BRAUNSTONE TOWN COUNCIL · 2. that the project due for completion (section b) be removed, assuming...

BRAUNSTONE TOWN COUNCIL www.braunstonetowncouncil.org.uk

Darren Tilley – Executive Officer & Town Clerk Braunstone Civic Centre, Kingsway, Braunstone Town, Leicester, LE3 2PP

Telephone: 0116 2890045 Fax: 0116 2824785 Email: [email protected]

11th March 2020

Dear Councillor,

You are summoned to attend a meeting of the BRAUNSTONE TOWN COUNCIL in the Council Chamber, Braunstone Civic Centre, Kingsway, Braunstone Town, Leicester, on Thursday 19th March 2020 commencing at 8pm for the transaction of the business set out below.

Yours sincerely,

Executive Officer & Town Clerk

To: The Town Mayor and Members of Braunstone Town Council.

A G E N D A

1. Declaration of Acceptance of Office – Newly Elected Councillor (MillfieldWard)To receive delivery of the declaration of acceptance of office for the Councillorelected at the Millfield Ward by-election on 27th February 2020.

2. ApologiesTo receive apologies for absence.

3. Disclosures of InterestTo receive disclosures of Interest in respect of items on this agenda:a) Disclosable Pecuniary Interests,b) Other Interests (Non-Pecuniary).

4. Public SessionMembers of the public may make representations, give evidence or answerquestions in respect of any item of business included on the agenda. At thediscretion of the Chairperson the meeting may be adjourned to give membersof the public present an opportunity to raise other matters of public interest.

5. MinutesTo confirm the accuracy of the Minutes of the Meeting of Braunstone TownCouncil held on 30th January 2020 to be signed by the Chairperson(Enclosed).

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6. Vote of thanks to Mr Roger BerringtonTo propose a vote of thanks to Mr Roger Berrington in recognition of hisservices to Braunstone Town Council and the residents of Braunstone Town.

7. Request to Waive Standing Orders and Financial Regulations - ThorpeAstley Tennis Court ImprovementsTo consider a request from Policy & Resources Committee to waive StandingOrder 6.6c(i) and Financial Regulation 11.1(i) to enable it to consider utilisinga single supplier for the installation and maintenance of an access gate andassociated booking software at Thorpe Astley Tennis Courts, includingentering into a service contract, in the event that the Committee decides to goahead with the project (Enclosed).

8. Request to Waive Standing Orders and Financial Regulations - ThorpeAstley Welcome SignageTo consider a request to waive Standing Order 6.6c(i) and FinancialRegulation 11.1(i) to enable Planning & Environment Committee to use asingle supplier for overseeing the installation of welcome signage at ThorpeAstley, in the event that the Committee decides to go ahead with the project(Enclosed).

9. Committee AppointmentsTo consider Committee Appointments following changes in the membership ofthe Council (Enclosed).

10. AnnouncementsTo receive announcements/reports (if any):a) Town Mayor,b) Leader of the Council,c) Executive Officer and Town Clerk.

11. Questions from CouncillorsTo answer questions from Councillors where notice has been given inaccordance with Standing Order 4.11 (if any).

12. Reports of Standing CommitteesTo receive reports and minutes of Standing Committees (Enclosed):a) Planning & Environment Committee 06/02/2020 p6926 b) Community Development Committee 06/02/2020 p6932 c) Policy & Resources Committee 13/02/2020 p6942 d) Employing Committee 18/02/2020 p6949 e) Planning & Environment Committee 05/03/2020 p6952 f) Appeals Committee 06/03/2020 p6961

13. Motions on NoticeTo receive and consider motions moved on notice in accordance withStanding Order 4.13 (if any).

14. Sealing of DocumentsTo authorise the sealing of documents (if any).

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15. County and District Councillor ReportsTo receive reports from the Town’s elected representatives on:a) Leicestershire County Councilb) Blaby District Council

16. Outside Body ReportsTo receive reports from members of Outside and School Governing Bodies:a) Braunstone Town Community Minibusb) Braunstone West Social Centrec) School Governors

Next Scheduled Meeting is the Annual Meeting of the Council: 8pm, Thursday 14th May 2020.

NOTE: CRIME & DISORDER ACT 1998 (SECTION 17) – The Council has an obligation to consider Crime and Disorder implications of all its activities and to do all that it can to prevent Crime and Disorder in its area. EQUALITIES ACT 2010 Braunstone Town Council has a duty in carrying out its functions to have due regard to:-

• eliminate unlawful discrimination, harassment and victimisation;• advance equality of opportunity between different groups; and;• foster good relations between different groups

To ensure that no person receives less favourable treatment on the basis of race, disability, sex, gender re-assignment, sexual orientation, age, religion or belief, marriage or civil partnership, pregnancy or maternity.

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Item 5 BRAUNSTONE TOWN COUNCIL

MINUTES OF THE COUNCIL MEETING HELD AT BRAUNSTONE CIVIC CENTRE

30TH JANUARY 2020 at 8.00PM

PRESENT: Councillor Parminder Basra (Town Mayor) and Councillors Anthea Ambrose, Nick Brown, David Di Palma, Sam Fox-Kennedy, Amanda Hack, Sohan Johal, Paul Kennedy, Phil Moitt, Satindra Sangha, Tracey Shepherd, Christiane Startin-Lorent, Imran Uddin, Marion Waterton and Robert Waterton.

Officers in Attendance: Mr Darren Tilley, Executive Officer & Town Clerk.

There was one member of the public present at the meeting.

COUNCILLOR PARMINDER BASRA, TOWN MAYOR, IN THE CHAIR

5816 Apologies

Apologies for absence were received from Councillors Shabbir Aslam, Ajmer Basra, Alex Dewinter, Sam Maxwell and Darshan Singh.

5817 Disclosures of Interest

There were no disclosures of any Disclosable Pecuniary or Non-Pecuniary Interests by Members.

5818 Public Session

In accordance with Standing Order 3.6, members of the public may attend the meeting for the purpose of making representations, giving evidence or answering questions in respect of any item of business included on the agenda.

There was one member of the public present at the meeting.

5819 Minutes

The Minutes of the Meeting of Braunstone Town Council held on 21st November 2019 were circulated (item 4a on the agenda) and also the Minutes of the Extraordinary Meeting of Braunstone Town Council held on 9th December 2019 were circulated (item 4b on the agenda)

It was proposed by Councillor Nick Brown and seconded by Councillor Amanda Hack and was:

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RESOLVED

1. that the Minutes of the meeting of Braunstone Town Council held on21st November 2019 be approved and signed by the Chairperson as acorrect record; and

2. that the Minutes of the Extraordinary Meeting of Braunstone TownCouncil held on 9th December 2019 be approved and signed by theChairperson as a correct record.

5820 Council Objectives

Council considered the Council's Priorities and Objectives and determined whether they were relevant to address current and emerging issues faced by the Council and the community (item 5 on the agenda).

It was proposed by Councillor Nick Brown and seconded by Councillor Amanda Hack and was

RESOLVED

1. that the nine Town Council Priorities for 2020/2021, based on the2019/2020 Priorities and as updated, be approved as set out in thereport; and

2. that the Council Objectives set out in Appendix 1, as amended, beapproved.

Reasons for Decision

1. The Council’s priorities continued to be the focus for delivering a visionfor local services and an environment which reached the highestpossible standards, and the approach was supported by the Town’sCitizens’ Advisory Panel and the Council’s Standing Committees.

2. To ensure that the Council’s objectives were relevant and reflectedchanging issues within the community.

5821 Capital Plan 2020/2021

Council considered priorities and projects for 2020/2021 Capital Plan (item 6 on the agenda).


RESOLVED

1. that the Completed Projects (section a), having now been completed, beremoved from the rolling programme of Capital Projects;

2. that the project due for completion (section b) be removed, assumingits completion prior to the end of the plan period, otherwise it beincluded on the 2020/2021 Capital Plan;

3. that the Current Projects (section c), incorporating the amendment tothe Civic Centre Project: “Refurbishment of both sets of Toilets”, be

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rolled forward on to the 2020/2021 Capital Plan; and 4. that the Proposed New Projects (section d) be added to the 2020/2021

Capital Plan.


1. To confirm that the projects had been completed and there was nofurther work outstanding.

2. To ensure the plan was updated accordingly reflecting progress with itsdelivery.

3. To confirm that the projects were outstanding and were still required.To update existing projects where necessary to explore additionalimprovements.

4. To recognise the need to undertake investment and improvement asidentified.

5822 Budget and Precept for 2020/2021 and Future Estimates

Council considered the budget and precept for 2020/2021 and set out proposed estimates for future years (item 7 on the agenda).


RESOLVED

1. that once full costs were known, an amount be earmarked in thereserves to cover the cost of gateway signage to the Town at theParish Boundary with Lubbesthorpe and at the entrances to ThorpeAstley estate;

2. that a budget of £1,000 be included as a one-off in 2020/2021 budgetfor the 75th Anniversary of VE Day to provide financial support of up to£200 for each group/event;

3. that no percentage increase be applied to Community Centres, sportspitches and miscellaneous fees and charges;

4. that £9,000 be earmarked in the reserves in 2020/21 to be used tobalance the general fund budget;

5. that £10,000 of the £25,000 one-off Library Transfer Grant receivedfrom Leicestershire County Council be earmarked in the reserves in2020/21 to be used to offset the additional Library staffing coststransferred under TUPE;

6. that the Estimates for 2020/2021, as attached at Appendix 1 of thereport, be approved as the Council’s Budget for 2020/2021; and

7. that a Net Precept Requirement for £646,304 for the financial year2020/2021 be submitted to Blaby District Council.


1. The signs would be a capital asset, the cost was likely to exceed theamounts in the annual Planning & Environment Expenditure RevenueBudget; however, the life span of the signs would be approximately 30-40 years.

