Braunstone Town Council

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BRAUNSTONE TOWN COUNCIL www.braunstonetowncouncil.org.uk

Darren Tilley – Executive Officer & Town Clerk Braunstone Civic Centre, Kingsway, Braunstone Town, Leicester, LE3 2PP

Telephone: 0116 2890045 Fax: 0116 2824785 Email: [email protected]

19th April 2017 To: Councillor Nick Brown (Chair), Councillor Amanda Hack (Vice-Chair) and Councillors Anthea Ambrose, Shabbir Aslam, Sharon Betts, Alex DeWinter, Sam Maxwell, Phil Moitt, Gary Sanders, Robert Waterton and Bill Wright. Dear Councillor You are summoned to attend a meeting of the POLICY & RESOURCES COMMITTEE to be held in the Fosse Room at Braunstone Civic Centre on Thursday, 27th April 2017 commencing at 7.30pm, for the transaction of the business as set out below. Yours sincerely,

Executive Officer & Town Clerk

AGENDA 1. Apologies To receive apologies for absence. 2. Disclosures of Interest

To receive disclosures of Interest in respect of items on this agenda: a) Disclosable Pecuniary Interests, b) Other Interests (Non-Pecuniary).

3. Public Participation

Members of the public may make representations, give evidence or answer questions in respect of any item of business included on the agenda. At the discretion of the Chairperson the meeting may be adjourned to give members of the public present an opportunity to raise other matters of public interest.

4. Minutes of the Meeting held 23rd February 2017 To confirm the accuracy of the Minutes of the meeting held 23rd February

2017 to be signed by the Chairperson (Enclosed).

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5. Revised Future Years Financial and Budget Projections

To consider the loss of approximately £45,000 from the Council's base budget from April 2018 following the decision of the billing authority not to pass on the parish share of the Council Tax Support Grant and New Homes Bonus, and to consider revised budget projections to be incorporated into the Council's medium to long term planning process to inform the Council's priorities and decisions (Enclosed).

6. Annual Report 2016/2017 and Annual Survey

To receive the draft Annual Report 2016/2017 for recommending for adoption at the next meeting of the Full Council. To consider the approach for the Annual Survey, which will subsequently be circulated with the Annual Report (Enclosed).

7. Shakespeare Park - Improvement & Development To consider progress with the project and the business plan, including potential amendments to the planning application and applications for external funding (Enclosed).

8. Sports Pitch Allocations 2017/2018 To receive applications for sports pitches for 2017/2018 season and to determine their allocation (Enclosed).

9. Update on provision of NHS Services in Braunstone Town To update the Committee on the Clinical Commissioning Group's response to the issues impacting on the provision of Primary Care in the Town and progress with an agreement for Leicestershire Partnership's Trust to use the Medical Rooms at Thorpe Astley (Enclosed).

10. Customer Service Shop Provision and adoption of Customer Service

Standards To adopt Customer Service Standards for the Council, which were based on customer needs and expectations. To consider whether there was a need to extend Customer Services to Thorpe Astley in order to provide better access to services for residents (Enclosed).

11. Report of the Community Centres Working Group To receive proposals concerning the Hire Terms and Conditions, proposed changes to the charging structure and promotional initiatives for Community Centres (Enclosed).

12. Standing Orders, Financial Regulations and Scheme of Delegation To review the Council’s Standing Orders, Financial Regulations and scheme of delegation and recommend adoption at the Annual Council Meeting (Enclosed).

13. Review of Staff Performance and Development Appraisal System To consider proposals for a new Performance and Development Staff Appraisal system (Enclosed).

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14. Draft Schedule of Meetings To receive a draft Schedule of Meetings for 2017/2018 for recommendation to Full Council for adoption (Enclosed).

15. Financial Comparisons To receive Financial Comparisons for the period 1st April 2016 to 31st March 2017 (Enclosed).

16. Approval of Accounts

To consider payments from 15th February 2017 until 31st March 2017 (Enclosed).

17. Parks & Grounds Plant Vehicles and Machinery RECOMMENDED:- That in view of the special / confidential nature of the

business to be transacted, it is in the public interest that the press/public be temporary excluded and they be instructed to withdraw (Standing Orders 3.5 and 3.7 apply). Reason for exception – Commercial Interests.

To consider options for the replacement of a defunct fleet vehicle (Enclosed for Councillors).

18. Routing of Power Cable across Thorpe Astley Park

RECOMMENDED:- That in view of the special / confidential nature of the business to be transacted, it is in the public interest that the press/public be temporary excluded and they be instructed to withdraw (Standing Orders 3.5 and 3.7 apply). Reason for exception – Commercial Interests. To consider a request to route a power cable between Thorpe Astley, across Thorpe Astley Park, and the motorway service area (Enclosed for Councillors).

19. Termination of the Meeting

NOTE: CRIME & DISORDER ACT 1998 (SECTION 17) – The Council has an obligation to consider Crime and Disorder implications of all its activities and to do all that it can to prevent Crime and Disorder in its area. EQUALITIES ACT 2010 Braunstone Town Council has a duty in carrying out its functions to have due regard to:-

• eliminate unlawful discrimination, harassment and victimisation; • advance equality of opportunity between different groups; and; • foster good relations between different groups

To ensure that no person receives less favourable treatment on the basis of race, disability, sex, gender re-assignment, sexual orientation, age, religion or belief, marriage or civil partnership, pregnancy or maternity.

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Item 4 BRAUNSTONE TOWN COUNCIL

MINUTES OF POLICY & RESOURCES COMMITTEE

THURSDAY 23rd FEBRUARY 2017 AT 7.30PM

PRESENT: Councillor Nick Brown (Chair), Councillor Amanda Hack (Vice-Chair) and Councillors Shabbir Aslam, Sharon Betts, Sam Maxwell, Phil Moitt, Gary Sanders, Robert Waterton and Bill Wright. Officers in Attendance: Darren Tilley, Executive Officer & Town Clerk. There were no members of the public present at the meeting.

72. Apologies

No apologies for absence were received. 73. Disclosures of Interest

There were no disclosures of any Disclosable Pecuniary or Non-Pecuniary Interests by Members.

74. Public Participation

In accordance with Standing Order 3.6, members of the public may attend the meeting for the purpose of making representations, giving evidence or answering questions in respect of any item of business included on the agenda.

There were no members of the public at the meeting. 75. Minutes of the Meeting held 12th January 2017

The Minutes of the Meeting held on 12th January 2017 were circulated (item 4 on the agenda). RESOLVED that the Minutes of the meeting held on 12th January 2017 be approved and signed by the Chairperson as a correct record.

76. Provision of a pre-school at Thorpe Astley Community Centre

The Committee considered the contractual terms and conditions for a pre-school at Thorpe Astley Community Centre from September 2017 and determined the tender and contract award process (item 5 on the agenda).

RESOLVED 1. that following notice that the current provider of early years childcare at

Thorpe Astley Community Centre would be terminating their provision at the end of the current school year, option 2, as set out in the report: “Invite prospective organisations who provide early years childcare to

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tender for a contract” be pursued; 2. that the proposed contract and tender documents, as set out at

Appendix 1, be the basis upon which potential providers submit a tender for consideration; subject to the following amendments: a) Form of Tender – providing for a fixed sum to be provided against a

number of hours; b) Tender Specification – removal of paragraph 2ii “Minimum opening

times”; and that delegated authority be given to the Executive Officer & Town Clerk to amend the documentation to ensure that it was consistent with the changes identified in subsections (a) and (b) above;

3. that the proposed timescales and deadlines, as set out in the report section “Proposed Tender and Appointment Process”, be adopted; that delegated authority be given to the Executive Officer & Town Clerk, in consultation with the Leader of the Council, to appoint an interview panel; and that delegated authority be given to the Executive Officer & Town Clerk, in consultation with the interview panel members, to determine tenders received and to determine whether to award the contract; and

4. that in the event of no suitable provider submitting a tender, Policy & Resources Committee in June 2017, reassess community priorities, as identified in option 4.

Reasons for Decision 1. To recognise that there was existing early years childcare provision,

which had been in place since the opening of the Community Centre in 2010, and was popular among local residents.

2. To strike a balance between operational sustainability for a provider, fairness of opportunity for potential providers and protection of public resources.

3. To set out a clear process and reasonable timescale for inviting and determining tenders, ensuring a suitable lead in time for a successful provider.

4. To identify opportunities for using the available hours for alternative activities and provision for the benefit of the local community in Thorpe Astley.

77. Shakespeare Park – Improvement & Development

The Committee considered progress with the project and the business plan, including potential amendments to the planning application and applications for external funding (item 6 on the agenda). RESOLVED 1. that funding applications be prepared and submitted as follows:

a) Section 106 Open Space Contribution relating to a legal agreement for planning application 13/0503/1/PX, Land to the South of 20-30 Valley Drive, for improvements to the play facilities at Shakespeare Park; and

b) Sport England – Strategic Facilities Fund, for funding the new pavilion facility, demolition of existing pavilion and redesign of the

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site; and 2. that the revised timescales for the project, attached at Appendix 2, be

adopted.

Reasons for Decision 1. To enable appropriate funding options to be assessed, considered and

where appropriate sought to ensure the long term financial stability and sustainability of the project in terms of improving access to sport, recreation and play.

2. To provide a guide for the progression of the project, which could be amended accordingly as appropriate.

78. Pitch Allocations 2017/2018

The Committee considered sports pitch capacity for 2017/2018 and proposed revisions to the terms and conditions (item 7 on the agenda). RESOLVED 1. that the revised terms and conditions for football be approved, as set

out in Appendix 1; and the revised terms and conditions for bowls be approved, as set out in Appendix 2, subject to paragraph 11, Child Protection Policies, being amended to reflect that further advice on child protection matters could be obtained from the bowls governing body;

2. that pitch type and capacity be approved, as set out in Table 1 of the Pitch Capacity section of the report; and that delegated authority be given to the Executive Officer & Town Clerk to determine the type and capacity of provision for the Thorpe Astley Football Pitch, including provision of junior and/or mini pitches; and

3. that the availability of pitches be advertised, as set out at Appendix 3, with a closing date for applications on Monday 3rd April 2017.

Reasons for Decision 1. To confirm that terms and conditions were suitable for the forthcoming

season, noting that revisions may be applied as part of the future arrangements being considered under the Shakespeare Park Improvement and Development project.

2. To ensure a balance between quality of playing surface, the needs of local clubs for provision and the needs of parks users.

3. To allow suitable time for applications while acknowledging clubs need the certainty by April of a home playing ground in order to participate in the league.

79. Update on provision of NHS Services in Braunstone Town

The Committee received an update on progress to provide Children’s NHS Services from Thorpe Astley Medical Rooms and with the Clinical Commissioning Group’s consideration of the recommendations of 27th October 2016 in respect of provision of Primary Care, specifically General Practitioner services, across Braunstone Town (item 8 on the agenda).

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RESOLVED 1. that representatives of East Leicestershire and Rutland Clinical

Commissioning Group be invited to attend a meeting of the Policy & Resources Committee (next scheduled meeting Thursday 27th April 2017) to provide an update on the provision of General Practice services in Braunstone Town; and

2. that in the absence of a response from Leicestershire Partnership Trust to the Town Council’s offer of an occupational licence agreement for the Thorpe Astley Community Centre Medical Rooms, a formal letter requesting a response be submitted to the Chief Executive of the Partnership Trust.

Reasons for Decision 1. Two of the recommendations of 27th October 2016 remained

unanswered and while responses in respect of the issues raised concerning access to GP services had been given, the situation remained acute.

2. To provide every opportunity for an NHS provider to make use of the Thorpe Astley Medical Rooms, which were built to NHS specifications, providing accessible children’s services for the benefit of the community.

80. Open Spaces & Parks Winter Works Programme – Progress Report

The Committee received a progress report on the Winter Works Programme 2016/2017 (item 9 on the agenda). RESOLVED that the progress with the Winter Works Programme be received and noted.

Reason for Decision The work highlighted in the programme was on schedule for completion as planned.

81. Community Centres Working Group

The Committee received notification of the next scheduled meeting of the Community Centres Working Group. RESOLVED that it be noted that the next meeting of the Community Centres Working Group had been scheduled for Monday 20th March 2017 and would report to the Committee on Thursday 27th April 2017. Reason for Decision To approve the Working Group’s schedule for the next stages of its work.

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82. Financial Comparisons

The Committee received Financial Comparisons for the period 1st April 2016 to 31st January 2017 (item 11 on the agenda).

The Leader of the Council reported to Committee that Blaby District Council

had resolved to consult on the removal of the payment of Council Tax Support Grant to parishes from the 2018/2019 financial year. The Responsible Financial Officer confirmed that the removal of the grant from April 2018 would result in a 17% increase on band D of the Town Council’s precept, based on the predicted budget spend in the Council’s medium to long term financial strategy.

RESOLVED 1. that the report be noted; 2. that a revised future years financial and budget projections report be

submitted to the next meeting of the Committee (scheduled for 27th April 2017); and

3. that the Town Council formally write an open letter to Blaby District Council expressing its concern and dismay at the proposals to remove Council Tax Support Grant for parishes.

Reasons for Decision 1. There were no issues of concern with the income and expenditure

against the budget to date, other than the pensions overspend, which was being reviewed as part of the budget setting process and medium to long term financial strategy.

2. To take into account circumstances where approximately £45,000 would be lost from the Town Council’s base budget enabling revised budget projections to be incorporated into the Council’s medium to long term planning process to inform the Council’s priorities and decisions.

3. To ensure that the District Council and the wider public were aware of the severity of the proposals in terms of detrimental impact upon the services provided by the Town Council and/or the level of increase which would be required on the parish precept (Council Tax).

83. Approval of Accounts

The Committee considered payments from 4th January 2017 until 14th February 2017 (item 12 on the agenda).

RESOLVED that the list of Approved Expenditure Transactions for the Period 4th January 2017 until 14th February 2017 be approved.

Reason for Decision To authorise payments in accordance with the Accounts & Audit Regulations and the Council’s Financial Regulations.

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84. Braunstone Town Library – Lease Agreement

RESOLVED that in view of the special/confidential nature of the business to be transacted, the press/public be temporarily excluded and be instructed to withdraw (Standing Orders 3.5 and 3.7 apply). Reason for exception – Legal Advice. The Committee considered arrangements for Leicestershire County Council to sub-let the Braunstone Town Library premises to a Community Library Group (item 13 on the agenda).

RESOLVED 1. that the issues identified in the report in respect of the proposed sub-

lease, as set out in the section “Permission to the Tenant to Sub-let” be pursued with the Council’s solicitor and that delegated authority be given to the Executive Officer & Town Clerk, in consultation with the Leader and Deputy Leader of the Council, to enter into discussions with Leicestershire County Council concerning the wording and provisions for a sub-lease; and

2. that the approach, criteria and process for determining requests made under clauses 12(a), (d) and (e) of the lease be agreed as the guiding principles, as set out in the section “Memorandum of Understanding”, and that delegated authority be given to the Executive Officer & Town Clerk, having received advice from the Council’s solicitor, and in consultation with the Leader and Deputy Leader of the Council, to draft a proposed memorandum of understanding and to enter into discussions with Leicestershire County Council.

Reasons for Decision 1. To enable further discussions to be held on the detailed arrangements

and provisions of a sub-lease arrangement with a community library group and to ensure that any proposed sub-lease agreement would be in line with the provisions and protections of the lease respect of the Braunstone Civic Centre site.

2. To avoid any further delay in reaching agreement on how the proposed clauses in the lease would operate in practice and to enable legal agreements to be approved and drawn up and technical amendments to be made as required.

85. Interim Staffing Cover Arrangements – Customer Services

RESOLVED that in view of the special/confidential nature of the business to be transacted, the press/public be temporarily excluded and be instructed to withdraw (Standing Orders 3.5 and 3.7 apply). Reason for exception – Personal Information/Legal Advice. To consider interim staffing arrangements for leave and sickness absence cover for the Customer Services Shop.

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RESOLVED that temporary staffing arrangements, implemented during January and February 2017, in respect of sickness absence and leave cover for the Customer Services Shop be extended until 31st August 2017.

Reason for Decision

To ensure that service levels could be retained in the event of long term sickness absence and staff leave, without adversely impacting upon the Council’s management and administrative staff, while the future direction of the service and the staffing resource required was assessed.


The meeting closed at 9.05pm.

These minutes are a draft and are subject to consideration for approval at the next meeting, scheduled for 27th April 2017.

NOTE: CRIME & DISORDER ACT 1998 (SECTION 17) – The Council has an obligation to consider Crime & Disorder implications of all its activities and to do all that it can to prevent Crime and Disorder in its area. EQUALITIES ACT 2010 Braunstone Town Council has a duty in carrying out its functions to have due regard to:-

• eliminate unlawful discrimination, harassment and victimisation;• advance equality of opportunity between different groups; and;• foster good relations between different groups

To ensure that no person receives less favourable treatment on the basis of race, disability, sex, gender re-assignment, sexual orientation, age, religion or belief, marriage or civil partnership, pregnancy or maternity. These issues were considered in connection with each of the above decisions. Unless otherwise stated under each item of this report, there were no implications.

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BRAUNSTONE TOWN COUNCIL

POLICY & RESOURCES COMMITTEE – 27th APRIL 2017

Item 5 – Revised Future Years Financial and Budget Projections

Purpose

To consider the loss of approximately £45,000 from the Council's base budget from April 2018 following the decision of the billing authority not to pass on the parish share of the Council Tax Support Grant and New Homes Bonus, and to consider revised budget projections to be incorporated into the Council's medium to long term planning process to inform the Council's priorities and decisions.

Background

Braunstone Town Council first published an assessment of long term financial considerations in January 2014, this was subsequently updated in November 2014, when it was agreed that the Medium to Long Term Priorities and Financial Planning be revised at least on an annual basis in order that changed circumstances and revised predictions can be incorporated into the Council’s Medium to Long Term planning process.

The most recent version of the assessment was approved by Council on 24th November 2016 (minute 5481), continued to anticipate a gradual reduction in Revenue Support Grant from Central Government to principal authorities year on year, which includes Council Tax Support Grant, and therefore the Council Tax Support Grant was similarly expected to continue to gradually decrease. At the same a Government consultation on the Local Government Finance Settlement for 2017/2018 made no reference to any change in approach to Council Tax Support Grant.

Therefore, a year on year estimated reduction of Council Tax Support Grant of £3,000 continued to be predicted in the strategy, on every previous occasion the year on year reduction had been within this amount.

However, at a meeting of Blaby District Council on 23rd February 2017, the billing authority decided:

• that the reduction of Council Tax Support payments to Parish Councils to zerofrom 2018/19 be approved.

• That the reduction of New Homes Bonus payments distributed to Parishes tozero from 2018/19 be approved.

This decision was reported to Policy & Resources Committee, which met that evening where the Responsible Financial Officer stated that initial estimates indicated that the removal of the grant from April 2018 would result in a 17% increase on band D of the Town Council’s precept, based on the predicted budget spend in the Council’s medium to long term financial strategy.

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Therefore, the Committee resolved (see minute 82) that a revised future years financial and budget projections report be submitted to this meeting, which is attached at Appendix 1. The Committee also resolved to formally write an open letter to Blaby District Council expressing its concern and dismay at the proposals to remove Council Tax Support Grant for parishes, which is attached at Appendix 2. The response received is attached at Appendix 3.

Revised income / expenditure projections

Attached are the initial draft projections resulting from the loss of the Council Tax Support Grant, the precept projections are based on increasing the amount to be found in ongoing savings as follows:

• 2018/19 from £2,500 to £6,000;• 2019/20 from £2,000 to £3,500;• 2020/21 from £1,500 to £2,000; and• 2021/22 from £1,000 to £1,500.

