Making Education Data Available to Educators and

the Public

25th Annual MIS ConferenceSan Diego, California

Thursday, February 15, 2012

Karl Scheff & Nancy Sullivan

CALIFORNIA DEPARTMENTOF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

CALIFORNIA DEPARTMENTOF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

Agenda Introductions CDE’s DataQuest site Ed-Data site Ed-Data site School Accountability

Record Card Service Questions

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CALIFORNIA DEPARTMENTOF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

DataQuesthttp://dq.cde.ca.gov/dataquest/

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Tom Torlakson, State Superintendent of Public Instruction

DataQuest Goals Internet access to educational data for

California’s K-12 Public Schools Different levels, years, and subjects Most reports are single subject with

some detail Audience: public, legislature, media,

CDE staff, school district staff, researchers, parents, governmental, and public agencies

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Tom Torlakson, State Superintendent of Public Instruction

DataQuest Details Uses MS-SQL database to produce reports Reports and topics can be added easily Additional years can be added easily Development tools include:

ASP.NET report Internal Classic ASP report External URL constructed from the user’s

choices

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Tom Torlakson, State Superintendent of Public Instruction

DataQuest – Reports are data-driven

Each row represents a specific report for one or more years and can be easily enabled or disabled by changing a row attribute

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Initial Screen used to determine user choices: First choice: “Level” of Report

User selects report “Subject”from subjects available in DataQuest

User selects year of data from list of available years

User selects specific reportfrom list of available reports forpreviously selected level, subject, and year.

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User selected report displays.

Note options – user may select anotherreport, or year, or drill down to oneof 58 California counties

Statewide Enrollment report by county

Click on “Butte” to Drill down to Butte County

County Enrollment report for Butte County by district.

Click on “Chico Unified” to drill down to Chico Unified School district.

District Enrollment report for Chico Unified by school

Tom Torlakson, State Superintendent of Public Instruction

DataQuest – Contact Information

Karl Scheff: email kscheff@cde.ca.gov Phone (916) 327-0192

Donna Rothenbaum email drothenb@cde.ca.gov Phone (916) 327-0193

Sai Yu email syu@cde.ca.gov Phone (916) 319-0947

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Ed-Datawww.ed-data.org

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• Website launched in 1996.• Designed to offer educators, policy makers, the

legislature, parents, and the public quick access to timely and comprehensive data about K-12 education in California.

• Operated through a partnership with the California Department of Education, EdSource & the Fiscal Crisis & Management Assistance Team. FCMAT's California School Information Services (CSIS) hosts and maintains the site.

Background

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Ed-Data Demo

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Ed-Data School Accountability

Report CardService

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School Accountability Report Cards Requirements and Background

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• State law passed on November 8, 1988 required School Accountability Report Cards (SARC)

• The purpose of the report card is to provide information about each public school

• SARCs can be an effective way for a school to report on progress in achieving goals

• SARC can be used to evaluate and compare schools on a variety of indicators

Requirements & Background

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• State law requires that the SARC contain all of the following: – Demographic data – School safety and climate for learning information – Academic data – School completion rates – Class sizes – Teacher and staff information – Curriculum and instruction descriptions – Postsecondary preparation information – Fiscal and expenditure data

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• NCLB requires that SARCs contain:– reports concerning the "adequate yearly

progress" of students in achieving state academic achievement standards;

– Title 1 Program Improvement; – graduation rates at the secondary level; and, – the extent to which "highly qualified" teachers are

teaching core academic subjects.

Requirements & Background

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• In 2000, SB 1632 required CDE to:– Recommend to the State Board of Education (SBE) a

standardized SARC template – Post the completed and viewable template on the Internet – Recommend to the SBE a set of standardized definitions

for required data elements – Maintain links to the SARCs posted on the Internet

• CDE published SARC templates following SB 1632 • CDE pre-populated templates with data available to the State

even though this was not required by law

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• Due to budget cuts, CDE discontinued this service in FY 2010-11 which placed a substantial burden on districts

• CDE evaluated options and recommended using the Ed-Data site to make SARC templates available because:– Ed-Data already had much of the data used for the

SARC– The partnership had demonstrated success in

transforming data into useful information– Leveraging the partnership in this way is an effective

use of existing resources

Requirements & Background

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Ed-Data SARC Demo

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To learn more about:

• Ed-Data or Ed-Data SARC services visit:www.ed-data.k12.ca.us

• SARC requirements visit:http://www.cde.ca.gov/ta/ac/sa/

For More Information

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