Asset Accounting

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Asset Accounting. SAP Best Practices. Purpose, Benefits, and Key Process Steps. Purpose - PowerPoint PPT Presentation

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  • Asset AccountingSAP Best Practices

    2011 SAP AG. All rights reserved.*

    Purpose, Benefits, and Key Process StepsPurpose The Asset Accounting (FI-AA) component is used for managing and supervising fixed assets with the SAP system. In Financial Accounting, it serves as a subsidiary ledger to the General Ledger, providing detailed information on transactions involving fixed assets.Benefits Entire lifetime of the asset from purchase order or the initial acquisition (possibly managed as an asset under construction) through its retirement. Calculate values for depreciationDepreciation forecastKey Process StepsAcquisition from purchase with vendor Acquisition with automatic offsetting entry Retirement with revenue Asset Sale without customer Write-UpsAssets Under Construction Depreciation Posting Run Posting Acquisition and Production Costs Values Depreciation Simulation/Primary Cost Planning

    2011 SAP AG. All rights reserved.*

    Required SAP Applications and Company RolesRequired SAP ApplicationsEnhancement package 5 for SAP ERP 6.0Company RolesAsset AccountantAccounts Payable AccountantGeneral Ledger Accountant

    2011 SAP AG. All rights reserved.*

    Detailed Process DescriptionAcquisition from purchase with vendorAn external asset acquisition is a business transaction resulting from the acquisition of an asset from a business partner. The acquisition can be posted integrated with Accounts payable or without Accounts payable.Acquisition with Automatic Offsetting EntryThe asset can be posted automatically against the clearing account fixed asset acquisition.Retirement with revenueAn asset is sold, resulting in revenue. The sale is posted with a customer.An asset is sold, resulting in revenue. The sale is posted against a clearing account.An asset had to be scrapped, with no revenue.Asset Sale without customerAsset Sale with partial retirement without customer

    2011 SAP AG. All rights reserved.*

    Detailed Process DescriptionWrite-UpsA write-up is generally understood to be a subsequent change to the valuation of an asset. Assets Under ConstructionAssets under construction (AuC) are a special form of tangible asset.The AuC process includes a down payment, final invoice and the final settlement.

    2011 SAP AG. All rights reserved.*

    Detailed Process DescriptionDepreciation Posting RunThe depreciation posting should be run periodically because the depreciation accounts are not updated immediately.The system creates posting documents for each depreciation area and account group in accordance with the posting cycles specified in Customizing. Posting Acquisition and Production Costs ValuesIn addition to the posting of depreciation (using the depreciation posting run), the most important periodic processing you perform is the posting of changes to asset balance sheet values. These changes consist of all postings that affect the APC of the asset, including acquisitions, retirements, and so on.Depreciation Simulation / Primary Cost PlanningYou can also post the planned depreciation as planned costs to the cost centers or internal orders to which the individual fixed assets are assigned.

    2011 SAP AG. All rights reserved.*

    Process Flow DiagramAsset Accounting - OverviewAsset AccountantEventAsset ExplorerAsset Master Data Needs to Be CreatedAsset AcquisitionRetirementsIntercompany TransferPost - CapitalizationWrite-upTransfer of ReservesUnplanned DepreciationAssets under ConstructionPeriodic ProcessingInformation System

    2011 SAP AG. All rights reserved.*

    Process Flow DiagramAsset Accounting Asset AcquisitionAsset AccountantEventAcquisi-tion with Accounts PayableAcquisition with Automatic Offsetting EntryAsset AcquiredAcquisition Integrated with Accounts Payable Accounting

    2011 SAP AG. All rights reserved.*

    Process Flow DiagramAsset Accounting RetirementsAsset AccountantEventRetire-ment with Revenue ExpectedRetirement Due to ScrappingAsset to Be RetiredRetirement with Revenue and CustomerRetire-ment with CustomerRetirement with Revenue without Customer

    2011 SAP AG. All rights reserved.*

    Process Flow DiagramAsset Accounting Asset under ConstructionAsset AccountantEventAsset Needs to be constructed without Investment OrderAccounts Payable AccountantPost Down Payment RequestPost Down PaymentDown Payment ApprovedPost Closing InvoiceClear Down PaymentCreate AUC / Asset for final settlement (155.02)Maintenance of settlement rules

    2011 SAP AG. All rights reserved.*

    Process Flow DiagramAsset Accounting Periodic ProcessingAsset AccountantEventPeriodic End ClosingRecalculate ValuesOpen and Close Financial Period AssetDepreciation Posting RunPost Acquisition and Production Cost ValueList of Individual Postings for AssetsDepreciation Simulation and Primary Cost PlanningYear EndFiscal Year Change for AssetAccount ReconciliationYear End Closing for fixed AssetsAUCSettle-ment(164)Depreciation RunAUCSettlement

    2011 SAP AG. All rights reserved.*

    LegendExternal to SAPBusiness Activity / EventUnit ProcessProcess ReferenceSub-Process ReferenceProcess DecisionHardcopy / DocumentFinancial ActualsBudget PlanningManual ProcessExisting Version / DataSystem Pass/Fail Decision

    SymbolDescriptionUsage CommentsTo next / From last Diagram: Leads to the next / previous page of the DiagramFlow chart continues on the next / previous pageHardcopy / Document: Identifies a printed document, report, or form Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow linesFinancial Actuals: Indicates a financial posting document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow linesBudget Planning: Indicates a budget planning document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow linesManual Process: Covers a task that is manually done Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow. Existing Version / Data: This block covers data that feeds in from an external process Does not generally correspond to a task step in a document; instead, this shape reflects data coming from an external source; this step does not have any incoming flow lines System Pass / Fail Decision: This block covers an automatic decision made by the software Does not generally correspond to a task step in the document; instead it is used to reflect an automatic decision by the system that is made after a step has been executed.

    SymbolDescriptionUsage CommentsBand: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role.The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario.Role band contains tasks common to that role.External Events: Contains events that start or end the scenario, or influence the course of events in the scenario.Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow.Connects two tasks in a scenario process or a non-step eventBusiness Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenarioDoes not correspond to a task step in the document Unit Process: Identifies a task that is covered in a step-by-step manner in the scenarioCorresponds to a task step in the document Process Reference: If the scenario references another scenario in total, put the scenario number and name here.Corresponds to a task step in the document Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario hereCorresponds to a task step in the document Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond.

    Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution

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