In addition, the predictions account for an additional £5,000 being taken from the reserves for the two years.

Currently these projections result in a 12% increase on the precept for 2018/19, approximately £13 on a band D property and £10 on a typical band B property.

Next Steps

There are difficult decisions ahead in terms of service provisions, savings, precept increases and use of reserves and there are various options and associated risks to assess. Therefore, it is recommended that the Policy & Resources Committee while having a strategic oversight and setting direction, should appoint a three member working group to develop detailed options to address the funding gap resulting from the loss of the whole of the Council Tax Support Grant from April 2018.

Recommendations

1. That the current projections, set out in Appendix 1 of the report, based on theloss of income from Council Tax Support Grant and New Homes Bonus fromApril 2018 and the known financial pressures identified in the strategy ofNovember 2016, be received and be the bases upon which decisions aboutsavings, use of reserves and precept rises should be made; and

2. that a three member working group be established to consider detailed optionsto address the funding gap resulting from the loss of the whole of the CouncilTax Support Grant from April 2018.

Reasons

1. To provide a foundation for preparing budget estimates for 2018/2019 andbeyond.

2. To enable detailed work to be undertaken on the options available to the Councilin terms of service provision, savings, precept increases and use of reserves,along with an assessment of any associated risks.

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2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27£563,154 £565,786 £565,443 £567,598 £571,274 £575,487 £569,732 £575,429 £581,183 £586,995

£5,632 £5,658 £5,654 £5,676 £5,713 £5,755 £5,697 £5,754 £5,812 £5,870

£3,000 £6,000 £3,500 £2,000 £1,500 £0 £0 £0 £0 £0

£565,786 £565,443 £567,598 £571,274 £575,487 £569,732 £575,429 £581,183 £586,995 £592,865£38,826 £39,603 £40,395 £41,203 £42,027 £42,868 £43,725 £44,600 £45,492 £46,402£4,480 £11,200 £22,400 £26,134 £29,867 £33,600 £37,334 £41,067 £44,800 £45,696

£10,361 £20,722 £20,722 £20,722 £20,722 £20,722 £20,722 £20,722 £20,722 £20,722

£20,000 £25,000 £20,000 £10,000 £0 £0 £0 £0 £0 £0

£93,555 £68,555 £48,555 £38,555 £38,555 £38,555 £38,555 £38,555 £38,555 £38,555

£20,000 £20,000 £20,000 £15,000 £10,000 £0 £0 £0.00 £0.00 £0.00

£0 £0 £0 £5,000 £10,000 £20,000 £20,000 £20,000 £20,000 £20,000

£11,000 £10,000 £10,000 £5,000 £0 £0 £0 £0 £0 £0

£14,700 £15,700 £15,700 £15,700 £25,700 £25,700 £25,700 £25,700 £25,700 £25,700

£568,453 £581,968 £601,115 £629,333 £658,103 £666,922 £677,210 £687,572 £698,009 £705,685

£48,897 £0 £0 £0 £0 £0 £0 £0 £0 £0

£519,556 £581,968 £601,115 £629,333 £658,103 £666,922 £677,210 £687,572 £698,009 £705,685

Band D (scaled Tax Base) 4,818.67 £107.82 £120.77 £124.75 £130.60 £136.57 £138.40 £140.54 £142.69 £144.86 £146.45

4.40% 12.01% 3.29% 4.69% 4.57% 1.34% 1.55% 1.53% 1.52% 1.10%N/A

£112.82 £117.82 £122.82 £127.82 £132.82 £137.82 £142.82 £147.82 £152.824.64% 4.43% 4.24% 4.07% 3.91% 3.76% 3.63% 3.50% 3.38%

£543,649 £567,742 £591,836 £615,929 £640,022 £664,116 £688,209 £712,302 £736,396

(Balance for Financial Year)Deduct from Capital Projects

(Balance for Financial Year)

£5 Increase on Band D

Additional Staffing Costs Additional Borrowing Repayments

Deduct Thorpe Astley Reserve

(Balance of Reserves)

Deduct Contingency

APPENDIX 1

(% increase)Receipt

Plus Increase in costs

TOTAL REQUIREMENT

Less Council Tax Support Grant

Net Precept

% IncreaseAverage % Increase 3.51%

N/A

Total Requirement

Less Saving Programme / IncomeGenerationTotal including SavingsAdditional Pension Provision (+2%)

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VAT Reg No. 114762482


Darren Tilley – Executive Officer & Town Clerk BRAUNSTONE CIVIC CENTRE Kingsway, Braunstone Town, Leicester LE3 2PP

Civic Centre Reception & Bookings, Customer Service Shop Tel: 0116 2890045 Thorpe Astley Community Centre Bookings Tel: 0116 2890704

Email: [email protected] Fax: 0116 2824785

Our Ref: DT/NB/020317

Your Ref:

When calling please ask for: Darren Tilley

2nd March 2017

Dear Councillor Terry Richardson,

Ending of Council Tax Support Grant and New Homes Bonus from 2018/2019

It is with extreme concern and dismay that I write to you following the decision of Blaby District Council to end the payment to parish and town councils of the parish share of Council Tax Support Grant and New Homes Bonus from April 2018.

Braunstone Town Council currently receives around £50,000 per year in such funding due to the changes to the tax base resulting from the Localisation of Council Tax Support, which is due to the percentage of claimants living in the parish, the highest percentage in Blaby District. At our Policy & Resources Committee last week, our Responsible Financial Officer confirmed that the removal of the grant from April 2018 would result in an approximate increase of 17% on band D of the Town Council’s precept, based on the predicted budget spend in the Council’s medium to long term financial strategy. Councillors on the Committee, unanimously resolved to challenge the removal of this funding, which the Town Council would have raised using the normal tax base prior to the localisation of Council Tax Support, due to the severe and detrimental impact upon the services provided by the Town Council and/or the level of increase which would be required on the parish precept in a part of the district with the highest levels of deprivation and proportion of benefit claimants.

The minutes of the District Council meeting where the decision was made record the reason as being “The Council wish to provide sufficient notice to Parish Councils regarding reductions in funding for 2018/19”, this cannot be the real reason, the reason for the decision I assume is for you to balance your books. However, this money is paid by Central Government to offset Council Tax receipts lost due to the localisation of the benefit scheme, the Government have already put on record that “it would only be appropriate not to pass on any local council tax support grant if there were no claimants in that parish”, I attach a copy of the letter for your reference.

Your decision disproportionately affects areas where there is a higher proportion of residents who rely on access to public and community services for their wellbeing; these services will be at risk while placing a greater burden of cost on the community, putting in jeopardy the hard work of both councils to reduce isolation, build stronger communities and prevent individuals and families reaching crisis point, and putting greater pressure on the public purse in the long term.

APPENDIX 2

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VAT Reg No. 114762482

Therefore, I strongly urge you to consider your wider responsibilities to the District as a place and not just to the corporate finances of the Council and continue to pass on Council Tax Support Grant to Parish and Town Councils beyond 2018 and while the current scheme of local Council Tax Support remains in force.

Yours sincerely,

Councillor Nick Brown Leader of Braunstone Town Council

Cc: Chief Executive, Blaby District Council Local broadcasters and newspapers Executive Officer & Town Clerk, Braunstone Town Council

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APPENDIX 3

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Item 6 – Annual Report 2016-2017 and Annual Survey

Purpose

To receive the draft Annual Report 2016/2017 for recommending for adoption at the next meeting of the Full Council. To consider the approach for the Annual Survey, which will subsequently be circulated with the Annual Report.

Background

Each year the Council publishes an Annual Report, which is presented at the Annual meeting of the Town Council in May, which sets out its achievements during the previous 12 months. Following adoption of the Annual Report, it is published and circulated along with a satisfaction survey, the results of which are considered by the Town’s Citizens’ Advisory Panel.

Annual Report

Last year, the Town Council changed the format of its Annual Report: • a shorter version, 2 pages instead of 4 pages;• focus on achievements removing standard references and listing of the

Council’s services;• a section summarising key plans/projects for the forthcoming year; and• information which the Town Council is required to publish: accounts and

payments to members of the Council remains included.

Instead of sending to 300 random addresses, the Annual Report is to be published in the Braunstone Life (in place of the standard monthly page for the month) and will continue to be available on the Council’s website and from the Customer Service Shop.

The proposed 2016/2017 Annual Report is attached at Appendix 1. Please note that some detail remains to be included, such as the accounts information for 31st March 2017.

Annual Survey

In 2015, the Annual Survey was amended to include questions relating to some of the Council’s initiatives as well as including a satisfaction survey. This approach was received well by those responding and the Citizens’ Advisory Panel and the same approach was adopted for the survey in 2016.

In 2016 instead of sending the survey to 300 random addresses, a note was included in the Annual Report, which was published in Braunstone Life to say the survey is available on the Town Council’s website and from the Customer Service

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Shop. 55 survey responses were received in 2016 compared to 24 in 2015 and 23 in 2014.

It is proposed again this year that survey responses (excluding anonymous, Town Councillors and Town Council staff) be entered into a prize draw to receive £50.

The proposed Annual Survey 2017 will be submitted to Citizens Advisory Panel in May and Policy & Resources Committee in June for approval.

Recommendations

1. that delegated authority be given to the Executive Officer and Town Clerk toinclude final data and information and to finalise the presentation and formattingto the proposed Annual Report 2016/2017 (Appendix 1);

2. that subject to 1 above, THAT IT BE RECOMMENDED TO ANNUAL COUNCILthat the Annual Report 2016/2017 (attached as Appendix 1) be received andadopted; and

3. that the approach set out in the report for the Annual Survey 2017 be endorsed.

Reasons

1. To enable the inclusion of the provisional year end accounts and ensure that thedocument was finalised and presented for public consumption.

2. To report on the Town Council’s achievements and to set out its priorities for theforthcoming year.

3. To enable the Town Council to obtain a sufficient number of survey responses toenable it to review the effectiveness of its services and seek feedback on itsforthcoming priorities.

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Welcome to our Annual Report 2016/2017By Councillor Nick Brown, Leader of Braunstone Town Council

The Town Council continues to provide important services to the community and this AnnualReport provides a summary of our achievements over the last 12 months and looks ahead to ouraspirations for the next 12 months. Our Annual Survey response this year was our highest everand showed high satisfaction across our services. We valued your input and throughout theyear have acted on comments you made. Therefore, I encourage residents this year to againrespond to our survey, your input is valued in shaping our priorities and services to meetresident’s needs. I would also like to extend our appreciation to all those local residents andpartners who have, over the year, become involved in events and projects instigated by theCouncil and given their support to assist us in providing the high level of service to local people.

However, there remains difficult decisions ahead for the Town Council, following Blaby DistrictCouncil’s decision to end the payment of the parish share of Council Tax Support Grant and New Homes Bonus from April 2018. This equates to a predicted loss of income to the Town Council of around £45k. We are therefore reviewing ouroptions for service reductions, service efficiencies, generating alternative income and the future Council Tax charges.

More up to date information on the Council’s services and the latest news can be found on our website at www.braunstonetowncouncil.org.uk or contact our Customer Service Shop at Braunstone Civic Centre where the Council’sstaff would also be pleased to help.

Once again, thank you for your time. Councillor Nick Brown

Accounts for the Year Ended 31st March 2017

Year Ended31st March

2016

Year Ended31st March

2017£ £

424,269.00 Balances brought forward 350,420.68477,804.00 (+) Annual Precept 495,653.00329,155.00 (+) Total other receipts 236,779.36373,275.00 (-) Staff costs 443,889.3464,038.00 (-) Loan interest / capital repayments 63,912.42

443,495.00 (-) Total other payments 266,144.01350,420.00 (=) Balances carried forward 308,907.27

323,741.00 Total cash and short term investments 306,349.284,539,448.00 Total fixed assets and long term assets 4,539,447.73

422,628.00 Total borrowings 379,906.10The Audit for 2016 was completed on 29th September 2016

Our Mission Statement“We exist to ensure that local services and the

environment reach the highest possible standards within the resources available for citizens, visitors and those who work in Braunstone Town; to provide a focus for

civic pride; to listen, identify and respond to agreed local needs; and to help develop a strong, secure, self-reliant,

self-confident community, free from unlawful discrimination.”

MEMBERS ALLOWANCES 2016/2017 The Council believes in openness and transparency, therefore,each year we publish the amount paid to Town Councillors inallowances and the amounts claimed in expenses. Below arethe allowances paid and expenses claimed for the Councillorswho were elected in May 2016.

ALLOWANCE EXPENSES TOTAL Cllr A Ambrose £375 0.00 £375Cllr M S Aslam £375 0.00 £375Cllr A S Basra £375 0.00 £375Cllr P Basra £325 0.00 £375Cllr R Berrington £375 0.00 £375Cllr S Betts £375 0.00 £375Cllr N J Brown £375 0.00 £375Cllr A DeWinter £375 0.00 £375Cllr D Di Palma £375 18.00 £375Cllr S Fox-Kennedy £375 0.00 £375Cllr A Hack £375 0.00 £375Cllr D Joshi £375 0.00 £375Cllr P Kennedy £375 0.00 £375Cllr B Layne £375 0.00 £375Cllr S Maxwell £375 0.00 £375Cllr P L Moitt £375 0.00 £375Cllr G Sanders £375 0.00 £375Cllr T Shepherd £108 0.00 £375Cllr D Singh £325 0.00 £375Cllr R Waterton £375 0.00 £375Cllr B Wright £375 0.00 £375

The Town Mayor’s Allowance

£750.00 18.00 £750.00


Executive Officer & Town Clerk – Darren Tilley

BRAUNSTONE CIVIC CENTRE CUSTOMER SERVICE SHOP Monday – Friday, 9.00am – 5.00pm

Kingsway, Braunstone Town, Leicester, LE3 2PP TEL: 0116 289 0045 FAX: 0116 282 4785 EMAIL: [email protected] www.braunstonetowncouncil.org.uk

APPENDIX 1

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http://www.braunstonetowncouncil.org.uk/

About Braunstone Town Council

The Council provides a wide range of services together with social and recreational facilities. The Council also promotes the interestsof the town in its representation to other bodies. It works in partnership with the larger District Council and County Council to provideand supplement local government services within the town area.

The Council comprises 21 members who are elected every four years. Each year the Council elects from amongst its number theTown Mayor, Deputy Town Mayor, Leader and Deputy Leader

The Full Council meets six times a year. The Council has three standing committees: Policy & Resources, Community Developmentand Plans & Environment Committee. The Plans & Environment Committee meets approximately twelve times a year. All Meetings areopen to local residents and include a public participation session on the Agenda. Agendas for the Council and standing committees areavailable to the public a week before the meeting date. Meetings are held at the Braunstone Civic Centre, Kingsway, BraunstoneTown, Leicester, LE3 2PP. Further information is available on request by telephoning the Council on 0116 2899270 and can also befound on the notice board at the Town Council Offices, Thorpe Astley Community Centre and on the Council’s Website

Our Achievements in 2016/2017

➢ Improvements to our Parks & Open Spaces – installationof replacement safety surfaces and new play equipment.

➢ Following consultation, formulated plans for additionalservices at Thorpe Astley Community Centre, in theevent that NHS services are not forthcoming.

➢ Provided support and co-ordination for communityevents to celebrate HM Queen’s 90th birthday.

➢ Co-ordinated and supported Community Groups to delivera varied programme of events to the communityincluding quiz nights, concerts and craft fairs.

➢ Undertook successful Annual Survey consultation(increasing responses from 24 to 55) helping us shapeservices to meet resident’s needs.

➢ Improved access to services for customers throughnew CRM system enabling service requests, incidentsand enquiries to be logged and tracked, providing anefficient first and one-stop service for residents.

➢ Working to protect Library services held discussionswith both the County Council and the group who are dueto take over the management of the Library to ensure thatresidents aspirations form part of future service deliveryplans.

➢ Worked with Blaby District Council to deliver summersports and recreation activities at Mossdale Meadowsand Thorpe Astley Park and provided for the BB19 YouthBus to continue to visit the Town each week.

➢ Following a public consultation, finalised plans forimprovements to the Pavilion, recreation and playfacilities at Shakespeare Park, aiming for work tocommence in 2017/18.

➢ Continued to work with Blaby District Council to supportinitiatives aimed at improving air quality and mitigatingimpact of the Lubbesthorpe development on residents.

➢ Following feedback, launched a brand-new website,improving navigation and page information and integratinginformation from social media.

➢ Worked to ensure the continuation of pre-schoolservices at Thorpe Astley Community Centre.

➢ Commenced a review of the use and charging ofCommunity Centres to ensure they remain accessible forall residents.

PPllaannss ffoorr 22001177//22001188

In addition to the continuing with the existing level of services, theTown Council aims to achieve the following during the forthcomingyear:

➢ Invest in the redevelopment and improvement of sporting,recreation and play facilities at Shakespeare Park;

➢ Improvements to our community facilities at bothBraunstone Civic Centre and Thorpe Astley CommunityCentre;

➢ Continue to provide and support important quality of lifeinitiatives, such as crime reduction and grants for communitygroups, youth projects and individuals and tackling poor airquality;

➢ Positively and proactively respond to the evolving andchanging social demographic of the community throughdeveloping and supporting new and existing events andcommunity/social inclusion initiatives;

➢ Meet the needs of Thorpe Astley residents by facilitating thedelivery of services and events at Thorpe AstleyCommunity Centre;

➢ Continue to work to keep Braunstone Town Library open;➢ Complete the legal transfer of open spaces at Thorpe Astley to

the Town Council in order to enable future investment andimprovement to the facilities, including ensuring improvementsare implemented to the Culvert at Thorpe Astley Park;

➢ Actively working with the developer and Blaby District Councilto ensure that the land adjacent to the M1 bridge is suitablylandscaped to provide protection for residents from the newroad and to provide a leisure and recreation space;

➢ Continue to look to make efficiency savings while ensuring theexisting services are safeguarded and where appropriateimproved.

Room Hire Figures

CENTRE Year Ended 31st

March 2017Braunstone Civic

Centre Hires 3400

Income £67,036.40

Thorpe Astley Community Centre Hires 1339

Income £37,569.34

Braunstone Town Council Annual Survey – Free Prize Draw - £50

The views of Braunstone Town residents are vital in assisting theCouncil in providing services that people really want and alsohelps us to articulate the needs and aspirations of our localcommunity to the larger District and County Councils or to otheragencies and government bodies.You can help us in making decisions on our services bycompleting the Council’s Annual Survey. Hard copies can beobtained from Braunstone Civic Centre and Thorpe AstleyCommunity Centre, or if you wish we can post it to you. Thesurvey is also available online atwww.braunstonetowncouncil.org.uk

CLOSING DATE FOR RETURNING YOUR RESPONSES FRIDAY25TH AUGUST 2017.

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Item 7 – Shakespeare Park - Improvement & Development

Purpose

To consider progress with the project and the business plan, including potential amendments to the planning application and applications for external funding.

Background

On 23rd February 2017, Policy & Resources Committee resolved: 1. that funding applications be prepared and submitted as follows:

a) Section 106 Open Space Contribution relating to a legal agreement forplanning application 13/0503/1/PX, Land to the South of 20-30 Valley Drive,for improvements to the play facilities at Shakespeare Park; and

b) Sport England – Strategic Facilities Fund, for funding the new pavilionfacility, demolition of existing pavilion and redesign of the site; and

2. that the revised timescales for the project, attached at Appendix 2, be adopted.

Funding

Section 106 Open Space Contribution

The Town Council would be able to access this money for enhancement of the play area at Shakespeare Park.

