CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction...

CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

Advanced Placement/ International Baccalaureate

Test Fee Program

Counselor and Coordinator Workshop

February 2014

TOM TORLAKSONState Superintendent of Public Instruction

Presentation Objectives

• Review the purpose of the Advanced Placement (AP)/International Baccalaureate (IB) Test Fee Program

• Review 2013 application and reimbursement process

• Review 2014 application process and timeline

• Provide resources and contacts

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AP/IB Test Fee Program

• Grant for AP and IB exam fees for eligible economically disadvantaged high school pupils.

• Eligible economically disadvantaged:– Family annual household income

does not exceed 185 percent of the federal poverty income levels or,

– Eligible for the Free or Reduced Price Meal Program.

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Eligibility Verification

Verification must be retained by the school and/or district* and can include:

• Approved Free or Reduced Price Meal application for student’s family,

• Verification from another government source,

• Most recently filed federal income tax return, and/or

• Parental (student) financial hardship statement.

*Verification is not sent to the CDE4


2013 Testing Cycle Funding

• Federal Award: The CDE was notified on August 26, 2013 that it would be awarded $10.8 million dollars

• State Award: All categorical programs, including the AP/IB Test Fee Program, were eliminated as part of the new Local Control Funding Formula in the 2013-14 state budget.

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2013 AP Reimbursement

• CDE directly reimbursed LEAs that completed the CDE application process by the June 28, 2013 deadline

• LEAs were reimbursed 100 percent of the amount requested on their application– $45 dollars for each AP exam

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2013 AP Reimbursement (cont.)

• LEAs were reimbursed via the apportionment process.– Counties were notified of apportionment

December 2013– Reimbursement funds were issued to

counties January 2, 2014– Counties disburse funds to LEAs

• College Board did not issue credits on AP exam invoices on behalf of the CDE

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2013 IB Reimbursement

• CDE directly reimbursed LEAs that completed the CDE application process by the June 28, 2013 deadline

• LEAs were reimbursed 100 percent of the amount requested on their application– $94 dollars per exam

• Per federal grant requirements, LEAs were not reimbursed for registration fees.

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2013 IB Reimbursement (cont.)

• LEAs were reimbursed via the apportionment process.– Counties were notified of apportionment

December 2013– Reimbursement funds were issued to

counties January 2, 2014– Counties disburse funds to LEAs

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2013 AP Fee Distribution

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Cost Description

$26.00 College Board Discount

$8.00 School will forgo College Board rebate (The College Board provides a $26 fee reduction per exam for students with financial need. For each exam taken with a fee reduction, the school forgoes its $8 rebate, resulting in a cost of $58 per exam for the student).

$5.00 Student Contribution per exam(No limits on the number of exams)

$5.00 School/District Contribution per exam

$45.00 CDE Reimbursement per exam

$89.00 Total


2013 IB Fee Distribution

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Exam Cost

RegistrationCost

Description

$5.00 $151.00 Student Contribution per exam and one-time registration (no limits on the number of exams)


$94.00 CDE Reimbursement per exam

$0.00 CDE did not reimburse registration costs

$104.00 $151.00 Total


2013 Application Process

• May 2013: CDE e-mailed LEAs their PINs and Passwords

• June 1-14, 2013: LEAs completed the CDE online application

• June 28, 2013: Hard copies of the signed CDE online application and AP/IB exam invoices must have been received by the CDE.

• Postmarks were not accepted and deadline was not extended.

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2014 Application Estimated Timeline*

• Fall 2013– Schools designate an AP Coordinator– LEAs designate an AP District Representative– AP Coordinators and District Representatives

subscribe to the AP/IB Test Fee Program Listserv– CDE provides AP/IB Test Fee Program forms and

updates CDE Web page

• February/March 2014– U.S. Department of Education notifies states of

funding availability and requirements (contingent on the 2014 federal budget)

– CDE disseminates program application information via workshops and webinars

*Timeline and funding are subject to modification pending official federal guidelines for 2014.

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2014 Application Estimated Timeline* (cont.)