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2. To ensure appropriate financial support to enable VE Day anniversaryevents to be organised and to ensure their success.

3. Following a review of budgeted income from Room Hires andconsideration by Community Development Committee and Citizens’Advisory Panel of support arrangements for community groups, Policy& Resources Committee had established a Panel to review in detail thecommunity centres offer and associated hire scheme and charges.

4. Following the withdrawal of Council Tax Support Grant, to use reservesto protect services, while phasing the equivalent in precept increasesover a period of 3-4 years to avoid any adverse impact a single largeprecept increase would have on residents.

5. To enable the Town Council to employ staff at Braunstone TownLibrary, as set out in its proposed service model.

6. To meet the Town Council’s operating budgets for 2020/2021 alongwith funding for the Capital Plan and service pressures as identified inthe report on Medium Term Priorities and Financial Planning.

7. The precept requirement for the year being the difference betweenexpenditure and income, calculated in accordance with Section 50 ofthe Local Government Finance Act 1992.

5823 Committee Appointments

Council considered confirming Councillor Phil Moitt as Vice-Chair of Planning & Environment Committee, which was made as an interim appointment by Planning & Environment Committee on 9th December 2019.

It was proposed by Councillor Nick Brown and seconded by Councillor Amanda Hack and

RESOLVED that Councillor Phil Moitt be confirmed as Vice-Chair of Planning & Environment Committee.

Reason for Decision

To enable the efficient and effective transaction of Planning & Environment Committee’s business.

5824 Announcements

a) Town Mayor

The Town Mayor, Councillor Parminder Basra, reported that January hadbeen a quiet month, following a busy period in December. The TownMayor then reported on some of December’s engagements as follows:(a) 6th December, Celebration of Bill Wright’s Life, Braunstone Civic

Centre: while a sad event it was well attended and Councillor SamMaxwell had delivered a fitting tribute; and

(b) 30th December, Pantomime – Beauty and the Beast, BraunstoneCivic Centre: an enjoyable occasion and the Town Mayorrecommended using the same production company again.

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The Town Mayor thanked Councillors Anthea Ambrose and Satindra Sangha for their support at her events.

Forthcoming Town Mayor engagements were as follows: (a) 3rd February, Blaby District Chairman’s Curry Night, Chef & Spice;(b) 3rd April, Town Mayor’s Awards Evening, Braunstone Civic Centre;

and(c) 24th April, Town Mayor’s Charity Dinner and Dance, Marriott Hotel,

with the theme Mental Health and net proceeds donated to the TownMayor’s Charity, Life Links.

b) Leader of the Council

The Leader of the Council, Councillor Nick Brown, highlighted that manyresidents in Braunstone Town were citizens of other EU countries. Headded that they worked in the area and many had made the Town theirhome. Councillor Brown wanted to reassure these residents, that while itwas an uncertain time as the United Kingdom left the European Unionand determined its future relationship that the Town Council continued towelcome them as important members of the Town’s inclusive community.

c) Executive Officer and Town Clerk

No announcements were made.

5825 Questions from Councillors

No questions had been submitted.

5826 Reports of Standing Committees: Planning & Environment Committee – 9th December 2019

Council received the Report of the Planning & Environment Committee meeting held on 9th December 2019 (p6888 – p6895).

It was moved by Councillor Robert Waterton and

RESOLVED that the Report be adopted.

5827 Reports of Standing Committees: Community Development Committee – 9th December 2019

Council received the Report of the Community Development Committee meeting held on 9th December 2019 (p6899 – p6904).

It was moved by Councillor Anthea Ambrose and


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5828 Reports of Standing Committees: Planning & Environment Committee – 9th January 2020

Council received the Report of the Planning & Environment Committee meeting held on 9th January 2020 (p6905 – p6909).

Page 6907, Minute 106 – Planning Decisions

Councillor Robert Waterton advised that one of the decisions Blaby District Council had taken was to approve 1 Gayhurst Close as a House in Multiple Occupation, despite the arguments being similar to 107 Westover Road, which they had rejected and the applicant’s appeal had also subsequently been rejected. Councillor Waterton added that on 5th March 2020, officers from Blaby District Council’s Licensing Department would be speaking to the Planning & Environment Committee on the regulatory framework and operational practices for regulating Houses in Multiple Occupation.

Page 6908 - 6909, Minute 111 – Houses in Multiple Occupation

Councillor Robert Waterton encouraged Councillors to look at the report relating to this item, it included residents’ concerns and a map showing the location of suspected as well as registered Houses in Multiple Occupation.

It was moved by Councillor Robert Waterton and


5829 Reports of Standing Committees: Policy & Resources Committee – 16th January 2020

Council received the Report of the Policy & Resources Committee meeting held on 16th January 2020 (p6910 – p6917).

It was moved by Councillor Nick Brown and


5830 Motions on Notice

No Motions on Notice had been submitted.

5831 Sealing of Documents

There were no documents for sealing.

5832 County and District Councillor Reports

a) Leicestershire County Council

Councillor Amanda Hack, as County Councillor for Braunstone Division,reported on the following matters:

i. Budgets were being reviewed ahead of setting the precept;

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ii. health funding was likely to be protected due to most of the moneybeing NHS funds;

iii. funding for Children’s services was likely to be increased given thiswas a statutory function and more local procurement of serviceswas being introduced, which would increase costs but mean thatchildren were reintroduced into communities;

iv. at Joint Leicester, Leicestershire & Rutland Health Scrutiny, AndyWilliams, new Chief Executive of all three Clinical CommissioningGroups, was in attendance concerning the restructure of LeicesterHospitals; funding had been granted and NHS England needed toapprove the plan prior to consultation, this consultation wouldinvolve parish councils; and

v. Joint Health Scrutiny also looked at NHS 10 year plan, the need toutilise section 106 contributions for improving services, the targetfor cancer care and the availability of medicine.

Councillor Robert Waterton sought clarity on the hospitals restructure consultation and whether the Ambulance Service targets were being monitored. In response, Councillor Amanda Hack confirmed that the request had been for several consultations to take place in communities rather the half a dozen large consultation sessions; also the Ambulance Service performance was considered by Joint Health Scrutiny, the main pressure being stacking at Accident & Emergency.

b) Blaby District Council

Councillor Tracey Shepherd, as District Councillor for Winstanley Ward,reported on the presentation concerning Climate Change; however, theDistrict Council had not agreed to declare a Climate ChangeEmergency.

Councillor Phil Moitt, as District Councillor for Ravenhurst & FosseWard, reported on the following matters:

i. the District Council would shortly be determining its precept for theforthcoming financial year;

ii. Councillor Sam Maxwell was covering until May the ScrutinyCommissioner vacancy, previously held by Bill Wright; and

iii. Councillor Moitt welcomed the forthcoming attendance of LicensingOfficers at the Town Council’s Planning & Environment Committeeon 5th March 2020 concerning Houses in Multiple Occupation.

5833 Outside Body Reports

a) Braunstone Town Community Minibus

Councillors Sam Fox-Kennedy reported that the Minibus Committeewas well established, they appreciated the Council’s support and wherethere were issues these were reported and dealt with.

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b) Braunstone West Social Centre

Councillor Phil Moitt reported that he had not received notification ofany forthcoming meetings.

c) School Governors

Councillor Nick Brown reported that Millfield Academy had recentlyreceived two awards: one was a Heritage Award and the other was anEmotion and Wellbeing Award; which were awarded for the school’swork in these areas.

Councillor Robert Waterton raised concerns about the effectiveness ofthe School Clear Zone around Millfield Academy. In responseCouncillor Amanda Hack advised that the County Council werereviewing the arrangements and were looking at potential amendmentsto the scheme.

The meeting closed at 9.05pm.

These minutes are a draft and are subject to consideration for approval at the next meeting, scheduled for 19th March 2020.

NOTE: CRIME & DISORDER ACT 1998 (SECTION 17) – The Council has an obligation to consider Crime & Disorder implications of all its activities and to do all that it can to prevent Crime and Disorder in its area. EQUALITIES ACT 2010 Braunstone Town Council has a duty in carrying out its functions to have due regard to:-


To ensure that no person receives less favourable treatment on the basis of race, disability, sex, gender re-assignment, sexual orientation, age, religion or belief, marriage or civil partnership, pregnancy or maternity. These issues were considered in connection with each of the above decisions. Unless otherwise stated under each item of this report, there were no implications.

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BRAUNSTONE TOWN COUNCIL

19th MARCH 2020

Item 7 - Request to Waive Standing Orders and Financial Regulations - Thorpe Astley Tennis Court Improvements

Purpose

To consider a request from Policy & Resources Committee to waive Standing Order 6.6c(i) and Financial Regulation 11.1(i) to enable it to consider utilising a single supplier for the installation and maintenance of an access gate and associated booking software at Thorpe Astley Tennis Courts, including entering into a service contract, in the event that the Committee decides to go ahead with the project.

Background

On 13th February 2020, Policy & Resources Committee considered a report which set out proposals to install access gate and online booking technology at Thorpe Astley tennis courts (Policy & Resources Committee minute 71).

The Committee Resolved: 1. To enable a more structured use of the tennis courts facilities and to ensure that

funds were available to maintain the standard of the courts in future years; thatthe estimated costs, as set out in the report, be received and noted and that theLawn Tennis Association scheme, Tap4tennis, as set out at Appendix 1, toprovide an access gate and associated software system for Thorpe AstleyTennis Courts be progressed;

2. To access external funding towards the cost of installation; that the TownCouncil submit application to the Lawn Tennis Association for a grant fundingtowards the cost of the scheme;

3. To explore the viability of introducing a venue management system and gateaccess technology at Thorpe Astley Tennis Courts, ensuring that residents wereprovided with fit for purpose and accessible facilities; that delegated authority begiven to the Executive Officer & Town Clerk to undertake a consultation on theproposals;

4. To provide appropriate infrastructure to be in place for the project to commence;that delegated authority be given to the Executive Officer & Town Clerk toapprove quotations for ancillary works, such as the supply of electricity to thetennis courts.