Sport England – Strategic Facilities Fund

Sport England’s Strategic Facilities Fund had been identified as a potential source for contributions towards the redevelopment of the Pavilion facilities and improvements to the site layout; however, following discussions with representatives from Sport England on 1st March it emerged that this fund was specifically targeted towards coalescing several sports from different sites onto one site in order to make operational and revenue efficiencies.

Sport England – Community Asset Fund

Discussions did however, identify the Community Asset Fund as an appropriate source of funding, this fund has offers between £5,000 and £150,000 and, unlike some other sources of funding, there are no limits on the overall cost of the project.

A meeting was held on 28th March with a representative of Leicestershire & Rutland Sport who advised on the requirements for obtaining funding from the Community Asset Fund and was supportive of the aims and objectives and encouraged application for £150,000. A copy of the fund guide is attached at Appendix 1.

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Modifications to the Building and Layout

Following feedback from the District Planning Authority (considered by the Committee at the January meeting), both the quantity surveyor and architects are working on modifications to the design and layout plans to meet the requirements without adversely affecting the projected costs.

Project Timescales

Should the Council seek to apply for both the Sports England Community Asset Fund and the Open Space Contribution, then revisions to the project timescales will be required in order to accommodate the deadlines. Proposed indicative revised timescales are attached at Appendix 2.

Recommendations

1. That funding applications be prepared and submitted as follows:a) Section 106 Open Space Contribution relating to a legal agreement for

planning application 13/0503/1/PX, Land to the South of 20-30 Valley Drive,for improvements to the play facilities at Shakespeare Park; and

b) Sport England – Community Asset Fund, for funding the new pavilion facility,demolition of existing pavilion and redesign of the site; and

2. that the revised timescales for the project, attached at Appendix 2, be adopted.

Reasons

1. To enable appropriate funding options to be assessed, considered and whereappropriate sought to ensure the long term financial stability and sustainability ofthe project in terms of improving access to sport, recreation and play.

2. To provide a guide for the progression of the project, which could be amendedaccordingly as appropriate.

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11JANUARY 2017

COMMUNITY ASSET FUND GUIDE

APPENDIX 1

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Sport England: Community Asset Fund Guide 3

CONTENTS

INTRODUCTION TO OUR COMMUNITY ASSET FUND 4

WHY WE ARE DOING THINGS DIFFERENTLY 6

HOW WE ARE DOING THINGS DIFFERENTLY 8

WHAT WE WILL FUND 10

WHO WE WANT TO WORK WITH 12

WE CAN’T FUND EVERYTHING 14

HOW YOU CAN APPLY 16

HOW WE WILL MAKE DECISIONS 18

WHAT HAPPENS IF YOU’RE SUCCESSFUL 20

NEXT STEPS 22

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INTRODUCTION TO OURCOMMUNITY ASSET FUND

Whether it’s the park you run through, the hall you do classes in or the pitch you play on, welcoming and accessible spaces have a big impact on a person’s experience – and likelihood of coming back.

Traditional sports facilities where people enjoy physical activity are an important part of this, but it can be much wider too. It doesn’t have to be a traditional space – or a traditional sport.

Our Community Asset Fund is a programme dedicated to enhancing the spaces in your local community that give people the opportunity to be active.

There are a number of things we want to achieve with this funding, but most importantly we want to help local organisations to create quality and financially sustainable facilities that benefit their community for years to come – which may mean providing help to get things up and running too.

While we will continue to invest in projects that retain people in sport and increase the number who are regularly taking part, we’re also looking to invest in projects that look beyond this to how sport and physical activity can – and does – change lives and becomes a force for social good.

If you think the Community Asset Fund might be for you, this guide will tell you a bit more about the programme, including:

• Why and how we’re doing thingsdifferently

• What we can fund

• Who we can work with

• How you can apply.

Our accompanying resource Developing your idea also has useful guidance and case studies that will help you develop your project or idea.

THE PLACES WHERE PEOPLE PLAY SPORTAND GET ACTIVE REALLY MATTER

KEY FACTS

• Fund: Community Asset Fund

• What we want to achieve from this investment:

- Improve and protect existing sports facilities that support the needs oflocal communities

- Invest in new and different places that meet the needs of localcommunities, which include our target audiences

- Ensure our capital investment reaches organisations who have notaccessed our funding before

- Create a more resilient, sustainable, less grant dependent sport sector

• Who we want to work with: We welcome applications from all organisations

• Value: £15 million per annum

• Opening: 30 January 2017

• Anticipated size of bids: £1,000 to £150,000

• Timeframe: No deadline

• Awards made from: February 2017.

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https://www.sportengland.org/media/11430/community-asset-fund-developing-your-idea-january-2017.pdf


The change in approach is in response to our new strategy Towards an Active Nation and our contribution to delivering the five outcomes:

• Physical wellbeing

• Mental wellbeing

• Individual development

• Social and community development

• Economic development

We’ve looked critically atwhat we do and importantly asked for feedback from those that have previously applied for funding – as well as organisations we’ve never worked with before.

The programme will build on the experience we’ve gained from the delivery of our previous funding programmes: Inspired Facilities and Protecting Playing Fields.

Through our Community Asset Fund, we want to continue to invest in the local infrastructure that gives people the opportunity to get active. But we need to do more. For example we need to consider how to:

> Work with new and differentorganisations that can reach new anddifferent audiences – particularly hardto reach groups and communities

> Develop new ideas that really respondto customer needs in their localcommunities

> Reduce grant dependency across thesector

> Create more resilient and sustainableplaces to be active

That means we need to spend more time working with projects and organisations and we need to maximise the impact and reach of our resources.

WHY WE AREDOING THINGS DIFFERENTLY

OUR NEW COMMUNITY ASSET FUND MARKS A CHANGE FROM THE WAY WE’VE PREVIOUSLY INVESTED IN FACILITIES FOR SPORT AND PHYSICAL ACTIVITY

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https://www.sportengland.org/media/10629/sport-england-towards-an-active-nation.pdf


HOW WE AREDOING THINGS DIFFERENTLY

WE WANT OUR COMMUNITY ASSET FUND TO HAVE THE MAXIMUM IMPACT ON OUR OUTCOMES AND DELIVER A BETTER EXPERIENCE FOR THE ORGANISATION APPLYING – NO MATTER WHAT THE OUTCOME

To achieve this, we’ve taken aradically different approach to how we run the programme.

OUR NEW APPROACH

• Open all the time. There will be nodeadlines, so you can apply wheneveryour project or idea is ready

• Regular and quick decision-making. We know that when anapplication is made to us, thesooner you can have a decision thebetter. We will commit to makingregular decisions as soon aspossible on all applications

• Short and simple application. Wewant to keep the information youhave to provide in the first instanceto a minimum. We don’t want you tospend a lot of time or incur costs ifwe can’t support you – but we alsowant to know enough to make agood decision

• No supporting information initially.We will only ask for supportinginformation when we have madean in-principle decision after theassessment of your application. Wedon’t want to waste your time askingfor information that we only need ifwe are able to offer you funding

• It’s just about your project. Theinformation we will ask for is theinformation you know – the detailsof your organisation, your projectand the community and people youwork with. We don’t expect you tointerpret our strategy

• More flexibility. We want to beable to treat each project andorganisation on an individualbasis and ensure information werequest or the approach we take isreasonable and proportionate. Thismight mean agreeing timeframes,supporting information or offeringadditional support

• More developmental. We want towork with you and can add valuebeyond any grant funding. For theprojects we work with, dependingon the nature of what you want todo, we will support and help youwhere we can

• Continuous improvement. Wewant to continuously learn abouthow our investment makes adifference while providing the bestexperience for you, so we’ll seekyour feedback and make changesas appropriate.

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HOW MUCH YOU CAN APPLY FOR

We’ll review every project individually but it is up to you and your organisation to shape your project and the funding request that you make to us. Based on our experience, we know that small- and medium-scale awards can make a significant difference to an organisation and the community it serves. Therefore we expect our typical awards to be either:

Small-scale investments typically ranging from £1,000 to £15,000 These will address emergency works due to something like storm or flood damage, or something totally unexpected that is stopping people from being able to stay active right now.

Medium-scale investments typically ranging from between £15,000 to £50,000 These will address more substantial changes. This might be an upgrade to an existing facility or developing a new space in the community.

By exception, we will consider larger investments ranging from £50,000 to £150,000. This will be when organisations can demonstrate a considerable impact or are targeting under-represented groups. They are also unlikely to have received funding from Sport England previously.

WHAT WE WILL FUND

We know every project will be different as every community is different. It doesn’t have to be a traditional space – or a traditional sport. For instance,there are thousands of outdoorspaces up and down the country –like canal towpaths, woodlands andopen spaces – all with potential to beused and enjoyed as part of an activelifestyle.

Any organisation with a great idea can apply for our support. You might be:

> Looking to take over an underusedsports facility or one under threat ofclosure. You might need support tobring a building back into use or needimprovements to a recreational space

> Wanting to expand or improve thesporting experience you offer your customers. You could be looking toimprove a changing room or installingnew toilets, heating system or socialspace

> Responding to an emergency orunexpected event that is stopping people from being active. You mightneed to fix a roof that’s been damagedor repair an area after flood damage

> Or simply have a great idea for aproject. You might want to makeimprovements to a building or openspace that’s clearly needed in the localcommunity.

If your project is still at an early stage and you’re not completely sure what you want, please read our accompanying resource Developing your idea, which has useful tips and case studies about projects that have been delivered. Get in touch either by email [email protected] give us a call us on 03458 508 508.

WE WANT TO TALK TO AND HEAR FROM LOTS OF DIFFERENT ORGANISATIONS WITH GREAT IDEAS TO CREATE, OR IMPROVE, OPPORTUNITIES TO PLAY SPORT AND GET PHYSICALLY ACTIVE

THINGS WE CAN’T FUND

There are some things that we’re not able to fund through this programme. Below is a list of some of the typical ones we get asked about – but if you’re not sure please call us or email.

• Revenue-only projects

• Routine maintenance and repairs resulting from wear and tear

• Children’s playgrounds and play equipment

• Projects intended for private gain

• Retrospective funding (this is paying for works you have already completed)

• Projects we’ve funded in the past

• Football-only projects

• Small-scale cricket projects

FOOTBALL-ONLY PROJECTS

Sport England directly funds the Football Foundation, which provides funding to a range of football projects. If you have a football-only project, we suggest you contact your FA County Association for more information.

We can fund multi-sport projects that include football – but football must not be the majority activity that is being funded. Please see further information on page 15.

SMALL-SCALE CRICKET PROJECTS

Sport England directly funds the English Cricket Board (ECB) and theirGet the Game On programme, which provides small-scale capital funding to cricket clubs across the country.

ECB is open for small grants applications annually between November and January. Themes for the ECB small grants funding are:• Pitch covers• Kitchen and social area• Energy/water consumption• Flood defence measures

If you have a small scale project which is not covered by the themes listed above, it is eligible for Sport England Community Asset Fund.

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mailto:funding%40sportengland.org?subject=

mailto:funding%40sportengland.org?subject=Community%20Asset%20Fund

http://footballfoundation.org.uk

http://www.thefa.com/about-football-association/who-we-are/county-fas

http://getthegameon.co.uk


WHO WE WANT TOWORK WITH

ANY ORGANISATION WITH A GREAT IDEA CAN APPLY FOR OUR SUPPORT.PUT SIMPLY, IT’S WHAT YOU CAN DO THAT COUNTS, NOT WHO YOU ARE

The Government’s strategy for sport Sporting Future sets out that any decision on organisations that receive public funding should be based on what it can contribute to its five outcomes, as set out on page 6.

You may be a community organisation or club that currently:

> Owns or leases existing local facilitiesthat offer the community the chance to play sport and be active

> Is considering taking over an existinglocal facility that might not be atraditional space for sport

> Haven’t accessed our funding beforebut that want to create great spacesfor people to be active.

We want to work with sports clubs and community groups that really respond to the people in their local community. We’re looking to work with different groups and organisations that ensure everyone has the opportunity to choose to take part in sport and physical activity as part of their lives.

Organisations we offer funding to will be committed to provide a sustainable place to be active in their community for the long term.

We especially want to help organisations who have not received a lottery award greater than £10,000

before. For example, the programme will support groups to get a foot on the ladder and become a formal organisation, such as a ‘Friends of’ group.

WE WON’T RULE OUT A GOOD PROJECT IF THERE ARE PRACTICAL AREAS THAT CAN BE SOLVED WITH SOME ADVICE OR SUPPORT.

If you are successful and receive investment through our Community Asset Fund, you will need to be eligible to receive public funding – but we won’t start with eligibility. We won’t rule out a good project if there are practical areas that can be solved with some advice or support.

WHAT WE MEAN BY ELIGIBILITY

Sport England has certain eligibility criteria that ensures public funding is properly managed. In the past, we have automatically rejected applications due to eligibility and may have not funded organisations that need our support.

With the Community Asset Fund, the onus is on what you can do. We know most organisations will be eligible but we also know some will not be. This won’t be a problem in the first instance.

Only by the time an award is made will an organisation need to demonstrate they are eligible. This means they will need to meet the appropriate tier of our Code for Sports Governance and provide the relevant evidence.

One element we take very seriously is the protection of children, young people and adults at risk. Organisations we fund must have up to date, fit for purpose, safeguarding policies and practices in place. Simple, practical and independent advice on safeguarding is available from the Child Protection in Sport Unit’s website.

YOUR SPACE OR FACILITY

Our Community Asset Fund is a facility based development programme – so it’s focused around a specific place or space. Appropriate ownership of

the facility or space is an eligibility requirement.

If you are planning to change a space, for example, adding signage or a more substantial redevelopment of a building, it is likely you will need permission to make any changes legal. As well as being assured of permission, we need to ensure a long term benefit for our investment that is proportionate to the investment we’re making. Applicants will, therefore, need to own the space orfacility through freehold or leasehold for a minimum period of time.

If you are working towards having appropriate ownership, please apply and tell us where you’re up to.

If you don’t own the facility or space but want to discuss your situation, please give us a call us on 03458 508 508 or email: [email protected]

STATUTORY BODIES AND ALL EDUCATION ESTABLISHMENTS

Statutory bodies like local authorities and all education establishments provide important community sports facilities at a local level. Our Community Asset Fund is open to applications from all bodies but an annual budget will be ring-fenced for these organisations. Although we will always look objectively at each project, statutory bodies and education establishments are different to community organisations and so we will reflect that when considering your application.

Statutory bodies and education establishments will specifically need to:• Provide a minimum of pound-for-pound partnership funding• Demonstrate the strategic need for their project proportionate to the scale of investment

requested• Limit requests to a maximum of £150,000 within any 12 month period

Please note; we understand Statutory bodies and education establishments are more likely to need to access to higher levels of investment of up to £150,000 however, awards over £100,000 will be the exception rather than the norm.

For local authorities considering Community Asset Transfer or applications across multiple sites, we strongly recommend contacting us via email or phone 03458 508 508 to discuss any queries.

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https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/486622/Sporting_Future_ACCESSIBLE.pdf

https://www.sportengland.org/code/

https://thecpsu.org.uk




WE CAN’T FUNDEVERYTHING

ONE OF THE KEY OBJECTIVES OF OUR COMMUNITY ASSET FUND IS TO HELP CREATE A MORE SUSTAINABLE AND LESS GRANT-DEPENDANT SECTOR FOR COMMUNITY SPORT

We know from experience that all our capital funding programmes are oversubscribed, which means we have to make some really tough choices.

Every project we see is developed in good faith, backed by a group of enthusiastic people that have identified a need in their community. Unfortunately we can’t fund every project, but we would like to fund as many as we can. We want our investment to have the greatest impact, which means prioritising those projects and places that most need our support. We’ll work hard with the organisations we support – but it also means we’re keen to see organisations consider and seek other funding options first.

We call this partnership funding as it can involve getting local partners onside to support a project financiallyand it makes the case for investment stronger. While we would prefer all projects to have some partnershipfunding or value in kind, it isn’t a requirement. We recognise that for some it may not be possible to secure it. If you are unable to do so, we will not rule out your application.

Sport England is, however, a funder of last resort, so the more you can contribute or plan to contribute to your project, the better.

HOW CAN WE HELP OURSELVES

There are many ways to raise funding for your organisation now. From cake sales to boot fairs and crowdfunding to social sector investment, fundraising could be a good way to get started. Examples of raising finance include:

• Donations and fundraising

• Crowdfunding

• Gift Aid

• Loans

• Community Shares

• Social Investment Tax reliefs (SITR)

• Social investment

We’ve developed advice covering a range of potential funding sources available on our website. OurDeveloping your idea resource also contains a case study which outlines how a project generated alternative sources of funding.

IT’S IMPORTANT WHEN YOU CONSIDER MAKING AN APPLICATION FOR INVESTMENT THAT YOU HAVE TRIED TO SECURE SOME LOCAL FUNDS OR FINANCE FIRST.

WHAT ABOUT FUNDING FROM OTHER SPORT ORGANISATIONS?

Other sports organisations such as national governing bodies (NGBs) can be a source of partnership funding. There are occasions where funding may have originated from Sport England and, in this situation, partnership funding would not be valid. But we can provide advice on this as can the NGB in question.

FROM CAKE SALES TO BOOT FAIRS AND CROWDFUNDING TO SOCIAL SECTOR INVESTMENT, FUNDRAISING COULD BE A GOOD WAY TO GET STARTED.

FOOTBALL FOUNDATION FUNDING

As stated earlier, though football-only projects are not eligible, multi-sport projects that include football can be funded. This may lead to situations where the Football Foundation funding is offered as part of the total project cost. Given Sport England’s relationship with the Football Foundation, this is allowed but only when at least one other significant partner is investing a third or more of the funding.

In this circumstance, funding from the Football Foundation would be used towards the football element of the project and Sport England’s investment would be used towards facilities dedicated to the other sport and community activities being offered. For example, a two team changing pavilion with social/coach education space which is further enhanced by additional community facilities. These facilities would provide dedicated activity space for at least one other sport or activity and/or office/meeting room space for other community organisations, enabling it to act as a hub for the local community.

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https://www.sportengland.org



HOW YOU CAN APPLY

YOU CAN APPLY TO OUR COMMUNITY ASSET FUND THROUGH A SIMPLE ONLINE APPLICATION FORM FROM 30 JANUARY 2017

We have made some big changes to improve the experience when applying to our Community Asset Fund programme. These changes are in response to feedback we received from those that have previously applied for funding and from speaking to organisations we’ve never worked with before.

We want the process to be as easy as possible. Every organisation that applies to our Community Asset Fund will complete a single online application form. This provides us with the basic information we need about your project, your organisation and the people who will benefit.

The application form will be:

> Just about your project. Theinformation we will ask for is theinformation you know – the details ofyour organisation, your project and thepeople you work with

> Short and simple. The applicationform will be kept to the minimum weneed to make a decision on yourapplication

> Requires no supporting informationinitially. We’ll only ask for supportinginformation when we have made an in-principle decision after the assessmentof your application. We don’t want towaste your time asking for informationthat we only need if we are able tooffer you an award.

We will assess all applications as they come in on a rolling basis. A member of our dedicated grants team will review your submission to understand your project. We’ll also consider other information about your area and any insight we have on the people you are working with.

If the decision is positive then the next steps will be to supply reasonable and proportionate information. Find out more on page 18 of this guide.

We aren’t able to fund every project – but we will provide feedback where possible. If we cannot support your project, we will explain why and offer any relevant support and advice available.

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HOW WE WILLMAKE DECISIONS

WE THINK IT IS OUR JOB TO UNDERSTAND YOUR PROJECT AND CONSIDER HOW IT CAN CONTRIBUTE TO OUR STRATEGY

For you, it should just be about your organisation, the people you are working with and what you want to do.

