User Manual asset accounting

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AMRAPALI PRECAST INFRASTRUCTURE PVT LTD.

USER MANUAL FI-AA

MODULE FINANCE & CONTROLLING

PREPARED BY AMIT GUPTA & KUNAL KHURANA

9/8/2014

This user manual will facilitate us in understanding the process and transactions of asset

accounting in SAP.


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CONTENTS

HANDLING TANGIBLE ASSETS: TRANSACTIONS ........................................................................ 3

Create Asset Master .................................................................................................................................. 3

Acquisitions ................................................................................................................................................... 7

Asset Explorer (Asset Value Display) ............................................................................................. 12

ASSETS UNDER CONSTRUCTION (AUC) ....................................................................................... 13

RETIREMENTS ..................................................................................................................................... 20

a) Assets Sale with Customer from SD.............................................. Error! Bookmark not defined.

b) Asset Sale without Customer .................................................................................................... 27

c) Asset Retirement by Scrapping ................................................................................................ 31

Reversal of Asset Documents ............................................................................................................. 33

Intra Company Transfers............................................................................. Error! Bookmark not defined.

ASSET DEPRECIATION ...................................................................................................................... 38

EXECUTING BACKGROUND JOB ..................................................................................................... 43


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HANDLING TANGIBLE ASSETS:TRANSACTIONS

CREATE ASSET MASTERUSE

The fixed asset data records for master data are structured according to area of use and purpose. Master data

maintenance is organized according to this structure and allows for individual adaptation.

PROCEDURE

1. Access the activity using one of the following navigation options:

Menu Path Accounting Financial Accounting Fixed Assets

AssetCreate Asset

Transaction CodeAS01


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Asset Class 100800 MOTORVEHICLE

Company Code 1100

Number of SimilarAssets

1

Choose Enter or MasterData

Several tabpages aredisplayed onwhich you canenter masterdata.

Choose Enter

2. Enter the required date.

Field name User Action and

Values

Comment


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Asset The system will internallyassign the asset number.

Description TATA TRUCK A FRAME

Quantity 1

3. Choose the Time-dependenttab.

Field name User Action and

Values

Comment

Cost Center 1101PC-100 Example

Plant 1101 Example

Location 0001 Example

Room no. A201 Example

4. Choose the Depr. Areastab.


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Field name Description User Action and

Values

Comment

Usfl Life25 Change if

required.

Dep. Key DG25Change if

required.

5. Save your entries.

RESULT:ASSET CREATED 900060IN ASSET CLASS 100800(MOTOR VEHICLE)


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The asset master 90006 has been created in company code 1100.

ACQUISITIONS

USE

An external asset acquisition is a business transaction resulting from the acquisition of an asset from a

business partner (in contrast to an in-house acquisition). You can post the acquisition of an external asset

in several different ways, using different components of the R/3 system:

In Asset Accounting (FI-AA) integrated with Accounts Payable (FI-AP)

In Asset Accounting without integration with Accounts Payable (posting to a clearing account with or

without clearing). There are two scenarios:

a) The asset acquisition comes before the receipt of the invoice. The offsetting entry is posted

automatically.

b) The asset acquisition is posted afterthe receipt of the invoice. You posted the invoice as an openitem to a clearing account, and now you need to clear this entry. This document does not describe this

scenario in any more detail. For more information, refer to the Accounts Payable Accounting

documentation.

You can also create the asset master record from within the posting transaction. In the following example,

however, it is assumed that the asset master record has already been created using transaction AS01, as

described earlier.


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PROCEDURE



Posting Acquisition External Acquisition With

Vendor

Transaction Code F-90

2. Enter the required data.

Field name User Actions and

Values

Comment

Document Date 08.09.2014

Document Type KR

Company Code 1100


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Reference Enter bill number

PstKey 31 Vendor invoice

Account 100015 Vendor account no.

