Board of Trustees Meeting Agenda

January 9, 2017 6:00p.m.

Location: Community Meeting Room Library Board members, please bring your e-meeting packet with you! Please notify Library Board President Mike English or Lara Lorenzi llorenzi@ccls.org, by Monday morning if you are unable to attend the meeting. The meeting will be chaired by Mike English.

Mission: to provide access to information and services that address the educational, cultural and recreational needs of the community the library serves I. Call to order, roll II. Public welcome – All general public comments limited to 5 minutes III. Consent Agenda 2 minutes

a. Minutesb. Director’s Reportc. Youth Services Reportd. Adult Services Reporte. Development Reportf. Statisticsg. Financials

IV. New Business - Discussion Itemsa. Draft Budget for Branch Library-Lara Lorenzi 5 minutes b. Trustee Search Committee- Mike English 5 minutes c. Other new business 5 minutes

V. Old Business – Discussion Items a. Beer & Wine Festival update- Lauren Coy 5 minutes b. Other old business? 5 minutes

VI. Public Comments on Meeting – Limit 3 minutes per person

VII. Executive Session –Move to Executive Session – to meet with an attorney or other professional advisor to discuss agency business, which, if discussed in public, would lead to the disclosure of information protected by law.

VIII. Next meeting – Monday, February 13, 2017 /Adjournment

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Director’s Report submitted by: Lara Lorenzi January 2017 Library Board of Trustees Meeting Informational Updates:

• Reminder: The library will be closed on Monday January 2nd for New Years and Monday January 16th for Martin LutherKing Jr. Day.

• The Foundation will be meeting on Tuesday January 17th. Beth Briglia from the CCCF will be in attendance.• PASD has set the 2017-2018 budget meeting schedule the dates are as follows: January 4th (Wednesday) February 7th (Tuesday) March 2nd (Thursday)

March 14th (Tuesday) April 10th (Monday) May 4th (Thursday)

May 25th (Thursday)- Boardmeeting for budget approval

The meetings are held in the Administrative building board room at 6pm. I will attend as many of the budget meetings as I can. Once I have the date of the Library Budget Presentation, I will share it with you all.

• I have been joined the E-Material Committee for the Chester County Library System. Committee meetings will beginin the new year.

• At the end of December PASD added 2 part-time staff members to their timekeeping system as a pilot for theprogram for our staff. We expect to have all employees up on the system by mid to late January.

• I submitted a draft budget to Dr. Fegley, Stan Johnson and Ron Miller as requested, regarding the possible branchlibrary onetime and reoccurring costs. I have included in the document in the board packet and the item is on theagenda for discussion. I worked with Joe Sherwood and various others at the county library in gathering cost estimatesfor goods and services.

• We have received notice that we will be receiving the 1st quarter county aid distribution by the end of the week. Thefunds are getting to us a little earlier than normal to help other libraries that are in need of the funds to help themthrough the first quarter of their year. The funds will be reflected in next month’s financial statements.

• We received notification that we received an electronic transfer of funds from PASD. It is the final payment of theallocation we receive from the school district. The funds will be reflected in next month’s financial statements.

• As of January 2017 2Twins is changing the way they maintain their WordPress sites. Due to the popularity ofWordPress, it’s now a large target for hacking. They have offered various packages for site maintenance, for ourpurposes it made the most sense for us to go with their business website option. The details are as follows: Weekly off-site Files Backups Daily off-site Database Backups WordPress Core Updates Daily Plugin Updates Monthly Theme Updates Weekly Sucuri Malware and Virus Scans Bi-annual Security Key & Salts Regeneration Monthly Database Optimization There is an annual fee of $580 for these services.

Personnel Updates: Nothing to report at this time.

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Facilities Update: • Routine maintenance of the grounds has been performed, changing of lights has occurred as well. • After receiving our outdoor bench, pasd assembled the item and made sure it was anchored to the concrete to reduce

the likely hood of the bench being stolen. • There were some issues with the RTU’s not responding properly. They have addressed and fixed the issue. Our HVAC

system is working and responding well to the temperature changes that have occurred this month. • They repaired the toilet in the children’s library located in the DVD section. • We had a winter weather situation on Saturday December 17th, our contractor showed up, cleared the walkways and

entrance way. Staff members also threw down additional ice melt after they opened the building to make sure the slick spots where taken care of.

• Mark Gerner and I attended our first Safety Committee meeting, the next meeting will be held on Thursday January 19th.

• On December 27-28th, the heating was not responding, PASD found that the boiler was not running. The condensate unit was clogged which caused the boiler to go off on safety. They cleaned out the unit and reset the boiler. The boiler came on and went up to supply temperature. The heat has been working perfectly since then.

• On December 28th someone removed the toilet paper holder and insert from the bathroom wall in the children’s department. The entire unit was ripped out along with the 2 screws and anchors that held it into the wall. The bathroom was deemed out of order due to the potential for kids/adults to cut themselves on the exposed tile and other materials. PASD came out a few days later and reinstalled the part.

Statistical updates: Door Count:

• Door Count YTD: o July- December 2015 door count:: 70,529 o July-December 2016 door count:: 55,778

This is a -21% decrease from the previous year. • Door Count Current month:

o December 2015 door count:: 8,434 o October 2016 door count:: 8,408 o November 2016 door count: 8,639 o December 2016 door count: 6,840

This is a 19% decrease from the previous year. This is a 21% decrease from last months (November 2016) door count numbers. The door count was obviously lower this month than previous, there are various factors involved

with this. The road on Second Ave. was finally repaved, this led to road closures and no parking on second ave. for at least a week. We were also closed for the Christmas and New Year’s holidays and there was very little youth programming for the month. We normally see a downturn in activity in the month of December, but this seems to be much lower than normal.

Chester County Library System Updates:

• The Coatesville Area Public Library Board of Trustees informed Joe Sherwood on December 15th that Dr. Lut Nero Executive Director of the Coatesville Area Public Library has resigned his position effective immediately. They will begin a director search in January 2017. Kennett Library is wrapping up their search for a new director and the Downingtown library will have a director position opening in early 2017.

• On Thursday April 20, 2017 Robbe Healey will host a 3-hour workshop for Library Directors and Trustees focusing on topics such as donor engagement, board engagement, and planning/prioritizing development activities. We will need to have representation from the library at the training.

