COUNTY MANAGER’S OFFICE

MEMORANDUM

To: Board of County Commissioners From: Don Bohn, County Manager Date: July 31, 2020 Subject: CLATSOP COUNTY WEEKLY BULLETIN Attachment: Census Taker Visit flyer Goal 5 Wetlands Workshop flyer

NOTEWORTHY DEPARTMENT UPDATES

COUNTY MANAGER’S OFFICE CENSUS: Beginning Aug. 11 Census enumerators will be making in-person visits to houses that have

not responded to the Census. See the attached flyer for more.

It’s not too late to complete the Census online at 2020census.gov or by phone at 1-844-330-2020.

BUDGET & FINANCE Jennifer Carlson has been hired as the new Budget & Finance Manager for Clatsop County and will

begin her work with the county on Sept. 1. Jennifer is a native of Astoria and earned a Bachelor’s of

Science in Accounting and Finance from Oregon State University. Jennifer has most recently been

working as the Accounting Manager for River Barrel Brewing, Inc. and prior to that she worked as the

Finance and Operations Manager for the Sunset Empire Parks & Recreation District. We are excited to

have Jennifer joining the county in September and will be bringing her around to the various

departments to meet all of you.

CLERK & ELECTIONS APPOINTMENTS: All business with the Clerk’s office is by appointment only at this time. You can

now go to our webpage https://www.co.clatsop.or.us/clerk and schedule an appointment with us.

ELECTION INFO SOURCES: We have launched our social media campaign to get trusted information

regarding voting in Oregon and Clatsop County out to everyone. Find us on Facebook at Clatsop County

Clerk & Elections and Instagram @ClatsopCountyClerk. Look us up and “like” our page for

#TrustedInfo2020 Election information and other exciting news going on at the Clerks office.

PASSPORTS: Passport acceptance is suspended at our office until further notice. You can check with us

or the Warrenton Post Office if you have an immediate need. If you have an emergency please see

www.travel.state.gov for contact information. COVID-19 Update (the yellow Emergency Alert banner

across all pages) and Frequently Asked Questions.

BOPTA: We are looking for Board of Property Tax Appeals (BoPTA) Committee Members. Go to this

link for information.

There are many ways to take care of your needs on-line without coming in the building:

• Go to https://www.co.clatsop.or.us/clerk and click on Schedule Appointment

o to apply for a Marriage License

o to record a document

o to purchase a pet license

o to purchase a county park pass

• If you need to purchase a marriage license, we may be able to accommodate your purchase via mail

so call 503-325-8511 before making an appointment.

• If you need copies of documents please call or email us at clerk@co.clatsop.or.us.

• If you need a passport please see information available at www.travel.state.gov. You can also find

helpful instructions on our website www.co.clatsop.or.us/clerk.

• If you need to record a document, please feel free to simply mail it to us with a check, call for fees.

• Please feel free to use the ballot box in Astoria for dropping of recording documents, voter

registration, tax payments, etc.

Please help keep traffic to a minimum during this time, in order to keep our community healthy.

Call our office for any questions you might have (503) 325-8511

COMMUNITY DEVELOPMENT STATEWIDE PLANNING GOAL 5 – WETLANDS WORKSHOP: Amanda Punton, Natural Resource

Specialist with the Department of Land Conservation and Development (DLCD) will lead a workshop to

discuss wetlands and riparian areas and their relationship to Statewide Planning Goal 5. This electronic

meeting will begin at 3 p.m., Wednesday, Aug. 5 (flyer attached).

Topic: Goal 5

Time: Aug 5, 2020 03:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/83022791455?pwd=S2hxSkcvV0lnbWhyZVl2UWJhdTdTUT09

Meeting ID: 830 2279 1455

Passcode: 358917

Dial by your location

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

888 683 5191 US Toll-free

855 880 1246 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 830 2279 1455

Passcode: 358917 Find your local number: https://us02web.zoom.us/u/kb3XXCNm2L

Polly Want a Permit?

While Community Development is still operating by-

appointment only, we are still hard at work processing

your permit applications. There are a variety of socially-

distanced options to get your permit to us:

• Email

• Regular mail

• Drop off in the permit basket outside the Community

Development Department

• Building permit applications can be submitted and

inspections scheduled online through the Accela

program.

Appointments, which are strongly encouraged, can be made by contacting:

Online Appointment Scheduling

Online appointment scheduling is available for Building Codes, Land Use Planning and Code

Compliance. A link to the scheduling application is located on the Community Development

Department webpage.

