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Transcript of 1 Energy Efficient, Operationally Effective, Healthy, High Performance Schools = Goal Investment...
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Energy Efficient, Operationally Effective, Healthy, High Performance Schools = Goal
Investment Grade Audit SummaryJune 7, 2011
Keven Ward, Public Sector Consultant, Ingersoll Rand/TraneAdam Johnson, P.E., Project Developer, Ingersoll Rand/Trane
Nathan Whitney, Project / Construction Manager, Ingersoll Rand/Trane Sara Holmes, LEED AP, Education Facilities Consultant, Ingersoll Rand/Trane
Agenda
Kansas Master Contract Process Review with Key Milestones
Alignment with District’s Educational Programming and Strategic Master Planning
High Performance Program Improvements for District Schools
Program Savings
Fiscal Planning
Next Steps / Board Actions
2
Utilizing a Kansas Statutory Fiscal Tool - Authorized by Kansas Statute 75-37,125 - Advocated by Legislature, Governor, KSDE, KASB, et al
Creating High Performance Learning Environments
Recent Education Sector Projects
Year Project Amt Financing Master Plan
Recognition
Tonganoxie USD 464 2009 $2.1 million Tax-Exempt LPA Yes 2009 Gov. Award
SE of Saline USD 306 2009 $1.4 million Tax-Exempt LPA Yes 2010 Gov. Award
Plainville USD 270 2009 $2.5 million QZAB & Capital Outlay Yes KASB Convention
Nemaha Valley USD 442 2010 $.350 million Capital Outlay Yes KASB Convention
Oxford USD 358 2010 $1.9 million Tax-Exempt LPA Yes KASB Convention
Rock Creek USD 323 2010 $2.1 million Tax-Exempt LPA Yes 2011 Project
Valley Heights USD 498 2010 $1.3 million QZAB Yes 2011 Project
Marysville USD 364 2010 $1.9 million QZAB Yes 2011 Project
Lee’s Summit R-7 2010 $6.0 Million Tax-Exempt LPA Yes 6th Project
University of Central MO 2009 $36.1 Million Tax-Exempt LPA Yes Nationally
Statutory Fiscal Tool Milestones
Negotiate Scope & Contract
Authorize Investment Grade Audit
3/1/11
Installation Commences Summer ‘11
CommissioningAcceptance Spring 2012
Warranty, M&V - Performance
Guarantees
Initial Conceptual Discussion
Winter ’10/’11
ESCO Team & the Facility
Team Identify Facility
Opportunities
Preliminary Technical and
Financial Analysis
Preliminary Technical and
Financial Summary
3/1/11
Detailed Technical & Financial
Investment Grade Audit
Project Approval &
Contract Execution
6/7/11
No Fee to Turner USD 202
Cost Financed in Project
Statutory Fiscal Tool Milestones
Data Mining & Analysis:• Align with District Vision and Master Plan• Capital Project Plan Review• Utility bills – 36 months• Operational, maintenance, & repair expenditures• Parts / contractor invoices (2 fiscal years)• Review of existing programs & future plans• Facility surveys by Trane engineers • Budgets & Financial Considerations• Identify student initiatives to reinforce
• Energy Conservation Measures Matrix Developed• Budgetary Estimating• O&M Expenditure Analysis
Workshops & Interviews: • Superintendent, Administration, Board of Education• Building Principals, Facility Manager, & Key Personnel
Strategy & Alignment Mtg. • Preliminary Analysis
Summary• Pro forma Summary• Fiscal and political
considerations• BoE action to authorize
Investment Grade Audit
Investment Grade Audit Review • IGA Analysis Summary• Pro forma Summary• BoE action to authorize
Energy Performance Contract
Investment Grade Audit Process
6
O Owner I Involved R Reviewer
Milestones Trane Turner
Description
Adam J
ohnson, P
.E.
P.E. F
irm
Keven W
ard
Al Jones
David
Hansen, P
.E.
