 403(b) Plan Document under Third Party Administration is submitted for your approval.

BUDGET CATEGORY: N/A ESTIMATED COST: N/A

Signature

Lifen Zhou





Port Royal




December 13, 2010

SUBJECT: Implementation of Block Scheduling model for the academic year

2011-12 RECOMMENDATION: Approval of Block Scheduling Model RATIONALE: On Tuesday, November 2, the faculty at Caroline High School

voted to move to a block schedule format next year. I held three informational sessions on the two major styles of block scheduling, the 4x4 and the AB models during the week of November 15 – 19. On Tuesday, November 22, the faculty voted from the two models of block scheduling, the 4x4 and the AB model. The 4x4 emerged as the choice of the faculty. We will continue professional development sessions in January and maintain these throughout the remainder of the semester and at beginning of the school year in September, 2011.

Signature Harper Donahoe





Port Royal




December 13, 2010 SUBJECT: Move forward with BGE restroom renovation request to Board of

Supervisors RECOMMENDATION: Approve RATIONALE: Board of Supervisors have asked for project costing and

assessment of BGE restrooms. BUDGE CATEGORY: ESTIMATED COST: $ 330,000.00 LEGAL REFERENCE: Signature

George T Gagnon





Port Royal




December 13th, 2010 SUBJECT: BGE Restroom project

Assessment of all restrooms and sinks in BGE conducted. Attached spreadsheet shows status of each room. Although all units are very old, all units are working except for one sink in a classroom. The maintenance team plumber has done an excellent job of keeping all toilets and sinks functional.

George T Gagnon _____________________________________ Signature





Port Royal




December 13, 2010 SUBJECT: Approval of Certified payments to Colonial Webb RECOMMENDATION: Approve RATIONALE: Application 1: 10/19/2010 Col Webb developed mechanical and electrical drawings for the

annex HVAC project and applied for all permits. Application 2: Col Webb invoicing for modified permits. Partial delivery of equipment that has been delivered to contractor

BUDGE CATEGORY: ESTIMATED COST: $ 4,386.00 $ 33,674.00 Total $38,060.00

LEGAL REFERENCE: George T Gagnon _____________________________________ Signature





Port Royal




December 13, 2010

SUBJECT: Selection of an Official Voting Representative to the VSBA Insurance Services Programs

RATIONALE: In accordance with Article I, Section 6 of the VSBA Insurance

Services Programs By-Laws, each participating Insurance Services pool member school division “shall have one vote… at any annual or special meeting…”. Such member may be an “elected or appointed” member of the participating school board.

An official voting representative needs to be selected from the

School Board to serve. Signature

Mack A. Wright, Jr.





Port Royal




December 13, 2010

SUBJECT: Discussion of Candidate Suggestion for VSBA Supervisory Board RATIONALE: As a participating member school division in the VSBA Insurance

Services Programs, we are eligible to submit the name of one of our school board members for consideration by the Nominating Committee to serve on the VSBA Insurance Services Supervisory Board. The terms for the positions will be for three years beginning at the Annual meeting on February 11, 2011 at the Richmond Marriott during the Legislative conference. Each school board member seeking election should be willing to attend up to four meetings per year. The deadline to submit the name of a school board member to be considered is December 17, 2010.

A memo from VSBA in reference to the above is attached for your

information. Signature

Mack A. Wright, Jr.





Port Royal




December 13, 2010

SUBJECT: Resignation of Luther Morris and Appointment of Replacement RATIONALE: We have received a letter of resignation from Mr. Luther Morris,

School Board member elected to the Reedy Church District, dated December 3, 2010. The School Board has options to replace the Reedy Church District seat.

Signature

Mack A. Wright, Jr.





