Application Information Pack · Queanbeyan Site and alternate Locations as operationally necessary...

Application Information Pack

Program Coordinator, Environmental Health

(Ongoing)

$1,760.95 - $1,945.75 per week

(plus 9.5% superannuation)

Vehicle Leaseback available

Full time – 35 hours per week

Division: Natural Landscapes and Health

Closing Date: 5.00pm, Friday, 2 August 2019

Contact Officer: Natasha Abbott on (02) 6285 6270


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Guidelines for Applicants APPLYING FOR THE POSITION You need to apply in writing for the position. It is most important to prepare a good application as it will be used to decide whether you proceed to interview. A good application shows why you are the best person for the job and how your skills, knowledge and experience meet the selection criteria. Application must contain:

A covering letter of application

Telephone number(s) for contact purposes

Your résumé (curriculum vitae) including referee contact details

Your claims against the Functional Capabilities and NOTE: You should be available for interview as soon as the vacancy closes. If you know that you will be unavailable, please note this on your application and if possible, provide alternate contact details. ELIGIBILITY REQUIREMENTS To be eligible to work in Australia you must provide a copy of either a birth certificate, citizenship certificate, or a passport and a copy of a current driver’s license with your application. If you are not eligible to work in Australia at the time of applying for the advertised vacancy, it is in your interests to advise (in your application) whether you have applied for Australian Citizenship or working visa and the expected timeframe for recommendation. THE ROLE OF THE SELECTION COMMITTEE The selection process will be undertaken by a small panel, usually consisting of three members. Each selection panel is convened with care to ensure that it has the necessary expertise to make a sound decision in a fair and impartial way. Collectively, the committee will have an understanding of the vacancy and its role and will be responsible for the integrity of the final selection decision. The Committee will be responsible for shortlisting, assessing the applicant which may include questions at interview, skill testing or scenario problem solving or a mixture contacting referees and making a recommendation of appointment to the relevant delegate. The most suitable applicants (short listed from their written application) will be called for an interview where each candidate’s strengths and weaknesses in relation to the selection criteria are further assessed. The purpose of the interview is to provide the applicant with the opportunity to expand on information presented in their application and to enable the panel to gather further data for the assessment process.


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The body of the interview will be structured so that each interviewee is provided with the same assessment process and at the interview you will be given the opportunity to ask questions about the position. The assessment offer candidates the chance to demonstrate their understanding of the position and its duties. At this stage you may also present information to the committee which you feel assists your application. If you are offered an interview and you have any special needs (for example, wheelchair access to the building, interpreter for hearing impaired persons) you should inform the person who contacts you You will be advised by letter or email if you have not progressed further in the selection process after interview. You have the opportunity to contact the Chair of the panel to receive feedback on your application and/or interview. This feedback will assist you with future applications and interviews. Please note that unsuccessful applications and recruitment documentation will be retained for 12 months and then destroyed. Recruitment documentation for successful candidates will form part of your personnel file. REFEREE REPORTS Comments will be sought from your nominated referees to determine your ability or potential to fulfil the selection criteria and the requirements of the job you have applied for. Referees will be required to confine their comments to their direct knowledge of you. It is therefore important that you nominate referees who are able to discuss your suitability in relation to the selection criteria. Consider providing them with a copy of the position description so that they are prepared to provide relevant information to the selection committee. Written referee reports are not required. MEDICAL ASSESSMENT You will be required to undertake a medical assessment at Council’s cost if the selection panel thinks you should progress in the selection process. The results of the medical will assist Council to determine if you are able to meet the inherent requirements of the position you have applied for. Pre-employment medical reports will be kept securely on file.

PROGRAMS TO ENSURE FAIR & SAFE EMPLOYMENT Equal Employment Opportunity (EEO) Queanbeyan-Palerang Regional Council believes that equality in employment is a fundamental right for all people. EEO principles ensure that people are not discriminated against and have equal access to employment, conditions of employment, training and development, promotional opportunities and evaluation of performance.


