Armaguard Ongoing Cash Services Quote Request

Armaguard Quote Request - Ongoing Cash Services

Linfox Armaguard Pty Ltd 37 Vaughan St, Essendon Fields VIC 3041 | Ph. 1300 785 258 | Fax. 1300 792 422

Confidential Document For Linfox Armaguard Pty Ltd use only

Dear Sir/Madam,

Further to your request, please find below a step-by-step guide to the process for appointing Armaguard as your Cash In Transit (CIT) Service Provider and an Armaguard Quote Request form.

Please allow a minimum of 5 business days for Armaguard to provide a quote for your requested CIT Services.

1. Please complete the attached Armaguard Quote Request – Ongoing Cash Services form (Quote Request) detailing services requested. Please note all information requested on the form is mandatory and failure to supply the information may result in a delay in Armaguard providing you with its quote.

2. Once you have completed the Quote Request, please either fax or email your completed Quote Request to Armaguard Customer Service Centre. If you email the Quote Request, you will receive an automatic email response to advise you that your email has been received. You will soon receive another email to notify you that an incident has been created. Please keep note of the incident number should you need to follow up on your request. Armaguard Customer Service Centre can be contacted by email at [email protected] or by fax on 1300 792 422.

3. Armaguard Customer Service Centre will arrange and send a quote to you via email or fax within 5 business days (Quote). Along with the Quote we will provide you with an Armaguard Credit Application form (Credit Application). All quotes are valid for 28 days. Once the Quote is received, please review the Quote and email Armaguard Customer Service Centre to advise your acceptance of the Quote. Please return the completed Credit Application with the required documentation (detailed on the Credit Application) when you notify us of your acceptance of the Quote as this will speed up the process.

4. Once we receive your acceptance of the Quote and completed Credit Application, Armaguard will:

(a) perform collate and verify certain information about you in order to comply with its obligations under the Anti Money Laundering & Counter Terrorism Financing Act (2006);

(b) create your Armaguard Customer Number;

(c) prepare and forward your new Cash Services Agreement to be entered into by you and Armguard (please note Armaguard must receive a copy of the Cash Services Agreement signed by you before any services can commence);

(d) arrange for the local Armaguard depot to commence Services on the agreed date and conduct site risks assessments of your premise as required;

(e) arrange for the appropriate stationary to be delivered to you before your first Service if possible* (*if this is not possible, the stationary will be supplied at the first Service); and

(f) sign the Cash Services Agreement (after receiving a copy signed by you) and forward a copy to you for your records.

5. Services can usually commence within 10 business days after all documentation has been received from you and the above steps have taken place successfully. Once all is set up and arranged successfully we will forward you a welcome pack that will contain some important information and instructions such as:

(g) your Armaguard Customer Number – this is the unique number you will need to use in all of your dealings with Armaguard;

(h) details on how to pay for your change supply and Armaguard invoices;

(i) information on how to access and use Armaguard’s online change ordering system; and

(j) information on your obligations as a customer having regard to the type of service you will receive.

Thank You

Armaguard Customer Service Team




Please complete the below information in order for Armaguard to provide a quotation. All requests for information are essential. Delays may result if information is missing. Once completed, please email the form to:

Armaguard Customer Service Centre - Email: [email protected]

Customer Information:

*All Fields are mandatory APPLICATION DATE_______________________

Customer Representative Contact Details

Name:

Contact phone & email:

Authority to request service on behalf of Customer: Employee Other If “Other”, provide details:

Occupation / Job Title:

Customer Details - (all fields must be completed do not leave blank)

Customer’s full legal business name:

Customer’s legal trading name (if any or different to business name):

Customer Entity Type: Trustee Association Company Government Individual Partnership

Sole Trader

ABN: ACN:

Customer’s Phone: ( )

Business Email:

Registered business address (Not PO BOX):

Postal Address (if different from Registered Address) :

Service Location Details – Where Armaguard is required to attend to provide Cash In Transit services.

Service Address: Is this a residential address? Yes No

Service Address Contact Name & Number:




Does Armaguard service any other site that you own? Y N If Yes please provide Armaguard Customer number/s

(These can be located on your Armaguard invoices).

(1)_____________________ (2)______________________ (3)__________________________ (4) ________________________

.Service Requirements

Cash Delivery/Supply Orders Armaguard supply notes and coin either loose or packaged, or in individual floats according to denominations and quantities you order. Payment of cash orders is required via EFT one business day in advance of service (further instructions will be provided). Cash supply can be ordered via the Armaguard Online ordering system. (Please note all details are essential)

Is a cash delivery/supply service required? Yes (Please complete this section) No (Move on to next section)

Service Days Required: (Please tick all that apply) Mon Tue Wed Thu Fri

Please indicate approximate cash delivery volumes per service:

Coin per service (approximate value): $ Notes per service (approximate value): $

Sachet Coin required: Yes No Or Loose coin: Yes No

Do you require Floats to be prepared: Yes No (If yes, please indicate the approximate value per float and total quantity of floats required per service).

Float value per service: $ Quantity of floats per service:

Additional Information:




Cash Collection and Cash processing Service

Armaguard collect cash from your premises, then transit to our secure cash processing facility for counting. Once counted, Armaguard pay the value of your cash via EFT to your nominated bank account.

