Bluffton Exempted Village SchoolsBoard of Education Agenda

Elementary Media CenterJanuary 14, 2013

RE-ORGANIZATIONAL / REGULAR MEETING 7:30 P.M.

1. CALL TO ORDER:The meeting is called to order by Pro Tempore President Mr. Jeremy Scoles. Members present:

Mr. Fruchey Mr. Lugibihl Mrs. Miller Mr. Scoles Mrs. Smith

2. APPROVAL OF AGENDA: ______________ moved, seconded by ____________ to approve the agenda as (printed) (modified).

Mr. Lugibihl Mrs. Miller PassedMr. Scoles FailedMrs. Smith VoteMr. Fruchey

3. ELECTION OF OFFICERS:_____________ nominates _________________for president for calendar year 2013.

_____________ nominates _________________for president for calendar year 2013.

______________ moved, seconded by ______________ that the nominations be closed.

Roll call:

Mrs. Miller Mr. Scoles PassedMrs. Smith FailedMr. Fruchey VoteMr. Lugibihl

Roll call for the 2013 Board President:

Mr. Scoles votes forMrs. Smith votes forMr. Fruchey votes forMr. Lugibihl votes forMrs. Miller votes for

The Bluffton Exempted Village Board of Education President for 2013 is ____________________.

_____________ nominates _________________for vice-president for calendar year 2013.

_____________ nominates _________________for vice-president for calendar year 2013.

________________moved, seconded by _______________ that the nominations be closed.

Roll call:

Mrs. Smith Mr. Fruchey PassedMr. Lugibihl FailedMrs. Miller VoteMr. Scoles

Roll call for 2013 Board Vice-President:

Mr. Fruchey votes forMr. Lugibihl votes forMrs. Miller votes forMr. Scoles votes forMrs. Smith votes for

The Bluffton Exempted Village Board of Education Vice-President for 2013 is ________________.

4. STANDING AUTHORIZATIONS 2013: ______________ moved, seconded by ______________ the Bluffton Exempted Village Board of Education approve standing authorizations for 2013 as follows:

Treasurer be authorized to secure advances from the Auditor when funds are available and payable to the district.

Treasurer be authorized to borrow monies in anticipation of school foundation and tax receipts, not to exceed authorization given in R.C. 133.30, to meet payable and outstanding obligations as needed.

Treasurer be authorized to invest inactive funds at the most productive interest rate whenever inactive funds are available.

Treasurer be authorized to pay all bills within the limits of the appropriations resolution as bills are received and when the merchandise has been received in good condition.

Treasurer have blanket authority to advance from the General Fund as needed to the lunchroom, uniform school supply, and federal funds to prevent deficit balances in these funds.

Treasurer do appropriation modifications as necessary and report to board for final approval.

Treasurer be named Director for Allen County Health Insurance Benefits Council of Governments in absence of superintendent.

Treasurer to enroll the Board of Education for membership in the Ohio School Boards Association and OSBA Legal Assistance Fund.

Superintendent be authorized to employ such temporary personnel, as needed for emergency situations with such employments being presented for approval to the Board at the next meeting.

Superintendent be named the purchasing agent for the Bluffton Exempted Village School District.

Superintendent be named as the board president’s representative to appoint trustees to the Rhodes State College Board.

Superintendent be named Director for Allen County Health Insurance Benefits Council of Governments.

Superintendent is the Board of Education’s designee for any student suspension appeal, as provided under board policy: JGD-Student Suspension.

Mr. Lugibihl Mrs. Miller PassedMr. Scoles FailedMrs. Smith VoteMr. Fruchey

5. REGULAR MEETING TIMES, DATES AND LOCATION:____________ moved, seconded by ______________ the regular meetings for 2013 be held at the Bluffton Elementary School Media Center with dates and times as follows:

Monday February 18, 2013 7:30 P.M. Monday March 18, 2013 7:30 P.M. Monday April 15, 2013 7:30 P.M. Monday May 20, 2013 7:30 P.M. Monday June 24 , 2013 7:30 P.M. Monday July 22, 2013 7:30 P.M. Monday August 19, 2013 7:30 P.M. Monday September 23, 2013 7:30 P.M. Monday October 21, 2013 7:30 P.M. Monday November 18, 2013 7:30 P.M. Monday December 16, 2013 8:30 P.M.

Mrs. Miller Mr. Scoles PassedMrs. Smith FailedMr. Fruchey VoteMr. Lugibihl

6. BOARD REPRESENTATIVES FOR 2013:______________ moved, seconded by __________ the board members appoint the following to represent the Bluffton Exempted Village Board of Education for 2013 in the following areas:

_______________ be named as the official delegate to the 2013 Ohio School Board Conference.

_______________ be named as the alternate delegate to the 2013 Ohio School Board Conference.

______________ be named as the legislative liaison to the Ohio School Board Association for calendar year 2013.

______________ be named as the student achievement liaison for calendar year 2013.

______________ be named as the Board's representative on the Athletic Council for calendar year 2013.

_______________ be named as the Board's representative on the Diesel-Tingley Scholarship Committee and the Charles Hankish Sr. and Sophia Hankish Scholarship Committee for calendar year 2013.