We don’t want you to worry about or waste time interpreting our strategy. We’re just going to ask you the questions that will help us understand your situation and allow us to make a good decision. We will ask you about:

> Your organisation – who you are, whatyou do

> What your project is – what you wantto do

> Where it is – where the facility or space is

> Why your project is needed – what’sthe rationale

> Who will benefit – so who are thepeople and customers

> How you will make it happen

> How much money do you have orneed to make it happen

We will then consider your application and the extent to which it delivers against one or more of the five outcomes set out in the government’s strategy for sport Sporting Future.

Taking the lead from the Government’s strategy, we will then draw on the seven investment principles we outlined in our strategy Towards an Active Nation to make a decision.

SEVEN INVESTMENT PRINCIPLES:

• A clear line of sight to the objectives inSporting Future

• Ensure investment benefitsunderrepresented groups

• Use behaviour change to makeinvestment choices

• Get maximum value from all ourresources, not just our cash

• Strike a balance between ‘bankers’and ‘innovators’

• Review our investment portfolioregularly and remove funding if aninvestment is failing and cannot berescued

• Encouraging increased efficiency.

There are no additional criteria, so it really is just about you telling us about your project – which is the information you know best.

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https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/486622/Sporting_Future_ACCESSIBLE.pdf




WHAT HAPPENS IFYOU’RE SUCCESSFUL

APPLYING FOR OUR COMMUNITY ASSET FUND WILL BE A BESPOKE EXPERIENCE CENTRED ON YOUR PROJECT AND YOUR CIRCUMSTANCES

After your submission, we will give you a decision as soon as possible. If this decision is positive, then the next steps will be reasonable, proportionate and based on various factors, including:

• The nature of your project

• The amount of money you’verequested

• The context of your request

• Who your project will benefit.

If you have asked for a small-scale investment in response to an emergency or unexpected event, we know time is of the essence. If we can support you, we will look to make a quick award.

If you have asked for a medium-scale investment, we will work with you to agree on any further information required. This might be specific information about your organisation, the nature of the works you want to undertake, the people who will benefit or how you plan to operate in the future.

As well as bespoke requirements, there is also some standard information we will require.

MONITORING AND EVALUATION

We’ll ensure that there is a clear line of sight between the investments we make and the contribution they make to our overarching outcomes, as set out in our strategy Towards an Active Nation.

All our investment is directed towards more people from every background being able to regularly and meaningfully take part in sport and physical activity. We’ll therefore evaluate and continue to monitor our investments so that we understand the impact it is having in the local community.

Sports clubs and community groups that receive funding from us will play an important part in helping us by sharing key information. We will look to minimise any reporting requirements by taking a proportionate approach related to the scale and type of projects that are funded.

If your project offers an opportunity for us to learn about an underrepresented group or type or project, we will make sure resources are provided to support you.

INFORMATION YOU WILL NEED TO PROVIDE

The standard information we require is based on the minimum we would need to make an award and report good management of public funds.

• Evidence of your organisations governance arrangements

• Evidence of financial management

• Evidence of an organisational bank account

• Evidence of ownership of facility or space

• Evidence of appropriate Child Protection and Adults at risk policy andprocedures

Please note: For statutory bodies requirements are reduced due to the nature of your organisation.

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NEXT STEPS

OUR COMMUNITY ASSET FUND WILL BE OPEN TO APPLICATIONS THROUGHOUT THE YEAR

Having read this guide and our supporting resource Developing your idea, we hope you now have a good understanding of the Community Asset Fund and what we are trying to achieve from the programme.

We strongly recommend that you don’t rush making an application as we know projects and ideas take time to develop – so come to us when it works for you.

This is not a ‘dash for cash’ – we will remain open throughout the year.

Our Developing your idea resource provides useful tips and things to think about for if you’re developing a project. It’s worth taking a few minutes to read as there might be some things you can adopt to develop your thinking.

You can also give us a call if you’d like to discuss your idea. We can’t offer any advice on the success of your application but we can chat it through and point you in the direction of available resources which might help.

If you’d like to get in touch, please do not hesitate either via email or call us on our helpline number:03458 508 508.

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mailto:funding%40sportengland.org?subject=

Sport England: Community Asset Fund Guide

Sport England21 Bloomsbury StreetLondon WC1B 3HF

sportengland.org January 201715

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http://www.sportengland.org

APPENDIX 2 – TIMESCALES

The following is the proposed updated timescales for the project, taking into account assumptions in the report:

May 2017 • Further investigation of funding sources• further assessment and modifications based on planning

advice

June 2017 • Working Group meets to discuss funding sources,Business Case, any design changes for the planningapplication, issues raised in the consultation and futureoperational arrangements

• Policy & Resources Committee approves any changes todesign and layout, further funding and operationalarrangements

• Planning Application Submission (8 Weeks)• Exploring options around long term leases with Clubs

July 2017 • Invitation to Quote for Playground and Tennis CourtsWorks

• Applications for Funding• Planning Approval• Tender Submission

August 2017 • Preparation of Building Regulation Application andSubmission

• Obtaining Estimates for Proposals for Pavilion/Car Park• Tender Return• Approval by Policy & Resources Committee of funding,

awarding of Contracts and confirmation of timescales.

September 2017 • Lead in Period• Closure of Tennis Courts for Plant

October 2017 • Commencement of Building Works on Pavilion

March 2018 • Commencement of works on Playground

April 2018 • Completion of works on Playground

August 2018 • Pavilion becomes fully operational• Demolition of Old Pavilion begins• Works on Car Park and Car Park extension• Commencement of work on Tennis Courts

September 2018 • Completion of work on Tennis Courts• Site becomes fully operational

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Item 8 – Sports Pitch Allocations 2017/2018

Purpose

To receive applications for sports pitches for 2017/2018 season and to determine their allocation.

Pitch Allocations Process

Under the Pitches Policy and Procedure, adopted 15th January 2015, allocation of pitches will be undertaken by the Executive Officer and Town Clerk in the event that requests for allocations can be met within capacity; where requests for pitch allocations exceeds capacity then allocations will be determined by Policy and Resources Committee.

Pitch Capacity and Applications 2017/2018

In accordance with the Pitches Policy and Procedure, Policy & Resources Committee determined pitch capacity for the season at its meeting on 23rd February 2017, prior to advertising the availability of pitches and inviting applications.

The Bowling Green is available for one club and one club has applied, Shakespeare Park Bowling Club.

Applications for football pitches have now been received and these are set out against the agreed capacity in the table below:

PARK PITCH CAPACITY REQUESTED DIFFERENCE Mossdale Meadows

Senior Pitches 60 matches 95 matches +35Junior Pitches 80 matches 100 matches +20Mini Pitches 60 matches 40 matches -20

Shakespeare Park

Junior Pitch 40 matches 50 matches +10Mini Pitch 40 matches 40 matches 0

Thorpe Astley Park

Senior Pitch 20 matches 30 matches +10

TOTAL 300 matches 355 matches +55

A list of football teams, which have applied for pitches, including the pitch, day and time and the number of matches is attached as Appendix 1.

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Recommendations

1. That the pitch application from Shakespeare Park Bowling Club for use of theBowling Green and Pavilion at Shakespeare Park for the 2017 season beapproved;

2. that the football pitch application requests received for Shakespeare Park MiniPitch and Mossdale Meadows Mini pitches for the 2017/2018 season beapproved and allocated as submitted;

3. that the football pitch application requests received for Shakespeare Park JuniorPitch for the 2017/2018 season be approved and allocated as submitted; subjectBraunstone Juniors U14 Girls (ref 14) and Braunstone Titans FC (ref 15) beingable to alternate the pitch and Braunstone Titans (ref 15) and BraunstoneJuniors U7 Boys (ref 18) and U8 Boys (ref 19) being able to share the sitefacilities;

4. that the football pitch application requests received for Mossdale MeadowsJunior Pitches for the 2017/2018 season be approved and allocated assubmitted;

5. that the football pitch application request received from Braunstone Trinity AdultsVets (ref 8) for a Mossdale Meadows Senior Pitch for the 2017/2018 season beapproved and allocated as submitted;

6. that delegated authority be given to the Executive Officer & Town Clerk to reachan agreement between the football clubs (ref 9 – 13) which submitted pitchapplication requests for the Sunday 10.30am slot on the Senior Pitches atMossdale Meadows for the 2017/2018 season being able to share the pitchesand/or be flexible with the day and times; in the absence of such agreement, theallocation be determined at the next meeting of Policy & Resources Committee;

7. that Braunstone Juniors U15 Girls (ref 22) and Braunstone Juniors U16 Girls (ref23) be allocated Thorpe Astley Park senior pitch for the 2017/2018 season andthat the application from Bullets FC (ref 23) for Thorpe Astley Park be declined;

8. that delegated authority be given to the Executive Officer & Town Clerk toallocate teams at Mossdale Meadows to a designated pitch; and

9. that football pitches allocated matches in excess of the approved capacity(Mossdale Meadows Senior Pitches and Junior Pitches and Shakespeare ParkJunior Pitches) be closed to ad-hoc booking requests until after Christmas andonly opened to ad-hoc bookings should the Executive Officer & Town Clerkdeem that each individual pitch quality was suitable.

Reasons

1. The Shakespeare Park Bowling Club was the only Club who applied and have asuccessful track record of operating from the Shakespeare Park site.

2. To enable the clubs to have security of a home ground for the season, given thenumber of teams and matches was within the approved capacity for the season.

3. To enable the clubs to have security of a home ground for the season, whileensuring that both Braunstone Juniors and Braunstone Titans were able toeffectively share the facilities, noting that pitch capacity would be exceeded by10 matches for the season.

4. To enable the clubs to have security of a home ground for the season, notingthat pitch capacity would be exceeded by 20 matches for the season.

5. To enable the club to have security of a home ground for the season, given

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there were no scheduling clashes. 6. To enable the clubs, who have a local connection and have had regular

allocations at Mossdale Meadows to have security of a home ground for theseason, recognising that in order to achieve this, the clubs would need to agreeto a shift pattern or to rescheduling of their day and time in order to beaccommodated.

7. To enable Braunstone Juniors, who have a local connection and due to theincrease in age of two teams need a senior sized pitch to have security of ahome ground for the season. Bullets FC took over an empty allocation atThorpe Astley half way through last season, however, they have limited localconnections. Increasing pitch capacity at Thorpe Astley may have an adverseimpact upon the pitch, since it was closed for a number of weeks in both the2015/16 and 2016/17 season due to the poor quality of the playing surface.

8. Mossdale Meadows contained two pitches for each type (6 pitches in total):Senior, Junior and Mini; once discussions had taken place between the clubs,balanced allocations could be made to specific pitches to avoid over use ofspecific pitches.

9. To avoid further overuse of the pitches, which had been allocated above theapproved capacity.

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NO CLUB PARK PITCH 10.30 - 11.30 12.30 - 1.30 2.00 - 4.00 DAY NO OF MATCHES REQ FEE1 Kingsway Rangers U13 Mossdale Meadows Junior x Sunday 20 £2452 Kingsway Rangers U11 Mossdale Meadows Junior x Sunday 20 £2453 Kingsway Celtic U11 Mossdale Meadows Junior x Sunday 20 £2454 Kingsway Rangers U12 Mossdale Meadows Junior x Sunday 20 £2455 Kingsway Celtic U13 Mossdale Meadows Junior x Sunday 20 £2456 Kingsway Rangers U9 Mossdale Meadows Mini x Sunday 20 £737 Kingsway Rangers U10 Mossdale Meadows Mini x Sunday 20 £738 Braunstone Trinity Adults Vets Mossdale Meadows Senior x Saturday 10 £4009 Braunstone Trinity Adults Mossdale Meadows Senior x Sunday 10 £400

10 Mossdale Rangers Mossdale Meadows Senior x Sunday 15 £60011 Kingsway Rangers U14 Mossdale Meadows Senior x Sunday 20 £80012 Kingsway Rangers U15 Mossdale Meadows Senior x Sunday 20 £80013 Kingsway Rangers Women Mossdale Meadows Senior x Sunday 20 £80014 Braunstone Juniors U14 Girls Shakespeare Park Junior x Sunday 10 £12515 Braunstone Titans FC Shakespeare Park Junior x Sunday 20 £24516 Braunstone Juniors U11 Boys Shakespeare Park Junior x Sunday 10 £12517 Braunstone Juniors U12 Boys Shakespeare Park Junior x Sunday 10 £12518 Braunstone Juniors U7 Boys Shakespeare Park Mini x Sunday 10 £3719 Braunstone Juniors U8 Boys Shakespeare Park Mini x Sunday 10 £3720 Braunstone Juniors U9 Boys Shakespeare Park Mini x Sunday 10 £3721 Braunstone Juniors U10 Boys Shakespeare Park Mini x Sunday 10 £3722 Braunstone Juniors U15 Girls Thorpe Astley Senior x Sunday 10 £40023 Braunstone Juniors U16 Girls Thorpe Astley Senior x Sunday 10 £40024 Bullets FC Thorpe Astley Senior x Sunday 10 £400

APPENDIX 1 - PITCH ALLOCATIONS 2017 - 2018

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Item 9 – Update on provision of NHS Services in Braunstone Town

Purpose

To update the Committee on the Clinical Commissioning Group's response to the issues impacting on the provision of Primary Care in the Town and progress with an agreement for Leicestershire Partnership's Trust to use the Medical Rooms at Thorpe Astley.

Background

On 23rd February 2017, the Committee received an update on progress to provide Children’s NHS Services from Thorpe Astley Medical Rooms and with the Clinical Commissioning Group’s consideration of the recommendations of 27th October 2016 in respect of provision of Primary Care, specifically General Practitioner services, across Braunstone Town.

In the absence of a response from Leicestershire Partnership Trust to the Town Council’s offer of an occupational licence agreement for the Thorpe Astley Community Centre Medical Rooms, the Committee decided that a formal letter requesting a response be submitted to the Chief Executive of the Partnership Trust.

Since two of the recommendations of 27th October 2016 remained unanswered and while responses in respect of the issues raised concerning access to GP services had been given, the situation remained acute. Therefore the Committee agreed that representatives of East Leicestershire and Rutland Clinical Commissioning Group be invited to attend a meeting of the Policy & Resources Committee (next scheduled meeting Thursday 27th April 2017) to provide an update on the provision of General Practice services in Braunstone Town.

Progress Update

A letter was sent to Dr Peter Miller, Chief Executive of Leicestershire Partnership NHS Trust on 3rd March seeking a response to the offer of an occupational license agreement for the Thorpe Astley Medical Rooms. A representative of the Leicestershire Partnership NHS Trust contacted the Executive Officer & Town Clerk on 29th March asking for a copy of the letter and all correspondence and documentation relating to the matter and offering to investigate and respond. To date a further response is awaited.

On 28th February a letter was sent to Tim Sacks, Chief Operating Officer of East Leicestershire and Rutland Clinical Commissioning Group setting out the Council’s concern and inviting representatives of the Clinical Commissioning Group to attend on 27th April. The request was declined and a copy of the response is attached at Appendix 1.

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Thorpe Astley Medical Rooms

It is now 12 months since the Town Council undertook an options appraisal and community consultation in respect of the Thorpe Astley Medical Rooms. On 9th June 2016, the Committee agreed “to liaise with the NHS Commissioning Authorities and local NHS Service providers to fully explore which services could be provided from the Medical Rooms and to implement operational measures to secure their delivery, and to utilise the space in the Medical Rooms on a temporary basis and in the Centre as a whole and to determine any costs and terms & conditions of use” (minute 6).

Given that there has been no practical progress in terms of securing the delivery of NHS services from the Thorpe Astley Medical Rooms, it would be appropriate for the Council to review the position and whether to make alternative use of the facility at its meeting scheduled for June 2017.

Recommendation

That options for the future use of Thorpe Astley Medical Rooms be considered by Policy & Resources Committee in June 2017.

Reason

There had been no practical progress concerning the use of the Thorpe Astley Community Centre by the NHS and there appeared to be no short to medium term likelihood that NHS services would be delivered from the Centre. Given a desire by Councillors and the community to increase usage and schedule more community events at Thorpe Astley Community Centre, the future use of the rooms needed to be reviewed in order to make the best practical use of the Centre’s facilities.

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APPENDIX 1

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Item 10 – Customer Service Shop Provision and adoption of Customer Service Standards

Purpose

To adopt Customer Service Standards for the Council, which were based on customer needs and expectations. To consider whether there was a need to extend Customer Services to Thorpe Astley in order to provide better access to services for residents.

Background

On 12th January 2017, the Committee considered the adoption of Corporate Service Standards (Minute 66).

The Committee resolved: 1. That the Customer Service Standards, attached as Appendix 1, be adopted as

Braunstone Town Council’s interim Customer Service Standards;2. that the interim Customer Service Standards, attached as Appendix 1, be the

subject of consultation using the Council’s standard communications (website,social media and Braunstone Life) and with Councillors, staff and Citizens’Advisory Panel;

3. that final Customer Service Standards for adoption be presented to Policy &Resources Committee on 27th April 2017; and

4. that proposals and timescales for assessing the need and viability of CustomerService Shop services being provided from Thorpe Astley Community Centre besubmitted to Policy & Resources Committee on 27th April 2017.

Customer Service Standards

The proposed Corporate Customer Service Standards remain unchanged and are attached at Appendix 1. The Council’s Management Team and staff have been consulted and are supportive of the approach. Customers have had the opportunity to comment and give feedback on the proposed standards during February and March and no comments were received.

Customer Services Shop – Thorpe Astley Community Centre

The Committee sought to consider whether there was a need to extend Customer Services to Thorpe Astley Community Centre in order to reduce isolation and provide better access to services for Thorpe Astley residents. The proposition was highlighted in the report to Citizens’ Advisory Panel on 2nd March 2017; no particular view was given by the Panel, which focussed mainly on the NHS services, community use of the centre and Thorpe Astley’s place as a community in Braunstone Town.

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Since extending the Customer Services shop to Thorpe Astley Community Centre will impact upon staffing resources and structure and since the proposition obtained a middle ranking in the options appraisal; it would be appropriate for the Committee to consider the merits of the option in the context of reviewing the use of the Medical Rooms going forward and considering the Council’s approach to services and finances in light of the decision of the District Council to end Council Tax Support Grant and New Homes Bonus from April 2018.

Recommendations

1. That the Customer Service Standards, attached as Appendix 1, be adopted asBraunstone Town Council’s Corporate Customer Service Standards; and

2. that the viability of Customer Service Shop services being provided fromThorpe Astley Community Centre be considered following a decision on thefuture use of the Medical Rooms and in the context of the Town Counciladdressing its service priorities and funding options for April 2018 and beyond.

Reasons

1. To adopt Customer Service Standards for the Council which were based oncustomer needs and expectations, were relevant, maintained high standardsand were deliverable.

2. To consider the viability and sustainability of extending Customer Services toThorpe Astley Community Centre in the context of financial resources availableand wider options relating to the use of space and use of the facility as acommunity centre and a venue for community events.