Port Royal




December 13, 2010

SUBJECT: Appointments to School Committees RECOMMENDATION: Appoint School Board members to serve on various school related

Committees RATIONALE: In October of this year, we invited the Board of Supervisors to

serve on various school related committees. At the Board of Supervisors meeting on Tuesday, December 7, 2010, the following Board of Supervisors’ members agreed to serve on the following committees:

Capital Improvements Program (CIP) – Wayne Acors Career and Technical Education (CTE) – Jeff Sili Gifted Education - Bobby Popowicz Extra Curricular – Floyd Thomas Special Education – Maxie Rozell At this meeting, we will request the School Board to select which

of the above named committee(s) they wish to serve. Signature

Mack A. Wright, Jr.





Port Royal




December 13, 2010

SUBJECT: First Reading: 2011-12 School Calendar RECOMMENDATION: First Reading of Drafts of 2011-12 School Calendar RATIONALE: The school calendar is developed through a process of getting

input from faculty, staff, parents and community. Attached are three drafts of calendars that are currently being reviewed. The first is a traditional 180 day calendar. The second two are based on the 990 hour requirement and are 175 and 176 days. A two day break at the end of the semester, a break in March, and the date of graduation are the main differences in these calendars. After receiving input from faculty, staff, parents and community members, a calendar will be presented to the Board for approval.

Signature Rebecca B. Broaddus

Caroline County Public Schools 2011-2012 School Calendar (180 Day-DRAFT)

DRAFT

15-18 New Teacher Induction

24-25 Professional Development

29-31 Teacher Workdays

AUGUST ‘11 S M T W Th F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

SEPTEMBER ‘11 S M T W Th F S 1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

1-2 Teacher Workday/ Professional Development

5 Labor Day 6 First Day of School

3 Interims 10 Early Dismissal/ Professional Development 31 End of 1st grading period

OCTOBER ‘11 S M T W Th F S 1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

NOVEMBER ‘11 S M T W Th F S 1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30

1 Student Holiday/ Teacher Workday 6 Daylight Savings Time ends 7 Report Cards 10 Early Dismissal/ Parent Conferences 23-25 Thanksgiving Break

13 Interims 21-30 Winter Break

DECEMBER ‘11 S M T W Th F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

JANUARY ‘12 S M T W Th F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

1 New Year’s Day 2 Winter Break 3 Schools Reopen 16 Holiday 25-26 Early Dismissal (MS & HS) 27 Early Dismissal & end of 2nd grading period 30-31 Student Holiday/Teacher Workday (Snow Make-up)

6 Report Cards 9 Early Dismissal/Parent Conferences 20 Holiday (Snow Make-up)

FEBRUARY ‘12 S M T W Th F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29

MARCH ‘12 S M T W Th F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

5 Interims 11 Daylight Savings Time begins

5 End of 3rd grading period 6-13 Spring Break 19 Report Cards

APRIL ‘12 S M T W Th F S

1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

MAY ‘12 S M T W Th F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

15 Interims 28 Holiday

8 Graduation 13-14 Early dismissal (MS & HS) 15 Early Dismissal 15 Last day of school 18-22 Snow make-up days if needed 18-19 Teacher Workdays/ Professional Development

JUNE ‘12 S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

JULY ‘12 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

4 Independence Day (Observed)

Caroline County Public Schools 2011-2012 Calendar

(180 Day Draft) NOTE: The School Board reserves the right to make changes to this calendar as necessary.

DRAFT

Make Up Days Instructional days missed due to inclement weather will be made up in the following order: January 30 and 31 February 20 June 18, 19, 20, 21, and 22

Interims and 9 Week Reports Period Interims Period Ends # of days Reports Issued 1 October 3 October 31 40 November 7 2 December 13 January 27 50 February 6 3 March 5 April 5 46 April 19 4 May 15 June 15 44 June 19

Teacher Workdays and Professional Development Summer August 15-18 4 days- New Teacher Orientation, Paperwork and