Procurement

Under Standing Order 6.6c(i) and Financial Regulation 11.1(i), where it is intended to enter into a contract exceeding £3,000 and less than £25,000 for the supply of goods or materials or for the execution of works or services, the Executive Officer & Town Clerk shall invite at least three tenders/quotes.

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The provision and installation of access gates and locking system is a bespoke system only provided by CIA Fire & Security for the Lawn Tennis Association and unavailable from any other contractors. With an installation cost of £6,900 and with annual maintenance of approximately £600, which will reach the £3,000 limit after 5 years, the regulations would be exceeded.

Therefore, to proceed, Policy & Resources Committee needs Council approval in accordance with Standing Order 6.6b “Every contract whether made by the Council or by a Committee to which the power of making contracts has been delegated shall comply with these Standing Orders, and no exception from any of the following provisions of these Standing Orders shall be made otherwise than by direction of the Council or in an emergency by such a Committee” and Financial Regulation 11.1e “When applications are made to waive financial regulations relating to contracts to enable a price to be negotiated without competition the reason shall be embodied in a recommendation to the Council”.

Policy & Resources Committee is scheduled to meet on 23rd April 2020 and under the powers delegated to it, is able to decide the merits on whether or not to pursue the scheme.

Recommendation

That in accordance with Standing Order 6.6b and Financial Regulation 11.1e, that Standing Order 6.6c(i) and Financial Regulation 11.1(i) be waived in order to allow Policy & Resources Committee to use CIA Fire & Security for the installation of access gate, and associated works, and to enter into an ongoing maintenance and service contract.

Reason

To enable the provision, installation and ongoing maintenance of the access gates and locking system which was a bespoke system only provided by CIA Fire & Security, and the use of the venue management system, which was only provided by the Lawn Tennis Association, both of which were unavailable from any other providers.

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19th MARCH 2020

Item 8 - Request to Waive Standing Orders and Financial Regulations - Thorpe Astley Welcome Signage

Purpose

To consider a request to waive Standing Order 6.6c(i) and Financial Regulation 11.1(i) to enable Planning & Environment Committee to use a single supplier for overseeing the installation of welcome signage at Thorpe Astley, in the event that the Committee decides to go ahead with the project.

Background

On 6th February 2020, Planning & Environment Committee considered proposed designs for welcome signage at Thorpe Astley and considered the next stages of the process, including consultation (Planning & Environment Committee minute 119).

The Committee Resolved: 1. Since the design welcomed drivers to Thorpe Astley, incorporating a message

to drive carefully and also included the Parish Coat of Arms, to identify thatThorpe Astley was an integral part of Braunstone Town; that the proposeddesign of the Welcome to Thorpe Astley signs, including sizes andspecification, as attached at Appendix 2, be approved for consultation;

2. The proposed signs would be located at the entrances to the residential area;on Withers Way, there was a brick wall which contained the words ThorpeAstley close to the proposed location of the sign (Appendix 3); given thenumber of accidents on the stretch of Withers Way adjacent to the A563, itmay be more effective to locate the welcome sign at the junction with MeridianWay; therefore, the location of the Welcome to Thorpe Astley signs, as shownby the purple asterisks on the map, as attached at Appendix 3, be endorsed forconsultation; and in addition, the potential of the Withers Way sign to belocated at the junction of Withers Way and Meridian Way be explored, and ifpermitted, the consultation invite responses on the two alternative options;

3. To ensure residents and other relevant parties were informed about theproposal and the rationale and to provide them with an opportunity to makealternative suggestions; that a consultation on the reasons for the proposedWelcome to Thorpe Astley signs, their design, specification and location, beundertaken between Friday 28th February 2020 for 3 weeks and closing at9am on Monday 23rd March 2020 in accordance with the detail set out in thesection of the report “Consultation and Approvals”;

4. To enable the necessary consultations to take place and permissions andapprovals to be sought in order that the signs could be manufactured andinstalled; that delegated authority be given to the Executive Officer & TownClerk, in consultation with the Chair of the Planning & Environment Committee,to undertake and to commission the necessary consultations and approvals, as

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set out in Phase 3 of Process for third party funded schemes, attached at Appendix 1, including modification of the consultation set out in the report and at 2 and 3 above in order to comply with Leicestershire County Council requirements.

Procurement

Under Standing Order 6.6c(i) and Financial Regulation 11.1(i), where it is intended to enter into a contract exceeding £3,000 and less than £25,000 for the supply of goods or materials or for the execution of works or services, the Executive Officer & Town Clerk shall invite at least three tenders/quotes.

The provision and installation of welcome signage is being provided by Leicestershire County Council. While it is possible for the signage to be provided and installed by a third party, fees would still be payable to Leicestershire County Council to approve the locations, design, installation and associated legal agreements. The County Council have quoted a manufacture and installation cost of approximately £1,000 per sign (approximately £3,000 in total), which is inclusive of the highway regulatory functions listed above.

In the event that the costs exceed £3,000, to proceed, Planning & Environment Committee needs Council approval in accordance with Standing Order 6.6b “Every contract whether made by the Council or by a Committee to which the power of making contracts has been delegated shall comply with these Standing Orders, and no exception from any of the following provisions of these Standing Orders shall be made otherwise than by direction of the Council or in an emergency by such a Committee” and Financial Regulation 11.1e “When applications are made to waive financial regulations relating to contracts to enable a price to be negotiated without competition the reason shall be embodied in a recommendation to the Council”.

Planning & Environment Committee is scheduled to meet on 2nd April 2020 and under the powers delegated to it, is able to decide the merits on whether or not to pursue the scheme.

Recommendation

That in accordance with Standing Order 6.6b and Financial Regulation 11.1e, that Standing Order 6.6c(i) and Financial Regulation 11.1(i) be waived in order to allow Planning & Environment Committee to use Leicestershire County Council for the manufacture and installation of welcome signage at Thorpe Astley, including approval of the locations, design, installation and associated legal agreements.

Reason

To utilise Leicestershire County Council’s experience and expertise in highway matters, combining the procurement of the design, manufacture and installation of the proposed signage alongside the permissions and approvals process, providing for cost effectiveness and efficiency.

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Item 9 BRAUNSTONE TOWN COUNCIL

www.braunstonetowncouncil.org.uk

Darren Tilley – Executive Officer & Town Clerk Email: [email protected]

Braunstone Civic Centre, Kingsway, Braunstone Town, Leicester, LE3 2PP Telephone: 0116 2890045 Fax: 0116 2824785

COMMITTEE MEMBERSHIP & ROLES 2019/2020

Town Mayor: Cllr Parminder Basra Deputy Town Mayor: Cllr Darshan Singh Leader of the Council: Cllr Nick Brown Deputy Leader of the Council: Cllr Amanda Hack

STANDING COMMITTEES

Appeals Committee (3) Responsibility for considering all staff related appeals, including disciplinary, dismissal, grievance, job evaluation.

Cllr Amanda Hack (Chair) Cllr Shabbir Aslam (Vice-Chair) Cllr Imran Uddin

Community Development Committee (11) Terms of Reference as set out under the scheme of delegation to Committees.

Cllr Anthea Ambrose (Chair) Cllr Tracey Shepherd (Vice-Chair) Cllr Ajmer Basra Cllr Nick Brown Cllr Alex DeWinter Cllr David Di Palma Cllr Sam Fox-Kennedy Cllr Amanda Hack Cllr Paul Kennedy Cllr Sam Maxwell Cllr Christiane Startin-Lorent

Employing Committee (3) Responsibility for recruitment and selection and overall management, including appraisal and disciplinary, of the Council’s Executive Officer & Town Clerk.

Cllr Nick Brown (Chair) Cllr Anthea Ambrose (Vice-Chair) Cllr Phil Moitt

Planning & Environment Committee (10) (Plus Heritage Warden Ex-Officio) Terms of Reference as set out under the scheme of delegation to Committees.

Cllr Robert Waterton (Chair) Cllr Phil Moitt (Vice-Chair) Cllr Anthea Ambrose Cllr Sohan Johal Cllr Satindra Sangha Cllr Darshan Singh Cllr Christiane Startin-Lorent Cllr Imran Uddin Cllr Marion Waterton Position Vacant Mr John Dodd (Ex-Officio)

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Policy & Resources Committee (11) Terms of Reference as set out under the scheme of delegation to Committees.

Cllr Nick Brown (Chair) Cllr Amanda Hack (Vice-Chair) Cllr Anthea Ambrose Cllr Shabbir Aslam Cllr Sam Maxwell Cllr Phil Moitt

Cllr Tracey Shepherd Cllr Darshan Singh Cllr Irman Uddin Cllr Robert Waterton Position Vacant

SUB-COMMITTEES AND ADVISORY PANELS

Braunstone Town Citizens Advisory Panel (5) Terms of Reference as set out under the scheme of delegation to Committees.

Cllr Phil Moitt (Chair) Cllr Nick Brown (Vice-Chair) Cllr Anthea Ambrose Cllr Tracey Shepherd Cllr Marion Waterton

Shakespeare Park Improvement Project Sub Committee (3) To advise on and develop detailed proposals for the redevelopment and improvement of the Shakespeare Park recreation and pavilion facilities.

Cllr Nick Brown (Chair) Cllr Amanda Hack Cllr Sam Maxwell

Corporate Governance Sub Committee (4) Responsibility for detailed oversight of the Council’s Financial, Corporate Governance and Risk Arrangements, including Audit.