• Chester County Library was awarded a grant for a digital media lab/Maker space. • Analytics on Demand’s subscription will end March 2017. Due to little use by member libraries and many suggesting

that we do not re-subscribe, this tool will not be available once the subscription ends.

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• The next joint DLM/SAC meeting will occur on Tuesday January 10th at Exton. The meeting will start promptly at 6:00pm, light dinner will be served at 5:30pm. Mike English and I will be in attendance.

Computer updates: None at this time. State Updates:

• None at this time. Meetings Attended: Date Meeting/Outreach/Training 12/13 District Librarian’s Meeting at Exton 12/15 Rotary 12/16-27 Handled billing accounts receivable/payable while Becca on vacation 12/24-26 Library Closed 12/29 Meeting with Mike English Rotary 12/31-1/2 Library Closed 1/4 Meeting with Mark Gerner

Youth Services Report for December 2016 January 2017 Board Meeting

Community Outreach & Partnerships

• Community schools and preschools regularly during school year.

Programming-Held in December Children

• North Pole Fun: Saturday, December 10, 3:00 PM. All ages & families. • Programming break from December 16; will resume on January 3. • Planning for winter programs, crafts, and events. Print and online calendars created. Arrangements made with

vendors for programs. Preparation ongoing of forms, flyers. • Planning for summer 2017 programs/events.

Future Programming-January 2017

• New! Math 24 Club: Monday afternoons from 4:40-5:15 PM, grades 3-5 are welcome. Beginning January 9. A drop-in program where kids will play the game 24, which teaches children the relationships between numbers and helps them to do math quickly in their minds.

• Hunters of the Sky: Saturday, January 14, 2017, 3:00-3:45 PM, Ages 6 & Up and Adults. Join a local naturalist for an up-close look at rescued birds of prey, handicapped by injuries sustained in the wild and their adaptations for survival. Live raptors, including a falcon and owls, along with touchable biofacts, will inform those attending about these amazing hunters while promoting knowledge and stewardship of Pennsylvania wildlife and its ecosystems. Presented by Indian Run Environmental Education Center. Registration required.

Contests Offered • “Schools With Heart” Contest • Letters About Literature

Accessibility

• Display Case in Upstairs Foyer: Holiday Theme • Children’s Library Displays. Themes: Winter (Holidays, Snow, & Sports), Bears and other hibernating animals,

Lulliabies, Gingerbread Man Folktale and Baking, The Nutcracker, Toys, Star Wars and Darth Vader, and Birds of Prey/Raptors. Author/Illustrator Displays: David Macaulay, Jean de Brunhoff, William Joyce, Jerry Pinkney, D’Aulaire, Molly Bang, Jan Brett, Randall de Seve, Andrea Zimmerman, Patricia Newman, Raul Colon, Keiko Kasza, Jarrett Krosoczska, Erin/Phillip Stead, Mercer Mayer, Margery Cuyler, Mary Norton, Cornelia Funka, Tamora Pierce, and Pam Munoz Ryan. Ongoing displays: One Book Every Young Child featuring Will Hillenbrand for 2016.

• Publicity for Programming: library calendar-both print and online, press releases to various online calendars, websites and local and surrounding area print media.

Training

• Southeastern PA Library Meeting/Training: Millennials in the Library, December 6. Coverage

• Staffing of Circulation Desk: on as-needed daily basis and one Saturday per month. Visiting Groups

• Phoenixville Area Children’s Learning Center, Main Street. • Mom’s House

Statistics:

Programs/Activities/Visits Attendance/Individuals Preschool Programs Preschool 16 307 Children/Adults Family Place 4 106 Children/Adults Tell Me A Story/Cuentame un cuento: Bi-lingual Class 1 4 Children/Adults Little Sprouts Nature Class 1 30 Children/Adults Family Music Class 1 31 Children/Adults Visiting Preschool: PACLC 1 28 Children/Adults Mom’s House Preschool (attended program) 1 10 Children/Adults Outreach to Preschools 7 184 Children/Adults Young Adults Movie 5 Young Adults (attended adult program) All Ages North Pole Fun 1 40 Children/Adults Total 33 745 Children/Adults Additional Activities Visiting Groups without Program PACLC 1 12 Children/Adults Subtotal of Additional Activities 1 12 Children/Adults Total of Youth Programs & Activities 34 757 Children/Young Adults/Adults

Computer Usage Statistics for December 2016: Internet Stations-Individual Usage:

• Children’s: 274 users Total children’s usage: 274 users total.

• Young Adult: 97 users AWE Literacy Station Usage: 598 sessions, 289.5 hours, 29-minute average session. Respectfully submitted, Rebecca F. Krause, Director of Youth and Young Adult Services January 2017

Adult Services Report

for

January 2017 Board Meeting

Regular Activities

Vacation 12/27-30.

Work Adult Circulation Desk Tuesdays 9 AM – 1 PM.

Work weekly passport application acceptance shifts and schedule appointments.

Staffed “Ask Here PA” online chat reference service 12/21 for one hour.

Meetings/Workshops

SEPLA workshop at Upper Merion Twp. Library 12/6.

Electronic Resources Committee report at DLM, CCL 12/13.

Upcoming Special Programs/Events

“Raptors, Hunters of the Sky” (joint program with Youth Services) with Indian Run

Environmental Education Center 1/14.

“How to Get and Stay Organized” with Tammy Small 1/19.

“Good Credit – How to Get It” with Kyle Shirkness, Open Hearth 1/23.

“Early Football in Phoenixville” with Jack Ertell, Phx Historical Society 1/26.

“Photography Fundamentals” with Laura Keen 1/30.

“Clay Workshop” with Geraldine Guzman 1/31.

“Chocolate Tasting 101” with Connie Lawson, Sweet Ashley’s 2/2.

“Local Author Book Talk: June McInerney: The Prisoner’s Portrait” 2/13.

Program/Event/Other Planning

Continuing to schedule special programs for Spring 2017.

Digital Media Lab will be set up over the next couple weeks. VHS/DVD combo unit

already installed.