__________ and __________be named as the Board’s representatives on the Buildings and Grounds Committee for calendar year 2013.

Mr. Scoles Mrs. Smith PassedMr. Fruchey FailedMr. Lugibihl VoteMrs. Miller

7. APPROVAL OF MINUTES AND REPORTS: __________________moved, seconded by_________________ the following be approved:

Minutes of the December 17, 2012 regular meeting be approved per copies. December 31, 2012 treasurer’s financial and investment reports as submitted.

Mrs. Smith Mr. Fruchey PassedMr. Lugibihl FailedMrs. Miller VoteMr. Scoles

8. INVOLVEMENT OF VISITORS:

9. TREASURER’S TRANSACTIONS:

Fund Adjustment: Latin Club Fund (200-9230): Latin Club Fund be increased from $1,100.05 to $1,508.80 ($408.75 increase) due to beginning balance of $250.05 plus $1,258.75 revenue to date, or $1,508.80 to be appropriated and spent as follows: Latin Club Other Expenditures 200-4123-891-9230-000000-003 $ 408.75

Amended Certificate: Treasurer to request an Amended Certificate of Estimated Resources Revision #3 from the Allen County Auditor with increases and additions as follows:

Increases: 200-9230 Latin Club Fund $ 408.75

Transfers: General Fund to Energy Conservation Loan – H.B. 264 Payment No.______: From: General Fund 001-7200-910-0005 $ 3,925.49 To: Energy Conserv. H.B. 264 Payment 002-5100-000-9002 3,925.49

Due Citizens National Bank PO # _________ Check # __________

Mr. Fruchey Mr. Lugibihl PassedMrs. Miller FailedMr. Scoles VoteMrs. Smith

10. CONTRACTS, ASSIGNMENTS, & ETC.:

_____________________ moved, seconded by ___________________ having passed the criminal record check and certification requirement as determined by the State of Ohio Department of Education, the following contracts/assignments and changes be approved.

Parent Representative to the Athletic Council 2013: Steve Ritter

Substitute Teacher Contracts at $72.00 per day taught 2012-2013: Wes Griffth

Substitute Bus Driver at $11.08 per hour worked 2012-2013: Donald Brauen Robert Demellweek

Supplemental Contracts 2013-2014:

Activity EmployeeHead Football Dennis LeeHead Boys Soccer David FettHead Girls Volleyball Erin OberlyHead Cross Country Ashley BlairHead Golf Brad PraterHead Girls Tennis Jesse SensenigHead High School Cheerleader Hannah SlechterFaculty Manager Erin Oberly

Mr. Lugibihl Mrs. Miller PassedMr. Scoles FailedMrs. Smith VoteMr. Fruchey

11. CONTRACT: _____________________ moved, seconded by ___________________ having passed the criminal record check and certification requirement as determined by the State of Ohio Department of Education, the following contract/assignment be approved for the 2013-2014 school year:

Supplemental Contract 2013-2014:

Activity EmployeeHead Girls Soccer Joel Steinmetz

Mrs. Miller Mr. Scoles PassedMrs. Smith FailedMr. Fruchey VoteMr. Lugibihl

12. OCEAN FOCUS FIELD STUDY TRIP: _______________moved, seconded by ____________ the Bluffton Exempted Village Board

of Education approve the high school biology trip to Florida Keys for June 4, 2013 through June 13, 2013.

Mr. Scoles Mrs. Smith PassedMr. Fruchey FailedMr. Lugibihl VoteMrs. Miller

13. APOLLO REPORT:

14. ADMINISTRATIVE REPORTS:

15. ADJOURNMENT:At ____________ p.m. ____________ moved, seconded by _____________that the meeting adjourn.

Mrs. Smith Mr. Fruchey PassedMr. Lugibihl FailedMrs. Miller VoteMr. Scoles

In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation may be permitted at each meeting. Each person addressing the Board shall give his/her name and address. If several people wish to speak, each person is allotted three minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so.

Bluffton Exempted Village SchoolsBoard of Education Agenda

Elementary Media CenterJanuary 14, 2013 Re-organizational / Regular Meeting 7:30 P.M.

1. Call to Order2. Approval of Agenda3. Election of Officers4. Standing Authorizations 20135. Regular Meeting Times, Dates and Location6. Board Representatives for 20137. Approval of Minutes and Reports8. Involvement of Visitors9. Treasurer’s Transactions10. Contracts, Assignments, & Etc.11. Contract12. Ocean Focus Field Study Trip

13. Apollo Report14. Administrative Reports15. Adjournment