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The outcome of good EEO practice is a diverse and skilled workforce, improved employment access and participation of EEO groups and a workplace culture displaying fair practices and behaviours. Work Health and Safety (WHS) Queanbeyan-Palerang Regional Council is committed to safe work practices and a safe work environment. Council regularly reviews its facilities and work practices as part of its risk management plan. Each employee has a legislative requirement to ensure their work is carried out safely. Queanbeyan-Palerang Regional Council is also committed to assisting with the prompt return to work of injured workers. Fitness for Work – Drug and Alcohol Queanbeyan-Palerang Regional Council is committed to safe work practices and a safe work environment. Part of providing a safe environment is ensuring workers are fit for work and to this end Council has introduced an Alcohol and Other Drugs Procedure. Part of that procedure covers random testing. Random testing has been introduced to detect alcohol, opiates (including codeine), amphetamines (including pseudoephedrine) and benzodiazepines. Testing is conducted through oral means (breath test and oral swab). SENDING YOUR APPLICATION All completed applications can be:

Emailed to: [email protected]

Lodged online: https://www.qprc.nsw.gov.au/Council/Careers/Apply-online or

Sent to: PO Box 90, Queanbeyan NSW 2620


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Position Description Program Coordinator, Environmental Health Perm Ongoing

Portfolio, Branch Natural Built Character, Natural and

Environment

Reports To Service Manager, Natural Landscapes

and Health

Direct Reports 8

Location

Primarily based at Councils

Queanbeyan Site and alternate

Locations as operationally necessary

Classification/Grade Grade 16 - $1,760.95 - $1,945.75 Gross

per week + 9.5% Super

Position Number 4012

Primary Purpose of the Position As a member of the Natural and Environment team, the position’s primary purpose is to

deliver on the following objective/s:

To provide advice, assistance and support to the Manager Natural Landscapes and

Health, to coordinate and manage the regulation of food premises and premises

having an impact on public health.

To carry out the day to day legislative and community liaison tasks of the

Environmental Health Team to ensure that the health, safety and amenity of the

community and environment is maintained.

To ensure the enforcement of applicable Acts and Regulations within the functions of the team.


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Key Accountabilities

Within the area of responsibility, this role is required to:

Supervision of staff; compliance with statutory obligations; and coordination and

monitoring the performance of systems associated with the Program/s.

Coordination of workplace health and safety, risk, environmental and quality

(HSEQ) objectives and targets

Coordinating resources (people, financial) in accord with program and projects

budget

Contributing to reporting on operational performance in accordance with

performance frameworks

Contributing constructively to workplace committees and the transition to the

modern future-focussed LGA envisaged for QPRC

Assisting cooperative sustainability initiatives and practices in accord with

strategies, policies and budget

Contributing constructively to culture of health and safety within the Council.

Functional Responsibility The position is responsible for delivery of the following programs and activities:

Environmental Health

24.4.1 Environmental Protection and Compliance

Investigation and enforcement of pollution incidents and illegal activities threatening the environment and human health.

24.4.2 On-site Sewage System management

Assessment and monitoring the operation of on-site sewage systems in accordance with Council Policy

24.4.3 Reticulated Water Supply Monitoring

Implementation of water quality verification monitoring program in accordance with public health requirements.

12.1.2 Public Pool Monitoring Implementation of the public pools inspection program for microbial, chemical and physical quality

12.1.3 Cooling Tower Monitoring

Implementation of the of water cooling towers inspection program for legionella control

12.1.9 Inspection of skin penetration premises

Inspections of tattooists, manicure, pedicure and body piercing premises in accordance with Public Health standards.


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12.1.4 Surface Water Monitoring

Regular sampling of recreational swimming areas on river systems within in the LGA to monitor public health risk and environmental contamination.

12.1.6 Food Safety Compliance and enforcement of Food Act and Food Standards Code

Functional Capabilities

Relevant qualifications and/or extensive working knowledge in Environmental Health or other relevant field.

Demonstrated experience in a similar position.

Ability to lead, motivate and supervise staff so that service unit strategies are delivered while use of organisational resources is optimised.

Ability to plan, organise, set priorities and manage time, so that organisational resources are optimised and objectives are achieved within an agreed timeline.

Ability to communicate effectively both in oral and written form to internal and external bodies, including excellent presentation skills.

Key Internal Relationships

Who Why

Committees’ Provide service, reporting and governance input to the Council, Committees (councillor and staff) including:

Implementation and project groups

Service Management Team Participate constructively in the relevant forums to ensure service continuity, delivery of OP and compliance with all statutory and proclamation requirements

Contribute to the management that leads cultural change

Administrative Body of Council Support transformational change within service area of responsibility by providing support to the Portfolio General Manager, Service manager and guidance to key personnel in the implementation of strategic plans and goals

Provide performance oversight of staff to enable reform and transition initiatives to be successfully implemented in Council

Key External Relationships

Who Why

External Committees, Agency, Community and Business Groups

Advise and represent council, and inform of council's position, on matters of statutory, community or business concern and assist with positive outcomes within council policy frameworks and Service responsibilities


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Performance Performance will be measured against Councils Values, LGNSW Capability Framework,

Identified Skills and Annual Work plan.