December Passport Application Acceptance Statistics

Appointments 214

Income $6,655

vs. November

Appointments 221

Income $4,635

December Computer Use Statistics

Laptop Checkouts 87

Adult Internet Stations Individual Users 906

Mobile Printing Users 9

Mobile Hotspot Checkouts 37

vs. November

Laptop Checkouts 97

Adult Internet Stations Individual Users 1,016

Mobile Printing Users 10

Mobile Hotspot Checkouts 31

December Program Statistics

Program Attendance

One-on-One Computer Tutoring appointments 7

Phoenixville Tech Group 8 (3 sessions)

Microsoft Excel Advanced Class 12/3 2

Phoenixville Legal Outreach Clinic appointments 3

Career Success Group 11 (4 sessions)

Individual Resume/Interviewing Assistance appointments 9

Mobile Workforce Navigator appointments 3

ESL Conversation Group 3 (2 sessions)

Phoenix Book Club 7

Books on Tap 5

Phoenix Fiction Writers 13 (2 sessions)

Movie Night: “Ghostbusters” 4

AARP Smart Driver Class 12/1 – 12/2 15

“Mindfulness Practices to Ease Holiday Stress” 12/1 6

“Lost Dollar Tunes & Tales” 12/12 27

“Joseph Vasko: Phoenixville’s D-Day Hero” 12/15 9

Total Program Attendance: 132

Respectfully submitted,

Mark Pinto

Adult Services Director

December 2016 Development Report Lauren Coy

Meetings/Training/Events

a. Meetings with Mike English a. Continual

b. Attending weekly Rotary meetings c. Attending monthly Chamber of Commerce Meetings

a. Breakfast meeting – celebration of their gala and donation to Orion Communities

d. Meetings with Lara Lorenzi a. continual

e. Meeting in regards to Spring Event f. Monthly Foundation Meeting

a. Beth Harper Briglia will be attending Jan. mtg.

b. Grants a. Applied for: (for operational funds)

a. Patricia Kind Foundation ($10,000) b. Wells Fargo Community Grant ($10,000)

c. Applying for this winter: a. PCHF ($25,000)

1. Application will be sent by January 11, 2017 b. Whitford Charitable Fund Grant ($2,500)

1. Opens in 2017 to apply c. CCCF Grant ($5,000)

1. Opens in 2017 to apply

d. Spring Events a. A Novel Lunch – author speaker and luncheon

a. April 25, 2017 (tentative date); 12:00 PM – 2:00PM b. RiverCrest Golf Club & Preserve as location c. Elin Hilderbrand is the proposed author d. Waiting final confirmation from publicist

b. Phoenixville Beer & Wine Festival a. Saturday, May 13, 2017 at Kimberton Fairgrounds b. 12:00pm – 4:30pm; 4 types of tickets to be purchased

1. VIP ($65), Regular ($45), VIP DD ($20), DD ($10) c. iFly King of Prussia is $2,000 sponsor d. SOCIAL MEDIA

Website – www.phoenixvillebeerwinefestival.com e. Facebook

– www.facebook.com/phoenixvillebeerwinefestival f. Instagram – PhoenixvilleBeerWineFestival g. Twitter - @PVXBeerWineFest

FUND ACTIVITY SUMMARY December 2016

Annual $ 7,990.00 Civic $ 1,467.83 Donations $ 3,331.97 Foundation/Grants $ 1,368.00 Matching Gift $ 0.00 Government $ 0.00 Memorial/Tribute $ 60.00 Name a Shelf $ 700.00 Restricted-children $ 1,215.37 Restricted-general $ 441.98 Special Events $ 36,512.01 TOTAL $ 53,087.16

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A B C D E F G H I J K L M N O U

Circulation Comparisons 2016

January February March April May June July August September October November December Total 2015/2016

Atglen 2009 2409 2421 2386 2339 2055 3232 3227 2895 1582 2261 2034 1862 28703

2010 1410 1187 1282 1236 1268 1937 2895 2832 2527 2713 2369 2400 24056

2011 2619 2355 2563 2155 1812 2611 2899 2883 2513 2807 2640 2529 30386

2012 2372 2793 2745 2518 2306 3456 3569 3717 2510 2770 2794 2341 33891

2013 2761 2578 2611 2650 2484 3160 3300 2748 2049 2045 1953 1751 30090

2014 1884 1449 2103 1818 2260 2820 3293 2867 2343 2753 2308 2060 27958

2015 2202 1966 2136 1933 1826 2453 3218 2255 1760 2031 2328 2021 26129 -6.54%

2016 1732 1851 2085 1748 1801 3004 2865 2632 2145 2488 2402 1970 26723 2.27%

Avon Grove 2009 7387 7780 8156 8076 7886 10733 13765 11455 9156 8829 8009 7574 108806

2010 8120 8258 9362 8267 8606 12599 16036 14103 12164 10013 10713 8983 127224

2011 9894 9842 11075 10123 9571 14106 15812 14679 12032 11340 11588 10825 140887

2012 12143 12259 13764 11780 12410 16909 18385 16535 12420 12150 12333 10061 161149

2013 12221 12169 13782 12398 13368 16971 21075 18332 12652 13163 12001 10760 168892

2014 11895 11251 13503 12044 11907 15123 19588 16649 13682 12884 11560 10979 161065

2015 11938 11595 12376 12101 11269 14689 17630 15641 13017 12482 11510 10358 154606 -4.01%

2016 11230 12395 12620 12241 11840 14923 16493 15707 12466 11651 10901 9955 152422 -1.41%

Bayard Taylor 2009 11598 11015 12018 11909 10992 14329 16031 14720 11898 11203 11354 10349 147416

2010 11612 11287 13385 11456 11303 14713 17686 16424 13153 12542 12796 10858 157215

2011 12060 11576 13235 12787 12392 16132 17533 17997 12890 12759 14152 11675 165188

2012 14227 14659 15763 13572 13659 17377 19954 17901 12864 14062 14194 12281 180513

2013 14434 13012 14819 14187 13793 16927 20750 17564 13761 14482 13822 12830 180381

2014 13419 12608 14481 13876 13362 16867 20789 17607 14873 14513 13423 14161 179979

2015 15021 12842 13575 10084 12511 18526 20492 18492 14806 14467 13717 13951 178484 -0.83%

2016 13854 13535 14864 13971 13968 18430 19464 19299 14195 13873 13564 12173 181190 1.52%

Chester Springs 2009 3571 3676 4092 3905 3634 4254 5577 4122 3939 3724 4223 3559 48276