Cllr Nick Brown (Chair) Cllr Amanda Hack (Vice-Chair) Cllr Shabbir Aslam Cllr Phil Moitt

OUTSIDE BODY APPOINTMENTS 2019/2020

Braunstone Town Community Minibus (2 members) Cllr Sam Fox-Kennedy Cllr Paul Kennedy To report to each Ordinary Meeting of the Council.

Braunstone West Social Centre (1 member) Cllr Phil Moitt To report to each Ordinary Meeting of the Council.

Leicestershire & Rutland Association of Local Councils – Annual General Meeting (1 member) Cllr Robert Waterton To report to the June meeting of the Council

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Item 12a BRAUNSTONE TOWN COUNCIL

MINUTES OF PLANNING & ENVIRONMENT COMMITTEE

THURSDAY 6TH FEBRUARY 2020

PRESENT: Councillor Robert Waterton (Chair), Phil Moitt (Vice-Chair) and Councillors Anthea Ambrose, Sohan Johal, Satindra Sangha, Christiane Startin-Lorent and Marion Waterton and Mr John Dodd (Ex-Officio).

Officers in attendance: Darren Tilley, Executive Officer & Town Clerk and Pauline Snow, Deputy Executive Officer & Community Services Manager.

There were two members of the public present at the meeting.

112. Apologies

Apologies for absence were received from Councillors Darshan Singh andImran Uddin.

113. Disclosures of Interest

There were no disclosures of any Disclosable Pecuniary or Non-PecuniaryInterests by members.

114. Public Participation

In accordance with Standing Order 3.6, members of the public may attend themeeting for the purpose of making representations, giving evidence oranswering questions in respect of any item of business included on theagenda.

There were two members of the public present.

115. Minutes of the Meeting held 9th January 2020

The Minutes of the Meeting held on 9th January 2020 were circulated (item 4on the agenda).

RESOLVED that the Minutes of the meeting held on 9th January 2020 beapproved and signed by the Chairperson as a correct record.

116. Planning and Licensing Applications dealt with under DelegatedAuthority

The Committee received and noted responses to planning applications takenunder Delegated Authority (item 5 on the agenda). No licensing applicationswere received.

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RESOLVED that the action taken by the Executive Officer & Town Clerk under delegated authority in forwarding the following observations to Blaby District Council be noted:

1. Application No: 20/0019/HHDescription: Single storey side extension, garage conversion and

internal Alterations

Location: 23 Amy Street Braunstone Town Leicestershire LE3 2FA (Ravenhurst & Fosse Ward)

Response: Braunstone Town Council has no objections to the application, subject to details of flood proofing / resilience and resistance techniques being submitted in accordance with `Improving the flood performance of new dwellings' CLG (2007) and approved by the Local Planning Authority.

Reason: The proposals were single storey on a large plot, which included replacing the existing garage provision; therefore the proposals were unlikely to have an adverse impact on the amenity enjoyed by neighbouring properties. The property was in flood zone and appropriate mitigating measures should be undertaken.

117. Planning Applications and Licensing Applications

The Committee received details of planning and licensing applications to beconsidered by Blaby District Council (item 6 on the agenda).

RESOLVED that the following response be forwarded to Blaby DistrictCouncil:

Planning Application

1. Application No: 20/0018/HHPD

Description: The erection of a single storey rear extension which would extend beyond the rear wall of the original dwellinghouse by 6 metres, for which the maximum height would be 3 metres and the height to eaves would be 3 metres

Location: 19 St Marys Avenue Braunstone Town Leicestershire LE3 3FT (Winstanley Ward)

Response: Braunstone Town Council does not object to the application.

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Reason: The proposals were for a single storey building at the rear of the property which was on a large plot; therefore there would be limited impact on the amenity enjoyed by neighbouring properties.

Licensing Application

2. Application No: M & B Jackets

Description: Application Renewal

Location: Meridian East Business Park

Response: Braunstone Town Council does not object to the renewal of this street trading application, subject to any conditions applied to the original consent being applied to the renewal consent.

Reason: The Town Council was not aware of any public safety, health or environmental issues in relation to this trader; however, it was important that any conditions currently applied continued to be applied in order to meet these objectives.

118. Additional Planning and Licensing Applications

The Committee received details of a planning application received since thepublication of the agenda (item 7 on the agenda). The Committee noted thatthere were no licensing applications.

RESOLVED that the following responses be forwarded to Blaby District Council:

3. Application No: 19/1458/FUL

Description: Change of use of caretaker bungalow for educational purposes

Location: Winstanley Community College Kingsway North (Winstanley Ward)


Reason: The Bungalow was integral to the school site, it realistically could not be made available for private use, and was not adjacent to other residential

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dwellings; therefore, there was unlikely to be an adverse impact upon the surrounding residential area.

119. Welcome Signage to Thorpe Astley

The Committee received proposed designs for welcome signage at ThorpeAstley and considered the next stages of the process, including consultation(item 8 on the agenda).

RESOLVED

1. that the proposed design of the Welcome to Thorpe Astley signs,including sizes and specification, as attached at Appendix 2, be approvedfor consultation;

2. that the location of the Welcome to Thorpe Astley signs, as shown by thepurple asterisks on the map, as attached at Appendix 3, be endorsed forconsultation; and in addition, the potential of the Withers Way sign to belocated at the junction of Withers Way and Meridian Way be explored, andif permitted, the consultation invite responses on the two alternativeoptions;

3. that a consultation on the reasons for the proposed Welcome to ThorpeAstley signs, their design, specification and location, be undertakenbetween Friday 28th February 2020 for 3 weeks and closing at 9am onMonday 23rd March 2020 in accordance with the detail set out in thesection of the report “Consultation and Approvals”; and

4. that delegated authority be given to the Executive Officer & Town Clerk, inconsultation with the Chair of the Planning & Environment Committee, toundertake and to commission the necessary consultations and approvals,as set out in Phase 3 of Process for third party funded schemes, attachedat Appendix 1, including modification of the consultation set out in thereport and at 2 and 3 above in order to comply with Leicestershire CountyCouncil requirements.


1. The design welcomed drivers to Thorpe Astley, incorporating a messageto drive carefully. The design also included the Parish Coat of Arms, toidentify that Thorpe Astley was an integral part of Braunstone Town.

2. The signs would be located at the entrances to the residential area. OnWithers Way, there was a brick wall which contained the words ThorpeAstley close to the proposed location of the sign (Appendix 3); given thenumber of accidents on the stretch of Withers Way adjacent to the A563,it may be more effective to locate the welcome sign at the junction withMeridian Way.

3. To ensure residents and other relevant parties were informed about theproposal and the rationale and to provide them with an opportunity tomake alternative suggestions.

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4. To enable the necessary consultations to take place and permissions andapprovals to be sought in order that the signs could be manufactured andinstalled.

120. Lubbesthorpe

The Committee considered any issues for the next meeting of local Parishesconcerning Lubbesthorpe.

On 22nd January 2020, Leicester Forest East Parish Council had consideredan item “To discuss the possibility of another Lubbesthorpe Liaison Meeting”.The minutes of the meeting record that Leicester Forest East “Councillors Foxand Di Palma confirmed that they would be happy to attend anotherLubbesthorpe liaison meeting. Councillor Bob Waterton, of Braunstone TownCouncil, had offered to contact other parishes who may be interested inattending the next meeting. The Council asked the Clerk to take CouncillorWaterton up on his kind offer”.

Councillor Waterton advised the Committee that this wasn’t his understandingof the conversation with Councillor Fox. However, he was prepared toconsider contacting Enderby, Kirby Muxloe and Lubbesthorpe Parish Councilsto discuss.

RESOLVED that the following be explored:(a) whether local parishes would be interested in holding regular meetings;(b) the Committee scheduling a progress review of Lubbesthorpe, to be

considered four times per year; and(c) when invited to submit ideas for Blaby District Scrutiny Work

Programme, monitoring and reviewing progress with Lubbesthorpe besubmitted, and include a suggestion that a representative from each thefour parishes previously represented on the Lubbesthorpe StrategicConsultative Forum be invited to participate.

Reason for Decision

To ensure that Braunstone Town Council could be involved in discussions relating to the impact of the New Lubbesthorpe development on the parish and the wider area, particularly concerning infrastructure improvements and housing and service provision.


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These minutes are a draft and are subject to consideration for approval at the next meeting scheduled for Thursday 5th March 2020.




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MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE

THURSDAY 6th FEBRUARY 2020 AT 7.45PM

PRESENT: Councillor Anthea Ambrose (Chair) and Councillors Nick Brown, David Di Palma, Amanda Hack, Paul Kennedy, Sam Maxwell and Christiane Startin-Lorent.

Also in attendance was the Town Mayor, Councillor Parminder Basra.

Officers in attendance: Darren Tilley, Executive Officer & Town Clerk and Pauline Snow, Deputy Executive Officer & Community Services Manager.

There were three members of the public present at the meeting.

61. Apologies

Apologies for absence were received from Councillors Ajmer Basra, AlexDeWinter and Sam Fox-Kennedy.





There were three members of the public present.

64. Minutes of the Meeting held 9th December 2019

The Minutes of the Meeting held on 9th December 2019 were circulated (item4 on the agenda).

RESOLVED that the Minutes of the meeting held on 9th December 2019 beapproved and signed by the Chairperson as a correct record.

65. Town Mayor’s Report

The Committee received a report on the activities of the Town Mayor and anyproposals for initiatives during the Civic Year (item 5 on the agenda).

Item 12b

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The Town Mayor advised that she had organised a Dinner and Dance at the Marriott Hotel on 24th April 2020. Three hundred tickets were available for the evening and 80 had already been sold but she requested help with selling tickets and encouraged members to support the event. Net proceeds would be donated to her chosen charity, Life Links.