Sub-contra
ctors
Mic
hael S
hort
Jaso
n Dan
doy
Bill H
atfiel
d
Dr. M
ichelle
Sedler
Comm
ence
Conclude
Completed
Tec
hn
ical
Detailed Facility Surveys O I I I I I 7-Mar 1-AprDetailed Trace 700 Model of Facilities & Energy Calcs. O I 14-Mar 15-Apr CompletedDesign Development O I I I I I R R R 7-Mar 4-Apr CompletedScope of Work Packages O I 7-Mar 4-Apr Completed
Analyze CIP projects not qualified for project I I I O R R 3/21 wk. 1-Jun On scheduleAnalyze O&M Expenditures I O I O R R 3/21 wk. 1-Jun On scheduleConstruction Budget O I I I I I I O R R Late Apr. 1-Jun On scheduleObtain Financing Term Sheets (firm proposals) O O R 9-May 20-May ReceivedResearch grants & rebates O I R R R 7-Mar 2011 On schedulePro forma Cash Flow Scenarios I O R O R R 9-May 1-Jun On schedule
Completed
Tec
hn
ical
Fin
anci
al
Reinforcing & Accelerating Strategic Master Plan Goals
Reinforcing & Accelerating Strategic Master Plan Goals
Turner USD 202 Strategic Master Plan Goals / Strategies
High Performance Program Benefits
Inst
ruct
iona
l Bes
t Pra
ctic
es
Tech
. to
Sup
port
Inst
ruct
ion
Diff
eren
tiate
d In
stru
ctio
n
Bul
l's E
ye C
urri
culu
m
Rec
ruit
Teac
hers
to D
istr
ict
Ret
ain
Qua
lity
Pro
fess
iona
ls
Incr
ease
Sta
ff M
oral
e
Sup
port
TLT
sS
afe
& O
rder
ly E
nvir
onm
ent
Qua
lity
Prog
ram
s &
Fac
ilitie
s
Effe
ctiv
e Fi
scal
Man
agem
ent
Mai
ntai
n S
tate
of A
rt F
acili
ties
Com
mun
ity R
elat
ions
Ste
war
dshi
p of
Res
ourc
es
High Performance Program Benefits
Learning Environment ImprovementsIndoor Air Quality (IAQ)
Visual Comfort, i.e. High Performance LightingThermal Comfort - Consistent & Conducive to Learning
Acoustic Comfort
Fiscal Advantages
No Tax Increase
Reduce Energy, Operational, and Maint. Expenditures
Mitigate State Education Funding CutsLeverage Savings Through Favorable Legislation
Maximize Capital Outlay Fund / Preserve General FundAvoid Future Cost Increases
Environmental Stewardship
Energy ConservationReduce Carbon Footprint
Demonstrate Responsibility to Students
9
District Facilities
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
Early
Lear
ning
Cen
ter
Turne
r Ele
men
tary
Oak G
rove
Ele
men
tary
Mid
land
Tra
il Ele
men
tary
Junct
ion
Elem
enta
ry
Turne
r Mid
dle S
choo
l
Turne
r Hig
h Sch
ool
Endea
vor /
Focu
s
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
Expand Existing Energy Management / Building Control System
Yes
HVAC Improvements Yes
Customized Building Controls for New Dehumidification Unit Vents
Yes
New Energy Management / Building Control System
Yes
Replace hard ceilings in selected hallways and classrooms
Yes
High Performance Improvements Not Applicable
Early Learning
Center
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
Early
Lear
ning
Cen
ter
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
Expand Existing Energy Management / Building Control System
Yes
HVAC Improvements Yes
Customized Building Controls for New Dehumidification Unit Vents
Yes
High Performance Improvements
Indoor Air Quality and Monitoring Benefits
New Dehumidification Unit VentsInstall HW Boiler from District Stock
T-12s Phased Out by D.O.E. to T-8sMH/HPS to T-5s in Applicable GymsOccupany Sensors in Selected Areas
Thermal Comfort and Efficiency Control
Turner Elementary
SchoolPrioritized High Performance Program Improvements
Recommended From Investment Grade Audit
Turne
r Ele
men
tary
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
Expand Existing Energy Management / Building Control System
Yes
HVAC Improvements Yes
Customized Building Controls for New Dehumidification Unit Vents
Yes
Replace hard ceilings in selected hallways and classrooms