2010 3711 3427 4220 3295 3052 4066 4756 3473 2526 2707 2675 2685 40593

2011 2606 2340 2864 2773 2731 3474 3407 2961 2690 2879 2804 2470 33999

2012 2652 2574 2874 2748 3014 3737 4189 4024 2964 2967 2396 2353 36492

2013 2718 2468 2713 2527 2685 3078 3706 2994 2364 2598 2492 2474 32817

2014 2815 2153 2870 2723 2764 2900 3653 3239 2917 3006 2685 2460 34185

2015 2681 2513 2681 2582 2365 3085 3622 3224 2335 2338 2306 2199 31931 -6.59%

2016 2203 2567 2520 2118 2454 3116 3701 3334 2543 2664 2387 2394 32001 0.22%

Coatesville 2009 5739 6450 6863 7105 6145 8336 9646 8085 6589 6296 6124 5260 82638

2010 5874 6282 7585 6680 6222 8605 9925 9232 7345 6684 6562 5343 86339

2011 5928 5820 6821 6367 5976 8393 8471 9182 6455 6660 7089 5798 82960

2012 6759 6683 6965 5829 6187 7832 8573 7697 5668 5858 6035 4816 78902

2013 6290 5873 5825 6020 5964 6978 8028 6227 5095 5107 4657 3912 69976

2014 4489 3941 4846 4730 4424 5057 6930 5940 4909 4938 4442 4143 58789

2015 4594 4385 4631 4546 3857 5818 6893 5924 4799 4689 4411 4093 58640 -0.25%

2016 4554 5014 4918 4741 4801 6150 6503 5580 4301 4513 4051 3211 58337 -0.52%

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A B C D E F G H I J K L M N O U

January February March April May June July August September October November December Total

Downingtown 2009 8738 8638 9005 9365 8655 11397 12965 10452 10281 9764 9620 8365 117245

2010 9912 9318 11059 9339 9826 11088 12188 11165 9528 9310 8669 7405 118807

2011 8889 9147 10093 9042 8934 11460 11575 10719 9288 8968 9093 7131 114339

2012 8606 8647 9365 8627 9011 10524 11017 10524 8846 9039 8646 6635 109487

2013 8459 8085 8618 8124 8565 10319 12231 9895 8584 8887 7923 6667 106357

2014 8312 7107 8073 7513 8068 9563 11470 8432 8065 7976 6942 5726 97247

2015 9472 10025 10696 9554 8847 12782 13368 11452 10507 10136 9686 8606 125131 28.67%

2016 9496 9974 10915 10121 10094 13129 13571 13106 11466 10478 9477 8661 130488 4.28%

Easttown 2009 20310 19163 21671 21412 20411 25466 28569 26225 22017 22042 20808 19616 267710

2010 22013 21204 25390 22559 22071 28108 29907 28983 23543 22857 22739 20068 289442

2011 22818 21449 24305 23069 22847 28916 30423 31344 25662 23648 24287 20847 299615

2012 23460 22931 24643 23152 22889 26813 29753 27674 22721 23811 23488 21203 292538

2013 24673 22813 24162 22153 23013 26330 30837 27629 22460 23580 22198 19863 289711

2014 22325 20036 23931 21021 22474 24543 27895 24656 22508 21984 20156 20137 271666

2015 23032 20912 23111 21758 20543 25409 28425 25208 22525 22422 21269 20088 274702 1.12%

2016 22479 22349 23254 22167 21806 25686 25484 25373 21683 22410 20838 19285 272814 -0.69%

Honey Brook 2009 5870 5409 6327 5738 5755 7547 9028 7703 6216 6671 6283 5581 78128

2010 6215 6064 7191 5732 5987 7392 9004 8463 6593 6384 6207 5251 80483

2011 5586 5533 6263 5975 5792 7418 7900 7724 6516 6922 6722 6281 78632

2012 6501 6530 6821 6000 5381 6713 7318 6212 4763 5476 5274 4630 71619

2013 5676 5659 5941 5643 5864 6724 7857 7195 5394 6044 5284 4953 72234

2014 5051 5245 5714 5285 5445 6699 8281 6843 6078 6094 5401 5080 71216

2015 5711 5693 5571 5681 4939 6948 8137 6664 5705 5756 5349 5652 71806 0.83%

2016 6287 6814 6367 6110 5635 7358 8355 7179 5674 5948 5600 5399 76726 6.85%

Malvern 2009 11541 11149 12246 11607 10806 13828 16885 14436 12289 11839 10630 10174 147430

2010 11342 10952 13275 11976 11578 14305 16909 15192 12722 12068 11698 10695 152712

2011 11707 11689 12728 12349 11617 14872 16456 15572 12204 12073 11828 10265 153360

2012 10986 10899 13261 11838 12241 13822 15539 13376 10388 12551 12099 9440 146440

2013 11236 10801 11196 10063 11304 11530 14917 14064 10582 11190 10912 9666 137461

2014 9810 8236 11365 10949 11341 12620 14831 13831 11085 11580 10441 9229 135318

2015 10047 9063 10880 10169 10663 12303 15225 13823 10754 11185 9889 8982 132983 -1.73%

2016 8257 8723 9046 8124 7833 10528 10944 10444 8047 7906 7762 6456 104070 -21.74%

Oxford 2009 11269 11999 12854 12364 11843 15872 18017 15940 12902 12622 11878 10112 157672

2010 11614 11686 12787 11597 10909 15328 18129 16984 12192 11175 11605 8798 152804

2011 10707 11297 12951 11775 10720 15286 16438 15937 11825 11667 11705 9573 149881

2012 11581 11795 13032 11901 11356 14623 16879 15649 11132 11090 10852 8736 148626

2013 10756 10161 10995 10316 10396 14063 16635 14726 10397 10690 10295 8899 138329

2014 10095 9357 10832 10067 10130 12997 15334 13327 10637 10652 9411 8292 131131

2015 9824 9348 10195 9688 9124 11925 14310 12610 10513 10486 9794 8561 126378 -3.62%

2016 10101 9930 10175 9071 9616 12459 12477 12216 9867 9749 9465 8234 123360 -2.39%

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A B C D E F G H I J K L M N O U

January February March April May June July August September October November December Total