The Town Mayor also advised that a Singles Night had been organised at Braunstone Civic Centre on 29th February 2020 with proceeds to her chosen charity, Life Links.

RESOLVED that the update be noted

Reason for Decision

To monitor and review the effectiveness of the Town Council’s community engagement activities.

66. Identifying and Dealing with Hate Crime

The Committee received a presentation from Isla Dixon (Leicestershire PoliceHate Crime Officer) and Sergeant Alex Goldsmith (Local NeighbourhoodPolice Team) concerning identifying and dealing with hate crime (copyattached as an Appendix to these minutes).

Members received details of the “Stamp it Out” campaign to encourage thereporting of hate crime.

RESOLVED that the Town Council help distribute identifying and dealing withhate crime resource information in appropriate places and to groups.

Reason for Decision

To ensure that the community, particularly vulnerable individuals, couldidentify hate crime/incidents and were aware of how these could be reportedand where to go for support and advice.

67. Community Safety and Neighbourhood Policing Update

The Committee received an update from the Local Neighbourhood Police Beatteam on local community safety and policing initiatives (item 7 on the agenda).

Sergeant Goldsmith provided an update on policing issues since 1st January2020. Incidents of Anti-social behaviour at Thorpe Astley had been recordedand police patrols had been increased.

Two robberies have been reported in Braunstone Town and were currentlyunder investigation along with four burglaries.

Theft of and from vehicles was still an ongoing issue but mainly due toinsecure vehicles and theft of number plates. The police have been

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distributing free number plate screws to residents to prevent this happening.

Incidents of drug dealing were still ongoing but no action could be taken by the police unless residents advise them of their concerns or observations. Evidence supplied by residents allows the police to build up a case for investigation and residents were encouraged to report any suspicious activities.

Anti-social behaviour in certain areas of the town was still ongoing but the police and other partners were working together to resolve the ongoing issue with one or two individuals.

RESOLVED that the update be noted

Reason for Decision

To ensure that current community safety and policing updates were received.

68. Library – Community Engagement/Involvement and Social Inclusion

The Committee considered potential initiatives, including volunteeringopportunities, to develop community involvement in Braunstone Town Libraryand provide for social inclusion (item 8 on the agenda).

Members were advised on services reintroduced into the library following theTown Council taking over the management of the Braunstone Town Library.This included the provision of daily newspapers and the sale of stamps andgreetings card.

Consultation with users of the library highlighted several services thatresidents would like to see run in the library including Wriggly Readerssessions and service for house bound residents. A list of residents who hadindicated that they wished to volunteer to help with delivering services in thelibrary had also been collected. Several of these volunteers had indicated thatthey would be willing to help with reading sessions or delivering books tohousebound residents.

A draft volunteer application form and Wriggly Readers role description hadbeen drafted for consideration.

Members also discussed options for book swapping services using booksdonated from residents that could not be incorporated in the LeicestershireCounty Council book catalogue.

RESOLVED

1. that the reinstatement of previously provided services in the library besupported;

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2. that the suggestions for future services being provided in the libraryarising from the consultation, attached at Appendix 1, be approved andprogressed;

3. that the proposed Volunteer Application Form, attached at Appendix 2,be endorsed;

4. that the draft Wriggly Readers role and job description, attached atAppendix 3, be endorsed as a template for this and future volunteerroles; and

5. that provision of a housebound book service be progressed.


1. To ensure that well used services in the library continue to be provided.2. To ensure that new services suggested by users of the library were

considered and implemented, where feasible.3. To enable progression with recruiting volunteers to help with activities in

the library.4. To enable recruitment of suitable volunteers to provide a reading service in

the library, and other services, as requested by the community.5. To ensure that all members of the community would be able to access

books and to overcome isolation of people with mobility restrictions.

69. Civic Memorial Annual Remembrance Events

The Committee set out a process for engaging local organisations andcommunity groups in planning and organising annual remembrance events atthe Civic Memorial (item 9 on the agenda).

Members considered proposals to consult residents and organisations on howthey wished to see annual remembrance events at the memorial garden becommemorated. It was felt that input from local organisations and groups wasvital in the process as their full support in the organisation and attendance ofthe event was needed if these annual events were to be successful. It wassuggested that an article be included in the Braunstone Life inviting residentsto put forward their comments. The Citizen’s Advisory Panel would also beused to consult with residents.

It was proposed that a Working Group be established with Town Councillorsand representatives from local organisations and community groups to discussevents and ideas to take place at the memorial garden.

RESOLVED

1. that the Process for reviewing annual remembrance events at the CivicMemorial, as set out in the section of the report, be approved;

2. that the following be submitted to the Working Group for considerationand review:(a) what would be the minimum the Council could deliver on its own?(b) what would be the role of the Town Mayor on Remembrance Sunday?

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(c) what links should there be with Saint Peter’s Church, which containedthe memorial to those from Braunstone who fought in the First WorldWar?

(d) what should the balance be between religious and secularcommemoration?

3. that Councillors Anthea Ambrose (as Chair of the Committee) and NickBrown be appointed to the Working Group, with substitutions permitted;and

4. that delegated authority be given to the Executive Officer & Town Clerk,in consultation with the Chair of Community Development Committee, todetermine any further Councillor appointments and which localorganisations and community groups should be represented on theWorking Group.


1. To ensure that the Town Council hosted and facilitated annualremembrance events which were supported and organised byestablished local organisations and community groups.

2. To provide the Council’s ideas to the Working Group for furtherconsideration, along with those received from local organisations,community groups and residents.

3. To provide input on the Council’s role hosting and facilitating annualremembrance events, as well as the Council’s wider communityleadership and social inclusion roles.

4. To provide a process for identifying and appointing representation to theWorking Group from Councillors, local organisations and communitygroups, to enable the Group to commence its work.

70. Summary of Grant Applications

The Committee received a list of grants paid to date and applied for fromexternal sources and received acknowledgements for Town Council Grants(item 10 on the agenda).

RESOLVED that the report be noted.

Reason for Decision

To monitor progress with supporting community groups with identifyingsources of funding and with the award of grants under the Council’sCommunity Grants scheme.

71. Community Grant Applications

The Committee considered Community Grant Applications which had beenreceived (item 11 on the agenda).

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RESOLVED

1. that the following grant applications be approved:a) Asian Elderly Group - £300;c) Punjabi Cultural Society - £300

2. that the following grant application be approved:b) Friends of Highway Spinney - £258; subject to:

i. the grant money being paid on 1st April 2020 as the group hadalready received a grant in the current financial, and

ii. the group be excluded from applying for a grant during the2020/2021 financial year


1. The grants applications met the scheme criteria.2. the group:

i. had already applied and received a grant in the 2019/2020 financialyear,

ii. the group could not apply for more than one grant per year.

72. 75th Anniversary of VE Day Commemorations – Grant Applications

The Committee considered consider Grant Applications for commemorating75th anniversary of VE Day (item 12 on the agenda).

RESOLVED that the following grant applications be approved:a) Braunstone Community Life - £200

Reason for Decision

The grant application met the scheme criteria.

73. Improvements to Parks and Open Spaces

The Committee received a progress report on current projects and funding.

It was noted that a letter of intent would shortly be forwarded to the contractorto agree a proposed start date for the new sports pavilion at ShakespearePark. A provisional date of 24th February 2020 had been suggested in orderfor the trees and shrubs in the vicinity of the new building could be removedbefore the bird nesting commences in March.

An update on the culvert bridge at Thorpe Astley Community Centre wasreceived. It was noted that a footpath closure and diversion order was stillawaited from Leicestershire County Council in order for the work on the culvertbridge to commence.

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Discussions were also held on the overgrown shrubs adjacent to footpaths and parking on grass verges. Investigations would be made to who was responsible for the maintenance of these areas and the concerns passed to the appropriate authorities.

74. Financial Comparisons

The Committee received Financial Comparisons for the period 1st April 2019to 28th January 2020 (item 14 on the agenda).


Reason for Decision

There were no issues identified with income and expenditure to date.

75. Approval of Accounts

The Committee considered payments from 4th December 2019 until 28thJanuary 2020 (item 16 on the agenda).

RESOLVED that the list of Approved Expenditure Transactions for the period4th December 2019 until 28th January 2020 be approved.

Reason for Decision

To authorise payments in accordance with the Accounts & Audit Regulationsand the Council’s Financial Regulations.

The meeting closed at 9.40 pm.

These minutes are a draft and are subject to consideration for approval at the next meeting, scheduled for Thursday 2nd April 2020.

NOTE: CRIME & DISORDER ACT 1998 (SECTION 17) – The Council has an obligation to consider Crime and Disorder implications of all its activities and to do all that it can to prevent Crime and Disorder in its area. EQUALITIES ACT 2010 Braunstone Town Council has a duty in carrying out its functions to have due regard to:-


To ensure that no person receives less favourable treatment on the basis of race, disability, sex, gender re-assignment, sexual orientation, age, religion or belief, marriage or civil partnership, pregnancy or maternity.

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APPENDIX

Hate Crime

leics.police.ukleics.police.uk 2

leics.police.uk 3

Definitions

Any non-crime incident which is perceived by the victim orany other person, to be motivated by a hostility or prejudice

based on a person’s (actual) or perceived difference

Hate Incident

Any criminal offence which is perceived, by the victim or any other person, to be motivated by a hostility or prejudicebased on a person’s (actual) or perceived difference

Hate Crime

leics.police.uk 4

So what does that mean in reality?

Hate Incident

A hate incident is the same as a hate crime, although what has happened is not always a criminal offence. Hate incidents may happen once, or several times over a longer period.