Professional Development August 24-25 2 days- Division/School Professional Development (all

teachers) August 22, 23 & 26 Optional- Schools open for teachers to work August 29-September 2 5 days- Teacher Workdays/Professional Development October 10 1 day- Early Dismissal/Professional Development November 1 1 day- Teacher Workday November 10 1 day- Early Dismissal/Parent Conferences January 30-31 2 days- Teacher Workdays February 9 1 day- Early Dismissal/Parent Conferences June 18 & 19 2 days- Teacher Workdays TBD 3 days (24 hours minimum)- Participation in School/Division

Level Professional Development, PTA Meetings, School Programs and Activities, etc. (monitored by principals)

Holidays for 12 Month Employees July 5 Independence Day September 6 Labor Day November 24-26 Thanksgiving December 23, 24, 27, 30, 31 Winter Break January 17 Martin Luther King Day February 21 President’s Day March 18 and 21 Holiday (unless used for snow make-up days) April 21-22 Spring Break May 30 Memorial Day

Early Dismissal Times Primary/Elementary 12:45 Middle 11:15 High 11:30

Holidays for 12 Month Employees July 4 Independence Day September 5 Labor Day November 23-25 Thanksgiving December 22, 23, 26, 27, 30 Winter Break January 2 Winter Break January 16 Martin Luther King Day February 20 President’s Day April 6 and 9 Spring Break May 28 Memorial Day

Caroline County Public Schools 2011-2012 School Calendar (175 Day/990 Hour-DRAFT)

DRAFT

15-18 New Teacher Induction 24-25 Professional Development 29-31 Teacher Workdays


1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31


4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

1-2 Teacher Workday/ Professional Development 5 Labor Day 6 First Day of School



2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31


6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30




1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31


1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

1 New Year’s Day 2 Winter Break 3 Schools Reopen 16 Holiday 24-25 Early Dismissal (MS & HS) 26 Early Dismissal & end of 2nd grading period 27 Student Holiday/Teacher Workday (Snow Make-up)



1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29


1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

1 Interims 11 Daylight Savings Time begins 16 Teacher Workday/ Professional (Snow Make-up)


APRIL ‘12 S M T W Th F S

1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30


1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31


1 Graduation 6-7 Early dismissal (MS & HS) 8 Early Dismissal 8 Last day of school 11-15 Snow make-up days if needed 11-15 Teacher Workdays/ Professional Development 18-19 Snow make-up days if needed

JUNE ‘12 S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

JULY ‘12 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31



(175 Day/990 Hour Draft) NOTE: The School Board reserves the right to make changes to this calendar as necessary.

DRAFT

Make Up Days Instructional days missed due to inclement weather will be made up in the following order: January 27 February 20 March 16 June 11, 12, 13, 14, 15, 18 and 19


Teacher Workdays and Professional Development Summer 2011 2 days- Curriculum/Program Development (Returning

Teachers) August 15-18 4 days- New Teacher Orientation, Paperwork and


teachers) August 22, 23 & 26 Optional- Schools open for teachers to work August 29-September 2 5 days- Teacher Workdays/Professional Development October 10 1 day- Early Dismissal/Professional Development November 1 1 day- Teacher Workday November 10 1 day- Early Dismissal/Parent Conferences January 27 1 day- Teacher Workday February 9 1 day- Early Dismissal/Parent Conferences March 16 1 day-Teacher Workday/Professional Development June 11 & 12 2 days- Teacher Workdays June 13-15 3 days- Professional Development TBD 4 days (32 hours minimum)- Participation in School/Division

Level Professional Development, PTA Meetings, School Programs and Activities, etc. (monitored by principals)



Holidays for 12 Month Employees July 4 Independence Day September 5 Labor Day November 23-25 Thanksgiving December 22, 23, 26, 27, 30 Winter Break January 2 Winter Break January 16 Martin Luther King Day February 20 President’s Day April 6 and 9 Spring Break May 28 Memorial Day

Caroline County Public Schools 2011-2012 School Calendar (176 Day/990 Hour-DRAFT)