Paoli 2009 8705 8259 9172 8822 8204 9894 10629 10034 8844 8644 8175 6938 106320

2010 7518 7243 8065 7052 8055 9153 9877 9459 8044 7755 7307 6853 96381

2011 6950 6247 7036 6952 6642 8483 9108 9221 7768 6992 7018 6449 88866

2012 6475 6535 7266 6403 6339 7293 8326 8265 6695 7111 7001 6697 84406

2013 7455 6767 6998 6121 6310 7322 8881 8155 6142 6585 6376 6129 83241

2014 6312 6073 6782 6068 6038 6781 7909 7202 6048 6444 6235 6053 77945

2015 6313 5634 6459 5697 5940 6282 7324 7089 5635 6021 5410 5610 73414 -5.81%

2016 5824 6075 6491 6133 5844 7069 7450 7283 5971 6097 5806 5712 75755 3.19%

Parkesburg 2009 8263 8643 9204 8567 7253 9558 10064 8027 7974 8260 8025 7158 100996

2010 7216 7281 8902 7379 6915 8565 9558 8747 8031 7492 7816 6031 93933

2011 6155 6873 7923 7270 6693 8069 8203 8370 7096 7613 7726 7536 89527

2012 7311 7153 7644 7068 6509 7526 7911 7399 5682 6332 7171 5713 83419

2013 6662 6130 7206 6262 6469 7232 8511 7405 6004 6947 5647 5529 80004

2014 5689 5123 6458 6197 5835 6005 7043 6164 5818 6233 5451 6157 72173

2015 5988 5524 6009 5733 4728 6015 6090 5822 5564 6153 5776 5243 68645 -4.89%

2016 5063 5352 6117 5356 4525 6188 6123 5858 5174 4711 5229 4833 64529 -6.00%

Phoenixville 2009 21484 20800 23845 22335 21157 26534 29718 26331 23297 22816 21448 17813 277578

2010 21207 18638 22252 20080 19013 25412 27722 27010 21505 21534 22184 18177 264734

2011 20865 20730 24607 20347 19557 23760 25764 27037 21335 20519 21505 18164 264190

2012 21001 20122 23173 21669 12487 21437 24356 15055 13884 19999 21120 17535 231838

2013 19629 20603 22714 21883 19007 25069 29942 25704 20311 21410 20030 17158 263460

2014 19917 18947 22346 20967 19393 23415 28730 24543 21951 6010 16431 16951 239601

2015 18953 17975 20545 19512 17576 24239 26231 23933 19569 18861 18403 16380 242177 1.08%

2016 18142 17905 18874 18431 17577 22324 25259 23675 18234 17233 17936 15728 231318 -4.48%

Spring City 2009 2306 2369 2742 3125 3010 3904 4216 2901 3394 3534 3225 2861 37587

2010 3030 2630 3032 2682 2526 3345 4116 3752 2797 2905 3070 2306 36191

2011 2620 2716 3535 2892 2404 3423 3706 3693 3160 2463 2594 2386 35592

2012 2750 2544 3068 2946 2990 4006 4244 3940 3319 2845 2678 2352 37682

2013 2635 2557 3086 2901 2466 3195 2050 2243 1907 2208 2019 1864 29131

2014 1843 1983 2105 1777 1884 2747 4298 4000 3696 4292 3384 3004 35013

2015 3755 3375 3807 3751 3312 4538 5374 4223 3623 3549 3342 3131 45780 30.75%

2016 3371 3409 3770 3182 3153 4456 4443 4637 3583 3515 3166 3136 43821 -4.28%

Tredyffrin 2009 19956 23459 26318 24957 23067 27347 30984 29269 23368 23616 22385 19914 294640

2010 23301 21637 25002 22627 23008 25475 29489 26279 21945 22425 22454 20816 284458

2011 25100 23229 25029 24156 23750 27343 30796 29075 23874 19783 16787 21074 289996

2012 23998 22920 24678 22098 22178 27217 29722 26587 21306 21656 22180 20490 285030

2013 23115 23155 25179 22965 22291 24227 29934 27909 21862 22726 22207 21115 286685

2014 22360 21353 24657 21935 22235 24567 28080 25352 22298 21839 20734 17818 273228

2015 22084 20920 23367 21126 20916 24486 26102 26021 21590 21712 21500 20987 270811 -0.88%

2016 23288 23020 23517 22938 23141 26094 29142 27026 23442 23820 22420 22437 290285 7.19%

148

149

150

151

152

153

154

155

156

157

158

159

160

161

162

163

164

165

166

167

168

169

170

171

172

173

174

175

176

177

178

179

180

181

182

183

184

185

186

187

188

189

190

191

A B C D E F G H I J K L M N O U

January February March April May June July August September October November December Total

West Chester 2009 12545 12777 14435 12966 13224 17597 20330 16393 13843 13230 12634 11155 171129

2010 12897 12138 15435 12639 11954 16988 18677 16496 13164 13080 12709 10132 166309

2011 11485 11418 13058 12759 12593 16274 17171 15740 11966 11588 11341 10038 155431

2012 12192 11888 13043 11998 12297 16463 17265 15789 12282 12320 12431 10054 158022

2013 12201 11169 12561 12353 12095 14842 18259 14867 12817 13077 12379 10141 156761

2014 12578 10907 13801 13247 12395 15401 18220 16234 13993 13514 12461 11825 164576

2015 13147 12302 13483 12440 12219 16145 17986 15878 12978 13674 13108 11850 165210 0.39%

2016 12766 12923 13203 12582 12230 15853 16431 16343 12526 11858 11289 10335 158339 -4.16%

Chester County 2009 116441 114876 129118 118486 113221 138444 149672 141240 120084 118440 113079 104061 1477162

2010 120563 117888 134660 113814 109868 132003 143746 139672 114626 113737 115465 98135 1454177

2011 117180 112388 127552 111744 109164 131070 137652 136315 112883 111465 111845 101531 1420789

2012 119365 118672 124289 113024 111107 132971 146130 132735 111368 108178 109039 97283 1424161

2013 115212 111071 120137 111937 109395 129246 149789 132332 109066 111422 105497 96990 1402094

2014 111334 105719 120098 108402 106249 124580 142589 128554 114147 107904 103943 101482 1375001