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APPENDIX 1 BRAUNSTONE TOWN COUNCIL

www.braunstonetowncouncil.org.uk Darren Tilley – Executive Officer & Town Clerk

BRAUNSTONE CIVIC CENTRE Kingsway, Braunstone Town, Leicester LE3 2PP

Civic Centre Reception & Bookings, Customer Service Shop Tel: 0116 2890045 Thorpe Astley Community Centre Bookings Tel: 0116 2890704

Email: [email protected] Fax: 0116 2824785

BRAUNSTONE TOWN COUNCIL CUSTOMER SERVICE STANDARDS

We are committed to providing all our customers with an excellent service

We always aim to: • See you promptly upon arrival at any of our offices• Deal with your enquiry or service request quickly and efficiently• Keep you informed• Listen and be courteous and helpful• Treat you fairly and equally• Arrange for private interview facilities, if required• Keep our website at www.braunstonetowncouncil.org.uk up to date and

accessible

You can normally expect: • To be seen within 10 minutes of your arrival at our offices• To have your telephone call answered within 10 rings• To receive a response within 1 working day to any answer phone or voicemail

message you have left• To receive a reply to letters and emails within 10 working days• To be offered an appointment with an appropriate officer (if not available at

the time of your visit) within 10 working days• To have any complaint dealt with promptly and in accordance with our

complaints procedures which can be found atwww.braunstonetowncouncil.org.uk/index.php/town-council/town-

policiesstrategies

Customer Feedback • We are always looking for better ways to meet your needs and we welcome

feedback to help us improve our services.• We want to know did we treat you well and did we help resolve your problem• Please

Use the Comment Cards (available at each of our reception points), or Submit your comments via the customer feedback section on the

Council’s website atwww.braunstonetowncouncil.org.uk/index.php/feedback-form

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Item 11 – Report of the Community Centres Working Group

Purpose

To receive proposals concerning the Hire Terms and Conditions, proposed changes to the charging structure and promotional initiatives for Community Centres.

Background

At its meeting on 29th November 2016, the Working Group considered the hire charges, including discounts, and concluded that the current charging structure and minimum hire periods were appropriate, although it was recognised that the charges may be reviewed as part of determining the Council’s budget for 2017/2018. Therefore it was recommended that no changes be applied to the hire charges structure for the Council’s Community Centres.

At its meeting on 29th November 2016, the Working Group considered the terms and conditions of hire and agreed that they were generally fit for purpose, although there were some areas and circumstances which would benefit from amendment and clarification. Therefore, it was agreed that a proposed set of amendments to the Terms and Conditions of Hire be submitted for consideration taking into account: a) clarifying the booking and payment requirements for regular bookings;b) whether a deposit should be required for booking the smaller rooms, particularly

at weekends when being used for a party;c) if money is refunded for cancellation or rearranging, should there be a service

charge; andd) making changes where there were currently regular and ongoing issues where

there was risk to public finances.

The Working Group met on 20th March 2017 to consider: 1. Simplifying Hire Charges Structure2. Hire Terms and Conditions3. Promoting Use of FacilitiesA copy of the minutes of the meeting are attached at Appendix 2.

Simplifying the Charges

The charges for room hire, approved by Policy & Resources Committee and Council in January were applied from April 2017.

Rooms of a similar size often attract a slightly different charge, sometimes as little as 5p difference. For example, comparing the Council Chamber with Thorpe Astley Main Hall:

• Private Functions & Commercial Use, Monday to Thursday and Friday until5pm the Council Chamber is £12.65 per hour and Thorpe Astley Main Hall is

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£12.70 per hour; while at the weekends and after 5pm on a Friday the Council Chamber is £26.35 per hour and Thorpe Astley Main Hall is £26.25 per hour.

• Braunstone Town residents the prices are the same.• Community Groups, Monday to Thursday and Friday until 5pm and on

Sunday the Council Chamber is £10.75 per hour and Thorpe Astley Main Hallis £10.85 per hour; while on Saturdays and after 5pm on a Friday the CouncilChamber is £22.65 per hour and Thorpe Astley Main Hall is £23.25 per hour.

Given the number of staff who take bookings, the administrative work involved in setting the charges, the aspiration to take web bookings and the need to promote the facilities and provide easily to understand choices and charges, it is recommended that the rooms are categorised and the prices aligned for each category of room within each category of customer and charging period and to the highest of the current rates. For example, the Council Chamber with Thorpe Astley Main Hall:

• Private Functions & Commercial Use, Monday to Thursday and Friday until5pm £12.70 per hour; weekends and after 5pm on a Friday £26.35 per hour.

• Community Groups, Monday to Thursday and Friday until 5pm and onSunday £10.85 per hour; Saturdays and after 5pm on a Friday £23.25 perhour.

Recommended Room Categories

Room Category Rooms Capacity* A Millfield Hall 240 B Council Chamber 100

Thorpe Astley Main Hall 100 C Ravenhurst Room 45 D Fosse Room, , 20

TA Large Meeting Room 20 Activity Room 15

E Winstanley Room 10 TA Small Meeting Room 10

F Civic Centre Meeting Room 4 Civic Centre Interview Room 4

* maximum capacity, dependent upon layout of the room.

It will be possible, for example, if the Medical Rooms at Thorpe Astley were released for general hiring to simply approve this and assign them a category, for example Treatment Room Category E and Consultants Room Category F.

Nothing in these proposals impacts on the principle of the structure of charges in relation to the category of hirer (Private Functions & Commercial Use, Braunstone Town Residents, Community Group) or the charging periods (Monday to Thursday, Friday until 5pm, Friday after 5pm, Saturday and Sunday).

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Implementation of the proposed changes

Given Council has agreed the charges for 1st April 2017; it is recommended that the hire charges be aligned for the rooms in the same category to the highest price and then considered as charges as part of the budget process for implementation in 2018/2019 onwards.

However, the categorisation can be used for the implementation of new measures immediately, e.g. when charging a bond for regular hirers securing a regular slot and for party bonds (see below).

Hire Terms & Conditions – Regular Bookings

There is an inconsistent approach with hires. According to the scheme, where a £100 bond is not levied, the total cost of the hire needs to be paid at the time of the booking. In reality, for regular hirers this is not the case with many paying in arrears. Where bookings are made and then cancelled, in reality it is impossible to recover the costs of the cancelled bookings.

In order to secure a regular slot, i.e. the same time each week for 12 months, a fixed bond could be levied. The hirer would be allowed up to five cancellations providing 28 days notice was given (a period of notice which features in the terms and conditions for changing the date of a booking). The hirer would be required to pay for each booking in full on the day prior to using the room.

The rate of the bond will depend on the room being booked and is recommended to follow the category scheme set out above.

Recommended Bond Charges as follows:

Category of Room Amount Category A (Millfield Hall) £250 Category B (Council Chamber, Thorpe Astley Main Hall) £150 Category C (Ravenhurst Room) £100 Category D (Fosse Room, Thorpe Astley Large Meeting Room, Activity Room)

£50

Category E (Winstanley Room, Thorpe Astley Small Meeting Room) £50 Category F (Civic Centre Meeting and Interview Rooms) £50

Hire Terms & Conditions – Party Bookings

The £100 deposit in the terms & conditions of hire is levied on the Council Chamber, Millfield Hall and Thorpe Astley Main Hall after 5pm on a Friday and all weekend and on a Bank Holiday.

In addition, £100 bond is levied on parties, weddings and other bookings of a similar nature and refunded approximately two weeks after the event, providing no damage has occurred. A bond of £200 is levied for functions for 13 – 18 year olds. There are no specific restrictions on rooms, except the practical limitations that there is not

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a sound limiter in every room.

Parties are booked in the smaller rooms particularly at weekends. It appears to be an anomaly that a bond is not levied in these circumstances. Therefore, it is recommended, as above, that the rate of the bond will depend on the room being booked and is recommended to follow the category scheme set out in the previous item.

Recommended Bond Charges as follows:

Category of Room General Party

Teenage Party

Category A (Millfield Hall) £100 £200 Category B (Council Chamber, Thorpe Astley Main Hall) £100 £200 Category C (Ravenhurst Room) £20 £20 Category D (Fosse Room, Thorpe Astley Large Meeting Room, Activity Room)

£20 £20

Category E (Winstanley Room, Thorpe Astley Small Meeting Room)

N/A N/A

Category F (Civic Centre Interview Rooms) N/A N/A

The proposed amended terms and conditions of hire are attached as Appendix 1, highlighting the proposed changes.

Cancellation Service Charge

Currently, where a room has been booked (including where a deposit has been paid), the Council allows the booking to be transferred to another date provided 28 days notice is given. There are instances where a booking is made and it can be transferred several times before it is used. In order to act as a deterrent for abuse of the system and to cover administrative cost, it is recommended that a transfer be allowed once, after which further transfers would attract a modest £5 charge. The £5 administrative charge will also be levied for cancellations where money is refunded.

Promoting Use of Facilities

The Working Group considered various options for promoting use of the Centres, retaining long term hirers and regular hirers as well as attracting new hire opportunities.

Publicity would be more effective if it showed real events with real people rather than a picture of an empty room. Publicity can be in the form of poster, leaflets, website or social media. It is proposed to obtain a portfolio of pictures of customer events:

• where these are local community groups using the facilities for free thatpictures of their meetings and events be obtained and used in Town Councilpublicity and also be made available to the Group for their publicity (theTown Council’s publicity referencing the Group);

• where rooms are hired for a fee, either by Braunstone Town residents or on

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the commercial rate, a payment be offered for the privilege of taking and then using photographs in publicity, reasonable discussions can take place with the hirer on which pictures can be used; however, any restrictions which prevents their effective use in publicity would result in their destruction and no payment being made. A suggested one-off payment is £20.

The Working Group were clear that the Town Council should not do specific deals with specific hirers on an ad hoc basis, however, short term promotional offers should be available to all who meet the criteria where the hirer would be providing for events and services for the benefit of the community and needed to get set up and established. Regular two hour bookings on a Saturday and Sunday morning for example would be better than none. Any promotional scheme should be attractive to the hirer and aimed at increasing long term use of the Centres while also ensuring that there were no additional costs to the Town Council.

The following promotional and discount schemes are to be explored for consideration at the next meeting of the Working Group: a) for long term hires;b) where short term assistance would be needed to establish the group or event,

which would benefit the community;c) the hire of the main hall with other rooms and/or the changing rooms at Thorpe

Astley Community Centre; andd) where organisations/groups assist in running events and initiatives which

complement the work of the Town Council and the offer of the communitycentres.

Recommendations

1. That community centre rooms be categorised for charging purposes, accordingto the proposed categories as set out in the section “Recommended RoomCategories” of the report; and the changes be implemented in accordance withthe section “Implementation of the proposed changes” of the report;

2. that the approach to regular bookings and party bookings, as set out in thereport, be approved, along with the implementation of a £5 administrationcharge for additional transfer/cancellation of a booking be approved;

3. that the proposed amendments to the Terms & Conditions of Hire, attached asAppendix 1, be approved and implemented;

4. that the following initiatives be approved:a) taking pictures of customer events for promotional use, as set out in the

section “Promoting Use of Facilities” of the report;b) using school newsletters to promote the Centres as venues for parties; andc) using Town Mayor events and existing events to promote the activities and

facilities at the Centres.

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Reasons

1. To standardise room charges and simplify the schedule of charges for bothcustomers and staff.

2. To recognise the practical difference between one-off hires and regularbookings, and to remove inconsistencies in the payment of hire fees, depositsand bonds.

3. To ensure that the revised arrangements were clearly set out and formed thecontract between the Town Council and the hirer.

4. To ensure continued use by the community and to maximise incomegeneration.

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APPENDIX 1

BRAUNSTONE TOWN COUNCIL CONDITIONS OF HIRE

1. GENERAL CONDITIONS & HIRERS RESPONSIBILITIESa) CONDUCT OF PATRONS & GUESTSTHE HIRER SHALL BE RESPONSIBLE FOR THE PROPER CONDUCT OF PERSONS USINGTHE (ROOM)S AND SHALL BE AT THE PREMISES AND IN CHARGE FOR THE WHOLE TIMETHE FUNCTION IS TAKING PLACE. In the event of any person acting in such a manner as tocause annoyance or inconvenience to other persons, take all necessary steps to deal with theoffender. The Council will not tolerate aggressive, abusive, offensive or any other type ofinappropriate behaviour.

b) RESPECT OUR NEIGHBOURSHirers and their guests are asked to ensure that they RESPECT OUR NEIGHBOURS* DO NOT PLAY CAR STEREOS WHILST IN THE CENTRE CAR PARKS* QUIET PLEASE WHEN LEAVING THE BUILDING AT CLOSING TIME* DO NOT BLOCK NEIGHBOURS’ DRIVEWAYS WITH YOUR CAR* ALL EXTERNAL DOORS AND WINDOWS OF THE FUNCTION ROOMS TO BE KEPTCLOSED

No unreasonable limitation is placed on the use of the rooms except they are not to be hired for animal/bird shows, football training sessions or as headquarters and/or committee rooms for any political candidate. Due to the close proximity of residential houses to the Civic Centre and Thorpe Astley Community Centre it is the responsibility of the hirer to ensure noise from disco's etc is kept to a reasonable level at all times. An automatic noise controller is fitted in the Millfield Hall, Council Chamber and Thorpe Astley Main Hall. Hirers are required to advise their Disco Operator of these restrictions and supply the name and address of the Disco operator to the Town Council at least 14 days before the date of the function.

2. BOOKINGS AND HIRE CHARGESA fully completed and signed booking form must be submitted to book a room at the Centres. Noprovisional bookings are accepted by the Town Council. Any booking entered in the diary will bedeemed to be a confirmed booking and subject to the Cancellation conditions below. Thecurrent hire charges are displayed in each of the Centre Receptions. The Council reserves theright to alter its scale of charges at any time and the fee to the hirer for the use of the room(s) shallbe in accordance with the scale of charges in operation on the date when the room(s) are used.

Deposit - Council Chamber, Millfield Hall and Thorpe Astley Main HallA non refundable deposit of £100 will be required to secure the room(s). The total feemust, however, be paid no later than 28 days before the date of hiring.

Fosse, Ravenhurst, Winstanley, (Civic Centre) small meeting room & Activity / Largemeeting room (Thorpe Astley) The total hiring fee must be paid when the booking ismade.

Regular BookingsIn order to secure a regular slot, i.e. the same time each week for 12 months, a fixed bond is levied. Up to five cancellations are allowed providing 28 days notice is given. The hirer must pay for each booking in full prior to using the room.

3. CANCELLATION/TRANSFER OF LETTINGIn all cases, the £100 non-refundable deposit paid for the large function rooms will be

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forfeited. (a) Should the hirer cancel a booking, the deposit of £100 or total cost of the room hireshall be forfeited. All cancellations must be notified in writing to the Executive Officer &Town Clerk.(b) Should the Council, before a function commences, be of the opinion that it is likely to be of

an objectionable and undesirable nature, it shall have full power to cancel the booking andreturn the hire fees and shall not be liable to pay compensation

(c) All cancellations must be made in writing to Braunstone Town Council. Bookings will NOTbe cancelled unless written notification is received from the person signing the bookingform.

(d) A booking may be transferred to another date provided 28 days notice is given, if thebooking is transferred more than once, a modest administrative charge will be levied.

4. NUMBERS OF PERSONS TO BE ADMITTEDThe MAXIMUM number of persons to be allowed at any one time in the halls shall be as follows:-Millfield Hall - closely seated 240 seated at tables with dancing 200Council Chamber - closely seated 100 seated at tables

80Ravenhurst Room 45 Winstanley Room 10 Fosse Room 20 Thorpe Astley Main Hall - closely seated 100 seated at tables 80 Activity Room 15 Large Meeting Room 20 Small Meeting Room Thorpe Astley 10 All arrangements as to placing of seats and tables shall be under the control of the Council.

5. CLEANING & DAMAGEThe hirer will be responsible for any excessive cleaning costs and the cost of making good anydamage caused to the room(s) and their contents, replacing of any furniture or fittings lost ormissing from any part of the building.Therefore, for parties, weddings and other bookings of a similar nature a modest deposit bond of£100 will be levied. It will be refunded approximately two weeks after the event, providing nodamage has occurred. If the damage exceeds £100the bond appropriate action will follow torecover the whole amount. A additional amount deposit of £200 will be levied for functions for 13– 18 year olds.The hirer shall be responsible for cleaning the crockery and any equipment (cooker, sink etc) after use, and must leave the rooms and kitchen in a clean and tidy state. Failure to comply with this Condition could result in the hirer paying additional costs for cleaning undertaken by the Council staff. Preparation and clear up time is charged at full cost. Hirers must book sufficient time at the end of the function to allow for cleaning up. Any additional time not paid for in advance may be deducted from the deposit.

6. LICENSED BAR – LICENSING ACT 2003PREMISES SUPERVISORThe designated ‘Premises Supervisor’ is Mrs Jo Abbott, 35 Shakespeare Drive, BraunstoneTown, Leicester, LE3 2SR, telephone 0116 2992830, 07870473661.

SUPPLY OF ALCOHOLALL supplies of alcohol must be made under the authority of the ‘Premises Supervisor’. Hirerscannot therefore consume their own alcoholic drinks on either of the premises.

BAR OPENING HOURSThe Civic Centre Bar is normally open Monday – Thursday 7.00pm – 11.00pm, Friday 7.00pm –11.30pm, Saturday 12.00noon to 11.30 pm, Sundays 12.00 pm till 10.30 pm and every lunchtime12noon – 2.00pm.

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A bar can be available at the Thorpe Astley Community Centre upon request from hirers.

Additional Hours The Council’s Premises License allows the bar to be additionally opened from 10.00 am to 7.00 pm each day. If you require the bar to be opened during these additional hours please contact the Premises Supervisor and also ensure that you have booked the function room for the appropriate period.

Children All children under the age of 16 are required to be accompanied by an adult in allthe function room and bar areas at all times.

7. SMOKING, NAKED FLAMES/FIRESPlease note that smoking is not allowed in any part of Braunstone Civic Centre or Thorpe AstleyCommunity Centre. Naked flames/candles are not permitted at any function in the Civic Centre orThorpe Astley Community Centre. Naked flames essential for use in a religious ceremony maybe permitted subject to the container/source of fuel being approved by the Civic Centre Manager.Container for naked flame must be placed on a non-flammable table surface. Fire blankets and

extinguisher (appropriate to fuel) to be made available.

8. ELECTRICAL FITTINGSNo electrical fittings or appliances in the premises may be altered, removed or interfered with in anyway, or additional fittings or appliances installed without prior approval of the Council.

9. LOSS OF PROPERTYThe Council will not, under any circumstances, accept responsibility or liability in respect of anydamage to, or loss of, any property, articles or other items of whatever nature which are placed orleft upon the premises by the hirer or other persons attending the event/function.

10. CAR PARKINGA car park is available at the Civic Centre and Thorpe Astley Community Centre. Hirers are askedto ensure that neither they nor their guests block local resident’s driveways. Overspill carparks are available at Mossdale Meadows, Kingsway and Franklin Park, Welcombe Avenue - bothare within easy walking distance of the Civic Centre. The Town Council accepts no responsibilityfor loss or damage to vehicles parked on the Town Council car parks.

11. COMPLAINTSAny complaints with regard to the management control or condition of the room(s) should be madein writing to the Executive Officer & Town Clerk, Braunstone Civic Centre, Kingsway, BraunstoneTown, Leicester LE3 2PP.

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APPENDIX 2

BRAUNSTONE TOWN COUNCIL MINUTES OF COMMUNITY CENTRES WORKING GROUP

MONDAY 20TH MARCH 2017

PRESENT: Councillors Nick Brown (in the Chair), Anthea Ambrose and Phil Moitt.

Officers in attendance: Mr D Tilley, Executive Officer & Town Clerk, Mrs L Assi, Resources & Facilities Manager.

9. Apologies

No apologies for absence were received.

10. Disclosures of Interest

There were no disclosures of interest.

11. Minutes of the Meeting held 29th November 2016

The Minutes of the meeting of the Group held on 29th November 2016 werecirculated (item 3 on the agenda).

RESOLVED that the Minutes of the meeting of the Group held on 29thNovember 2016 be approved and signed by the Chairperson as a correct record.

12. Simplifying Hire Charges Structure

The Working Group considered the merits of categorising rooms for thepurposes of simplifying hire charges (item 4 on the agenda).

The Working Group welcomed the proposals and agreed that categorising therooms in order to standardise the charges would simplify the schedule ofcharges for both customers and staff.