Council Values

Our values define the way we work and behave. We will promote and encourage our

employees to adopt the shared values of:

Integrity: We role model ethical, transparent and professional decision-making and

behaviour. Respect: We promote diversity, inclusion, consultation and fairness.

Innovation: We are future-focused and creative; we embrace technology, risk and

opportunity. Continuous Improvement: We strive to be efficient and effective through the

development of our structures, systems and processes.


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Capabilities for the role The Local Government Capability Framework describes the core knowledge, skills and

abilities expressed as behaviours, which set out clear expectations about performance in

local government: “how we do things around here”. It builds on organisational values and

creates a common sense of purpose for elected members and all levels of the workforce.

The Local Government Capability Framework is available at

https://www.lgnsw.org.au/capability

Below is the full list of capabilities and the level required for this position. The capabilities in

bold are the focus capabilities for this position. Refer to the next section for further

information about the focus capabilities

Local Government Capability Framework

Capability Group Capability Name Level

Personal attributes

Manage Self Adept

Display Resilience and Adaptability Adept

Act with Integrity Adept

Demonstrate Accountability Adept

Relationships

Communicate and Engage Adept

Community and Customer Focus Adept

Work Collaboratively Adept

Influence and Negotiate Adept

Results

Plan and Prioritise Adept

Think and Solve Problems Adept

Create and Innovate Adept

Deliver Results Adept

Resources

Finance Adept

Assets and Tools Adept

Technology and Information Adept

Procurement and Contracts Adept

Workforce Leadership

Manage and Develop People Adept

Inspire Direction and Purpose Adept

Optimise Workforce Contribution Adept

Lead and Manage Change Adept

https://www.lgnsw.org.au/capability


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Focus Capabilities

The focus capabilities for the position are those judged to be most important at the time of

recruiting to the position. That is, the ones that must be met at least at satisfactory level for

a candidate to be suitable for appointment.


Group and Capability Level Behavioural Indicators

Personal Attributes Manage Self

Adept Initiates action on team/unit projects, issues and opportunities

Accepts and tackles demanding goals with drive and commitment

Seeks opportunities to apply and develop strengths and skills

Examines and reflects on own performance

Seeks and responds well to feedback and guidance

Personal Attributes Display Resilience and Adaptability

Adept Is flexible, showing initiative and responding quickly to change

Accepts changed priorities and decisions and works to make the most of them

Gives frank and honest feedback / advice

Listens when challenged and seeks to understand criticisms before responding

Raises and works through challenging issues and seeks alternatives

Stays calm and acts constructively under pressure and in difficult situations

Personal Attributes Act with Integrity

Adept Acts honestly, ethically and with discretion and encourages others to do so

Sets a tone of integrity and professionalism with customers and the team

Supports others to uphold professional standards and to report inappropriate behaviour

Respectfully challenges behaviour that is inconsistent with organisational values, standards or the code of conduct

Consults appropriately when issues arise regarding misconduct, unethical behaviour and perceived conflicts of interest

Personal Attributes Demonstrate Accountability

Adept Is prepared to make decisions within own level of authority

Takes an active role in managing issues in the team

Coaches team members to take responsibility and follow through

Is committed to safe work practices and manages work health and safety risks

Identifies and manages other risks in the workplace


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Relationships Communicate and Engage

Adept Tailors content, pitch and style of communication to the needs and level of understanding of the audience

Clearly explains complex concepts and technical information

Adjusts style and approach flexibly for different audiences

Actively listens and encourages others to provide input

Writes fluently and persuasively in a range of styles and formats

Relationships Community and Customer Focus

Adept Demonstrates a sound understanding of the interests and needs of customers and the community

Takes responsibility for delivering quality customer-focused services

Listens to customer and community needs and ensures responsiveness

Builds relationships with customers and identifies improvements to services

Finds opportunities to work with internal and external stakeholders to implement improvements to customer services

Relationships Work Collaboratively

Adept Contributes to a culture of respect and understanding in the organisation

Creates an atmosphere of trust and mutual respect within the team

Builds cooperation and overcomes barriers to sharing across teams/units

Relates well to people at all levels and develops respectful working relationships across the organisation

Identifies opportunities to work together with other teams/units

Acts as a resource for other teams/units on complex or technical matters

Relationships Influence and Negotiate

Adept Builds a network of work contacts/relationships inside and outside the organisation