2015 112706 106927 114443 104029 100176 128795 136125 127521 107341 103875 101019 96695 1339652 -2.57%

2016 108946 107164 111436 106106 103733 125855 129428 124029 102146 100403 98661 95338 1313245 -1.97%

Hankin 2009 36282 36265 40548 37046 36266 45430 49609 45155 38460 38778 38434 33968 476241

2010 38356 37356 42603 35782 35099 44990 49419 47894 38276 37470 38156 31456 476857

2011 38369 38212 44270 37380 35913 44913 48045 47106 37573 36126 37402 33016 478325

2012 38822 37400 39413 35956 35477 44323 48598 43866 34375 33875 33253 28663 454021

2013 36627 35217 37047 34494 33020 39016 46559 39960 31899 34062 33085 28364 429350

2014 33077 30974 36361 30938 30652 35017 42606 36403 32402 31830 30290 28737 399287

2015 31552 30130 33312 29286 27227 37211 37767 35228 30298 29670 28426 27222 377329 -5.50%

2016 30090 30386 31787 30386 29997 35418 37601 35380 29583 28709 27366 24781 371484 -1.55%

System 2009 314514 316598 351000 330124 313584 393702 438914 395383 336133 332569 318368 286320 4127209

2010 325911 314476 365487 314192 307260 384072 430039 406160 330681 322851 325194 276392 4102715

2011 321538 312861 355908 319915 309108 386003 411359 405555 327730 316272 318126 287588 4071963

2012 331201 327004 351807 319127 307838 383042 421728 376945 303187 312090 312984 271283 4018236

2013 322760 310288 335590 312997 308489 366229 433261 379949 303346 316223 298777 269065 3956974

2014 303205 282462 330326 299557 296856 347702 411539 361843 317450 294446 285698 274294 3805378

2015 309020 291129 317277 289670 278038 361649 394319 361008 303319 299507 287243 271629 3763808 -1.09%

2016 297683 299386 311959 295526 290048 358040 375734 359101 293046 288026 278320 260038 3706907 -1.51%

2010 to 2009 2010<2009 3.62% -0.68% 4.12% -4.83% -2.02% -2.45% -2.03% 2.72% -1.63% -2.91% 2.14% -3.47% -0.60%

2011 to 2010 2011<2010 -1.35% -0.52% -2.62% 1.83% 0.60% 1.00% -4.35% -0.15% -0.89% -1.00% -2.17% 0.41% -0.75%

2012 to 2011 2012<2011 3.01% 4.52% -4.15% -0.25% -0.41% -0.77% 2.52% -7.05% -7.49% -1.32% -1.62% -5.67% -1.32%

2013 to 2012 2013<2012 -2.55% -5.11% -4.61% -1.92% 0.21% -4.39% 2.74% 0.80% 0.05% 1.21% -4.55% -0.82% -1.52%

2014 to 2013 2014<2013 -6.06% -8.97% -1.57% -4.29% -3.77% -5.06% -5.01% -4.77 4.65 -6.89% -4.38% 1.94% -3.83%

2015 to 2014 2015<2014 1.92% 3.07% -3.95% -3.30% -6.34% 4.01% -4.18% -0.23% -4.45% 1.72% 0.54% -0.97% -1.09%

2016 to 2015 2016<2015 -3.67% 2.84% -1.68% 2.02% 4.32% -0.99% -4.71% -0.53% -3.39% -3.83% -3.11% -4.27% -1.51%

December 2016 Circulation

Sierra OverDrive Total

Atglen 1868 102 1970

Avon Grove 8662 1293 9955

Bayard Taylor(Kennett) 10176 1997 12173

Chester Springs 2143 251 2394

Coatesville 2892 319 3211

Downingtown 7439 1222 8661

Easttown 17672 1613 19285

Honey Brook 4977 422 5399

Malvern 5537 919 6456

Oxford 7320 914 8234

Paoli 5094 618 5712

Parkesburg 4378 455 4833

Phoenixville 13839 1889 15728

Spring City 2724 412 3136

Tredyffrin 20616 1821 22437

West Chester 8910 1425 10335

Chester County 83600 11738 95338

Henrietta Hankin 22788 1993 24781

TOTAL 230635 29403 260038

1%

4%5%

1%1%

3%

7%

2%

2%

3%

2%

2%

6%

1%9%4%

37%

10%

Atglen

Avon Grove

Bayard Taylor

Chester Springs

Coatesville

Downingtown

Easttown

Honey Brook

Malvern

Oxford

Paoli

Parkesburg

Phoenixville

Spring City

Tredyffrin

West Chester

Chester County

Henrietta Hankin

OVERDRIVE-December 2016 e-books e-audio Total

Atglen 54 48 102

Avon Grove 844 449 1293

Bayard Taylor 1446 551 1997

Chester Springs 160 91 251

Coatesville 235 84 319

Downingtown 833 389 1222

Easttown 1215 398 1613

Honey Brook 317 105 422

Malvern 669 250 919

Oxford 605 309 914

Paoli 423 195 618

Parkesburg 311 144 455

Phoenixville 1260 629 1889

Spring City 264 148 412

Tredyffrin 1247 574 1821

West Chester 1049 376 1425

Chester County 8102 3636 11738

Henrietta Hankin 1353 640 1993

Total 20387 9016 29403

Unique Users December: 6208

3:11 PM

01/04/17

Cash Basis

Phoenixville Public Library

Balance Sheet Prev Year Comparison As of December 31, 2016

Dec 31, 16 Dec 31, 15 $ Change % Change

ASSETS

Current Assets

Checking/Savings

100 · Phoenixville Federal Savings #1

100.1 · Operating Checking (040016792) 37,662.01 33,104.56 4,557.45 13.77%

100.2 · Operating Money Market 161,318.45 177,150.32 -15,831.87 -8.94%

100.3 · Operating Credit Card Receipts 8,311.89 12,470.60 -4,158.71 -33.35%

100.4 · El Puente 0.00 3,016.69 -3,016.69 -100.0%

Total 100 · Phoenixville Federal Savings #1 207,292.35 225,742.17 -18,449.82 -8.17%