DRAFT

15-18 New Teacher Induction 24-25 Professional Development 29-31 Teacher Workdays


1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31


4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

1-2 Teacher Workday/ Professional Development 5 Labor Day 6 First Day of School



2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31


6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30




1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31


1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

1 New Year’s Day 2 Winter Break 3 Schools Reopen 16 Holiday 23-24 Early Dismissal (MS & HS) 25 Early Dismissal & end of 2nd grading period 26-27 Student Holiday/Teacher Workday (Snow Make-up)



1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29


1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

5 Interims 9 Holiday (Snow Make-up) 11 Daylight Savings Time begins 12 Student Holiday/ Professional Development (Snow Makeu-up)


APRIL ‘12 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30


1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31


8 Graduation 13-14 Early dismissal (MS & HS) 15 Early Dismissal 15 Last day of school 18-22 Snow make-up days if needed 18-21 Teacher Workdays/ Professional Development

JUNE ‘12 S M T W Th F S 1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

JULY ‘12 S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31



(176 Day Draft) NOTE: The School Board reserves the right to make changes to this calendar as necessary.

DRAFT

Make Up Days Instructional days missed due to inclement weather will be made up in the following order: January 26 and 27 February 20 March 9 March 12 June 18, 19, 20, 21, and 22


Teacher Workdays and Professional Development Summer 2011 2 days- Curriculum/Program Development (Returning

Teachers) August 15-18 4 days- New Teacher Orientation, Paperwork and


teachers) August 22, 23 & 26 Optional- Schools open for teachers to work August 29-September 2 5 days- Teacher Workdays/Professional Development October 10 1 day- Early Dismissal/Professional Development November 1 1 day- Teacher Workday November 10 1 day- Early Dismissal/Parent Conferences January 30-31 2 days- Teacher Workdays February 9 1 day- Early Dismissal/Parent Conferences June 18-22 5 days- Teacher Workdays/Professional Development TBD 4 days (32 hours minimum)- Participation in School/Division

Level Professional Development, PTA Meetings, School Programs and Activities, etc. during the school year (monitored by principals)



Holidays for 12 Month Employees July 4 Independence Day September 5 Labor Day November 23-25 Thanksgiving December 22, 23, 26, 27, 30 Winter Break January 2 Winter Break January 16 Martin Luther King Day February 20 President’s Day March 9 Holiday (If not needed for Snow Make-up) April 6 and 9 Spring Break May 28 Memorial Day





Port Royal




December 13, 2010

SUBJECT: FY2012 Budget Request RECOMMENDATION: Establishment of FY2012 Budget Priorities RATIONALE: Departments requested wants and needs for FY2012 budget. These

requested budget additions were discussed during last meeting by Budget Committee members. A recommended list is attached.

BUDGET CATEGORY: Instruction, Maintenance and Transportation ESTIMATED COST: $833K

Signature

Lifen Zhou

Department/Unit Descriptions Request Amount*

Special Edu One teacher for Autism class for 3 students at CMS 58,990.42 *

Special Edu One paraprofessional to provide support for the autism class at CMS 21,854.97 *

Special Edu Handicap accessible bathroom at BGE for 2 students in wheel chairs to avoid manual lift 4,000.00

Special Edu Handicap accessible playgrounds at LCES, MES, BGE & BGP 8,000.00

Special Edu Starboards for special education teachers 8,000.00

Special Edu Stipend for Assistive Technology Coordinator 1,000.00

Special Edu Stipend for MANDT Trainer 1,000.00

TransportationVehicle and equipment supplies for increase maintenace requirement of older buses (19 buses are

15 yrs older)17,336.50

Transportation Eletronic rounting (Trapeze) position 50,000.00

Transportation Material and supplies (rising cost for washer fluid, glass cleaner, first aid kits, etc…) 2,068.80