AGREEDi) that community centre rooms be categorised for charging purposes,

according to the proposed categories as set out in the section“Recommended Room Categories” of the report; and

ii) that the changes be implemented in accordance with the section“Implementation of the proposed changes” of the report.

13. Hire Terms and Conditions

The Working Group received and considered a proposed set of amendments tothe terms and conditions of hire (item 5 on the agenda).

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The Working Group considered whether to introduce a bond for regular hirers to secure a regular slot for a 12 month period (the hirer being allowed up to five cancellations provided 28 day’s notice was given). The Working Group supported the proposal as a balanced approach allowing hirers to guarantee use of the room while not having to pay large sums in advance with the bond being enough of a deterrent against speculative bookings and cancellation being an easy option.

The Working Group reviewed the amount and scope of the bond levied for party bookings. Extending the scope of the bond to include party bookings in the smaller rooms (Activity Room, Fosse Room, Ravenhurst Room and Thorpe Astley Large Meeting Room) was considered appropriate and £20 was considered proportionate to the room hire fee and any potential excess cleaning and damage costs.

The Working Group considered the suggestion that a service charge be levied for the transfer of bookings. It was recognised that the system which allowed notice to be given of 28 days for transferring bookings, while providing flexibility could also be abused. Therefore, a balance would be that each booking could be transferred once free of charge, afterwards further transfers would attract a £5 administration fee.

AGREED i) that the approach set out in the section “Regular Bookings” of the report

be supported;ii) that the bond for party bookings be extended to include the smaller rooms

(Activity Room, Fosse Room, Ravenhurst Room and Thorpe Astley LargeMeeting Room) and be charged at £20 (the current bond for the largerrooms remaining unchanged); and

iii) that where a booking is transferred under the transfer provisions, thetransfer be undertaken free of charge, with subsequent transfers attractinga £5 administration fee.

14. Promoting Use of Facilities

The Working Group determined whether promotional activity or specific discountschemes should be offered to ensure continued use by the community and tomaximise income generation (item 6 on the agenda).

The Working Group considered the importance of promotional material to includepictures of people at events. It was important to retain long term hirers andregular hirers as well as attract new hire opportunities. The Town Councilshould not do specific deals with specific hirers on an ad hoc basis, however,short term promotional offers should be available to all who meet the criteriawhere the hirer would be providing for events and services for the benefit of the

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community and needed to get set up and established. Regular two hour bookings on a Saturday and Sunday morning for example would be better than none. Any promotional scheme should be attractive to the hirer and aimed at increasing long term use of the Centres while also ensuring that there were no additional costs to the Town Council.

AGREED i) that the following initiatives be supported:

a) taking pictures of customer events for promotional use, as set out in thesection “Customer Events and Publicity” of the report;

b) using school newsletters to promote the Centres as venues for parties;and

c) using Town Mayor events and existing events to promote the activitiesand facilities at the Centres; and

ii) that promotional and discount schemes be explored as follows:a) for long term hires;b) where short term assistance would be needed to establish the group or

event, which would benefit the community;c) the hire of the main hall with other rooms and/or the changing rooms at

Thorpe Astley Community Centre; andd) where organisations/groups assist in running events and initiatives

which complement the work of the Town Council and the offer of thecommunity centres.

15. Date of Future Meetings

A future meeting would be required to consider promotional and discountschemes.

AGREED that the next meeting be scheduled for May 2017.


The meeting closed at 9.05pm.

SIGNED ____________________________________ (CHAIR)

DATE ______________________________________

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Item 12 – Standing Orders, Financial Regulations and Scheme of Delegation

Purpose

To review the Council’s Standing Orders, Financial Regulations and scheme of delegation and recommend adoption at the Annual Council Meeting.

Standing Orders

The Council’s Standing Orders were thoroughly reviewed in 2015, which included restructuring of the order of the rules under topics. No issues have arisen with the Standing Orders since their adoption at Annual Council in May 2015, other than amendments were made in 2016 to comply with the Public Contracts Regulations 2015, which apply to contracts of £25,000 or more.

Financial Regulations

A thorough review of the Financial Regulations was undertaken by Corporate Governance Sub-Committee on 9th June 2016, which took into account the Public Contracts Regulations 2015 (as indicated above) and other legislative changes and guidance and advice on good practice. In addition, in light of some of the difficulties faced during the 2015/2016 financial year with the Council’s financial management systems, some procedures were clarified/codified. The revised regulations were adopted by Council on 30th June 2016 and are considered fit for purpose.

Minor alterations are proposed paragraph 7.1, payment of salaries, to allow the payment of staff expenses (e.g. travel and subsistence expenses) from the payroll account rather than the general operating account.

7.1. As an employer, the council shall make arrangements to meet fully the statutory requirements placed on all employers by PAYE and National Insurance legislation. The payment of all salaries and employee expenses shall be made by the RFO from the payroll account in accordance with payroll records and the rules of PAYE and National Insurance, Council and National Joint Council policies currently operating, and salary rates shall be as agreed by Policy & Resources Committee or Council, as appropriate.

Delegated Powers of Committees

There are no proposed revisions to the delegated powers of Standing Committees or to the Terms of Reference of the Citizens’ Advisory Panel. However, following a review of Council priorities and objectives, Council on 26th January 2017 approved changes to the Planning & Environment Objectives.

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Delegated Powers to the Executive Officer and Town Clerk

On 14th May 2015, Annual Council approved a codified set of officer delegations, which have proved successful in adding clarity and transparency to the Council’s management and operation of services.

However, in light of recent experience it would be prudent for the avoidance of doubt to clarify some of the delegation provisions:

4. To promote and monitor the Council’s partnerships, and to approve newpartnerships and to enter into reciprocal promotional and sponsorshiparrangements with third party organisations.

11. To manage community facilities including the approval of non for profitgroups as Community Groups and the approval of discounts for the hire ofthe facilities in accordance with the approved scheme.

34. Subject to the decision complying with the Council’s existing staffingpolicies:(i) to approve payment of one accelerated increment on the grounds of

special merit or ability, for employees within their existing grades;(ii) to enter into apprenticeship and work experience agreements;(iii) to make either permanent or temporary appointments, including the

provision of cover for sickness absence, to be held against existingestablished posts and within the overall budget, including amongrelevant existing post holders where hours against the same postbecome vacant;

(iv) to approve the extension of probationary periods;(v) to approve requests for flexible retirement;(vi) to approve requests for an increase or decrease in contacted hours,

providing these are within budget and the approved staffestablishment

(x) subject to any right of appeal which may be applicable, to undertakestaff management, disciplinary and capability matters; Note: in thefirst instance these functions will be exercised by the Line Manager.

Member Code of Conduct

The Members Code of Conduct was reviewed by Annual Council on 12th May 2016, no issues have arisen since their adoption and they are considered to be operating effectively.

Recommendations

THAT IT BE RECOMMENDED TO COUNCIL 1. that the proposed amendment to Financial Regulation 7.1, as set out in the

report, be approved; and2. that the proposed amendments to paragraphs 4, 11 & 34 of the Delegated

Powers to the Executive Officer and Town Clerk, as set out in the report, beapproved.

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Reasons

1. To enable a more efficient and effective payment of staff expenses, given theadministrative process was undertaken via the Council’s payroll.

2. To provide clarity around the extent of the meaning of some of the provisions,avoiding any unnecessary challenge.

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Item 13 – Review of Staff Performance and Development Appraisal System

Purpose

To consider proposals for a new Performance and Development Staff Appraisal system.

Background

The Employing Committee in June 2016, having conducted the Employee Development and Appraisal for the Executive Officer & Town Clerk, expressed a desire to improve and therefore recommended changes to the review system for future years. Subsequently Line Managers undertook Employee Development/Appraisals and sought feedback from staff, which was collated by the Council’s Management Team.

In respect of the experience of members undertaking the Executive Officer & Town Clerk’s Employee Development/Appraisal Review and managers undertaking staff Employee Development/Appraisal Reviews, the following was concluded of the current process: a) the scoring of performance (A-E) on a number of categories, was not helpful

and had the potential to be subjective or even divisive; andb) focus should be on priorities and objectives, reviewing progress with these, and

what support, training or resources was required to ensure that the employeeconcerned was able to deliver them effectively.

Revised Appraisal System

Following advice from the Council’s Human Resources Advisor, the Council’s Management Team has agreed a draft form for Personal Performance and Development, which is attached as Appendix 1. It is proposed that this form will be used by Line Managers (Employing Committee in the case of the Executive Officer & Town Clerk) and by the employee as the self-assessment form.

Also enclosed for reference purposes are the existing Employee Development/Appraisal Form (Appendix 2) and self-assessment form (Appendix 3).

The proposals were the subject of a consultation among all employees, the Council’s Leadership and members of the Employing Committee from Friday 31st March to Tuesday 18th April 2017. No comments or feedback were received.

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Recommendation

That a new employee appraisal system be adopted: Personal Performance and Development Review and implemented from 1st May 2017 using the form attached at Appendix 1, for both the self-assessment and the review.

Reason

To provide support and resources, including training, to enable employees to deliver efficient and high standards of service and implement the Council’s objectives and priorities.

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STAFF APPRAISALS

PERSONAL PERFORMANCE & DEVELOPMENT

NAME...................................................................

JOB.......................................................................

DATE OF APPRAISAL......................................

PURPOSE

i To talk about and review your performance

ii Discuss future work and progress

iii Agree training and development

Please complete this form prior to the appraisal as it will form the basis of the meeting.

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1 Progress review from previous appraisal's action plan.

2 What are the main tasks you are involved in or have altered since your last appraisal?

3 Which elements of your work have you been most successful at and why?

4 Which elements of your work have you enjoyed the least?

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5 If you could change parts of your job to improve your performance, which would they be?

6 What has been your best achievement in the last year and how could you build on this?

7 What extra skills and / or knowledge would make you feel more confident?

8 What would you most like to achieve in the coming year?

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Appraisee's signature...............................................................

Manager's signature.................................................................

Date.....................................................................................

11 Agreed action for the coming year? (Please use additional paper if needed)

9 Training needs identified and agreed by both parties as required to assist with delivering the agreed actions

10 Agreed Performance Targets to assist with delivering the agreed actions Specify for each target:

• Specifically what needs to be achieved to fulfil this target?• How will the achievement be measured?• What resources do both parties require to achieve these targets?• What timeframe is required to achieve the target?

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BRAUNSTONE TOWN COUNCIL EMPLOYEE DEVELOPMENT/APPRAISAL REVIEWS

Name

Job Title

Appraisal Date

Do you have an up-to-date Job Description?

WHY? Review Job Description Assessment of past performance and the improvement of future performance Assessment of training and development needs WHAT METHODS? Comparisons with objectives WHO WILL CARRY OUT THE APPRAISALS? Executive Officer & Town Clerk / Line Manager WILL APPRAISALS BE OPEN? Yes - All reports will be disclosed to the employee HOW OFTEN? Annually / Quarterly / Other

Supervisor’s Comments

A B C D E

Volume of work How does the amount of work done compare with the job requirements?

□Exceptionallyhigh output

□Output isusuallyabove average

□Output issatisfactory tojobrequirements

□Occasionswhen outputunsatisfactory

□Insufficientoutput to meetjobrequirements

Job knowledge Does the employee have the knowledge to do the job properly?

□Exceptionallythoroughknowledge ofown work andotherorganisationalprocedures

□Exceptionalknowledge ofown job areaandrelated work

□Goodknowledge ofown workarea

□Some areaswhere lack ofof jobknowledgehindersprogress

□Inadequateknowledge ofown work

Safety awareness Consider in regard to safe working practices

□Highlymotivatedtowards safety.Always insistsonsafe workingpractices

□A positiveattitudeto safety andencouragesothers likewise

□A goodattitudeto safety

□Occasionallyhasto be remindedof safetyprecautionsat work

□Disregardsbasicsafetyprecautions

Dependability How well does the employee follow procedures?

□ worksindependentlyfollowingprocedures andexercisesinitiative

□ worksindependentlyfollowingprocedures

□ Follows setprocedureswith little ornosupervision

□Requiresmorefrequentsupervision

□Requiresclosesupervision

Teamwork How well does the employee work with others to accomplish the goals of the job and work group?

□Worksextremelywell with othersand respondsenthusiasticallyto newchallenges

□Co-operativeand flexible tochange andworks well withothers

□Co-operativeand flexible

□Usually getsalongreasonably wellbutoccasionallyunhelpful

□ Uncooperative, resists change

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Client Care How well does the employee deal with customers with an aim to resolving issues in an accurate, quick and friendly manner.

□Exceptionallyeffective atresolvingissues in anaccurate, quickand friendlymanner

□Has a positiveattitude toresolvingissues forcustomers inan accurate,quick andfriendly manner

□Satisfactoryin respondingto the issuesof customers

□Sometimeshas difficulty inresolvingissues in anaccurate quickand friendlymanner

□Unsatisfactory–does notresolve issuesfor customers

Attendance & punctuality What is the employee’s pattern of absence and punctuality?

□ExceptionallyPunctual□No absencesrecorded

□Exceptionallypunctual□Occasionalabsencesrecorded

Punctual

attendancelevels areacceptable

□Absenceand/orlateness levelsare higher thanaverage

□Frequentlylateand/or absent

Work planning Consider employee’s success in planning own work

□Displaysexcellentplanning abilityboth short andlong term

□Displays ahigh standardof planningability

□ Plans ownwork well butneedsoccasionalsupervision

□Needs toimprove someaspects of workplanning

□Does not planEffectively

Communication How effective is the employee at verbal and written communication?

Exceptionally effective in □all written□ all verbalcommunication

Usually a good Communicator in □verbal□writtencommunication

□Satisfactorylevel of verbaland/or writtencommunication to jobrequirements

Some difficulties With □written□verbalCommunication

□Does notcommunicateeffectively

Overall marking

□Well ahead ofstandardperformance

□More thansatisfactory –slightly abovejobrequirements

□ Satisfactoryto jobrequirements

□Less thansatisfactory –needs slightimprovement

□ Unsatisfactory – below thestandardreasonablyexpected

General comments by supervisor on this assessment

Signed Comments by employee

Signed

Action plan agreed to develop employee and/or the job - (Include any training or counselling requirements)

Career development – possible steps in career development

Agreed action plan – job and development objectives – time scale

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SELF APPRAISAL FORM

Name:

Job Title:

Date of Appraisal:

Purpose of the Appraisal Meeting: To enable you to discuss, with your manager, your job performance and your future. The discussion should aim at a clearer understanding of:

a) The main scope and purpose of your jobb) Agreement on your objectives and tasksc) Standards or targets for measuring your performanced) Your training and future prospects

You can prepare for the meeting and discussion by completing this form.

You may return this form to your manager one week prior to your Appraisal. This will give him time to consider your problems and suggestions. If you do so, it will not be copied or filed without your permission.

If you prefer, you can use this form for your own guidance only, and not show it to anyone.

You will be given the opportunity to read the Appraisal Form prepared by your manager; you will be able to add your comments, and sign the Appraisal Form.

SELF APPRAISAL 1. Circle appropriate answers, and comment below

a) Do you have an up-to-date job description?

b) Do you have an up-to-date action plan?

c) Do you understand all the requirements of your job?

d) Do you have regular opportunities to discuss your work, and action plans?

e) Have you carried out the improvements agreed with your manager whichwere made at the last appropriate meeting?

Yes

Yes

Yes

Yes

Yes

No

No

No

No

No

2. What have you accomplished, over and above the minimum requirements of yourjob description, in the period under review (consider the early part of the period aswell as more recent events)? Have you made any innovations?

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3. List any difficulties you have in carrying out your work. Were there any obstaclesoutside your own control which prevented you from performing effectively?

4. What parts of your job do you;a) Do best?

b) Do less well?

c) Have difficulty with?

d) Fail to enjoy?

5. Have you any skills, aptitudes, or knowledge not fully utilised in your job? If so,what are they and how could they be used?

6. Can you suggest training which would help to improve your performance ordevelopment?

7. Have you had any training or development since your last appraisal? (please givedetails)

8. How do you feel that this has improved your performance in your post and has ithad a positive impact on the services we provide?

9. Additional remarks, notes, questions, or suggestions.

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Item 14

BRAUNSTONE TOWN COUNCIL SCHEDULE OF COUNCIL & COMMITTEE MEETINGS 2017/2018

DATE TIME COMMITTEE DATE TIME COMMITTEE 2017 NOVEMBER MAY Continued THUR 11 7.30pm

8.00pm ANNUAL TOWNS MEETING ANNUAL MEETING OF THE FULL COUNCIL

THUR 16 No Meeting

THUR 18 7.00pm 7.45pm

Plans & Environment Community Development

THUR 23 8.00pm COUNCIL MEETING THUR 30 No Meeting

THUR 25 7.30pm Citizens’ Advisory Panel DECEMBER

JUNE THUR 7 7.30pm Citizens’ Advisory Panel THUR 1 BANK HOLIDAY THUR 14 7.00pm

7.45pm Plans & Environment (Est) Community Development(Est)

THUR 8 6.30pm 7.30pm

Corporate Governance Policy & Resources (ACC)

THUR 21 No Meeting

THUR 15 7.30pm Plans & Environment THUR 28 BANK HOLIDAY THUR 22 No Meeting 2018 THUR 29 8.00pm COUNCIL MEETING (ACC) JANUARY

THUR 4 No Meeting JULY THUR 11 7.30pm Policy & Resources (Est) THUR 6 No Meeting THUR 18 7.30pm Plans & Environment THUR 13 7.00pm

7.45pm Plans & Environment Community Development

THUR 25 8.00pm COUNCIL MEETING (Est)

THUR 20 SUMMER BREAK Precept Deadline: 1st Feb THUR 27 SUMMER BREAK

FEBRUARY AUGUST THUR 1 No Meeting THUR 3 SUMMER BREAK THUR 8 7.00pm


THUR 10 7.30pm Plans & Environment THUR 15 MID TERM BREAK THUR 17 No Meeting THUR 22 7.30pm Policy & Resources THUR 24 7.30pm Policy & Resources THUR 31 BANK HOLIDAY MARCH

THUR 1 7.30pm Citizens’ Advisory Panel SEPTEMBER THUR 8 7.30pm Plans & Environment THUR 7 7.30pm Citizens’ Advisory Panel THUR 15 No Meeting THUR 14 7.30pm Plans & Environment THUR 22 8.00pm COUNCIL MEETING THUR 21 No Meeting THUR 29 EASTER BREAK THUR 28 8.00pm COUNCIL MEETING

APRIL OCTOBER THUR 5 EASTER BREAK THUR 5 No Meeting THUR 12 7.00pm


THUR 12 7.00pm 7.45pm

Plans & Environment Community Development

THUR 19 No Meeting

THUR 19 MID TERM BREAK THUR 26 7.30pm Policy & Resources THUR 26 7.30pm Policy & Resources

MAY NOVEMBER THUR 3 BANK HOLIDAY THUR 2 No Meeting THUR 10 7.30pm

8.00pm ANNUAL TOWNS MEETING ANNUAL MEETING OF THE FULL COUNCIL

THUR 9 7.30pm Plans & Environment

ANNUAL MEETING - In an Election Year the Annual Meeting must take place on the fourth day after the date of the election or within fourteen days thereafter. (Election of Town Mayor and appointment of Committees.) ANNUAL TOWNS MEETING - The Parish meeting in England must assemble annually on some day between 1st March and 1st June (LGA 1972, Schedule 12). (All Local Government Electors are invited to participate and raise matters of local interest).

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NOTES The deadline date for the Council to adopt the Accounts is 30th June each year. The deadline date for submitting the Precept request is 1st February each year.