• verbal abuse or online abuse ‐ like name‐calling and offensive jokes or abuse on Facebook or Twitter

• Insults or harassment such as taunting or even ignoring someone because of their difference

• Abusive gestures• bullying or intimidation by children, adults, neighbours or strangers at school, in the workplace or around residential areas

• physical attacks such as hitting, punching, pushing, spitting• threats of violence• hoax calls, abusive phone or text messages, hate mail• displaying or circulating discriminatory literature or posters• harm or damage to things such as your home, pet, vehicle• graffiti• arson• Dumping of rubbish outside homes or through letterboxes• malicious complaints for example over parking, smells or noise.

leics.police.uk 5

Hate Crime

So what does that mean in reality?

• offensive or dangerous substances being posted through the letterbox• verbal abuse• physical violence and assault• Criminal damage to your house or car• Arson• Murder• Sexual assault• Theft• Fraud• Burglary• Hate mail (Malicious Communications Act 1988)• Causing harassment, alarm or distress (Public Order Act 1986)

Hate crimes and incidents can also be directed at whole communities through:• desecration of graveyards• vandalism of places of worship• offensive graffiti in public places• acts of terrorism

leics.police.uk 6

“Mate Crime”

“The exploitation, abuse or theft from any person at risk from those they consider to be their friends”

Mate crime is a form of hate crime.

Theft/financial abuse – demanding or borrowing money from the victim with no intention of paying them back

Physical assault/abuse – hurting or injuring the victim

Harassment or emotional abuse – manipulate, mislead, or make the victim feel worthless

Sexual assault/abuse – harming or taking advantage of the victim sexually

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leics.police.uk 7

Impacts of Health & Wellbeing

Don’t Eat

Change how you

look

Anxiety

Anger

Don’t Sleep

Nightmares

Change where you go

Change how you

dress

Self-harm

Social Isolation

leics.police.uk

It can also impact on communities as a whole

8

“Hate crimes are symbolic acts which are intended to send a message of hostility and intolerance to communities who share characteristics of the targeted victim”.

Community tensions

Social Isolation

Anger

Vulnerability

Feeling unwelcome

AnxietyChange in behaviour

leics.police.uk

Hate Crimes in the UK 2018/19

Disability8,256 (8%)

Transgender2,333(2%)

Sexual Orientation 14,491 (14%)

Race 78,991 (76%)

Religion & Faith 8,566 (8%)

Total103,379

leics.police.uk

Hate in Leicestershire 2018/19

Religion & Faith 142

Disability91

Transgender34

Sexual Orientation 204

Other 33

Total 1632

Alternative Sub-culture0

Race1231

leics.police.uk 11 leics.police.uk 12

Alternative ways to report

www.leices.police.uk

Leicestershire Police

@LeicsPolice

Dial 999 in an emergency

www.report‐it.org.uk

www.Lleicestershire.gov.uk

www.leicester.gov.uk

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leics.police.uk 13

Support for victims

Victim First are an independent and confidential service for victims and witnesses providing support for victims of all hate incidents and hate crimes.

• Emotional Support

• Access to Specialist Support

• Restorative Justice

• Mental Health Support

• Crime Prevention Measures

• Advocacy

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Item 12c BRAUNSTONE TOWN COUNCIL

MINUTES OF POLICY & RESOURCES COMMITTEE

THURSDAY 13th FEBRUARY 2020 AT 7.30PM

PRESENT: Councillor Nick Brown (Chair), Councillor Amanda Hack (Vice-Chair) and Councillors Anthea Ambrose, Shabbir Aslam, Sohan Johal, (substituting for Councillor Imran Uddin), Sam Maxwell, Phil Moitt, Tracey Shepherd, Darshan Singh and Robert Waterton.

Officers in Attendance: Darren Tilley, Executive Officer & Town Clerk.

There were no members of the public present at the meeting.

65. Agenda Variance

It was proposed to vary the order in which the items on the agenda wereconsidered and it was

RESOLVED that item 15 on the agenda, Civic Centre Bar/Café KitchenFacilities, be considered after item 4 on the agenda, Minutes of the Meetingheld 16th January.

66. Apologies

An apology for absence was received from Councillor Imran Uddin.




In accordance with Standing Order 3.6, members of the public may attendthe meeting for the purpose of making representations, giving evidence oranswering questions in respect of any item of business included on theagenda.

There were no members of the public at the meeting.

69. Minutes of the Meeting held 16th January 2020

The Minutes of the Meeting held on 16th January 2020 were circulated (item4 on the agenda).

RESOLVED that the Minutes of the meeting held on 16th January 2020 beapproved and signed by the Chairperson as a correct record.

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70. Shakespeare Park - Improvement & Development

The Committee received a progress report on the commencement of thecontract for delivering the pavilion and site improvement works; an update oninterest and repayment rates for Public Works Loans; and considered anoutline plan for the playground and tennis courts improvements (item 5 onthe agenda).

RESOLVED

1. that it be noted that the necessary funding for the project had beenachieved;

2. that the revised timescales for the project, attached at Appendix 4,including the signing of the contract to commence site and pavilionworks, be approved;

3. that delegated authority be given to the Executive Officer & TownClerk to liaise with the selected contractor and the Council’s Architectand Surveyor in order to:

a. determine the detailed arrangements, timings, and workschedules,

b. close parts of the site to ensure that the works could becarried out safely and securely,

c. approve the applications and plans for submission todischarge planning conditions,

d. where necessary, to amend the contract structure,including amending the contract costs in accordance withthe Building Cost Information Service Building CostIndices,

e. issue letters of intent and prepare and sign contracts,and

f. to apply to the Public Works Loan Board, and to thefunding bodies that have awarded grants, to draw downfunds, either in full or in instalments; and

4. that the outline proposals for improvements to the playground andtennis courts, as set out in the report and at Appendices 6 – 8, beendorsed; and that detailed proposals, contract specifications andtimetables for tenders, consultation and works be submitted to Policy& Resources Committee, scheduled for 23rd April 2020.


1. Appropriate funds were committed and the Committee would reviewthe project payments and the drawing down of funds to ensure thelong term financial stability and sustainability of the project.

2. To ensure that the project, which would enable an increase in sportparticipation and improve recreation and play facilities in a Ward whichhad high rankings of multiple deprivation across a range of domains,including income, employment and education and had the worstproportion of overweight or obese children in the County ofLeicestershire, moved to the delivery stage.

3. To allow detailed arrangements for the work to be negotiated, enablingflexibility and minimising disruption to service users, and for contracts

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to be signed. 4. To provide modern, accessible, fit for purpose, safe and sustainable

play equipment and tennis court facilities, since there had been nosignificant investment in these facilities in the last 20 years.

71. Thorpe Astley Tennis Court Improvements

The Committee considered proposals to install access gate and onlinebooking technology at Thorpe Astley tennis courts (item 6 on the agenda).

RESOLVED

1. that the estimated costs, as set out in the report, be received andnoted and that the Lawn Tennis Association scheme, Tap4tennis, asset out at Appendix 1, to provide an access gate and associatedsoftware system for Thorpe Astley Tennis Courts be progressed;

2. that the Town Council submit application to the Lawn TennisAssociation for a grant funding towards the cost of the scheme;

3. that delegated authority be given to the Executive Officer & TownClerk to undertake a consultation on the proposals;

4. that delegated authority be given to the Executive Officer & TownClerk to approve quotations for ancillary works, such as the supply ofelectricity to the tennis courts; and

5. THAT IT BE RECOMMEDED TO COUNCIL that in accordance withStanding Order 6.6b and Financial Regulation 11.1e, that StandingOrder 6.6c(i) and Financial Regulation 11.1(i) be waived in order touse CIA Fire & Security for the installation of access gate, andassociated works, and to enter into an ongoing maintenance andservice contract.


1. To enable a more structured use of the tennis courts facilities and toensure that funds were available to maintain the standard of the courtsin future years.

2. To access external funding towards the cost of installation.3. To explore the viability of introducing a venue management system and

gate access technology at Thorpe Astley Tennis Courts, ensuring thatresidents were provided with fit for purpose and accessible facilities.

4. To provide appropriate infrastructure to be in place for the project tocommence.

5. To enable the provision, installation and ongoing maintenance of theaccess gates and locking system which was a bespoke system onlyprovided by CIA Fire & Security, and the use of the venue managementsystem, which was only provided by the Lawn Tennis Association, bothof which were unavailable from any other providers.

72. Pitch Allocations 2020/2021

The Committee considered pitch capacity and set the fees and process forpitch allocations for the 2020/2021 season (item 7 on the agenda).

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RESOLVED

1. that pitch type and capacity be approved, as set out in Table 1 of thePitch Capacity section of the report; and

2. that the pitch fees be confirmed and the availability of pitches beadvertised, as set out at Appendix 3, with a closing date forapplications on Monday 30th March 2020.


1. To ensure a balance between quality of playing surface, the needs oflocal clubs for provision and the needs of parks users.

2. To allow suitable time for applications while acknowledging clubs needthe certainty by April of a home playing ground in order to participatein the league.

73. Update on Thorpe Astley Culvert and Legal Transfer of Thorpe AstleyPark

The Committee received an update on the current position with ThorpeAstley Culvert and the legal transfer of Thorpe Astley Park (item 8 on theagenda).

RESOLVED that an update report on progress with Thorpe Astley Culvert besubmitted to the Committee in April 2020.


To keep a watch on progress with implementing the Town Council’s desire tocomplete the transfer of Thorpe Astley Park, a significant asset that shouldbe owned by the Town Council, without further delays and additional cost.

74. Open Spaces & Parks Winter Works Programme – Progress Report

The Committee received a progress report on the Winter Works Programme2019/2020 (item 9 on the agenda).

RESOLVED that the progress of the Winter Works Programme 2019/2020 bereceived and noted.

Reason for Decision

To ensure that the winter works tasks were on schedule to be completedbefore the end of the winter works period.