Maintenance Increase budget category 3311 from $101,500 to $303,512 202,012.00

Maintenance Contracted services 30,030.00

Maintenance Increase in category 3312- grounds from $17,500 to $25,707 8,207.00

Bowling Green Primary 4 additional smartboards with projectors 10,080.00

Bowling Green Primary computers on wheels(COW) includes 30 computers 30,000.00

Bowling Green Elementary 3rd grade teacher to meet class size reduction (124 2nd graders at BGP now) 58,990.42 *

Madison Elementary schools 5 additional starboards, projectors and 10 bulbs 17,500.00

Madison Elementary schools One additional 5th grade teacher to reduce class size from 29-30 to 25 58,990.42 *

Madison Elementary schools 2 kinderegarten paraprofessionals(FY2011 cut 8 IAs) 35,000.00

Madison Elementary schools Playground structures/upper and lower and replacement of surfacing 30,000.00

Caroline Middle Schools Additional science teacher to meet projected increase of 51 students 58,990.42 *

Caroline Middle Schools Additional social studies teacher to meet projected increase of 51 students 58,990.42 *

Caroline Middle Schools Student desks (additonal 50 desks x $70 = 3500) 3,500.00

Caroline Middle Schools Additional Health and Physical Ed. Teacher for projected student # increase 39,250.00

Instruction Increase budget to relect actual cost for copiers to support elementary schools 16,000.00

Instruction Increase budget to relect actual cost for copiers to support middle and high schools 57,000.00

CTE Additional instructional supplies to support the CTE programs 10,000.00

CTE Additional equipment - includes non-Perkins or State Equipments to support the CTE programs 10,000.00

Instruction Additional textbook funds for primary/elementary schools 60,000.00

Instruction Additional textbook funds for middle and high schools 10,000.00

Instruction Alert Now (notification system - contracted system) 12,000.00

InstructionSOL Instructional materials - includes science materials, graphing andn regular calculators,

supplemental materials for math instruction30,000.00

Instruction Staff Development funds 5,000.00

Nurses Requesting travel expense 1,000.00

Technology 450 desktop computers, 145 notebook computers at CHS for replacement 300,000.00

TOTAL 1,324,791.36

TOTAL RECOMMENDED 833,392.56

BUDGET REQEUSTS FROM DEPARTMENTS

FY2012

**Other cost increases not included: health insurance cost increase, VRS contribution rate increase, SUTA rate increase…

* Salaries include benefits in VRS, FICA, GL & Health. Salary amount based on average salary in FY2010.

Type Increase* 2010 Salary Net increase**

Administrators 4% 2,443,233 129,047

Classified employees 8% 5,300,355 471,478

Teachers 1800 13,606,485 667,382

Others(substitutes…) 8% 1,149,585 99,002

Total 1,366,909

*Assume increase of $1,800 for teachers, 8% for classified employees, 4% for administors.

**Net increase include benefits for VRS, FICA and Group Life insurance.

**Projection based on 2010 actual salary.

Revised on 12/7/2010

Projected Salary Increase

FY2012





Port Royal




December 13, 2010

SUBJECT: Implementation of 2.0 grade point average for participation in

athletics and class leadership positions RECOMMENDATION: First Reading-Implementation of 2.0 policy RATIONALE: Beginning in the fall of 2011, students who desire to participate in

interscholastic athletics and leadership positions must have earned at least a 2.0 grade point average the previous semester. Students whose average falls between a 1.5 and 1.99 grade point average the previous semester and wish to participate, may apply for a one-time exemption to the policy. Incoming ninth-grade and first time transfer students are exempt from this policy. Current Virginia High School League eligibility requirements are students are required to take and pass at least 5 subjects the previous semester.

Signature Harper Donahoe





Port Royal




December 13, 2010

SUBJECT: Appendix 3 Addition to the Technology Plan RECOMMENDATION: First Reading for Approval of Appendix 3 Addition to Technology

Plan RATIONALE: To comply with guidelines set by the Virginia Department of

Education, the Technology Plan must include a short summary of how Caroline County Public Schools implements Internet Safety.