Enter Takes you to the next screen

Amount 800000

Calculate Tax Activate Automatic tax determination

PstKey 70 Debit asset

Account 90006-0

Trans.Type 100 External asset acquisition

Enter Takes you to the next screen

Amount 120000

Press enter you will be taken to this screen


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Enter * go to document simulate


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Post


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RESULT

Document 1900000093 was posted in company code 1100

ASSET EXPLORER (ASSET VALUE DISPLAY)USE

The Asset Explorer and the asset value display are available for analyzing the changes in values of

individual asset master records. From a graphical point of view, the format of the Asset Explorer is better

than that of the asset value display. The layout of the Asset Explorer is also better organized. The

following functions, however, are currently only available in the asset value display:

Development of a depreciation area over a number of fiscal years

Comparison of up to three depreciation areas in one fiscal year or over several fiscal years

Retracing a derived depreciation area back to the real depreciation areas from which it is derived(in the standard display of the derived area, choose the List Derived Areas function)

Display of all transactions for the asset

Analysis of all values for the asset

For a detailed description of these functions and for information about the basic handling of the two

transactions, refer to the SAP R/3 documentation.

PROCEDURE



AssetAsset Explorer

Transaction Code AW01N


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ASSETS UNDER CONSTRUCTION (AUC)

USE

Assets under construction (AUC) are a special form of tangible assets. They are usually displayed as a

separate balance sheet item and require, therefore, separate account determination and their own asset

classes. During the phase in which an asset is under construction, all actual postings are assigned to the

AUC. Once the asset is completed, a transfer is made to a master record to be created in the completed

fixed assets.

Assets under construction can be managed for summary settlement or by line item. In the case of

summary management, the entire expenses incurred are transferred once or several times to the asset(s)

in the completed tangible fixed assets at the time of completion. When assets under construction are

managed by line item, you can enter settlement rules for every line item assigned to the AUC.

PREREQUISITES

First, create an asset master record in asset class 102000 as described in the section on asset

maintenance. Next, post an acquisition to this asset under construction. To do so, use one of the methods

described in the section on acquisitions. Finally, create an asset master (130002-0) record in asset class

102000.


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In the following example, it is assumed that the AUC has been completed and has yet to be transferred to

the completed fixed assets.

Access the activity using one of the following navigation options:

Menu Path Accounting Financial Accounting Fixed

Assets Posting Capitalize Asset u. Const.Distribute

Transaction Code AIAB


Field

name

Description User Action and

Values

Comment

Company

Code

1100

Asset 130002

Choose Execute Button or Press F8.


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Select the line and click on ENTER button


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1. Select the item you posted and choose Enter (Shift+F6). You have to maintain the settlement rule here.

Field name Description User Action and Values Comment

Cat Settlement receiver

category

FXA Asset

Settlement

Receivers

90006-0 Asset Number

% Percentage rate 100%

2. To go back to the line item overview, choose F3.


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To save the settlement rule, choose the Save.

Here you click on Settlementor call up the transaction AIBU (AuC Settlement).Make the following entries:


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Company Code 1100

Asset 90006-0


Asset Val. Date

Posting Date 08.09.2014

Test Run Deactivate

Detail List Activate

3. Execute the settlement.


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Asset transaction posted with document no. 100000069

See the capitalization on the asset (Transaction- AW01N)


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RETIREMENTS

USE

Fixed asset retirement is the removal of an asset or part of an asset from the asset portfolio. This remova

of a complex fixed asset (or part of a complex fixed asset) is posted from a bookkeeping perspective as an

asset retirement. In Asset Accounting, you can post both the sale of an asset and the resulting revenue in

one single step. At the same time, you can decide whether to integrate the posting with Accounts

Receivable Accounting or to post to a clearing account.

Depending on organizational considerations or the business transaction that leads to the retirement, you

can distinguish the following types of retirement:

An asset is sold, resulting in revenue. The sale is posted with a customer.

An asset is sold, resulting in revenue. The sale is posted against a clearing account.