May Day Bank Holiday – Monday 1st May 2017

Mid Term Break – Monday 29th May to Friday 2nd June 2017

School Closes – 14th July 2017

Autumn Term Starts – Wednesday 23rd August 2017

Mid Tern Break – Monday 16th to Friday 20th October 2017

School Closes – Wednesday evening 20th December 2017

School Opens – Tuesday 9th January 2018

Mid Term Break – Monday 12th to Friday 16th February 2018

Easter Break – Monday 26th March– Friday 6th April 2018

May Day Bank Holiday – Monday 7th May 2018

Mid Term Break – Monday 28th May to Friday 1st June 2018

BANK HOLIDAYS 14th April 2017 (Good Friday) 17th April 2017 (Easter Monday) 1st May 2017 29th May 2017 28th August 2017 25th December 2017 1st January 2018 30th March 2018 (Good Friday) 2nd April 2018 (Easter Monday) 7th May 2018 28th May 2018

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Financial Budget ComparisonComparison between 01/04/16 and 31/03/17 inclusive.Excludes transactions with an invoice date prior to 01/04/16

Actual Net2016/2017 Balance

1. P&R - Corporate Management

Income

101 £495,653.00Precept £495,653.00 £0.00102 £49,374.00Council Tax Support Grant £49,374.00 £0.00107 £3,279.00New Homes Bonus £3,279.00 £0.00110 £0.00General Reserve (transfer from) £0.00 £0.00114 £26,790.51VAT received £0.00 £26,790.51120 £0.00Sale Of Assets £0.00 £0.00141 £132.37Photocopying £0.00 £132.37181 £283.14Interest on No 1 Account £400.00 -£116.86182 £1.98Interest on No 2 Account £100.00 -£98.02183 £1,105.47Interest on Cambridge Saver £5,000.00 -£3,894.53184 £2.74Interest on Coop Investment £0.00 £2.74199 £500.81Miscellaneous £0.00 £500.81

£577,123.02£553,806.00 £23,317.02Total Income

Expenditure

1010 £363,657.92Staff Salaries £364,168.00 £510.081015 £237.94Staff Expenses £300.00 £62.061020 £78,478.10Pensions £45,010.00 -£33,468.101030 £5,613.39Councillors Allowances £7,000.00 £1,386.611035 £53.00Councillors Expenses £300.00 £247.001060 £0.00Contingency £20,000.00 £20,000.001070 £0.00New Homes Bonus £0.00 £0.001150 £11,765.31Insurance £13,000.00 £1,234.691160 £2,587.33Audit £2,000.00 -£587.331170 £1,200.00Legal Fees £250.00 -£950.001180 £0.00Elections £1,000.00 £1,000.001210 £2,415.65Staff Training £1,250.00 -£1,165.651230 £70.00Councillor Training £0.00 -£70.001300 £3,573.14Supplies, Stationery & Postage £4,300.00 £726.861350 £2,534.05Subscriptions £2,150.00 -£384.051360 £6,090.00Advertisements £4,400.00 -£1,690.001400 £2,268.32Telephones £2,500.00 £231.681410 £1,100.89Photocopier £1,500.00 £399.111420 £13,414.17Computer Supplies, Training, Service Contract £7,000.00 -£6,414.171830 £0.00Fees on Cambridge Saver £0.00 £0.001990 £82.00Miscellaneous £0.00 -£82.00

£495,141.21£476,128.00 -£19,013.21Total Expenditure

Page 1 of 919/04/17 01:23 PM Vs: 7.4 Braunstone Town Council

Item 15

76



5. P&R - Parks & Open Spaces

Income

505 £6,238.34Capital Grants £0.00 £6,238.34508 £0.00Loans £0.00 £0.00511 £0.00Thorpe Astley Commuted Sums (transfer from) £23,000.00 -£23,000.00527 £0.00Agency Fees £150.00 -£150.00555 Sports Pitches & Facilities555/1 £5,047.37Pitch Season Fees £3,500.00 £1,547.37555/2 £154.72Individual Match Fees (VAT) £200.00 -£45.28555/3 £365.60Court/Multi Play (VAT) £150.00 £215.60555/4 £0.00Changing Rooms (VAT) £150.00 -£150.00

555 £4,000.00 £5,567.69 £1,567.69Total

599 £484.06Miscellaneous £100.00 £384.06£12,290.09£27,250.00 -£14,959.91Total Income

Expenditure

5050 Capital Projects5050/1 £7,131.55Franklin Park Balance Beams £7,132.00 £0.455050/2 £4,924.90Shakespeare Park Improvement Project £12,868.00 £7,943.10

5050 £20,000.00 £12,056.45 £7,943.55Total

5080 Loan Interest & Repayments5080/1 £23,322.48Loans- PWLB £12,328.48 -£10,994.005080/2 £0.00Mossdale Meadows LOAN - PWLB £10,993.52 £10,993.52

5080 £23,322.00 £23,322.48 -£0.48Total

5170 £0.00Legal Fees £0.00 £0.005290 £175.94Clothing £0.00 -£175.945400 £101.54Telephones £410.00 £308.465430 £1,085.48Utility Bills £0.00 -£1,085.485440 £0.00Waste Services £0.00 £0.005450 £0.00Laundry Services £2,000.00 £2,000.005550 £1,347.53Sports Pitches & Facilities £1,000.00 -£347.535600 Building Repairs & Maintenance5600/1 £3,542.91Mossdale Meadows £4,800.00 £1,257.095600/2 £2,901.50Shakespeare Park £1,000.00 -£1,901.505600/3 £1,522.64Franklin Park £0.00 -£1,522.64

5600 £5,800.00 £7,967.05 -£2,167.05Total

5610 Equipment Repairs & Maintenance5610/1 £5,542.44General Maintenance £11,000.00 £5,457.565610/4 £3,119.82Playgrounds £9,000.00 £5,880.18

5610 £20,000.00 £8,662.26 £11,337.74Total


77



5630 £12,746.62Equipment Purchase £0.00 -£12,746.625650 £14,467.80Vehicle Costs £18,000.00 £3,532.205660 £10,000.00Machinery Hire £500.00 -£9,500.005670 £5,033.23Petrol £1,000.00 -£4,033.235990 £433.17Miscellaneous £0.00 -£433.17

£97,399.55£92,032.00 -£5,367.55Total Expenditure


78



2. P&R - Civic Centre

Income

205 £0.00Capital Grants £0.00 £0.00225 £426.00Service Charges £950.00 -£524.00250 Room Hire250/1 £14,904.21Community Groups £24,182.00 -£9,277.79250/2 £18,467.18Residents £13,000.00 £5,467.18250/3 £32,769.93Commercial/Private £52,000.00 -£19,230.07250/5 £19,468.36Room hires (from Sept 2015) £0.00 £19,468.36250/6 £0.00Refundable Deposit £0.00 £0.00

250 £89,182.00 £85,609.68 -£3,572.32Total

251 £1,296.91Catering for Hirers (VAT) £0.00 £1,296.91257 £19,791.75Licensed Bar £19,000.00 £791.75299 £752.12Miscellaneous £0.00 £752.12

£107,876.46£109,132.00 -£1,255.54Total Income

Expenditure

2050 £550.00Capital Projects £3,500.00 £2,950.002080 £35,994.44Loan Interest & Repayments £35,994.00 -£0.442170 £0.00Legal Fees £0.00 £0.002250 £1,822.69Service Charges £0.00 -£1,822.692290 £543.30Clothing £0.00 -£543.302320 £0.00Printing & Copying £1,600.00 £1,600.002330 £3,285.93Cleaning Materials £2,100.00 -£1,185.932400 £981.20Telephones £1,300.00 £318.802430 £14,391.94Utility Bills £18,000.00 £3,608.062440 £5,892.28Waste Services £7,200.00 £1,307.722450 £0.00Laundry Services £0.00 £0.002460 £17,938.50Rates £20,500.00 £2,561.502500 £10,792.12Refundable Deposits £12,000.00 £1,207.882510 £536.06Catering for Hirers (VAT) £0.00 -£536.062520 £152.56Miscellanious Services for Hirers (VAT) £0.00 -£152.562570 £1,331.61Performing Rights Society £1,300.00 -£31.612580 £1,715.85Card Card and Transit fees £1,062.00 -£653.852600 £14,375.22Building Repairs & Maintenance £17,000.00 £2,624.782610 Equipment Repairs & Maintenance2610/2 £254.75Fire Extinguisher Service £400.00 £145.252610/3 £2,286.21Alarm Maintenance £1,000.00 -£1,286.21

2610 £1,400.00 £2,540.96 -£1,140.96Total

2990 -£150.70Miscellaneous £0.00 £150.70£112,693.96£122,956.00 £10,262.04Total Expenditure


79



3. P&R - Thorpe Astley Community Centre

Income

350 Room Hire350/1 £1,430.05Community Groups £2,000.00 -£569.95350/2 £6,250.67Residents £11,000.00 -£4,749.33350/3 £8,043.12Commercial / Private £34,719.00 -£26,675.88350/5 £25,795.75Room hires (from Sept 2015) £0.00 £25,795.75350/6 £0.00Refundable Deposit £0.00 £0.00

350 £47,719.00 £41,519.59 -£6,199.41Total

351 £207.38Catering for Hirers (VAT) £0.00 £207.38399 £0.00Miscellanious £0.00 £0.00

£41,726.97£47,719.00 -£5,992.03Total Income

Expenditure

3050 £0.00Capital Projects £2,200.00 £2,200.003290 £0.00Clothing £0.00 £0.003320 £55.00Printing & Copying £1,000.00 £945.003330 £889.77Cleaning Materials £1,000.00 £110.233400 £189.44Telephones £1,000.00 £810.563430 £8,113.29Utility Bills £6,000.00 -£2,113.293440 £1,693.64Waste Services £3,200.00 £1,506.363450 £0.00Laundry Services £0.00 £0.003460 £6,050.00Rates £7,100.00 £1,050.003500 £4,551.25Refundable Deposits £7,600.00 £3,048.753510 £3.25Catering for Hirers (VAT) £0.00 -£3.253520 £0.00Miscellanious Services for Hirers (VAT) £0.00 £0.003570 £236.59Performing Rights Society £400.00 £163.413580 £0.00Credit Card and Transit Fees £738.00 £738.003600 £5,105.63Building Repairs & Maintenance £3,000.00 -£2,105.633610 Equipment Repairs & Maintenance3610/2 £50.25Fire Extinguisher Service £350.00 £299.753610/3 £4,560.46Alarm Maintenance £3,000.00 -£1,560.46

3610 £3,350.00 £4,610.71 -£1,260.71Total

3990 £227.89Miscellaneous £0.00 -£227.89£31,726.46£36,588.00 £4,861.54Total Expenditure


80



£755,681.39Total Income £782,007.00

£767,365.73Total Expenditure £782,007.00

-£11,684.34Total Net Balance £0.00


81

Tn no Gross Vat Net

Paid Expenditure Transactions

DetailsCtteePaid dateCheque

Start of year 01/04/16between 15/02/17 and 31/03/17

HeadingOrder

12638 £115.00 £0.00 £115.00 RAFA7 CD06/03/17110333 POE 7700

12526 £175.00 £0.00 £175.00 Mr A Shah7 CD08/03/17110443 Provide disco on Friday 28th October 2016 for Di 7700

12598/1 £6.96 £1.16 £5.80 Braunstone Town Council5 OS MUD GUARDS 5630

12598/2 £0.89 £0.15 £0.74 Braunstone Town Council2 CC BULB 2600

12598/3 £48.80 £0.00 £48.80 Braunstone Town Council1 CM STAMPS 1300

12598/4 £5.99 £1.00 £4.99 Braunstone Town Council5 OS SEALANT 5610/1

12598/5 £1.56 £0.26 £1.30 Braunstone Town Council5 OS BOLTS FOR SPEED CAMERA 5610/1

12598/6 £25.00 £4.17 £20.83 Braunstone Town Council5 OS UNLEADED 5670


12598/8 £19.00 £3.17 £15.83 Braunstone Town Council1 CM EYE TEST - PAULINE 1015

12598/9 £7.45 £1.24 £6.21 Braunstone Town Council2 CC PLASTER FXINGS 2600

12598/10 £1.29 £0.21 £1.08 Braunstone Town Council5 OS BATTERY 5610/1




12598 £173.00 £20.70 £152.30 Braunstone Town Council03/03/17110444 PETTY CASH 5630

12519 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC04/03/17110445 RD 11.02.17 VAUGHAN 2500

12613/1 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC 2500

12613/2 £150.60 £25.10 £125.50 PUBLIC - BTC2 CC Overpayment 2990

12613 £250.60 £25.10 £225.50 PUBLIC - BTC04/03/17110446 RD 25.02.17 HAYER 2500

12620/1 £69.00 £11.50 £57.50 Sunningdale Landscape Supp5 OS Install wood fencing 5610/1

12620 £69.00 £11.50 £57.50 Sunningdale Landscape Supplies Ltd

10/03/17110447 15 bags cement 5610/12289

12640/1 £3.90 £0.65 £3.25 Braunstone Town Council3 TA refreshments 3510

12640/2 £11.96 £1.99 £9.97 Braunstone Town Council2 CC supplies for Dao rail 2600

12640/3 £20.00 £3.33 £16.67 Braunstone Town Council5 OS petrol for strimmers 5670

12640/4 £4.95 £0.82 £4.13 Braunstone Town Council2 CC supplies dado rail 2600

12640/5 £3.12 £0.52 £2.60 Braunstone Town Council2 CC supplies dado rail 2600

12640/6 £40.00 £0.00 £40.00 Braunstone Town Council1 CM delivery minutes 1300


Item 16

82

Tn no Gross Vat Net




HeadingOrder

12640/7 £1.99 £0.33 £1.66 Braunstone Town Council5 OS Supplies parks 5600/1

12640/8 £25.00 £4.17 £20.83 Braunstone Town Council1 CM EYE TEST - Emma Browne 1015

12640/9 £10.00 £0.00 £10.00 Braunstone Town Council7 CD Refund Ratby Band tkts 7700

12640/10 £0.00 £0.00 £0.00 Braunstone Town Council5 OS 5610/1

12640/11 £0.00 £0.00 £0.00 Braunstone Town Council5 OS 5670



12640 £120.92 £11.81 £109.11 Braunstone Town Council31/03/17110448 PETTY CASH 3510

12461/1 £409.68 £68.28 £341.40 Nationwide Platforms Limited7 CD To remove Christmas decorations from Civic Cen7990

12461 £409.68 £68.28 £341.40 Nationwide Platforms Limited28/02/17BACS170125NATIONPLAT

Scissor Lift 79902249

12513/1 £102.72 £17.13 £85.59 B & Q5 OS 4'' screws, raw plugs, black paint, undercoat, bru 5600/1

12513 £102.72 £17.13 £85.59 B & Q28/02/17BACS170220B&QTRADE

Repairs to double doors to post room,Mossdale Meadows Pavilion following break in

5600/12267

12514/1 £108.94 £9.82 £99.12 B & Q5 OS 3/4 ply, 2'' screws, grass seed 5600/1

12514 £108.94 £9.82 £99.12 B & Q28/02/17BACS170220B&QTRADE1

Repair damage following break in at MossdaleMeadows 25/01/17

5600/12260

12518 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC28/02/17BACS170220KITCHEN

RD 18.02.17 KITCHEN 2500

12517 £300.00 £0.00 £300.00 Braunstone Life7 CD28/02/17BACS170221BRAUNLIFE

COM. GRANT B LIFE 7850

12522 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC28/02/17BACS170221CHUDASANA

RD 11.02.2017 CHUDASANA 2500

12523 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC28/02/17BACS170221HAINES

RD 13.02.2017 HAINES 2500

12521 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC28/02/17BACS170221JARVIS

RD11.02.2017 JARVIS 2500

12525 £28.50 £4.75 £23.75 Leicestershire County Council5 OS28/02/17BACS170221LCCWASTE

TRADE WASTE 5990

12524/1 £45.00 £7.50 £37.50 LRALC1 CM Training Course for Darren Tilley - 30.01.17 1210

12524 £45.00 £7.50 £37.50 LRALC28/02/17BACS170221LRALC

LRALC Course - Charitable Trusts andParish/Town Councils - Navigating the Minefield

12102218

12527/1 £64.00 £0.00 £64.00 Post Office Shop1 CM Replenishment of stamps 1300

12527/2 £0.00 £0.00 £0.00 Post Office Shop1 CM Carriage 1300


83

Tn no Gross Vat Net




HeadingOrder

12527 £64.00 £0.00 £64.00 Post Office Shop28/02/17BACS170221POSTOFFICE

1ST CLASS STAMPS X 100, 2ND CLASSSTAMPS X 100. VAT AND DELIVERY

13002241

12541/1 £55.00 £0.00 £55.00 Post Office Shop1 CM Replenishemnt of stock of stamps 1300

12541/2 £2.99 £0.50 £2.49 Post Office Shop1 CM Carriage 1300

12541 £57.99 £0.50 £57.49 Post Office Shop x 100 2ns class stamps and delivery costs 13002274

12556/1 £510.00 £85.00 £425.00 1 CM Fisrt Aid Course 31.01.2017 1210

12556 £510.00 £85.00 £425.00 First Aid 12102221

12596 £314.20 £52.37 £261.83 3 TA Service Labour including attendance 3610/3

12619/1 £247.74 £41.29 £206.45 2 CC Wood Dado rail - 86.4 Metres 2600

12619 £247.74 £41.29 £206.45 Wood - Dado Rail 86.4 metres, cut to size 26002281

12569 £1,709.03 £0.00 £1,709.03 1 CM Salary FEB 17 1010

12571 £1,268.45 £0.00 £1,268.45 1 CM Salary FEB 17 1010

12579 £988.74 £0.00 £988.74 1 CM Salary FEB 17 1010

12585 £493.84 £0.00 £493.84 1 CM Salary FEB 17 1010

12577 £701.87 £0.00 £701.87 1 CM Salary FEB 17 1010

12583 £1,021.73 £0.00 £1,021.73 1 CM Salary FEB 17 1010

12568 £283.78 £0.00 £283.78 1 CM Salary FEB 17 1010

12576 £1,133.75 £0.00 £1,133.75 1 CM Salary FEB 17 1010

12578 £1,510.05 £0.00 £1,510.05 1 CM Salary FEB 17 1010

12580 £1,246.95 £0.00 £1,246.95 1 CM Salary FEB 17 1010

12575 £885.01 £0.00 £885.01 1 CM Salary FEB 17 1010

12594 £6,679.24 £0.00 £6,679.24

SkillBase First Aid

SkillBase First Aid

Swift Fire & Security

Harlow

Harlow

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

H M Revenue & Customs1 CM

BACS170222P 28/02/17OSTOFFICE

BACS170222S 28/02/17KILL/SKIPBACS170222S 28/02/17WIFT

BACS170223 06/03/17HARLOWBACS170224A 24/02/17S

BACS170224B 24/02/17A

BACS170224B 24/02/17R

BACS170224 24/02/17C

BACS170224 24/02/17C

BACS170224 24/02/17C

BACS170224 24/02/17D

BACS170224 24/02/17D

BACS170224E 24/02/17P

BACS170224 24/02/17G

BACS170224 24/02/17H

BACS170224 27/02/17HMREV

FEBRUARY 17 - PAYE 1010


84

Tn no Gross Vat Net




HeadingOrder

12567 £1,511.65 £0.00 £1,511.65 WAGES1 CM Salary FEB 17 1010

12572 £1,225.54 £0.00 £1,225.54 WAGES1 CM Salary FEB 17 1010

12593 £6,139.38 £0.00 £6,139.38 Leicestershire County Council1 CM PENSIONS 1020

12570 £908.08 £0.00 £908.08 WAGES1 CM Salary FEB 17 1010

12586 £1,120.07 £0.00 £1,120.07 1 CM Salary FEB 17 1010

12584 £626.48 £0.00 £626.48 1 CM Salary FEB 17 1010

12566/1 £1,940.55 £0.00 £1,940.55 1 CM Salary 1010

12566/2 £9.26 £0.00 £9.26 1 CM Mileage 1010

12566/3 £0.00 £0.00 £0.00 1 CM Mileage 1010

12566 £1,949.81 £0.00 £1,949.81 Salary FEB 17 1010

12630/1 £0.00 £0.00 £0.00 1 CM 1010

12630/2 £35.43 £0.00 £35.43 1 CM Mileage 1015

12630 £35.43 £0.00 £35.43 Mileage FEB 17 1010

12597/1 £0.00 £0.00 £0.00 1 CM 1010

12597/2 £9.26 £0.00 £9.26 1 CM Mileage 1015

12597 £9.26 £0.00 £9.26 Mileage FEB 17 1010

12587 £471.52 £0.00 £471.52 1 CM Salary FEB 17 1010

12582 £2,603.05 £0.00 £2,603.05 1 CM Salary FEB 17 1010

12589 £86.47 £0.00 £86.47 1 CM Cllr Allowance pro rata FEB 17 1030

12595 £48.10 £0.00 £48.10 1 CM FEB 17 UNION FEES 1010

12588 £383.28 £0.00 £383.28 1 CM Salary FEB 17 1010

12574 £887.05 £0.00 £887.05

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

WAGES

Cllr

Unison

WAGES

WAGES1 CM

BACS170224K 24/02/17E

BACS170224K 24/02/17R

BACS170224L 27/02/17CCPENSION

BACS170224 24/02/17M

BACS170224S 24/02/17I

BACS170224S 24/02/17M

BACS170224S 24/02/17N

BACS170224S 28/02/17NMILE1

BACS170224S 28/02/17NMILEAGBACS170224T 24/02/17I

BACS170224T 24/02/17I

BACS170224T 24/02/17S

BACS170224 24/02/17UNISON

BACS170224 24/02/17W

BACS170224 24/02/17W

Salary FEB 17 1010


85

Tn no Gross Vat Net




HeadingOrder

12573 £618.70 £0.00 £618.70 WAGES1 CM Salary FEB 17 1010

12520 £100.00 £0.00 £100.00 PUBLIC - BTC3 TA RD 11.02.17 KHUMALA 3500

12622/1 £167.88 £27.98 £139.90 Vipans Ltd5 OS 2 sheets 1mm thick steel, 1x 91-5cm x 198cm, 1 5600/1

