Arcc Ohsas Manual

8/12/2019 Arcc Ohsas Manual

1/15

&

( )

Doc Ref: ARCC/OHSMS Rev: 00 Date: 15.05.2011 Page 1 of 15

INDEX

Sections OHSAS 18001:2007 Requirements CLAUSE Page Ref.

1 2

2 1 3

2 33

, 3 4 5

4 & 4.1 54

4.2 5 6

4.3 6

, 4.3.1 6 & 4.3.2 6 7

5

& 4.3.3 7

4.4 7

, , , 4.4.1 8

, & A 4.4.2 8 9

, 4.4.3 9

4.4.3.1 9

4.4.3.2 9 10

4.4.4 10

4.4.5 10 11

4.4.6 11

6

4.4.7 12

4.5 12

4.5.1 12

4.5.2 13

4.5.3.1 13 14

, & 4.5.3.2 13 14

4.5.4 14

A 4.5.5 14 15

7

4.6 15

A

4.4.1 A A

, , , 4.4.1 A B

4.4.2 A

8

, & 4.3.3 A


2/15

&

( )


Introduction

A .. 2011 A

A ... A ...

A. , A ,

.

.

A ,

/ . ,

, , .

, , . ,

.

A B ,

. ,

.

A .

, , , , ,

B .

.

.

.

A .

A ,

.

.

. .


3/15

&

( )


1.0 SCOPE

1.1 The OHSMS Manual specifies the requirements for occupational healthsafety management systems that enable ARCC to control its OH&S risks

and to improve OH&S performance.

1.2 The Occupational Health & Safety Management Systems Manual alsodescribes the arrangements for occupational health and safety hazard

identification and risk assessment, setting appropriate controls, establish

objectives and management program, communication, participation,

consultation, legal requirements, emergency preparedness, incident

investigation and the arrangements for preventing nonconformance

together with systematic auditing and review of the entire system.

1.3 Certification Scope

Arabian Coast International L.L.C.Azaiba Commercial Complex 10 L

P.B. No: 650

PC-122

Sultanate of Oman.

Is engaged in

2.0 Reference

A 18001:2007

A 18001 A 18002:2000


4/15

&

( )


3.0 TERMS, DEFINITIONS & ABBREVIATIONSThe terms, definitions & abbreviations used in this manual are:

1) Applicable - related to this OHSMS or any reference standard2) Appropriate - Reasonable3) Documented - Written / recorded in hard or soft copy4) Product - End result of a process5) Suitable - reasonable for intended purpose6) MR - Management Representative7) HSE - Health, Safety & Environment8) OH&S - Occupational Health & Safety9) OHSP - Occupational Health & Safety Procedure

10) GM - General Manager11) OHSMS - Occupational Health & Safety Management

Systems (OHSAS 18001:2007)

12) ARCC - Arabian Coast International L.L.C13) CFT - Cross Functional Team14) Hazard - source, situation, or act with a potential for harm in

terms of human injury or ill health, or a

combination of these.

15) Ill Health - identifiable, adverse physical or mental condition arisingfrom and/or made worse by a work activity and/orwork-related situation

16) Incident - Accident, near miss and emergency situation17) Nonconformity - non-fulfillment of requirements18) Interested party- person or group, inside or outside the workplace,

concerned with or affected by the OH&S performance

of ARCC

19) Organization - ARCC20) Risk - combination of the likelihood of an occurrence of a


5/15

&

( )


hazardous event or exposures and the severity of injury

or ill health that can be caused by the event or

exposures

4.0 Occupational Health & Safety Management Systems

4.1 Occupational Health & Safety Management SystemsRequirements:

ARCC shall establish, document, implement and maintain an OHSMS inaccordance with the requirements of the standard OHSAS 18001: 2007

and determine how it will fulfill these requirements. The scope of OHSMS

of ARCC is to provide a hazardless atmosphere to all employees and

interested parties of ARCC.

4.2 OHSMS Policy

The GM signs the OHSMS policy statement. The GM along with his team

periodically reviews the OHSMS Policy and Objectives.

The GM along with his team should ensure that within the defined

scope of ARCCs OHSMS it:

is appropriate to the nature and scale of ARCCs OH&S risks;

includes a commitment to prevention of injury, ill health andcontinual improvement in OHSMS performance;

includes a commitment to at least comply with applicable legalrequirements and with other requirements to which ARCC

subscribes that relate to its OHSMS aspects;

provides the framework for setting and reviewing OHSMSobjectives;

is documented, implemented and maintained;


6/15

&

( )


is communicated to all persons working under the control of ARCCwith the intent that they are made aware of their individual OH&S

obligations;

is available to interested parties; and is reviewed periodically to ensure that it relevant and appropriate

to ARCC.