Yes
High Performance Improvements
Indoor Air Quality and Monitoring Benefits
Improve Visual Comfort, Acoustics, and Energy Management
New Dehumidification Unit VentsChilled Water System to Variable FlowReplace Pneumatic VAVs to DDC VAVs
T-12s Phased Out by D.O.E. to T-8sMH/HPS to T-5s in Applicable GymsOccupany Sensors in Selected Areas
Thermal Comfort and Efficiency Control
Facility Description Oak Grove Elementary School
Oak Grove Elementary
SchoolPrioritized High Performance Program Improvements
Recommended From Investment Grade Audit
Oak G
rove
Ele
men
tary
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
Expand Existing Energy Management / Building Control System
Yes
HVAC Improvements Yes
Customized Building Controls for New Dehumidification Unit Vents
Yes
High Performance Improvements
Indoor Air Quality and Monitoring Benefits
New Dehumidification Unit VentsChilled Water System to Variable FlowInstall 1 HW Boiler from District StockInstall (2) New HW Boilers
T-12s Phased Out by D.O.E. to T-8sMH/HPS to T-5s in Applicable GymsOccupany Sensors in Selected Areas
Thermal Comfort and Efficiency Control
Midland Trail Elementary
SchoolPrioritized High Performance
Program Improvements Recommended From
Investment Grade Audit
Mid
land
Tra
il Ele
men
tary
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
Expand Existing Energy Management / Building Control System
Yes
HVAC Improvements Yes
Customized Building Controls for New Dehumidification Unit Vents
Yes
Replace hard ceilings in selected hallways and classrooms
Yes
High Performance Improvements
Indoor Air Quality and Monitoring Benefits
Improve Visual Comfort, Acoustics, and Energy Management
New Dehumidification Unit VentsChilled Water System to Variable FlowInstall (2) HW Boilers from District StockReplace Pneumatic VAVs with DDC VAVsReplace 1988 RTU with VAV RTUReplace East Classroom Addition DX Splits
T-12s Phased Out by D.O.E. to T-8sMH/HPS to T-5s in Applicable GymsOccupany Sensors in Selected Areas
Thermal Comfort and Efficiency Control
Junction Elementary
SchoolPrioritized High Performance
Program Improvements Recommended From
Investment Grade Audit
Junct
ion
Elem
enta
ry
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
Expand Existing Energy Management / Building Control System
Yes
HVAC Improvements Yes
High Performance Improvements
Install HW Boilers from District StockAbandon Failing Underfloor Return Air DuctsRedirect Return Air to Plenum Add Averaging Sensors to Selected Classrooms
T-12s Phased Out by D.O.E. to T-8sMH/HPS to T-5s in Applicable GymsOccupany Sensors in Selected Areas
Thermal Comfort and Efficiency Control
Turner Middle
SchoolPrioritized High Performance
Program Improvements Recommended From
Investment Grade Audit
Turne
r Mid
dle S
choo
l
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
Expand Existing Energy Management / Building Control System
Yes
HVAC Improvements Yes
Customized Building Controls for New Dehumidification Unit Vents
Yes
High Performance Improvements
Indoor Air Quality and Monitoring Benefits
New Dehumidification Unit Vents
T-12s Phased Out by D.O.E. to T-8sMH/HPS to T-5s in Applicable GymsOccupany Sensors in Selected Areas
Thermal Comfort and Efficiency Control
Turner High
School
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
Turne
r Hig
h Sch
ool
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
Expand Existing Energy Management / Building Control System
Yes
High Performance Improvements
Selected Areas in Gyms, Pool, CafeteriaCompact Fluorescent Fixture RetrofitsOccupancy Sensors in GymsDaylight Harvesting in Selected Areas
Thermal Comfort and Efficiency Control