Programs approved by the Internet Safety Committee are in

compliance with and/or endorsed by VDOE. Members of the Internet Safety Committee are: Sylvia Anderson,

Judy Belcher, Betsy Shortt, Susan Gayle, Laura Woodle, Becky Elam, Beth Hausler, and Patty Kline.

A copy of Appendix 3 has been provided in your packet.

Signature

58

Appendix 3

Summary of Internet Safety Curriculum

Caroline County Public Schools has revised and updated the Internet Safety Curriculum for K-12 students. The

committee agreed upon the following:

K-2 students - NetSmartz Clicky or Professor Garfield

3-10 students - FBI-SOS "Safe Online Surfing"

11-12 students - Internet Safety Modules as designed by the Internet Safety Committee

Programs are in compliance with and/or endorsed by Virginia's Department of Education Internet Safety

requirements.

Additional resources and information can be found on the CCPS Internet Safety Home Page and in the CCPS

Internet Safety and Acceptable Use Policy, the CCPS Internet Filtering Policy, and the CCPS Copyright and Fair Use

Policy.





Port Royal




December 13, 2010

SUBJECT: Revised Internet Safety Curriculum RECOMMENDATION: First Reading for Approval of Revised Internet Safety Curriculum RATIONALE: To prepare students for the ever-changing world of technology, we

accept the premise that computer/technology skills are essential components of every student’s education. In order to maximize opportunities for students to acquire necessary skills for academic success, the teaching of these skills should be the shared responsibility of teachers of all disciplines. One of the most vital skills necessary to achieve academic, personal and social success is the practice of Internet Safety.

Caroline County accepts the challenge to expand and refine the current technology curriculum to encompass high school technology based activities focused on Internet Safety. It is critical that all students achieve success while maintaining physical and emotional safety in the virtual world of technology. The purpose of this expanded curriculum is to meet the above described need. The instructional technology vision is to safely prepare all students, K-12 for an ever-changing technological world. The Internet Safety Committee agreed upon the following programs: K-2: NetSmartz Clicky or Professor Garfield 3-10: FBI-SOS Safe Online Surfing 11-12: Internet Safety Modules (as designed by the committee)

Information can be found on the District website under Internet Safety. Programs are in compliance with and/or endorsed by VDOE IS requirements.

Signature





Port Royal




December 13, 2010 SUBJECT: CIP Projects RECOMMENDATION: Informational and review RATIONALE: Update Board on time line for HVAC and CHS door projects. BUDGE CATEGORY: ESTIMATED COST: LEGAL REFERENCE: George T Gagnon _____________________________________ Signature





Port Royal




December 13, 2010 SUBJECT: Project timeline

Annex: HVAC Colonial Webb Contractors Drawing and Permits applied for. Units ordered Units Delivered to Contractor

November (4)

Waiting on additional units to be delivered (8) December

Start date to begin construction____________ Projected Completion and commissioning.__________________ Caroline High School: Entry Doors Precision Door Project awarded Drawing submitted for approval

November

Order placed with manufacturer Factory backlogged Doors projected delivery to contractor Start Date to begin Construction________________. Projected completion and inspection _____________

George T Gagnon _____________________

Signature





Port Royal




December 13, 2010

SUBJECT: Dual Enrollment and College Ready RECOMMENDATION: Informational RATIONALE: Access to a challenging high school curriculum has a greater

impact on whether a student will earn a 4-year college degree than his or her high school test scores, class rank, or grades. College-level, dual credit, and other accelerated courses support college-going strategies and models that will help students succeed. Caroline County Public Schools, in partnership with Germanna Community College is able to currently offer 54 credits worth of classes. Of those, only the CAD 151 Engineering Drawing Fundamentals has a CTE Dual Enrollment status. We are in the development phase for future CTE Dual Enrollment courses. Additionally, we are exploring an early college program. In order for the program to fulfill requirements, we will need to expand our offerings. Potential courses include Art, Yoga, Political Science Communications, and additional math and science.