Reference: Attached OHSMS Policy

4.3 Planning

The OHSMS is planned in such a way that it meets the OHSMS

objectives as well as general requirements which is mentioned in the

standard OHSAS 18001: 2007. Any change to the organization, its

facilities, resources or processes shall be planned in a controlled

manner to ensure continuity during changes.

4.3.1 Hazard Identification and Risk Assessment

ARCC is determined to establish, implement and maintain a procedure

for hazard identification, risk assessment and establishing risk controls.

Risk assessment shall be done with respect to its business activity, nature

and timing to ensure that it is proactive. The results of identification of

hazards, risk assessment and determined controls shall be recordedand maintained up to date.

Reference: Procedure for Hazard Identification and Risk Assessment

(ARCC/OHSP1)

4.3.2 Legal and Other Requirements

The Safety Officer / MR shall maintain a liaison with all applicable

outside agencies and governments regarding OH&S, regulatory, or


7/15

&

( )


legal requirements. These requirements shall be communicated as part

of the objectives and targets. ARCC shall establish, implement and

maintain procedures

to identify and have access to the applicable legal andother requirements to which the organization subscribes

related to its health and safety

to determine how these requirements apply to its healthand safety hazards

Reference: Procedure for Legal and Other Requirements-

(ARCC/OHSP2)

4.3.3 Objectives and Programmes

OHSMS Objectives are established at relevant functions and levels

within the ARCC. These objectives shall be established in such a way

that they are all measurable, where practicable, and consistent with

the OHSMS policy, including the commitments to the prevention of

injury & ill health, to ensure compliance with applicable legal

requirements and with other requirements to which ARCC subscribes

and shall be reviewed in management review. ARCC shall establish,

implement and maintain program for achieving its objectives andtargets.

Reference: Procedure of Objectives, Targets & Management Programs

(ARCC/OHSP3)


8/15

&

( )


4.4 Implementation and operation

4.4.1 Resources, roles, responsibility, accountability and authority

Every member of ARCC has the responsibility for continuously review

the OHSMS. All employees shall be responsible to adopt continual

improvement plan in accordance with the appropriate procedures.

An organization structure is defined and the same is established

through ARCC organization chart.

Reference: Organization chart - Annexure A

Individual staff responsibilities and authorities

Individual staff responsibilities have been defined for each person and

they have been communicated.

Reference: Job Description - Annexure B

The Safety Officer has been appointed by GM, who in addition to his other

responsibilities has the responsibility & authority to:

1) ensure that the processes needed for the OHSMS are established,

implemented & maintained,

2) report on the performance of the OHSMS to the Top Management

and need for improvements if any,

3) ensure the promotion of awareness of legal requirements and other

requirements throughout ARCC.

4.4.2 Competence, training and awareness

All assigned personnel shall be competent on the basis of applicable

education, training, skills and experience.


9/15

&

( )


The necessary competence for personnel performing work affecting

OHSMS performance shall be identified via Competency matrix

(Annexure C)

Training needs shall be identified and provided as required, and the

effectiveness of training evaluated to ensure that it is both effective

and constructive.

All personnel shall be made aware of the relevance and importance of

their activities and how they contribute to the achievement of the

OHSMS objectives during initial induction and at all stages ofdevelopment.

Training records shall be maintained for all staffs.

Reference: Procedure for Human Resource Management (ARCC/QMSP9)

4.4.3 Communication, Participation & Consultation:

4.4.3.1 Communication

All employees shall be made aware about the OHSMS through notice

board / internal memos / e-mails/ Safety sign boards etc. Meetings,

briefings and counseling shall be held with employees by the

management and discuss about the OHSMS. ARCC shall communicateexternally about its OH&S hazards and risks, communication to external

interested parties and documents shall be maintained.

4.4.3.2 Participation & Consultation

ARCC shall establish, implement and maintain procedures for creating

awareness in workers by participating them in hazard identification, risk

assessments & determination of controls, incident investigation and


10/15

&

( )


consultation with relevant external parties where there are changes

that affect the OHSMS.

Reference: Procedure for Communication, Participation & Consultation

(ARCC/OHSP4)

4.4.4 Documentation Requirements

ARCCs OHSMS shall include:

the OHSMS policy & objectives description of the scope of the OHSMS description of the main elements of the OHSMS and their

interaction and reference to related documents.

documents, including records required by the OHSAS 180012007 standard and

documents, including records, determined by theorganization to be necessary to ensure the effective

planning, operation and control of processes that relate to

the management of its OH&S risks.

4.4.5 Control of Documents

ARCC has established a documented procedure and the following are

ensured:

Documents are approved for adequacy prior to issue. Documents are reviewed and updated as necessary and re-

approved.


11/15

&

( )


It is ensured that changes and current revision status ofdocuments are identified.

It is also ensured that the relevant versions of applicabledocuments are available at points of use.

Documents are legible and easily identifiable. Documents of external origin are identified and their distribution

controlled.