Endeavor / Focus
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
Endea
vor /
Focu
s
Distri
ct M
aste
r Pla
n Alig
nmen
t
Prioritized High Performance Program Improvements
Recommended From Investment Grade Audit
High Efficiency Lighting Upgrades Yes
HVAC Improvements Yes
New Energy Management / Building Control System
Yes
High Performance Improvements
Thermal Comfort and Efficiency Control
New Variable Refrigerant System for Selected Area
T-12s Phased Out by D.O.E. to T-8sMH/HPS to T-5s in Applicable GymsOccupany Sensors in Selected Areas
Operations, Maintenance, & Repair Expenditure Analysis
Derived from Turner USD 202’s Expense Budget Reports Average of FY2009 and FY2010 Doesn’t include District’s staff time
O & M Category
Fis
cal
Yea
r
Ap
pli
cab
ilit
y to
P
roje
ct
% A
pp
lied
Per
W.O
. C
ateg
ory
FY
To
tal
Exp
end
itu
res
To
tal
An
nu
al O
&M
E
xpen
se A
dju
sted
fo
r E
CM
An
nu
al O
&M
Exp
ense
C
alcu
late
d b
y %
A
pp
lied
An
nu
al O
&M
Exp
ense
A
dju
sted
fo
r E
CM
+ %
A
pp
lied
Middle School Boiler Project FY 09 High 5% $1,070,587 N/A $53,529 N/AMiddle School Boiler Project FY 10 High 5% $2,378,170 N/A $118,908 N/AHigh School O & M Expenses FY 09 High 70% $723,260 $339,161 N/A $237,413Various Schools O & M Expenses FY 09 High 70% $247,689 $101,513 N/A $71,059Various Schools O & M Expenses FY 10 High 70% $209,290 $96,010 N/A $67,207Various Schools O & M Expenses FY 10 High 70% $241,659 $46,222 N/A $32,355Contingency Reserve (Oak Grove) FY 09 High 0% $133,812 $133,812 N/A $0Contingency Reserve (Oak Grove) FY 10 High 0% $42,450 $42,450 N/A $0Totals $5,046,915 $759,168 $172,438 $408,034
Middle School Boiler Project 2 Year Average Savings $86,219All Other O&M Expenditures 2 Year Average Savings $204,017
$290,236
150,000$
Operation and Maintenance Analysis
Amount Included in Pro Forma Cash Flow
Total Operation and Maintenance Savings Candidate for Verification
Investment Grade Audit Fiscal Planning Investment Grade Audit
Metrics
District-wideHigh Performance
School Improvement
Project
Project Project $6,014,902Investment Grade Audit Fee $29,289Kansas FCIP Program Adminstration Fee $71,221
Total $6,115,412
Financing SummaryLevel Payments for 15 Yr. Term w/ 3.79% tax-exempt municipal lease(Additional financing proposals are being analyzed for June 21st BoE mtg)
$449,190 Annual$6,737,850 Total
Qualified Zone Academy Bonds - $833,000 in 2010 Allocation Taxable Direct Pay QZAB - Net Effective Rate 0.65% for 15 year term - Net Payment After Subsidy
$58,465 Annual$876,975 Total
Qualified Zone Academy Bonds - $214,000 in 2011 Allocation Taxable Lender Tax Credit QZAB - Supplemental Rate 2.30% for 15 year term - Net Payment
$17,031 Annual$255,465 Total
Total Annual Payment $524,686Total Project Payments Over 15 Year Term $7,870,290
Project Funding Resources
Energy Savings with 4% escalator$95,044 First Yr.
$1,974,405 Project TermOperational & Maintenance Savings with 4% escalator $3,116,038 Project TermCIP Reallocations For Forecasted Projects Completed in Performance Contract $452,450 in Current CIPDeferred Maintenance / Annual Capital Improvement Budget Reallocation $2,546,171 Project Term
Total Project Funding Resources $8,089,064
22
Prudence of Pro-Activity Rewarded
1 2 3 4 5 6$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
Cost of Delaying $6.1M Performance Contract
Finance Risk Increase of 1 percentage point
Construction Cost Escalation 5%
Oper.& Maint. Savings Forfeited
Utility Savings Forfeited
School Years
Acc
um
ula
ted
Co
st o
f D
elay
Trey Fruge District General Mgr
Turner USD 202 Project Team Organizational Chart
Project Admin.