(Please note all details are essential)

Is a Cash Collection & Processing service required? Yes (Please complete this section) No (Move on to next section)


Please indicate approximate value of cash collection per service: $

Coin value per service (approximate): $ Note value per service (approximate): $

Coin Presentation (per service):

Coin sorted by each denomination

Coin unsorted / mixed denomination

Note Presentation per service:

Notes sorted by each denomination

Notes unsorted and mixed denomination

How many individual envelopes/bags expected for collection per service?

Total Coin Bags _______________ Total Note Bags _______________

Do you require collection and lodgment of cheques to your Financial Institution? Yes No

If Yes please indicate which Financial Institution? _______________ _______________

Please note cheques will be lodged at a local Branch only within one business day.





Banking Service

Armaguard collect cash from your premises and transit to your nominated financial institution/bank. Note that you will need to obtain required stationary and banking bags from your financial institution before commencement of this service.


Is a Banking Service required? Yes (Please complete this section) No (Move on to next section)


Please indicate approximate value of cash collected per service: $

Coin value per service (approximate): $ Note value per service: (approximate) $

Approximate quantity of banking bags collected per service?

Do you require Armaguard to deposit banking bags to specific bank branch location?

Yes (Advise bank name and address below)

No (Advise bank name only, leave address field blank)

Financial Institution/Bank Name:

Branch Address:

Please indicate the type of lodgment service you require:

1) Stand in line and deposit over counter Or Deposit via Express Deposit Chute/ Machine

2) Same day banking service Or Next day banking





Two Key Safe Rental

A Two Key Safe can be rented from Armaguard for a weekly fee. Two Key Safes keep your cash secure and insured up to an approved limit (T&C’s apply). Two keys are required to open a Two Key Safe. One key is kept at your premises, whilst the second key is held by Armaguard. Both keys must be used together to successfully clear cash contents.


Are you interested in renting a Two Key Safe? Yes (Please complete below questionnaire) No

Armaguard must first understand if a Two Key Safe can be successfully installed in your desired location. Safe dimensions are approximately: (Height) 915mm, (Width ) 650mm, (Depth) 785mm, (Weight) 1,000kg

For Safe contents insurance to apply, the Safe will need to be bolted to the floor and monitored by an Alarm system approved by Armaguard.

Two Key Safe Installation Questionnaire:

Where will the Safe be installed (address)? _______________ ______________________________ _______________

Building Type? Permanent Building Transportable Building Open Structure/Marquee

Please indicate building floor level Safe will be installed? _______________ _______________

If upper floor level, is a staircase used to access? Yes No If yes, staircase material? _________________

Is an elevator accessible? Yes No If yes, weight capacity of Elevator? _________________________

Are there disabled access ramps on entry to building? Yes No

Are there building access time restrictions (including street and on-site parking)? Yes No

If yes what are the restrictions? _______________ _______________ _______________ ________________________

Floor material Safe will be installed? Concrete Wood Tile Other ______________________

Can the safe be bolted down securely? Yes No If no please advise reason: __________________________

Is the Safe location monitored by an Alarm system? Yes No

Is there an Alarm PIR covering both the Safe location and Alarm Panel? Yes No

Once installed, will the Safe door open 180° (door opens left to right)? Yes No

Once installed, will there be one meter clearance at front of safe? Yes No

Once installed, is there clearance above Safe? Yes No If no, why? ___________________________________

Is the Safe location room/area well lit? Yes No

Technology Solutions – Smart Safe’s A Smart Safe can streamline your daily cash handling operations by efficiently preparing and counting trade registers, providing ad-hoc change and clearance from registers, improving efficiency by accurately counting cash during transfers, improving accountability and auditability with in-depth reporting.

Are you interested in understanding how a Smart Safe can help streamline your operations? Yes No




Automatic Teller Machine (ATM) - Bulk Cash Supply Service

If you currently self-fund an ATM, Armaguard can assist by preparing ATM quality cash, securely replenishing, and reconciling ATM holdings at requested service intervals.

Armaguard can also assist with ATM FLM requirements for approved ATM models (upon request).


Are you interested in regular ATM Cash Supply? Yes No

Please provide number of ATM’s requiring cash supply? _______________

If multiple ATM’s are they in different service locations? Yes No

If yes, how many different locations? ______________

(Armaguard will request multiple ATM location information separate to this document)

Please indicate which ATM cash supply service you require:

1) Delivery of ATM quality cash in secure satchels? Yes No

2) ATM replenished by Armaguard road crew with pre-packed cash in cassettes? Yes No

3) ATM replenished by Armaguard road crew with pre-packed cash in cassettes, followed by cash reconciliation and re-bank? Yes No

(Note: To perform ATM replenishment, Armaguard will require spare ATM exchange cassettes).

Please advise number of cassettes per ATM: Cassette Denomination’s: $20 $50 $100

Please advise ATM manufacturer & model:

Supply value approximate per ATM: $

ATM Service frequency: Weekly Fortnightly Monthly Ad-hoc Other _________________

ATM service day access availability : (Please tick all that apply) Mon Tue Wed Thu Fri

Additional ATM Service Information:




Additional Information - please provide any additional information relevant to your service requirements:

Armaguard Ongoing Cash Services Quote Request

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