Unintended uses of obsolete documents are prevented and if it isrequired for any purpose it is identified as SUPERSEDED /

OBSOLETE.

Reference: Procedure for Control of Documents (ARCC/OHSP7)

4.4.6 Operational Control:

ARCC shall identify and plan those operations that are associated with

identified hazards consistent with the OHSMS policy, objectives and

targets, in order to ensure that they are carried out under specified

conditions by

a) establishing, implementing and maintaining documented

procedures to control situations where their absence could lead

to deviation from the OHSMS policy, objectives and targets, and

b) stipulating the operating criteria in the procedures and

c) establishing, implementing and maintaining procedures related

to the identified hazards and communicating applicable

procedures and requirements to external interested parties

Reference: Procedure for Operational Control, Performance Monitoring and

Measurement (ARCC/OHSP5)


12/15

&

( )


4.4.7 Emergency preparedness and response

ARCC shall establish, implement & maintain procedures to identify

potential emergency situations and how to respond to them. The ARCC

shall respond to actual emergency situations, to prevent or mitigate the

associated adverse OH&S consequences.

ARCC shall annually review and if necessary, shall revise its emergency

preparedness and response procedures. ARCC shall also periodically

test emergency response procedures where practicable.

Reference: Procedurefor Emergency Preparedness and Response

(ARCC/OHSP6)

4.5 Checking

4.5.1 Performance measurement and monitoring

The Safety Officer and his team shall monitor the ARCC activities

through checking and inspection at various stages. The key

characteristics of all operations that can have potential hazards &

incidents shall be monitored on a quarterly basis. The OHSMS

performance indicator monitors each OH&S aspects and they are also

monitored by reviewing the OHSMS objectives.




13/15

&

( )


4.5.2 Evaluation of compliance:

ARCC shall establish, implement and maintain procedure for

periodically (annually) evaluating compliance with legal requirements

mentioned in the legal, other requirements register and results of

periodic evaluations shall be maintained.



4.5.3 Incident Investigation, nonconformity, corrective action and preventive

action:

When an incident has been reported, an investigation to the causes

must take place at the earliest possible time by the relevant

department head of the area.

When investigating the incident, all events leading up to the incidentshall be reviewed. An effective investigation will look for the design and

behavioral components of an incident and not look for a single cause.

One or more of the following ways deal the OH&S incident /

nonconformity:

a) by taking action to mitigate the OH&S consequences.b)

investigating nonconformities, determining their causes and takingaction to avoid their recurrence

c) evaluating the need for action to prevent nonconformities andimplement appropriate actions design to avoid their occurrence

d) recording and communicating the results of corrective actions andpreventive actions taken and;

e) reviewing the effectiveness of corrective action and preventiveaction taken.


14/15

&

( )


Records of the nature of nonconformities / incidents and any subsequent

actions taken, including concessions obtained, shall be maintained.

Reference: Procedure for Incident Investigation, Non-Conformity, Corrective

Action & Preventive Action (ARCC/OHSP10)

4.5.4 Control of Records

A documented procedure shall be established to define control needs

for identification, storage, protection, retrieval, retention time anddisposition of records.

Records shall be established and maintained to provide evidence of

conformity to requirements and of the effective operation of the

OHSMS.

All the records shall be maintained in such a way that these are all

legible, readily identifiable, traceable and retrievable.

The retention period for all the records and disposition of records are

defined in the procedure.

Reference: Procedure for Control of Records (ARCC/OHSP8)

4.5.5 Internal Audit

ARCC carries out regular and comprehensive internal audits to ensure

that OHSMS operation and performance is in accordance with thedocumented requirements.

An audit program shall be planned, taking into consideration the status

and importance of the processes and areas to be audited, as well as

the results of previous audits. The audit criteria, scope, frequency and

methods shall be defined. Selection of auditors and conduct of audits

shall ensure objectivity and impartiality of the audit process. Auditors

are selected in such a way that they should not audit own process.


15/15

&

( )


The responsibilities and requirements for planning and conducting

audits, and for reporting results and maintaining records shall be

defined in a documented procedure.

It is ensured that the actions are taken without undue delay to

eliminate detected nonconformities and their causes. Follow-up

activities are also taken for the verification of the actions taken and the

reporting of verification results.

Reference Procedure for Internal Auditing (ARCC/OHSP9)

4.6 Management Review

The top management shall review to ensure the continuing suitability

and effectiveness of the OHSMS once in six month as a minimum.

The review shall include ascertaining opportunities for improvement

and the need for change to the OHSMS including the OHSMS policy

and objectives.

Reference: Procedure for Management Review (ARCC/OHSP11)

Revision History

Rev No Date Reasons for Change Sections Affected

00 15-May-2011 New Issue --

Prepared by Reviewed by Approved by

Arcc Ohsas Manual

Documents

Transcript of Arcc Ohsas Manual