75. Blaby District Parish Councils Group

The Committee received the minutes of the of the Blaby District ParishCouncils Group held on 4th December 2019 and the agenda for theforthcoming meeting on 4th March 2020 in order to receive feedback andidentify issues to be raised (filed with a copy of the agenda).


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Reason for Decision

To ensure that the Town Council was aware of current issues and could share its current issues with local parish council representatives.

76. Bank Account Signatories

The Committee considered bank account signatory replacements for BillWright (item 11 on the agenda).

RESOLVED that the following amendments be made to the accountssignatories list:

(a) for the Co-operative Bank Accounts (linked): Councillor TraceyShepherd be added to replace Mr WA Wright; and

(b) for the Cambridge Building Society: Councillor Phil Moitt beadded to replace Mr WA Wright.

Reason for Decision

To update the Councillor signatories in accordance with the Council’s membership and roles.

77. End of Quarter Financial Position – Cashbook and Reserves

The Committee received a summary of the Council's Cash and Reserves forthe period 1st April 2019 to 31st December 2019 (item 12 on the agenda).

RESOLVED that the end of quarter financial position be noted.


There were no issues of concern with management of the Council’sFinances.


The Committee received Financial Comparisons for the period 1st April 2019to 31st January 2020 (item 13 on the agenda).


Reason for Decision

There were no issues of concern with income and expenditure against thebudget for 2019/2020.


The Committee considered payments from 1st January 2020 until 4th

February 2020 (item 14 on the agenda).

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RESOLVED that the list of Approved Expenditure Transactions for the period 1st January 2020 until 4th February 2020 be approved.

Reason for Decision

To authorise payments in accordance with the Accounts & Audit Regulations and the Council’s Financial Regulations.

80. Civic Centre Bar/Café Kitchen Facilities

RESOLVED that in view of the special / confidential nature of the business tobe transacted, the press/public be excluded and they be instructed to withdraw(Standing Orders 3.5 and 3.7 apply). Reason for exception – CommercialInterest.

The Committee received plans for a kitchen for the Civic Centre Bar/Café;determined whether to allocate funding and approve the timescales for theproject (item 15 on the agenda).

RESOLVED

1. that the information contained in the report concerning the Capital Planproject “Refurbishment of both sets of Toilets, including exploring theprovision of a Changing Places Toilet” and resurfacing/relining of thecar park at Braunstone Civic Centre be noted;

2. that the Capital Plan item “Refurbishment of the Civic Centre Bar,Kitchen and Store Facilities” be progressed to the next stages, alongthe lines of the indicative Timescales & Milestones set out in thereport;

3. that £90,000 be earmarked in the General Fund Reserve for CivicCentre Capital Plan Priority Projects;

4. that delegated authority be given to the Executive Officer & TownClerk to commission professional services and advice to support thepreparation of the next stages, including to facilitate alternativeoptions, decision making and implementation, and where necessary toprepare applications for any planning and/or regulatory approvals.


1. To recognise the interdependency of the Capital Plan projects forBraunstone Civic Centre and to ensure that their project planning wasinterrelated.

2. To prepare options to be considered in detail to enable a café serviceduring the day and additional lunches and meals, utilising the spacemore effectively and providing a wider community social space.

3. To ensure that finance was available to enable the delivery of the CivicCentre Capital Plan priority items.

4. To allow alternative options to be considered and for more detailedplans and arrangements to made in order to progress the project tothe next stage for further consideration.


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These minutes are a draft and are subject to consideration for approval at the next meeting, scheduled for 23rd April 2020.




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Item 12d BRAUNSTONE TOWN COUNCIL

MINUTES OF EMPLOYING COMMITTEE

TUESDAY 18th FEBRUARY 2020 AT 10.00AM

PRESENT: Councillor Anthea Ambrose (Vice Chair in the Chair), Councillor Sam Maxwell (substituting for Councillor Nick Brown) and Councillor Phil Moitt.

Officers in Attendance: Chris Moses (Council’s HR Advisor) & Kim Cusack (Minutes).


7. Apologies

An apology for absence was received from Councillor Nick Brown.


There were no disclosures of any Disclosable Pecuniary or Non-PecuniaryInterests by Members.




10. Minutes of the Meeting held 18th June 2019

The Minutes of the Meeting held on 18th June 2019 were circulated (item 4on the agenda).

RESOLVED that the Minutes of the meeting held on 18th June 2019 beapproved and signed by the Chairperson as a correct record.

11. Process for dealing with a Capability Matter

RESOLVED that in view of the special / confidential nature of the business tobe transacted, the press/public be temporary excluded and they be instructedto withdraw (Standing Orders 3.5 and 3.7 apply). Reasons for exception –Personal Information.

The Committee considered giving delegated authority to the ExecutiveOfficer & Town Clerk to determine a capability matter, including the option toterminate the employment contract on the ground of capability (the staffmember would have the option of appeal to the Council’s Appeals Committee(item 5 on the agenda circulated to Members of the Committee).

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RESOLVED

1. that delegated authority be given to the Executive Officer & TownClerk to determine a capability matter and

2. THAT IT BE RECOMMENDED TO POLICY & RESCOURCESCOMMITTEE that the process for dealing with a capability matter beincluded in the Absence Management Policy & Procedure documentwhen reviewed again.


1. To ensure that a decision on a staffing matter would be resolvedquickly and efficiently.

2. To ensure that an appropriate policy would be in place, for futuresimilar staffing situations.

12. Internal Dispute Resolution

RESOLVED that in view of the special / confidential nature of the business tobe transacted, the press/public be temporary excluded and be instructed towithdraw (Standing Orders 3.5 and 3.7 apply). Reason for exception –Personal Information.

The Committee considered a complaint received under section 2 of theCouncil’s Grievance Procedure (Item 6 on the agenda circulated to Membersof the Committee).

Detailed discussion along with the Committee’s decision and reasons for thedecision are filed as a confidential appendix.

RESOLVED that the complaint not be upheld.

Reason for Decision

There was no evidence that constitutes the allegations made, the Council wereacting fairly and in accordance with the Contract.


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These minutes are a draft and are subject to consideration for approval at the next meeting.




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Item 12e BRAUNSTONE TOWN COUNCIL

MINUTES OF PLANNING & ENVIRONMENT COMMITTEE

THURSDAY 5TH MARCH 2020

PRESENT: Councillor Robert Waterton (Chair), Councillor Phil Moitt (Vice-Chair) and Councillors Anthea Ambrose, Sohan Johal, Darshan Singh, Christiane Startin-Lorent and Marion Waterton and Mr John Dodd (Ex-Officio).

Officers in attendance: Darren Tilley, Executive Officer & Town Clerk.

There were nine members of the public present at the meeting.

121. Apologies

Apologies for absence were received from Councillors Satindra Sangha andImran Uddin.





There were nine members of the public present.

Members of the public raised the following issues in relation to item 5 on theagenda, Houses in Multiple Occupation, which related to a potentialconversion of a family home into a six to eight bedroom House in MultipleOccupation:(a) concern that the environmental impact was not being considered;(b) concern about damage to the road and pavements with an increase in

the number of vehicles;(c) the potential impact upon the neighbouring family properties;(d) clarification on whether a landlord could extend a family home to 6 to 8

bedrooms and then fill all the rooms separately;(e) where should complaints about Houses in Multiple Occupation be

directed;(f) concerns about house alterations but no evidence of planning

permission; and(g) it was suggested that each of the rooms could be rented to a couple

meaning there was the potential for 16 cars, with limited on-site parking,

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most vehicles would park on the road, potentially causing obstruction.

124. Minutes of the Meeting held 6th February 2020

The Minutes of the Meeting held on 6th February 2020 were circulated (item 4on the agenda).

RESOLVED that the Minutes of the meeting held on 6th February 2020 be approved and signed by the Chairperson as a correct record.

125. Houses in Multiple Occupation

Caroline Harbour, Environmental Health Manager, Blaby District Council,attended the meeting to set out the regulatory framework and operationalpractices for regulating Houses in Multiple Occupation, and to answer anyquestions.

Houses in Multiple Occupation were licensed by the Environmental HealthDepartment, as part of its responsibilities for regulating private sector housing.The Planning Department dealt with change of use applications and physicalchanges to the property, where these were outside the permitted developmentregulations. Building Control dealt with building standards. TheEnvironmental Health and Planning departments had a close workingrelationship concerning their respective roles in regulating, monitoring andenforcement in respect of Houses in Multiple Occupation. Complaints forinvestigation and details of properties were passed between departmentswhere it fell within the other’s remit.

In 2018, new legislation required two storey Houses in Multiple Occupationwith five or more bedrooms to be licensed, previously it only applied to houseswith three stories and above. Two years were given for existing properties tocomplete their applications for a licence and most properties the DistrictCouncil were aware of had completed their applications.

In response to Caroline Harbour’s summary of the regulatory framework andoperational practices and the issues raised during public participation, thefollowing issues were identified:(a) if a complaint was received about a suspected house in multiple

occupation, and was dealt with by one department, the other departmentwould be consulted;

(b) if a property required planning permission for change of use, this was nota reason to refuse a Licence; however, the Licence issued contained aparagraph advising that the landlord would need to obtain planningpermission;

(c) when a property required a licence, the issuing of a licence related to thenumber of bedrooms and the standard of the property for tenants; the

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licensing legislation did not allow external and local environmental standards, such as parking to be considered;

(d) if the property was to contain eight or more bedrooms, then PlanningPermission was required for change of use, the application would beassessed for external environmental factors such as parking;

(e) details of licences issued to Houses in Multiple Occupation with 5 ormore bedrooms were available on Blaby District Council’s website;

(f) if residents were concerned about the impact a house in multipleoccupation was having on the surrounding area and the house did notrequire change of use and there was no breach of any regulations; theDistrict Council would seek to cooperate with the landlord to address theissues; and

(g) members of the public were encouraged to report properties suspectedas operating as houses in multiple occupation, this could be doneanonymously, and other information such as the electoral register andCouncil Tax records could be used as part of the investigation.