105 · Petty Cash 500.00 500.00 0.00 0.0%

106 · Circulation Cash 500.00 500.00 0.00 0.0%

Total Checking/Savings 208,292.35 226,742.17 -18,449.82 -8.14%

Total Current Assets 208,292.35 226,742.17 -18,449.82 -8.14%

Fixed Assets

150 · General Fixed Assets

150.1 · Leasehold Improvements

150.1.1 · 1999/2000 Addition 0.02 0.02 0.00 0.0%

150.1.2 · General 0.06 0.06 0.00 0.0%

Total 150.1 · Leasehold Improvements 0.08 0.08 0.00 0.0%

150.6 · Computer Equipment -0.12 -0.12 0.00 0.0%

150.8 · Furniture & Fixtures 0.28 0.28 0.00 0.0%

Total 150 · General Fixed Assets 0.24 0.24 0.00 0.0%

Total Fixed Assets 0.24 0.24 0.00 0.0%

TOTAL ASSETS 208,292.59 226,742.41 -18,449.82 -8.14%

LIABILITIES & EQUITY 208,292.59 226,742.41 -18,449.82 -8.14%

Page 1 of 1

3:10 PM

01/04/17

Cash Basis

Phoenixville Public Library

Profit & Loss Budget vs. Actual July through December 2016

Jul - Dec 16 Budget $ Over Budget % of Budget

Ordinary Income/Expense

Income

400 · Appropriations

400.1 · Appropriation - P.A.S.D. 277,652.50 555,305.00 -277,652.50 50.0%

400.2 · Appropriation - County 36,698.50 70,000.00 -33,301.50 52.43%

400.3 · Appropriation - State 0.00 85,000.00 -85,000.00 0.0%

400.4 · Appropriation - Charlestown Tws 0.00 5,500.00 -5,500.00 0.0%

400.5 · Appropriation - Schuylkill Twp 0.00 1,500.00 -1,500.00 0.0%

Total 400 · Appropriations 314,351.00 717,305.00 -402,954.00 43.82%

412 · Development Income

412.1 · Grants 1,368.00 35,000.00 -33,632.00 3.91%

412.2 · Projects/Events 36,512.01 50,000.00 -13,487.99 73.02%

412.3 · Annual Appeal 5,435.00 15,000.00 -9,565.00 36.23%

412.4 · Donations

412.4.1 · Unrestricted 3,268.48 10,500.00 -7,231.52 31.13%

412.4.2 · Restricted - General 441.98 10,000.00 -9,558.02 4.42%

412.4.3 · Restricted - Children's 1,215.37 10,000.00 -8,784.63 12.15%

412.4.5 · El Puente -2,318.86 0.00 -2,318.86 100.0%

Total 412.4 · Donations 2,606.97 30,500.00 -27,893.03 8.55%

412.5 · Civic Organizations 1,467.83 1,500.00 -32.17 97.86%

Total 412 · Development Income 47,389.81 132,000.00 -84,610.19 35.9%

420 · Operations Income

420.9 · Hot Spots 1,642.55 1,000.00 642.55 164.26%

420.1 · Fines 12,695.02 25,000.00 -12,304.98 50.78%

420.2 · Passport Applications 36,038.00 75,000.00 -38,962.00 48.05%

420.3 · Interest 421.88 1,500.00 -1,078.12 28.13%

420.4 · Items Sold 1,443.11 5,000.00 -3,556.89 28.86%

420.5 · Lost Books 1,488.15 2,400.00 -911.85 62.01%

420.6 · Other (Copier, etc.) 2,634.67 6,000.00 -3,365.33 43.91%

420.7 · Rentals/Community Room 100.00

420.8 · Rentals/Collection

420.8.1 · Library Income 9,770.73 24,000.00 -14,229.27 40.71%

420.8.2 · PA Sales Tax -71.40 0.00 -71.40 100.0%

Total 420.8 · Rentals/Collection 9,699.33 24,000.00 -14,300.67 40.41%

Total 420 · Operations Income 66,162.71 139,900.00 -73,737.29 47.29%

Total Income 427,903.52 989,205.00 -561,301.48 43.26%

Expense

500 · Adult Library

500.13 · Professional Develop. Material 849.47 1,100.00 -250.53 77.23%

500.1 · Books

500.1.1 · Physical Books 15,609.96 32,600.00 -16,990.04 47.88%

500.1.2 · E-Books 2,808.91 6,200.00 -3,391.09 45.31%

Total 500.1 · Books 18,418.87 38,800.00 -20,381.13 47.47%

Page 1 of 4

3:10 PM

01/04/17

Cash Basis

Phoenixville Public Library

Profit & Loss Budget vs. Actual July through December 2016

Jul - Dec 16 Budget $ Over Budget % of Budget

500.2 · Magazines & Newspapers 4,828.11 5,000.00 -171.89 96.56%

500.3 · Audios 3,942.72 7,930.00 -3,987.28 49.72%

500.4 · Videos 3,828.01 8,925.00 -5,096.99 42.89%

500.5 · Software 230.61 500.00 -269.39 46.12%

500.6 · Reference 273.59 2,000.00 -1,726.41 13.68%

500.7 · Programs - Adult 1,522.00 4,800.00 -3,278.00 31.71%

500.8 · Program Supplies - Adult 491.61 1,330.00 -838.39 36.96%

Total 500 · Adult Library 34,384.99 70,385.00 -36,000.01 48.85%

510 · Youth Library

510.1 · Books

510.1.1 · Physical Books 15,498.59 29,175.00 -13,676.41 53.12%

510.1.2 · E-Books 579.04 1,780.00 -1,200.96 32.53%

Total 510.1 · Books 16,077.63 30,955.00 -14,877.37 51.94%

510.2 · Magazines 662.70 900.00 -237.30 73.63%

510.3 · Audios 1,026.81 3,375.00 -2,348.19 30.42%

510.4 · Videos 2,814.99 6,000.00 -3,185.01 46.92%

510.5 · Software 400.95 1,000.00 -599.05 40.1%

510.7 · Programs - Children 2,765.00 8,000.00 -5,235.00 34.56%

510.8 · Program Supplies - Children 1,525.34 6,000.00 -4,474.66 25.42%

510.13 · Young Adult - All 1,530.74 4,000.00 -2,469.26 38.27%

510.14 · Programs - Young Adults 169.93 1,000.00 -830.07 16.99%