• May 2014– CDE e-mails AP District Representatives PINs and

Passwords to access CDE AP/IB Test Fee Program online application

• June 2014– AP District Representatives complete the CDE

online application (June 2-13, 2014)– AP District Representatives submit original signed

documents: CDE online application form, AP/IB exam invoices, and school worksheet (only IB schools) to the CDE by June 30, 2014

– Postmarks will not be accepted and deadline will not be extended

*Timeline and funding are subject to modification pending official federal guidelines for 2014. 14


2014 Application Estimated Timeline* (cont.)

• Fall 2014– CDE notifies LEAs reimbursement rate and

distributes funds for 2014 exams

*Timeline and funding are subject to modification pending official federal guidelines for 2014. 15


2014 AP Fee Distribution

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Cost Description

$26.00 College Board Discount

$8.00 School will forgo College Board rebate (The College Board provides a $26 fee reduction per exam for students with financial need. For each exam taken with a fee reduction, the school forgoes its $8 rebate, resulting in a cost of $58 per exam for the student).

$5.00 Student Contribution per exam(No limits on the number of exams)


$45.00 Maximum CDE Reimbursement per exam (may be prorated depending on federal allocations)

$89.00 Total


2014 IB Fee Distribution

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Exam Cost

RegistrationCost

Description

$5.00 $157.00 Student Contribution per exam and one-time registration (no limits on the number of exams)


$98.00 Maximum CDE Reimbursement per exam (may be prorated depending on federal allocation)

$0.00 CDE will not reimburse registration costs

$108.00 $157.00 Total


2014 Application Process

AP/IB School Coordinator:

• Completes the AP/IB Test Fee Program School Worksheet. The numbers on this form must match those on the AP Exam Invoice: State Copy and IB Fee Summary.

• Submits the completed school worksheet and the AP Exam Invoice: State Copy and IB Fee Summary to the AP/IB District Representative

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2014 Application Process (cont.)

AP/IB District Representative:

• Completes the AP/IB Test Fee Program District Worksheet to be used when completing the CDE online application.

• Keeps copies of the school worksheets to identify school accounts and reimbursement amounts

• Receives PIN and Password and completes the CDE online application

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2014 Application Process (cont.)

AP/IB District Representative:

• Once the CDE application is submitted online, prints the completed application and obtains the District Superintendent signature.

• Mails the original signed CDE online application, AP Invoice: State Copy, IB Summary, and School Worksheet (IB only) for each participating school to the CDE. Must be received by the CDE by June 30, 2014 to receive compensation.

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2014 Reimbursement

AP– CDE will directly reimburse LEAs– LEAs must complete CDE application

process to receive compensation

IB– CDE will directly reimburse LEAs– LEAs must complete CDE application

process to receive compensation

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2014 Program Forms

• Fee Distributions for AP/IB Exams

• Federal Income Eligibility Guidelines

• Student Eligibility Verification

• Statement of Income Eligibility

• School Worksheet

• District Worksheet

• Frequently Asked Questions (FAQs)

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Reminders

• Subscribe to the AP/IB Listserv

• Retain eligibility verification

• School Coordinator completes AP/IB Test Fee Program School Worksheet and submits worksheet, AP Exam Invoice: State Copy and IB Fee Summary to District Representative

• PIN and Passwords will be e-mailed to District Representative in May 2014

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Reminders (cont.)

• District Representative – Receives PIN and Password– Completes the CDE online application

June 2-13, 2014– Prints CDE online application and obtains

Superintendent signature– Mails the original signed CDE online application, AP

Invoice: State Copy and IB Summary for each participating school, and School Worksheet (IB only) to the CDE

• Complete application packet must be received by June 30, 2014 to receive compensation. Postmarks will not be accepted and deadline will not be extended. 24


Resources• CDE AP/IB Web page:

http://www.cde.ca.gov/ci/gs/ps/apgen.asp

• AP/IB Listserv Subscription:

http://www.cde.ca.gov/ci/gs/ps/aplistserv.asp

• College Board:

http://apcentral.collegeboard.com/apc/Controller.jpf

• IB Program:

http://www.ibo.org/

• U.S. Department of Education

http://www2.ed.gov/programs/apfee/index.html

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Contact Information

• AP/IB E-mail:

[email protected]

• Dianna Gutierrez, Education Programs Consultant, or Tonika Washington, Analyst, by phone:

916-323-6398

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CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction...

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