SAP Asset Accounting Overview

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1 The mySAP ERP modules FI CO CO MM – Materials Management SD – Sales and Distribution CO – Controlling FI – Financial Accounting mySAP ERP SAP R/3 is an integrated business system consisting of a core modele called R/3 and one or more business specific modules. The modules shaded below are the mdoules currently being implement through GM International Trading Company. S D

Transcript of SAP Asset Accounting Overview

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The mySAP ERP modules

FI CO

CO

MM – Materials Management SD – Sales and Distribution

CO – Controlling FI – Financial Accounting

mySAP ERP

SAP R/3 is an integrated business system consisting of a core modele called R/3 and one or more business specific modules. The modules shaded below are the mdoules currently being implement through GM International Trading Company.

SD

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FI information supports a variety of internal and external business requirements. Will include Profit and Loss statements and Balance sheets. Sub-modules include, General Ledger Accounts, Accounts Payable, Accounts Receivable, and Asset Accounting. Basic Data General Ledger Accounts Payable Accounts Receivable Cash Management Asset Management

FIFIFIFI

Financials

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Used for internal reporting purposes. Sub-modules include Cost Center Accounting, Internal Orders, Profitability Analysis. Cost Object Controlling Profitability Analysis Overhead Cost

Accounting Internal Order COCOCOCO

Controlling

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GM International Trading Company Organization Structure in SAP

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Organization Structure – FICO

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Trading Company Organizational Structure in SAP

Operating ConcernOperating Concern

Controlling AreaControlling Area

Company Code GMODC

Company Code GMISCO Company Code GMISCO

Company Code GMGSO Company Code GMGSO

Chart of Accounts Chart of Accounts

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The Asset Accounting module is an integrated Asset Management solution for additions, updating, tracking, depreciation and administrative purposes of the Assets of an organization. Assets are depreciated periodically to arrive at their current net value. Once an asset is capitalized, it can be transferred between Locations, Cost Centers and Plant. Assets can be removed from the Assets Ledger by disposing them.

Asset accounting in SAP uses the principle of subsidiary ledger accounting. This means each asset has a sub-ledger that keeps a track of all the financial transactions of that asset.

Asset Accounting

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Asset Accounting To handle tangible assets, you can use the business

functions of the following R/3 components: SAP R/3 COMPONENT FUNCTIONS Financial

Accounting(FI)Integration with the general ledger and other subsidiary ledgersAsset Accounting (FI-AA)

Valuation of fixed assets and settlement of assets under construction

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This session describe the business process flows and and activates for the following

Asset Accounting Organization Structure

Creation of Asset Master Record

Change of Asset Master Record

Procurement of Asset

Capitalized Asset Under Construction

Retirement of Asset without Revenue

Retirement of Asset with Revenue

Transfer of Asset within Company Codes

Depreciation Posting

Year- End Closing

Scope of Implementation

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Organization StructureThe Organization Structure of Asset Accounting in SAP is represented by Chart of Account, Chart of Depreciation and Company Code. In SAP R/3 Financial Accounting, it serves as a subsidiary ledger to the FI General Ledger, providing detailed information on transactions involving fixed assets.

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Organization Structure

The Organization Structure of Asset Accounting in SAP is represented by Chart of Account, Chart of Depreciation and Company Code. In SAP R/3 Financial Accounting, it serves as a subsidiary ledger to the FI General Ledger, providing detailed information on transactions involving fixed assets.

Company Code = 2F40(GMGSO)

Chart of Depreciations

Chart of Accounts

Company Code = 2F30 (GMODC)

Company Code = 7820 (GMISCO)

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Chart of Depreciation The Chart of depreciation is a list of depreciation areas arranged according to business and legal requirements. The chart of depreciation enables you to manage all rules for the valuation of assets in a particular country or economic region.You must assign a chart of depreciation to each company code that is defined in Asset Accounting. SAP provides country-specific charts of depreciation with predefined depreciation areas. The chart of depreciation and the chart of accounts are completely independent of one another.

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Master Data

The Asset Master record contains all information relating to an Asset that remains unchanged over a long period of time. The Asset Master record consists of two main parts.  General master data  Depreciation Area Time Dependent LeasingThe system stores all the values and transaction data separately on each individual asset master record. In addition, the assets are also classified according to various accounting criteria (such as depreciation methods). This classification assists in management-accounting-oriented tasks and in the summarization of asset values in the general ledger. The following are the pre-requisites to asset master data maintenance.

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Controlling Area Organizational unit within a

company, used to represent a closed system for cost accounting purposes.

A controlling area may include single or multiple company codes that may use different currencies. These company codes must use the same operative chart of accounts.

All internal allocations refer exclusively to objects in the same controlling area.

Controlling

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Master Data In SAP, master data relates to

individual objects that remain unchanged over an extended period of time. Master data contains information that is used in the same manner for similar objects.

Examples would be the master data of a supplier containing name, address, and banking information, or the master data of a user in the R/3 system, containing the user's name, authorizations, default printer, and so on.

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Transaction Data In SAP, transaction data

relates to daily activities, which is maintained frequently and eventually changed in a short period of time.

Transaction Data contains dynamic information normally used for a single operation or process.

Examples would be the requisitions, purchase orders, General Ledger postings, and quotations.

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