12622 £167.88 £27.98 £139.90 Vipans Ltd Repair to Mossdale Meadow Pavilion door following break in

5600/12268

12617/1 £408.00 £68.00 £340.00 ADT Fire & Security2 CC Alarm not setting/unsetting properly 2610/3

12617 £408.00 £68.00 £340.00 ADT Fire & Security Alarm not setting/unsetting properly - Ref 756168

2610/32243

12634/1 £65.04 £10.84 £54.20 Alexandra2 CC x2 tunics, black, size 16, NF990 and x2 trousers, 2290

12634 £65.04 £10.84 £54.20 Alexandra Uniform order for Amanda 22902291

12614/1 £156.51 £26.09 £130.42 B & Q2 CC SUPPLYS 2600

12614 £156.51 £26.09 £130.42 B & Q Supplies 2600

12611 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC RD 26.02.17 GRIGG 2500

12612 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC RD 25.02.17 HOOD 2500

12616/1 £1,020.00 £170.00 £850.00 IT Solutions1 CM Plasma screen set up in Civic Centre reception 1420

12616 £1,020.00 £170.00 £850.00 IT Solutions Installation of plasma screen in reception for regular hirer/promotion (Civic Centre)

14202269

12609/1 £50.40 £8.40 £42.00 Sissons & Allen Ltd5 OS Re- instate lighting following break in 5600/1

12609 £50.40 £8.40 £42.00 Sissons & Allen Ltd re instate lighting following breakin 5600/1

12615/1 £540.00 £90.00 £450.00 IT Solutions1 CM Service & maintenance agreement Feb -April inc 1420

12615/2 £70.20 £11.70 £58.50 IT Solutions1 CM Service & Maintenace agreement VoIP phone Fe 1300

12615 £610.20 £101.70 £508.50 IT Solutions 1420

12621/1 £125.97 £21.00 £104.97 Walkers Timber5 OS Fencing (knee high) 23m posts 5610/1

12621 £125.97 £21.00 £104.97 Walkers Timber New fencing required for Tuffleys Way 5610/12286

12625/1 £53.74 £8.96 £44.78 Arco3 TA Work trousers 3990

12625 £53.74 £8.96 £44.78 Arco

BACS170224Y 24/02/17 U

BACS170228K 28/02/17 HUMALA

BACS170228V 10/03/17 IPANS

BACS170302A 03/03/17 DT

BACS170302A 10/03/17 LEXANDRA

BACS170302B 03/03/17 &QTRADE1BACS170302 04/03/17 GRIGG

BACS170302 04/03/17 HOOD

BACS170302I 03/03/17 TSOLUTION

BACS170302S 03/03/17 ISSONSALL

BACS170302T 03/03/17 SOLUTION

BACS170302 03/03/17 WALKERS

BACS170306A 10/03/17 RCO

39902287


86

Tn no Gross Vat Net




HeadingOrder

12627/1 £35.00 £0.00 £35.00 LRALC1 CM Councillor Training for Darshan Singh 1230

12627 £35.00 £0.00 £35.00 LRALC10/03/17BACS170306LRALC

Councillor Training - Thursday 23rd Feb 2017 12302275

12626/1 £238.58 £39.76 £198.82 Xerox1 CM WORKCENTRE 7855IV_F RENT 01.04.2017-30.1410

12626 £238.58 £39.76 £198.82 Xerox10/03/17BACS170306XEROX

WORKCENTRE 7855IV_F RENT 01.04.2017-30.06.2017

1410

12632/1 £309.60 £51.60 £258.00 KB Packaging8 PE 30000 poop scopp bags 8900/1

12632 £309.60 £51.60 £258.00 KB Packaging10/03/17BACS170309KBPACKAGIN

8900/12238

12633/1 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC 2500

12633/2 £11.25 £1.88 £9.37 PUBLIC - BTC2 CC Overpayment 2990

12633 £111.25 £1.88 £109.37 PUBLIC - BTC10/03/17BACS170309LUKKA

RD 04.03.2017 LUKKA 2500

12636 £270.00 £45.00 £225.00 Every Cloud Entertainment7 CD24/03/17BACS170313EVERYCLOUD

Panto 2018 - Programme of Events 7700

12679 £381.78 £63.63 £318.15 ADT Fire & Security2 CC24/03/17BACS170322ADT

MAINTENANCE OF THE FIRE ALARM 18.03.20 2610/3

12678 £170.35 £28.39 £141.96 ADT Fire & Security2 CC24/03/17BACS170322ADT1

MAINTENANCE OF THE INTRUDER ALARM 23 2610/3

12637 £415.00 £69.17 £345.83 The Party Animals LTD7 CD24/03/17BACS170322ANIMALPART

Animal Roadshow for Summer Fete 2017 7710/2

12642/1 £395.00 £65.83 £329.17 BK Entertainments7 CD Photo Booth 7710/1

12642 £395.00 £65.83 £329.17 BK Entertainments24/03/17BACS170322BKENTERTAI

Activity for Summer Fete 2017 7710/12292

12676 £180.00 £30.00 £150.00 Braunstone Life1 CM24/03/17BACS170322BRAUNSTLIF

Advertising Fees MARCH 2017 - 2019 WEBSITE1360

12686/1 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC RD11.03.17 Chauhan 2500

12686/2 £0.00 £0.00 £0.00 PUBLIC - BTC2 CC 2990

12686 £100.00 £0.00 £100.00 PUBLIC - BTC24/03/17BACS170322CHAUHAN

RD11.03.17 CHAUHAN 2500

12689 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC24/03/17BACS170322DANIELS

RD 18.03.17 DANIELS 2500

12690 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC24/03/17BACS170322JADAV

RD 19.03.2017 JADAV 2500

12691 £100.00 £0.00 £100.00 PUBLIC - BTC2 CC24/03/17BACS170322KANANI

RD 19.03.2017 KANANI 2500


87

Tn no Gross Vat Net




HeadingOrder

12688 £57.00 £9.50 £47.50 Leicestershire County Council5 OS TRADE WASTE 5990

12682 £1,049.41 £174.90 £874.51 Principal Hygiene Systems Lt2 CC 01.04.17-30.06.17 2600

12681 £508.09 £84.68 £423.41 Principal Hygiene Systems Lt3 TA 01.04.2017-30.06.2017 3440

12684/1 £70.20 £11.70 £58.50 IT Solutions1 CM Toner 1420

12684 £70.20 £11.70 £58.50 IT Solutions Toner 1420

12685/1 £144.00 £24.00 £120.00 IT Solutions1 CM Mono Laser Printer 1420

12685/2 £60.00 £10.00 £50.00 IT Solutions1 CM Installation of printer 1420

12685 £204.00 £34.00 £170.00 IT Solutions Mono Laser printer - TA 1420

12710 £18.23 £3.04 £15.19 MILEAGE1 CM Mileage March 17 1015

12648 £1,708.83 £0.00 £1,708.83 WAGES1 CM Salary MARCH 17 1010


12644 £935.42 £0.00 £935.42 WAGES1 CM Salary MARCH 17 1010




12647 £283.58 £0.00 £283.58 1 CM Salary MARCH 17 1010

12667 £148.92 £0.00 £148.92 1 CM Salary MARCH 17 1010

12655/2 £1,132.79 £0.00 £1,132.79 1 CM Wages 1010

12655/3 £8.10 £0.00 £8.10 1 CM MILEAGE 1010

12655 £1,140.89 £0.00 £1,140.89

BACS170322L 24/03/17 CCWASTE

BACS170322P 24/03/17 RIN1

BACS170322P 24/03/17 RIN2

BACS170322T 24/03/17 SOLUTION

BACS170322T 24/03/17 SOLUTION1BACS170324A 24/03/17 NNAMILEAG

BACS170324A 24/03/17 S

BACS170324B 24/03/17 AI

BACS170324B 24/03/17 R

BACS170324 24/03/17 C

BACS170324 24/03/17 C

BACS170324 24/03/17 C

BACS170324 24/03/17 D

BACS170324 24/03/17 G

BACS170324 24/03/17 G

Salary MARCH 17 1010

12672/1 £0.00 £0.00 £0.00

WAGES

WAGES

WAGES

WAGES

WAGES

AD1 CM 1010


88

Tn no Gross Vat Net




HeadingOrder

12672/2 £26.33 £0.00 £26.33 1 CM Mileage 1015

12672 £26.33 £0.00 £26.33 Mileage MARCH 17 1010



12669 £6,499.65 £0.00 £6,499.65 H M Revenue & Customs1 CM MARCH 17 - PAYE 1010



12670 £6,081.73 £0.00 £6,081.73 Leicestershire County Council1 CM PENSIONS 1020


12709 £3.83 £0.64 £3.19 MILEAGE1 CM mileage 1015


12664 £1,120.27 £0.00 £1,120.27 1 CM Salary MARCH 17 1010

12662 £519.89 £0.00 £519.89 1 CM Salary MARCH 17 1010

12645/2 £1,939.87 £0.00 £1,939.87 1 CM Wages 1010

12645/3 £1.70 £0.00 £1.70 1 CM MILEAGE 1010

12645 £1,941.57 £0.00 £1,941.57 Salary MARCH 17 1010

12665 £471.52 £0.00 £471.52 1 CM Salary MARCH 17 1010

12660 £2,603.05 £0.00 £2,603.05 1 CM Salary MARCH 17 1010

12668 £48.10 £0.00 £48.10 1 CM MARCH 17 UNION FEES 1010

12666 £383.28 £0.00 £383.28

WAGES

WAGES

WAGESWAGES

WAGES

WAGES

WAGES

Unison

WAGES1 CM

BACS170324 24/03/17MILEBACS170324 24/03/17G

BACS170324 24/03/17H

BACS170324 24/03/17HMREV

BACS170324J 24/03/17E

BACS170324K 24/03/17E

BACS170324L 24/03/17CCPENSION

BACS170324 24/03/17M

BACS170324P 24/03/17H

BACS170324 24/03/17R

BACS170324S 24/03/17I

BACS170324S 24/03/17M

BACS170324S 24/03/17NBACS170324T 24/03/17I

BACS170324T 24/03/17I

BACS170324 24/03/17UNISON

BACS170324 24/03/17W

Salary MARCH 17 1010


89

Tn no Gross Vat Net




HeadingOrder



12624/1 £5.99 £1.00 £4.99 Amazon UK2 CC Humidifier for office 2990

12624 £5.99 £1.00 £4.99 Amazon UK Humdifier 29902277

12623/1 £15.64 £2.61 £13.03 Amazon UK2 CC Cable Detector 2600

12623/2 -£1.00 £0.00 -£1.00 Amazon UK2 CC CREDIT 2600

12623 £14.64 £2.61 £12.03 Amazon UK ASS 26002278

12705 £79.98 £13.33 £66.65 Aspex3 TA Security keys for Thorpe Astley 3600

12618 £32.10 £5.35 £26.75 Entanet International Ltd1 CM 0116 2824785 ADSL 01.03.2017-31.03.2017 1400

12511 £267.85 £44.64 £223.21 Lex Autolease Limited5 OS LEASE RENTAL 5650

12510 £121.85 £20.31 £101.54 British Telecom5 OS EM 1313 0189 MOSSDALE MEADOWS - 0116 25400

12530 £45.47 £7.58 £37.89 British Telecom2 CC EM 2285 3976 - ADSL THORPE ASTLEY - 011 2400

12529 £54.74 £9.12 £45.62 British Telecom2 CC EM 1663 1367/FAX LINE - 0116 2824785 2400

12533 £61.31 £10.22 £51.09 British Telecom2 CC EM 1536 9632 - ALARM LINE CC - 0116 282496 2400

12528 £49.79 £8.30 £41.49 Entanet International Ltd1 CM 0116 2893973 - ADSL 14.02.17-13.03.17 1400

12532 £45.47 £7.58 £37.89 British Telecom3 TA EM 2285 4032 - ALARM LINE TA 3400

12531 £45.47 £7.58 £37.89 British Telecom2 CC EM 1957 2346 - ADFSL PHONES / BACK UP C 2400

12534 £2,058.22 £343.04 £1,715.18 Total Gas & Power2 CC ACC 3003384835 - 2430

12581 £4,121.14 £686.86 £3,434.28 Lex Autolease Limited5 OS LEASE RENTAL 5650

12607 £120.00 £20.00 £100.00 PERSONAL ADVICE1 CM

BACS170324 24/03/17

E

BACS170324Y 24/03/17 U

BCARD17021 16/03/17 7BCARDAMAZ

BCARD17030 20/03/17 6BCARDAMAZCARD170330 30/03/17 ASP/BCARD

DD170203ENT 10/03/17 RANET1

DD170208LEX 24/02/17

DD170209BT 23/02/17 Q115 A9

DD170221BT 21/02/17 Q029 0A

DD170221BT 21/02/17 Q080 CI

DD170221BT 20/02/17 Q098 90

DD170221ENT 22/02/17 RANET

DD170221Q02 21/02/17 6 P6

DD170221Q04 21/02/17 5 00

DD170221TOT 24/02/17 ALGASPOWE

DD170222LEX 01/03/17

DD170222PE 22/02/17 RSONALADV

FEBRUARY 2017 1170

12599/1 £33.55 £5.59 £27.96 ESPO2 CC inv 4301418 2600


90

Tn no Gross Vat Net




HeadingOrder

12599/2 £27.60 £4.60 £23.00 ESPO5 OS inv 4305373 5630

12599/3 £237.73 £39.62 £198.11 ESPO2 CC inv 4313393 2330

12599/4 £18.94 £3.16 £15.78 ESPO1 CM inv 4292803 1300

12599 £317.82 £52.97 £264.85 ESPO28/02/17DD170228ESPO

Ass. Inv. 2600

12629/1 £211.66 £35.28 £176.38 B & Q5 OS Duplicate payment for inv 0772047308/077069185600/1

12629 £211.66 £35.28 £176.38 B & Q01/03/17DD170301B&QTRADE1

Duplicate payment for inv0772047308/0770691862 paid by bacs thentaken via DD

5600/1

12608 £83.46 £13.91 £69.55 Kings Amoured Security2 CC10/03/17DD170302KINGS

Cash in Transit 2580

12610/1 £267.85 £44.64 £223.21 Lex Autolease Limited5 OS Lease rental 5650

12610/2 -£62.20 £0.00 -£62.20 Lex Autolease Limited5 OS Credit due to complaint - MSCR412814 5650

12610 £205.65 £44.64 £161.01 Lex Autolease Limited24/02/17DD170302LEX LEASE RENTAL 5650

12628 £88.52 £14.75 £73.77 Entanet International Ltd1 CM10/03/17DD170306ENTRANET

0116 2160508 1400

12711 £120.79 £20.13 £100.66 Total Gas & Power3 TA29/03/17DD170308TGPTA

3430

12706 £5.38 £0.90 £4.48 Total Gas & Power3 TA08/03/17DD170308TOTALGAS&POW

3430

12707 £58.73 £9.79 £48.94 Total Gas & Power3 TA22/03/17DD170308TOTALGAS&POW

3430

12635/1 £29.40 £4.90 £24.50 Global Payments2 CC 01.02.2017-28.02.2017 CARD PROCESSING 2580

12635/2 £40.41 £0.00 £40.41 Global Payments2 CC 01.02.2017-28.02.2017 CARD PROCESSING 2580

12635 £69.81 £4.90 £64.91 Global Payments09/03/17DD170309GLOBAL

01.02.2017-28.02.2017 CARD PROCESSING 2580

12631 £1,155.92 £192.65 £963.27 Total Gas & Power3 TA20/03/17DD170309TOTALGASPTA

ACC 3004533136 3430


0116 2893834 - ADSL 05.03.2017 - 04.04.2017 1400

12673 £2,125.81 £354.30 £1,771.51 Blaby District Council8 PE15/03/17DD170315BDC

H0000592 - Bins emptying Jan - March 2017 8440

12641 £809.56 £134.93 £674.63 Southern Electric3 TA30/03/17DD170320SSETA

01.11.2016-01.01.2017 3430


0116 2893973 - ADSL 14.03.17-13.04.17 1400


91

Tn no Gross Vat Net




HeadingOrder

12683 £267.85 £44.64 £223.21 Lex Autolease Limited5 OS24/03/17DD170322LEX LEASE RENTAL 5650

12695 £120.00 £20.00 £100.00 PERSONAL ADVICE1 CM22/03/17DD170322PERSONALADV

MARCH 2017 1170

12714/1 £83.76 £13.96 £69.80 ESPO2 CC INV 4341769 2330

12714/2 £177.26 £29.54 £147.72 ESPO3 TA INV 4336979 3330

12714/3 £39.12 £6.52 £32.60 ESPO2 CC INV 4332571 2330

12714/4 £62.76 £10.46 £52.30 ESPO1 CM INV 4355825 1300

12714/5 £14.63 £2.44 £12.19 ESPO2 CC INV. 4355824 2330

12714/6 £74.25 £12.38 £61.87 ESPO2 CC INV 4364707 2330

12714 £451.78 £75.30 £376.48 ESPO30/03/17DD170330ESPO

ASS 2330


3430


3430

£97,475.24 £3,769.41 £93,705.83Total


92

Braunstone Town Council

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Transcript of Braunstone Town Council