Approaches negotiations in the spirit of maintaining and strengthening relationships

Negotiates from an informed and credible position

Influences others with a fair and considered approach and sound arguments

Encourages others to share and debate ideas


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Results Plan and Prioritise

Adept Consults on and delivers team/unit goals and plans, with clear performance measures

Takes into account organisational objectives when setting and reviewing team priorities and projects

Scopes and manages projects effectively, including budgets, resources and timelines

Manages risks effectively, minimising the impacts of variances from project plans

Monitors progress, makes adjustments, and evaluates outcomes to inform future planning

Results Think and Solve Problems

Adept Draws on numerous sources of information, including past experience, when facing new problems

Demonstrates an understanding of how individual issues relate to larger systems

Makes appropriate recommendations based on synthesis and analysis of complex numerical data and written reports

Uses rigorous logic and a variety of problem solving methods to develop workable solutions

Anticipates, identifies and addresses risks and issues with practical solutions

Leads cross team/unit efforts to resolve common issues or barriers to effectiveness

Results Create and Innovate

Adept Produces new ideas, approaches or insights

Analyses successes and failures in the organisation for insights to inform improvement

Identifies ways in which industry developments and trends impact on own business area

Shows curiosity in the future of the community and region and thinks creatively about opportunities for the organisation

Identifies, shares and encourages suggestions for organisational improvement

Experiments to develop innovative solutions

Results Deliver Results

Adept Takes responsibility for the quality and timeliness of the team's work products

Ensures team understands goals and expectations

Shares the broader context for projects and tasks with the team

Identifies resource needs, including team, budget, information and tools

Allocates responsibilities and resources appropriately

Gives team members appropriate flexibility to decide how to get the job done


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Resources Finance

Adept Uses basic financial terminology appropriately

Considers the impact of funding allocations on business models, projects and budgets

Manages project finances effectively, including budget, timely receipting, billing, collection and variance recognition

Prepares and evaluates business cases with due regard for long term financial sustainability

Applies high standards of financial probity with public monies and other resources

Identifies, monitors and mitigates financial risks

Resources Assets and Tools

Adept Contributes quality information about council and community assets to asset registers

Prepares accurate asset maintenance and replacement costings in line with council plans and policies

Is aware of asset management risks and actions to manage and mitigate these

Resources Technology and Information

Adept Selects appropriate technologies for projects and tasks

Identifies ways to leverage the value of technology to achieve outcomes

Ensures team understands their obligations to use technology appropriately

Ensures team understands obligations to comply with records, information and knowledge management requirements

Resources Procurement and Contracts

Adept Prepares documents that clearly set out business requirements, deliverables and expectations of suppliers

Delivers open, transparent, competitive and effective procurement processes

Manages relationships with suppliers and contractors to ensure expectations are clear and business needs are met

Takes appropriate actions to manage and mitigate procurement and contract management risks


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Workforce Leadership Manage and Develop People

Adept Seeks to understand the individual strengths, weaknesses, goals and concerns of team members

Defines and communicates roles and responsibilities and sets clear performance standards and goals

Coaches team members to help improve performance and development

Regularly discusses performance with team members and provides accurate, constructive reviews

Identifies suitable learning opportunities, including stretch assignments, based on individual needs, interests and goals

Addresses team and individual performance issues, including unsatisfactory performance, in a timely and effective way

Workforce Leadership Inspire Direction and Purpose

Adept Demonstrates passion, enthusiasm and personal dedication to the organisation's vision

Translates organisation and unit objectives into team goals and plans to help staff understand the links

Builds a shared sense of purpose through involving people in the process of cascading goals

Motivates staff by providing autonomy in how they do their work, saying thanks and celebrating successes

Takes opportunities to recognise and reward individual and team efforts and performance

Workforce Leadership Optimise Workforce Contribution

Adept Develops team / project plans that take into consideration individual capabilities, strengths and preferences

Identifies opportunities for stretch assignments to help grow the capabilities and experience of staff

Plans and monitors team resource allocation in line with organisational priorities

Makes informed contributions to workforce planning and resource allocation processes

Makes good recruitment decisions based on the capabilities, knowledge and experience required in the role


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Workforce Leadership Lead and Manage Change

Adept Promotes change initiatives, explaining the purpose and benefits and the implications for the team

Contributes to efforts to involve staff and stakeholders at various stages of the project

Provides clear guidance, coaching and support through change processes

Contributes to efforts to align organisational structures, systems, processes and culture to changes

Application Information Pack · Queanbeyan Site and alternate Locations as operationally necessary...

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