Community Development

800 Exchange Street, Suite 100

Astoria, OR 97103

Land Use Planning Division

503-325-8611

503-338-3606 (fax)

comdev@co.clatsop.or.us

Building Codes Division

503-338-3697

503-338-3666 (fax)

buildingdivision@co.clatosp.or.us

Upcoming Meetings

August 11, 10AM: Planning Commission regular meeting

August 12, 10AM: Southwest Coastal CAC (electronic meeting)

August 13, 2PM: Clatsop Plains CAC (electronic meeting)

August 13, 4PM: Northeast CAC (electronic meeting)

August 18, 10AM: Elsie-Jewell / Seaside Rural CAC (electronic meeting)

August 20, 2PM: Countywide CAC (electronic meeting)

August 27, 6PM: Lewis & Clark Olney Wallooskee CAC (electronic meeting)

Comprehensive Plan Update

Staff has received comments from the Department of Land Conservation and Development (DLCD) on

the first rough drafts of revisions to Goal 1, Goal 3 and Goal 4. Public input on the revised goals can be

forwarded to Community Development:

Phone: 503-325-8611

Fax: 503-338-3606

Email: comdev@co.clatsop.or.us

Mail: 800 Exchange Street, Suite 100, Astoria, OR 97103

Staff has also created a Story Map and Questionnaire for the Comprehensive Plan update. As the Citizen

Advisory Committees move through the 18 goals in the Comprehensive Plan, the questionnaire will be

updated with new questions and background information, so everyone should continue to check in

regularly for updates. We look forward to hearing from the public and encourage everyone to

participate.

INFORMATION SYSTEMS Cyber criminals continue to take advantage of the confusion caused by the COVID pandemic. They are

exploiting network and email vulnerabilities at an unprecedented rate. I have received a couple of spear

phishing emails that have made it through the filters just this past week. Like many digital

advancements, email security is no longer a technology problem but a human problem. We have shared

many examples of things to look for when vetting emails that are received in your inbox. Here are some

tips to organize your email account that may increase content awareness which improves security.

1. Delete any emails that you no longer need or that are junk such as unwanted subscriptions,

newsletters, promotional emails etc.

2. Unsubscribe from promotional emails that you don’t need or want.

3. If there is not an unsubscribe option create rules to stop receiving irrelevant emails.

4. Ask to be removed from email groups if they do not specifically apply to you.

5. Organize your emails by setting up as many folders as you need, name them by categories that

make sense to you.

6. Consider creating a folder(s) for emails that require some action or response. For example, a to

do folder and a follow up folder could be created for emails that require some action. They could

be organized within the folder by order of importance or by a due date. When the action is

completed, move the email to one of your categorized folders for future reference, or if it is not

needed just delete it.

7. If an email needs an answer immediately upon receipt, respond to it, then delete it or move it to

one of your categorized folders.

PUBLIC WORKS PUBLIC WORKS REOPENING: The project to improve our customer service and safety to our

employees and customers is delayed for a couple of more weeks due to material delays.

RESILIENCY PROJECT: Surveys will begin going out to county residents through the US Postal

Service beginning the week of August 3.

JOHN DAY BRIDGE: The project is moving ahead on schedule with tentative opening September 15.

CHIP SEAL SURFACING: Crews are moving ahead on schedule with chip sealing services in the

Knappa/Svensen area this next week.

Meetings and Events

1. Tuesday, Aug. 4, 12 p.m.

Board of Commissioners work session (video conference meeting)

2. Tuesday, Aug. 4, 5:30 p.m.

Clatsop County Fair Board (video conference meeting)

3. Tuesday, Aug. 11, 10 a.m.

Planning Commission (video conference meeting)

4. Wednesday, Aug. 12, 10 a.m.

Southwest Coastal Citizens Advisory Committee – Comp Plan Update (video conference

meeting)

5. Wednesday, Aug. 12, 5 p.m.

Board of Commissioners work session & regular meeting (video conference meeting)

6. Thursday, Aug. 13, 2 p.m.

Clatsop Plains Citizens Advisory Committee – Comp Plan Update (video conference

meeting)

7. Thursday, Aug. 13, 4 p.m.

Northeast Citizens Advisory Committee – Comp Plan Update (video conference meeting)

8. Thursday, Aug. 13, 5:30 p.m.

Resiliency Project public meeting (video conference meeting)

2020CENSUS.GOVD-FS-PA-EN-032

FPO2020 Census: Soft Launch of Census Taker VisitsWhat Your Community Needs to Know

To ensure everyone is counted, census takers visit households that haven’t responded yet to the 2020 Census to collect their responses in person. These visits will begin July 16 in com-munities covered by six area census offices—one in each census region. The U.S. Census Bureau soft launches large-scale operations like this to ensure all systems and procedures are ready to launch nationwide.