Mike Mahoney, P.E. Engineering Team
Leader
Gary Downes P.E. Mechanical Electrical Plumbing Specialist
Randy Jameson, P.E., CEM, Lighting
Specialist
Neil Maldeis, CEM, AEE Measurement &
Verification Specialist
Larry Cook Service Planner
Brad VanArnsdale Energy Engineer
David Hansen, P.E. LEED AP,
Equipment Specialist
On-Site Presence
Lighting Contractor
Robert Kairigan Safety Coordinator
Mechanical & Electrical
Contractors
Jenny Osipik Quality Assurance
Coordinator
Chris Begemann, Job Superintendent
Adam Johnson, P.E. Project Developer
Rick Krause District
Construction Fulfillment Leader
Keven Ward Public Sector
Consultant
Sara Holmes Education Facilities
Consultant
Nathan Whitney On-Site Project
Manager
Al Jones, LEED AP, Bldg. Controls
Specialist
Trane TechniciansTrane Technicians
Angie Gensler Marketing
Coordinator
Craig Grosser, Architect
Chad Althouse, Project Developer
Gina Rudy
Equipment Fulfillment
David Holtgrefe Building Controls
Project Manager
Joshua White Equipment Project
Manager
Turner USD 202
Turner USD 202 Project Management Team Organizational Chart
Nathan Whitney On-Site Project
Manager
Project Admin.
On-Site Presence
Turner USD 202
Robert Kairigan Safety Coordinator
• Local construction management• Weekly construction meetings• Daily e-mail updates• BoE packet updates • Monthly staff meetings• Website communication• Safety meetings• Security compliance• Occupied space management
Local Project Management
Trey Fruge Kansas General Mgr
Rick Krause District
Construction Fulfillment Leader
Adam Johnson, P.E. Project Developer
Gina Rudy
Equipment Fulfillment
Chris Begemann, Job Superintendent
Brad VanArnsdale Energy Engineer
Lighting Contractor
Mechanical & Electrical
Contractors
Jenny Osipik Quality Assurance
Coordinator
David Holtgrefe Building Controls
Project Manager
Trane Technicians
Joshua White Equipment Project
Manager
Trane Technicians
Implementation Process and Timeline
PreliminaryAnalysis
Investment Grade Audit Construction Commissioning
Verification
MeasurementAnd Verification
45 Days 80 Days 150 Days 30-90 Days 10 to 15 Yrs
Project Development Phase Project Sustainment PhaseProject Installation Phase
Preliminary ECM’s Identified Financial Scoping Tool Created Budget Estimate Prepared
Detailed Survey Design Development Construction Budget Established Construction Drawings & Specs Detailed Trace 700 Model Financing secured
Project Management Planning & Scheduling Coordination Detailed Design CM/GC Initiated Installation
Verify ECM Performance Complete Punch Lists Training As-built Drawings Energy Policy
M&V Process Fine Tuning of DDC System Preventive Maintenance Initiate / Recommend More ECM’s
Project & Energy Manager Project & Energy Manager Project & Energy Manager
Project Implementation Overview
Prepare BTU Energy Curriculum Program
Publicity Campaign – Community Events, Press Releases, Awards, Legislator visits, etc.
27
Next Steps
Board considers action June 7th to authorize Energy Performance Contract – Pending legal review and financing closing– Statutory compliance– Streamlined Kansas Master Contract– Enables summer break work schedule commencement
• Speed to savings advantages• Favorable buyer’s market with historically low financing rates
Board considers action June 21st to select financing proposals (Tax-exempt lease purchase agreement and QZABs)
• Pending legal review
June 21st – Board receives contract legal reviews and considers action to authorize finance closing
Questions / Comments