510.15 · Program Supplies - Young Adult 260.72 500.00 -239.28 52.14%

Total 510 · Youth Library 27,234.81 61,730.00 -34,495.19 44.12%

520 · Development Expense

520.8 · Donor Management 3,300.00 3,300.00 0.00 100.0%

520.1 · Annual Appeal 2,638.00 6,500.00 -3,862.00 40.59%

520.3 · Special Events 20,410.21 22,500.00 -2,089.79 90.71%

520.5 · Marketing 209.98 3,000.00 -2,790.02 7.0%

520.6 · Other 0.00 250.00 -250.00 0.0%

Total 520 · Development Expense 26,558.19 35,550.00 -8,991.81 74.71%

530 · Administration

530.1 · General

530.1.1 · Audit/Form 990 5,000.00 7,000.00 -2,000.00 71.43%

530.1.2 · Library Board Expenses 58.97 2,500.00 -2,441.03 2.36%

530.1.3 · Staff Development/Memberships 1,412.42 3,579.00 -2,166.58 39.46%

530.1.4 · Insurance -1,326.00 1,500.00 -2,826.00 -88.4%

530.1.5 · Advertising 410.94 1,000.00 -589.06 41.09%

530.1.6 · Legal Expense 0.00 6,500.00 -6,500.00 0.0%

530.1.7 · Credit Card Fees 822.11 1,400.00 -577.89 58.72%

530.1.8 · Marketing and Website 1,259.69 3,000.00 -1,740.31 41.99%

530.1.9 · Miscellaneous 10.00 300.00 -290.00 3.33%

Total 530.1 · General 7,648.13 26,779.00 -19,130.87 28.56%

540 · Utilities

Page 2 of 4

3:10 PM

01/04/17

Cash Basis

Phoenixville Public Library

Profit & Loss Budget vs. Actual July through December 2016

Jul - Dec 16 Budget $ Over Budget % of Budget

540.1 · Electricity 7,358.63 16,230.00 -8,871.37 45.34%

540.2 · Gas 490.68 4,000.00 -3,509.32 12.27%

540.3 · Telephone 2,360.88 5,500.00 -3,139.12 42.93%

540.4 · Trash Collection 79.75 400.00 -320.25 19.94%

540.5 · Water & Sewer 439.46 1,500.00 -1,060.54 29.3%

Total 540 · Utilities 10,729.40 27,630.00 -16,900.60 38.83%

550 · Computer Expense

550.2 · Hardware 1,595.10 4,500.00 -2,904.90 35.45%

550.4 · Software 0.00 500.00 -500.00 0.0%

550.5 · Software Maintenance 900.70 1,000.00 -99.30 90.07%

550.6 · Supplies 1,892.00 3,000.00 -1,108.00 63.07%

Total 550 · Computer Expense 4,387.80 9,000.00 -4,612.20 48.75%

560 · Other Supplies and Expense

560.1 · Collection Maintenance 2,190.63 6,000.00 -3,809.37 36.51%

560.2 · Library 1,767.28 4,500.00 -2,732.72 39.27%

560.3 · Office 1,166.42 4,500.00 -3,333.58 25.92%

560.4 · Postage 2,429.06 4,500.00 -2,070.94 53.98%

Total 560 · Other Supplies and Expense 7,553.39 19,500.00 -11,946.61 38.74%

570 · Equipment Leasing/Rental 3,940.97 6,000.00 -2,059.03 65.68%

580 · Buildings & Grounds

580.1 · Maintenance

580.1.1 · Buildings 0.00 500.00 -500.00 0.0%

580.1.2 · Grounds 0.00 1,000.00 -1,000.00 0.0%

Total 580.1 · Maintenance 0.00 1,500.00 -1,500.00 0.0%

580.5 · Janitorial Expense

580.5.1 · Service 7,560.00 16,000.00 -8,440.00 47.25%

580.5.2 · Supplies 1,343.18 3,000.00 -1,656.82 44.77%

Total 580.5 · Janitorial Expense 8,903.18 19,000.00 -10,096.82 46.86%

580.7 · Minor Improvements and Repairs 0.00 1,000.00 -1,000.00 0.0%

Total 580 · Buildings & Grounds 8,903.18 21,500.00 -12,596.82 41.41%

Total 530 · Administration 43,162.87 110,409.00 -67,246.13 39.09%

610 · Salaries & Benefits

610.1 · Salaries

610.1.1 · Full-Time 190,761.09 385,269.00 -194,507.91 49.51%

610.1.2 · Part-Time 52,513.92 105,915.00 -53,401.08 49.58%

610.1.3 · Passport Agents 6,062.69 14,794.00 -8,731.31 40.98%

610.1.4 · Consultants 3,915.52 9,377.00 -5,461.48 41.76%

Total 610.1 · Salaries 253,253.22 515,355.00 -262,101.78 49.14%

610.2 · Social Security Expense 18,333.05 31,951.00 -13,617.95 57.38%

610.3 · Employee Benefit Expense

610.3.2 · H.S.A. Contribution 0.00 9,000.00 -9,000.00 0.0%

610.3 · Employee Benefit Expense - Other 60,384.05 87,766.00 -27,381.95 68.8%

Total 610.3 · Employee Benefit Expense 60,384.05 96,766.00 -36,381.95 62.4%

Page 3 of 4

3:10 PM

01/04/17

Cash Basis

Phoenixville Public Library

Profit & Loss Budget vs. Actual July through December 2016

Jul - Dec 16 Budget $ Over Budget % of Budget

610.4 · Retirement Expense 41,024.35 67,059.00 -26,034.65 61.18%

Total 610 · Salaries & Benefits 372,994.67 711,131.00 -338,136.33 52.45%

Total Expense 504,335.53 989,205.00 -484,869.47 50.98%

Net Ordinary Income -76,432.01 0.00 -76,432.01 100.0%

Other Income/Expense

Other Expense

750 · Non-Operating Expense

750.1 · Furniture, etc. 906.30 0.00 906.30 100.0%

750.8 · Other 295.75 0.00 295.75 100.0%

Total 750 · Non-Operating Expense 1,202.05 0.00 1,202.05 100.0%

Total Other Expense 1,202.05 0.00 1,202.05 100.0%

Net Other Income -1,202.05 0.00 -1,202.05 100.0%

Net Income -77,634.06 0.00 -77,634.06 100.0%

Page 4 of 4