RESOLVED that the information be received and noted.

Reason for Decision

To work towards councils, residents and landlords working cooperatively to ensure Houses in Multiple Occupation met standards and regulations in order to protect tenants and the amenity enjoyed by the residents of neighbouring properties.

126. Planning and Licensing Applications dealt with under DelegatedAuthority

The Committee received and noted responses to planning applications takenunder Delegated Authority (item 6 on the agenda). No licensing applicationswere received.

RESOLVED that the action taken by the Executive Officer & Town Clerkunder delegated authority in forwarding the following observations to BlabyDistrict Council be noted:

1. Application No: 20/0129/HH

Description: Block paving to form vehicular hardstanding, paint rendered finish and door frame added to front elevation.

Location: 10 Woodcote Road (Millfield Ward)

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Response: Braunstone Town Council does not object to the application; subject to soft water drainage being installed within the block paved vehicular hardstanding.

Reason: Woodcote Road contained a mixture of dwelling types and designs and therefore the proposals were likely to be in keeping with the character and appearance of the street scene. However, it was important to mitigate surface water run-off which could have an adverse impact upon the highway and neighbouring properties.

127. Planning Applications and Licensing Applications

The Committee received details of planning and licensing applications to beconsidered by Blaby District Council (item 7 on the agenda).

RESOLVED that the following responses be forwarded to Blaby DistrictCouncil:

Planning Application

1. Application No: 20/0193/OUT

Description: Proposed 3-bedroom detached dwelling, including demolition of exiting garages

Location: Land Adjacent To 47 Henley Crescent (Ravenhurst & Fosse Ward)

Response: Braunstone Town Council does not object to the application; subject to:

i. the design, layout, landscaping, appearanceand access being in accordance with theDesign & Access Statement;

ii. no windows in the side elevation adjacent to47 Henley Crescent without the explicitconsent of the local planning authority;

iii. the building line and positioning of the newproperty not adversely affecting the light tothe facing side windows of 47 HenleyCrescent; and

iv. the on-site parking for two vehicles, meetingthe minimum sizes set out in theLeicestershire Highway Design Guide andbeing made available for use prior tooccupation and remaining available inperpetuity

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Reasons: The proposed dwelling, which contained rear amenity space, would contribute towards housing supply while being in a sustainable location with access to services and public transport:

i. the design and features appeared to be inkeeping with the character of the area;

ii. to avoid any adverse impact on the privacyenjoyed by the residents of 47 HenleyCrescent;

iii. to avoid a detriment to the residents of 47Henley Crescent in terms of significantlyreduced levels of light; and

iv. to prevent over parking on street, includingthe footway, close to a junction and a bend,which could impact adversely on highwaysafety.

Licensing Application

2. Application No: Southam Ice

Description: Application Renewal

Location: Thorpe Astley area & Meridian Business Park

Response: Braunstone Town Council does not object to the renewal of this street trading application, subject to any conditions applied to the original consent being applied to the renewal consent.

Reason: The Town Council was not aware of any public safety, health or environmental issues in relation to this trader; however, it was important that any conditions currently applied continued to be applied in order to meet these objectives.

128. Additional Planning and Licensing Applications

The Committee received details of a planning application received since thepublication of the agenda (item 8 on the agenda). The Committee noted thatthere were no licensing applications.

RESOLVED that the following responses be forwarded to Blaby DistrictCouncil:

3. Application No: 20/0231/HH

Description: Single storey rear extension

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Location: 2C Balmoral Drive (Winstanley Ward)


Reason: The proposals were for a canopy at the rear of the property which did not protrude beyond the adjacent rear extension; therefore there would be limited impact on the amenity enjoyed by neighbouring properties.

4. Application No: 20/0225/HHPD

Description: The erection of a single storey rear extension which would extend beyond the rear wall of the original house by 4.8m, for which the maximum height would be 3.4m and for which the height to the eaves would be 2.7m

Location: 16 Shottery Avenue (Ravenhurst & Fosse Ward)

Response: Braunstone Town Council has no objections to the proposals set out in the application to determine prior approval for a proposed Larger Home Extension.

Reason: The proposals were to build a single-storey rear extension greater than three metres up to six metres at a semi-detached property and were in accordance with the Town and Country Planning (General Permitted Development) Order 2015 Schedule 2, Part 1, Class A.

129. Planning Decisions

The Committee received and noted planning decisions made by Blaby DistrictCouncil (item 9 on the agenda).

RESOLVED that the decisions be noted.

Reason for Decision

To keep a watching brief on the decisions and to review the impact of TownCouncil comments upon the decision making process.

130. Feedback on Planning Application Decisions

The Committee noted there was no outstanding feedback concerning planningapplication decisions by Blaby District Council where the Committee hadqueried the decision.

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131. Blaby District Council - Planning Enforcement Policy Consultation

The Committee received an updated Planning Enforcement Policy for BlabyDistrict for consultation and response (item 11 on the agenda).

RESOLVED that the following response to the Planning Enforcement Policyconsultation be submitted to Blaby District Council:(a) paragraph 5.2, The Harm System, the “set format” needed to be

expanded to set out how it would be applied; for example: the scoringrange, weightings and variances etc;

(b) paragraph 6.1, Principles of Enforcement – Targeting, clarity on whether“harm” was in a general form or specific to “The Harm System” describedat paragraph 5;

(c) paragraph 7.1 talks about not allowing enforcement action to be delayedand reasonable timescale, it would be useful for a time period to be setout either at paragraph 7.1 or at Appendix 1, Service Standards;

(d) paragraph 7.2b, Taking Formal Action, referred to “s330 notices”; a shortparagraph would be helpful describing a Section 330 Notice;

(e) paragraphs 9.1 and 9.2, Performance Indicators; which Committee wouldthe performance indicators be reported to and how often? In addition, itwould be helpful for Councillors and Parish Councils to be provided withthe information or alerted to its publication; and

(f) paragraph 11.1, Anonymous Complaints, referred to “Article 4 Direction”;a short paragraph would be helpful describing an Article 4 Direction.


(a) To provide understanding of the scoring system and to ensureconsistency and transparency.

(b) To understand whether harm in targeting was general or directly attributedto the “The Harm System” scoring.

(c) To provide context and understanding of a reasonable timescale.(d) To provide meaning and context to terms, which were not often used

outside the planning field.(e) To provide transparency and accountability.(f) To provide meaning and context to terms, which were not often used

outside the planning field.

132. Lubbesthorpe

The Committee received an update on how Braunstone Town Council shouldbe involved in discussions relating to the impact of the New Lubbesthorpedevelopment on the parish and the wider area, particularly concerninginfrastructure improvements and housing and service provision.

A meeting had taken place on 9th October 2019, which had been organisedby Leicester Forest East Parish Council and attended by representatives ofBraunstone Town Council and Leicester Forest East Parish Council.

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On 6th February 2020, the Committee agreed to explore whether local parishes would be interested in holding further regular meetings relating to the impact of the New Lubbesthorpe development on the area (minute 120).

A letter had been sent to Enderby, Kirby Muxloe, Leicester Forest East and Lubbesthorpe Parish Councils to ascertain interest and, to date, Enderby Parish Council had confirmed its interest.

Councillor Robert Waterton advised the Committee that he may make direct contact with the chair of Lubbesthorpe Parish Council.

RESOLVED that the update be received and noted.

Reason for Decision

To ensure that Braunstone Town Council could be involved in discussions relating to the impact of the New Lubbesthorpe development on the parish and the wider area, particularly concerning infrastructure improvements and housing and service provision.


The Committee received Financial Comparisons for the period 1st April 2019to 25th February 2020 (item 13 on the agenda).

RESOLVED that the report be noted

Reason for Decision

There were no issues of concern with the income and expenditure against thebudget for 2019/2020.


The Committee considered payments from 31st December 2019 until 25thFebruary 2020 (item 14 on the agenda).

RESOLVED that the list of Approved Expenditure Transactions for the Period31st December 2019 until 25th February 2020 be approved.

Reason for Decision

To authorise payments in accordance with the Accounts & Audit Regulationsand the Council’s Financial Regulations.


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These minutes are a draft and are subject to consideration for approval at the next meeting scheduled for Thursday 2nd April 2020.




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Item 12f BRAUNSTONE TOWN COUNCIL

MINUTES OF APPEALS COMMITTEE

FRIDAY 6th MARCH 2020 AT 5.00PM

PRESENT: Councillor Amanda Hack (Chair), Councillor Shabbir Aslam (Vice-Chair), Councillor Imran Uddin, Councillor Anthea Ambrose (Council’s Representative) and Alan McIlmoyle (Appellant).

Officers in Attendance: Pauline Snow & Kim Cusack (Minutes).


1. Apologies

No apologies were received.


There were no disclosures of any Disclosable Pecuniary or Non-PecuniaryInterests by Members.




4. Internal Dispute Resolution

RESOLVED that in view of the special / confidential nature of the business tobe transacted, the press/public be temporary excluded and be instructed towithdraw (Standing Orders 3.5 and 3.7 apply). Reason for exception –Personal Information.

The Committee considered an appeal received in accordance with paragraph29 of the Grievance Policy & Procedure (Item 4 on the agenda circulated toMembers of the Committee).

Detailed discussion along with the Committee’s decision and reasons for thedecision are filed as a confidential appendix.

RESOLVED that the complaint not be upheld.

Reason for Decision

There was no evidence that constitutes the allegations made, the Council wereacting fairly and in accordance with the Contract.

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These minutes are a draft and are subject to consideration for approval at the next meeting.




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