An asset had to be scrapped, with no revenue.An asset retirement can refer to an entire fixed asset (complete retirement) or part of a fixed asset

(partial retirement). In both cases, the system uses the asset retirement dates you enter to automatically

determine the amounts to be written off for each depreciation area. You can initiate the partial retirement

of a fixed asset by entering one of the following:

The amount of the acquisition and production costs being retired

A percentage rate

A quantity


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Based on the asset value date and period control, the system automatically determines the

reference period for the retirement. The system automatically determines any depreciation

(value adjustments) that is applicable to the part of the asset being retired, up to the reference

period (retirement). The system automatically retires this depreciation at the time of the

retirement transaction. This procedure ensures that the percentage of the book value that is

retired is identical to the percentage of the acquisition and production costs that is retired. You

must always specify a transaction type to distinguish between prior-year and current-year

acquisitions.

PROCEDURE

a. Asset retirement from sale with customer

Enter the following details

Field Name User Action/ Value


Company Code 1100

Currency INR

PKey 01

Account 06 (Customer)


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Field Name User Action/ Value

Customer 06

Amount 1000000

Business Area 1101PKey 50

Account 170061

ATT 200 (Retirement without

revenue)


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Enter

Put * enter profit centre, go to document simulate


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ENTER


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ASSET 90012

ASSET VALUE DATE 11.09.2014

COMPLETE RETIREMENT SELECT


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GO TO DOCUMENT SIMULATE


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POST

RESULT: DOCUMENT 1800000049 POSTED IN company code 1100

a)ASSET SALE WITHOUT CUSTOMER


Please do create new asset and acquisition of it before go with this step.


PostingRetirement Retirement w/Revenue Asset

SaleWithout Customer

Transaction Code ABAON


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Values

Comment

Asset 100000-0


Asset Val. Date Retirement

date

09.09.2014

Manual Value Revenue (sales

price)

80000

NBV from Area Net book value

from

depreciationarea as

revenue

Alternative

entry to

manual value

Choose Partial

Retirement(tab page)

Takes you to

the next

screen


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Simulate


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Click on save to post


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Result document 0100000072 posted in company code 1100

a)ASSET RETIREMENT BY SCRAPPING



PostingRetirement AssetRetirement by Scrapping

Transaction Code ABAVN


Values

Comment

Asset 90007-0



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Asset Val. Date Retirement

date

09.09.2014

Choose Partial

Retirement (tab page)(

transaction type 250)

Takes you to

the next

screen

Amount Posted Amount of APC

being retired

with partial

retirement

140000

Percentage Rate Amount of APC

being retired

with partial

retirement

Quantity Number of

assets being

1


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retired

(collective

management)

with partial

retirement

From

Cur.Yr.Acq.

Activate

2. Click on save to Post the document.

Result: Asset transaction posted with document no. 1100 0100000073

REVERSAL OF ASSET DOCUMENTS



PostingReverse DocumentOther Asset Document

Transaction Code AB08


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Values

Comment

Company Code 1100 Example

Asset 100000

Fiscal Year 2014

Enter


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Select Document to be reversed and push reverse button .

2. System will ask for reversal reason select 01 and enter


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Post


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ASSET DEPRECIATION

Access the activity using one of the following navigation options:

Menu Path Accounting Financial Accounting Fixed Assets PeriodicProcessingDepreciation Run Execute

Transaction Code AFAB


Company Code 1100

Fiscal Year 2014

Posting Period 1

Select planned posting run


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NOTE: - Select Planned posting run --- If it is run as per plan.

Select Repeat --- For new asset included during that period.

Select Restart posting run --- For improper previous run.

Select Unplanned posting run --- For unplanned depreciation posting

Below screen appears

Select Yes button


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*If depreciation posting run successfully system shows message

*If depreciation posting not run successfully system shows message

For error list press F7 or select error log button.

For posting entry in accounting

Enter company code, fiscal year, posting period

Select button

Select button

Deselect button

Select Execute in Background button


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Select Output Device


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Select button

Select button

Select button

Following message appears


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EXECUTING BACKGROUND JOB

Access the activity using the following transaction code

Transaction Code SM37


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Select button


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Select your job.

Select button , system will show the spool number


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Select the spool number and select display contents button, then system will show all the entries.


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User Manual asset accounting

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