BPCX Managment the Fiinancial Close End to End Process
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Transcript of BPCX Managment the Fiinancial Close End to End Process
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SAP Business Objects Disclosure and Notes
Management
The Financial Close End-to-End Process
SAP BusinessObjects Planning & Consolidation Customer Exchange
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2011 SAP AG. All rights reserved. 2
EntityClose
CorporateClose
FinancialAccounting
Reporting andDisclosure
Financial
Close
Governance
Internal Controls
Master Data Governance for Financials
General Ledger
Sub-Ledgers
Entity Close
Management
Reporting
and Analysis
Intercompany
ReconciliationConsolidation
Notes
Management
Disclosure
Management
Collaborative Disclosure Management in the
Accounting and Financial Close End-to-End Process
As part of the enterprise
performance
management (EPM)solutions, the new
collaborative disclosure
management solutions
complete the end-to-end
accounting and financial
close process
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Fundamentals - Today's Report Management Reality
Regulatory
Body
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Fundamentals - Organization and Simplification
Regulatory
Body
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Data Cache10K
20F Form
10Q
FundamentalsReport Structure
Disclosure Management
Regulatory
Body
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Fundamentals - Single Repository
Data Cache
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter X
Annual Report
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Integration
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Integration to Many Data Sources
The Data Cache is the repository from which our customers produce theirmanagement and regulatory reports.
Data Source Categories
Consolidations Systems
o BPC
o BFC
o SEM BCS
o Notes Management
External Files
o Spread sheets
Hyperion
Cognos
Business Warehouse
Entity Close Data
o General Ledger
o ERP
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Integration Types
Getting data from a Datasource, into an
excel format, is always an option to get data
into the Data Cache.
Outside of this selection there are also a
number of additional options.
These range from using an SAP built and
approved BW connector to also running
direct queries using other database types.
Many times the option chosen is more
depend on the state or format of the data in
source system. Many Datasource systems
require additional refinement for report
usage.
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BPC Integration - Create Distribution List (Distribution
Template)
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Fill In Distribution List: Server, Report Location, Entities
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Save and Validate Template
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Start Scheduling Process (Distribution Wizard)
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Start Scheduling Process (Select Distribution List Created)
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Start Scheduling Process (Define Schedule)
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Integrated With OS Task Manager
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DM Setup - Setup BPC File as Data Source
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Establish Content Refresh Parameters
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DM and BPCIntegral Parts of the Same Financial Close Process
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Report Creation
Reports can becreated very quickly
After report creationworkflow is added with
a click of a button
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Creating Chapters in Reports
Chapters can be
added quickly and
assigned individual
workflows
Built in status
monitoring based on
workflow
Workflow processing
is part of built in user
interface
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Traceability and History
As built functionality
to see revision
informationper
Chapter
Access to all history
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XBRL Tagging and Validation
Includes tagging and validationfunctionality for global
taxonomy management
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Built in Data Synchronization with Data Sources
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Version Compare
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Notes Management
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80% of Enterprise Data is Unstructured
Source: IDC
Unstructured information
Structured information
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The Challenge of Managing Financial Notes:
High Manual Effort to Collect Unstructured Data
Manually managing notes decreases visibility
Consolidation data is primarily quantitative
Qualitative data is not linked to financial figures
Cut-and-paste results in multiple instances of
the same data
Multiple data versions increases complexity
Manual break-down of summary accounts
introduces inconsistencies
Aggregation and validation of supplementary
data is error-prone
Lack of a system for notes increases risk
Changing regulations require changes in
account structure
Decentralized or complete lack of audit trail
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SAP BusinessObjects Notes ManagementStreamline the collection and management of financial notes
Flexibility
Collect supplementary financial data for disclosures
Associate descriptive information with financial data
Scale the management and re-use of financial notes
Simplicity
Enable intuitive entry and reporting of financial notes
Automate aggregation and validation of notes data
Designed to complement SAP reporting landscapes
Compliance
Supports multiple financial and regulatory reports Ensure compliance with changing regulations
Enable a compliant audit trail for unstructured data
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SAP BusinessObjects Notes Management as Input into
Disclosure Management (Simple Flow)
This presentation and SAPs strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. T his document isprovided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement
SAP Consolidations
SAP
BusinessObjects
Notes
Management
Consolidated
Financial
Statement
Figures
Financial
Statement/
Group
Notes
SAP
BusinessObjectsDisclosure
Management
Workflow
Data
Repository
Document
Mgmt
Output
Processor
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Qualifying Questions for SAP Notes Management
Give 1 Point for any of the following:
1. Do you have multiple systems, users interfaces, and report methods across the enterprise
for data collection?
2. Do you send out excel sheets to collect text, numerical data, and attachments?
3. Are these excel sheets sent and received from a large number of recipients?
Not just legal entities (100s of branches that are not legal entities)
4. Poor visibility into the overall process status for data collection?
5. Is there a requirement for highly consistent/validated data?
6. Is the structure of the questionnaires regularly changing?
7. Poor audit trail functionality?
8. Poor report flexibility and management, especially for differing groups and departments
9. Do you already have a NetWeaver Solution
10. Is important that the business user be able to design, rollout, and maintain the solution
1 .. 3
Medium
4 .. 6
Warm
7 .. 10
Hot
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Thank You!
Contact information:
Name: Jason Reid
Email: [email protected]
Phone: 647-202-7874