LocationsThe following area census offices will begin sending census takers to visit households:

• Beckley, West Virginia

• Boise, Idaho

• Gardiner, Maine

• Kansas City, Missouri

• New Orleans, Louisiana

• Oklahoma County, Oklahoma

Additional areas will soft launch later in July, and the operation will begin everywhere on August 11. All follow-up efforts will conclude no later than October 31.

The initial areas offer a variety of situations to help roll out Census Bureau systems. The Census Bureau also thoroughly reviewed each area’s operating status and the Census Bureau’s ability to safely begin operations, including the procurement of personal protective equipment.

Health and SafetyCensus takers will follow public health guidelines when they visit.

Census takers are trained to:

• Wear a mask.

• Conduct the interview outside a home in an open, well-ventilated space, when possible.

2020CENSUS.GOVD-FS-PA-EN-032

• Allow 6 feet of space between them and the person they are interviewing.

• Not allow anyone else to handle Census Bureau equipment.

• Follow healthy hygiene habits for frequent hand-washing, avoiding contact with high-touch surfaces, avoiding touching their face, etc.

If a household does not want to conduct the interview in person, they can provide the census taker with their phone number to complete it over the phone.

ConfidentialityBy law:

• Interviews are confidential.

• Answers cannot be shared with immigration or law enforcement agencies.

• Census takers must keep answers confiden-tial for life. They face stiff fines and jail time if they break that law.

Identifying a Census TakerHouseholds can identify the census takers by their:

• ID badge with their photograph, a U.S. Department of Commerce watermark, and an expiration date.

• Census Bureau-issued phone.

Many census takers will also carry a bag with the Census Bureau logo.

What to Expect During the InterviewThe interview is quick and easy. The census taker will ask the household the 2020 Census questions and enter the answers in their secure Census Bureau phone. You can expect:

• A few questions like name, age, race, and sex.

• No questions regarding Social Security num-bers, bank information, or citizenship status.

• Availability of a census taker who speaks your language. Households can request a return visit if needed.

• A visit between 9 a.m. and 9 p.m. local time, including on weekends when people are likely to be home. If no one is home when the cen-sus taker visits, the census taker will leave a notice of the visit with information about how to respond online or by phone. If necessary, a census taker will return several times to ensure the household is accurately included in the census.

Responding Is ImportantCensus takers are from your community. They know that a complete and accurate count will benefit your area. By answering a few questions, you’ll help shape the future of your community for the next 10 years.

The 2020 Census results determine how many seats your state gets in Congress and how pub-lic funds are spent on schools, roads, fire and emergency services, hospitals, and more in your community.

Now Is the Time to RespondPlease encourage your community to respond now instead of waiting for a census taker to visit and to talk with the census taker if they do receive a visit.

Even after census takers begin visiting your area, households can still respond online at 2020census.gov, by phone at 844-330-2020, or by mail until October 31.

Households can respond online or by phone in one of 13 languages and find assistance in many more at <http://2020census.gov/languages>.

Note: Some households that have already responded may still get a call or visit from a cen-sus taker conducting quality checks.

WETLANDS & RIPARIAN AREAS

Join DLCD Staff for a

discussion of

Goal 5

Forest Lands WEDNESDAY

AUGUST 5

3PM (electronic mee�ng)

@ClatsopCD

https://www.co.clatsop.or.us/landuse/page/comprehensive-plan-update

Photo: Department of State Lands Wetlands in Oregon

Public welcome

Join Zoom Mee�ng

h%ps://us02web.zoom.us/j/83022791455?

pwd=S2hxSkcvV0lnbWhyZVl2UWJhdTdTUT09

Mee�ng ID: 830 2279 1455

Passcode: 358917

Dial by your loca�on

888 683 5191 US Toll-free

855 880 1246 US Toll-free

877 853 5257 US Toll-free

Mee�ng ID: 830 2279 1455

Passcode: 358917

Find your local number:

h%ps://us02web.zoom.us/u/kb3XXCNm2L