Caroline High School current offerings:

Dual Enrollment Advanced Placement French I, II English Literature Engineering Drawing Fundamentals

US Government and Politics

Principles of Psychology Calculus Principals of Sociology Studio Art Teachers for Tomorrow Pre-Calculus Calculus I, II US History I, II English Composition I, II Biology I, II

We identify the need at the middle school level to prepare college-ready students. In our general studies curriculum, the specialists are working with teachers to advance learners through differentiation, independent studies, and an online tutoring program. Guidance counselors will also be employed to meet and share vital information with students and parents regarding dual enrollment opportunities, career plans, and post secondary educational options.

SignatureCathy M. McConnell





Port Royal




December 13, 2010

SUBJECT Community Services Program RECOMMENDATION: Informational RATIONALE: The community services program began this year for students who

have violated the Student Code of Conduct. Dan Powell, Student Support Specialist, will provide an overview of the program to include:

• number of students participating • types of community services • number of hours students have served

Signature Eric Cunningham, Ed.D.





Port Royal




December 13, 2010

SUBJECT: Membership as of November 30, 2010 RECOMMENDATION: Informational RATIONALE: Please refer to the attached sheet that shows the enrollment in

Caroline County Public Schools as of November 30, 2010. The enrollment sheet shows ADM students in grades K-12 and Non-ADM students (PreK). This is provided for informational purposes only.

Signature

Rebecca B. Broaddus

CAROLINE COUNTY PUBLIC SCHOOLS ENROLLMENT

November 30, 2010 ADM

K 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL

BGP 131 115 123 369 BGE 115 128 111 354 MES 88 89 82 85 70 81 495 LCES 136 145 146 118 138 176 859 CMS 340 284 292 916 CHS 360 294 264 271 1189

TOTAL 355 349 351 318 336 368 340 284 292 360 294 264 271 4182 GRAND

TOTAL ADM 4182

NON-ADM

Title I VPI ECSE CDI Head Start

Total

BGP 54 11 65 MES 18 7 20 45 BGE 40 40 LCES 33 21 54

TOTAL 53 52 16 79 204 GRAND

TOTAL NON-ADM

204

TOTAL ADM and NON-ADM 4386

ENROLLMENT November 30, 2010

K 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL BGP 131 115 123 369 BGE 115 128 111 354 MES 88 89 82 85 70 81 495 LCES 136 145 146 118 138 176 859 CMS 340 284 292 916 CHS 360 294 264 271 1189

TOTAL 355 349 351 318 336 368 340 284 292 360 294 264 271 4182 GRAND

TOTAL ADM 4182

November 30, 2009

K 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL BGP 125 124 108 357 BGE 127 117 134 378 MES 54 61 62 59 62 54 352 LCES 173 168 148 155 184 158 986 CMS 286 285 315 886 CHS 330 321 260 273 1184

TOTAL 352 353 318 341 363 346 286 285 315 330 321 260 273 4143 GRAND

TOTAL ADM 4143

2008-2009 2009-2010 2010-2011

September 4162 4203 4193 October 4158 4152 4178

November 4136 4143 4182 December 4132 4101 January 4119 4126 February 4111 4133

March 4121 4120 April 4110 4110 May 4066 4098

ATTENDANCE SCHOOL YEAR 2010-2011

School September 2010

October 2010

November 2010

November 2009

BGP 98.29% 97.23% 97.33% 96.68% BGE 97.71% 98.12% 96.31% 96.05% MES 97.24% 96.52% 94.96% 96.20% LCES 97.58% 96.21% 95.72% 95.17% CMS 97.93% 97.33% 96.01% 94.40% CHS 96.45% 93.56% 93.43% 95.83%

CAROLINE COUNTY SCHOOL BOARDWendell N. Sims Mattaponi Valerie Q. Fells Reedy Church Mack A. Wright,...

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