MMODESODES OF OF

PPROCUREMENTROCUREMENT

PUBLIC

BIDDING

G-EPSALTERNATI

VE

MODES

approved by the approved by the Head of Procuring EntityHead of Procuring Entity

CONDITIONS:CONDITIONS:

justified by justified by conditions provided in the Actconditions provided in the Act

MOST ADVANTAGEOUSMOST ADVANTAGEOUS price is obtained price is obtained

ALTERNATIVE MODESALTERNATIVE MODESOFOF

PROCUREMENTPROCUREMENT

1. LIMITED SOURCE BIDDING1. LIMITED SOURCE BIDDING

ALTERNATIVE MODESALTERNATIVE MODESOFOF

PROCUREMENTPROCUREMENT

5. NEGOTIATED PROCUREMENT

2. DIRECT CONTRACTING

3. REPEAT ORDER

4. SHOPPING

GOODS, CONSULTING SERVICES

GOODS, CONSULTING SERVICES, INFRA PROJECTSINFRA PROJECTS

GOODS

5

1

LLIMITED SOURCE BIDDINGIMITED SOURCE BIDDING(SELECTIVE BIDDING)

Direct invitation to bid from a PRE-SELECTED SUPPLIERS / CONSULTANTS of a particular contract

experience and capability

listed & updated with the GPPB or relevant government authority

MAY BE EMPLOYED WHEN PROCURING:MAY BE EMPLOYED WHEN PROCURING:

1.1. Highly specialized items;Highly specialized items;only FEW suppliers or consultants are available.

2.2. Major plant components; Major plant components; maintain quality & performance of the plant as a whole.

LLIMITED SOURCE BIDDINGIMITED SOURCE BIDDING

1

2

Does not require elaborate Does not require elaborate Bidding Documents Bidding Documents

(SINGLE SOURCE PROCUREMENT)DDIRECT CONTRACTINGIRECT CONTRACTING

Price Quotations / Pro-forma Invoice with Conditions of Sale

ACCEPT IMMEDIATELY

NEGOTIATEor

SUPPLIER

2

MAY BE EMPLOYED WHEN PROCURINGMAY BE EMPLOYED WHEN PROCURING::

1. Proprietary nature e.g. patents, trade secrets & copyrights.e.g. patents, trade secrets & copyrights.

2. Critical plant components as condition as condition precedent to hold contractor to guarantee precedent to hold contractor to guarantee project performance.project performance.

DDIRECT CONTRACTINGIRECT CONTRACTING

3. Exclusive dealers / manufacturers; NO sub-dealers selling at lower prices; NO sub-dealers selling at lower prices; NO available substitute item at advantageous NO available substitute item at advantageous terms to the Government.terms to the Government.

3

RREPEAT ORDEREPEAT ORDERDirect procurement of goods Direct procurement of goods

whenever there is a whenever there is a NEED TO REPLENISH

Contract previously awarded Contract previously awarded through competitive bidding.through competitive bidding.

The procured item is clearly superior to other bids.

3

CONDITIONS:CONDITIONS:

1.1. Contract price is the Contract price is the SAME or or LOWER

2.2. NO SPLITTING OF CONTRACTS

3.3. Should be availed of Should be availed of within 6 months from the date of the from the date of the Notice to Proceed arising from the original contractarising from the original contract

4.4. NOT exceed 25% of the of the quantityquantity of of each item of the original contract.each item of the original contract.

RREPEAT ORDEREPEAT ORDER

5.5. Should be availed of Should be availed of ONLY ONCE

SSHOPPINGHOPPING

Request for the submission of price Request for the submission of price quotations for readily quotations for readily AVAILABLE OFF-THE-SHELF GOODS or or ordinary/regular equipment to be ordinary/regular equipment to be procured directly from suppliers of procured directly from suppliers of known qualifications.known qualifications. 4

4

WHEN EMPLOYED:WHEN EMPLOYED:

1. UNFORSEEN CONTINGENCY immediate purchase immediate purchase NOT to exceed P100,000.00P100,000.00

2.2. For ordinary / regular office supplies / For ordinary / regular office supplies / equipment equipment NOT available in the PS-DBM NOT to exceed P500,000.00P500,000.00

at least 3 PRICE QUOTATIONS

SSHOPPINGHOPPING

NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT

Direct negotiation with a technically, Direct negotiation with a technically, legally and financially capable legally and financially capable supplier, contractor or consultant.supplier, contractor or consultant.

5

5

FAILURE OF PUBLIC BIDDING FOR 2FAILURE OF PUBLIC BIDDING FOR 2NDND TIME TIME11st st instance instance

At least At least 33 suppliers/contractors suppliers/contractors

conditions:conditions:

Public Bidding ProceduresPublic Bidding Procedures shall be shall be observedobserved

Posting in the Website, G-EPS, Posting in the Website, G-EPS, conspicuous placesconspicuous places

NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT

IN CASES OF IMMINENT DANGER TO LIFE AND IN CASES OF IMMINENT DANGER TO LIFE AND PROPERTY PROPERTY

a.a.

Justified:Justified:

5

22ndnd instance instance

TIME IS OF THE ESSENCE or in case of an or in case of an IMMINENT DANGER to life or property or to restore to life or property or to restore destroyed or damaged vital water, destroyed or damaged vital water, power and transportation servicespower and transportation services

NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT

5b.b.

IN CASES OF IMMINENT DANGER TO LIFE AND IN CASES OF IMMINENT DANGER TO LIFE AND PROPERTY PROPERTY

Justified:Justified:

22ndnd instance instance

NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT

STATE OF NATURAL or MAN-MADE CALAMITY, or EMERGENCY as declared by appropriate authoritiesas declared by appropriate authorities

NEGOTIATED PROCUREMENT

5Negotiation shall be made with previous supplier of good standing of the procuring entity or those situated within the vicinity where calamity/emergency occurred.

IN CASES OF IMMINENT DANGER TO LIFE AND IN CASES OF IMMINENT DANGER TO LIFE AND PROPERTY PROPERTY

22ndnd instance instance

5PSPS oror other Gov’t Agencyother Gov’t Agency which have capability/proficiency which have capability/proficiency to undertake particular to undertake particular procurementprocurement

PURPOSE:PURPOSE: To hasten project implementationTo hasten project implementation

PURCHASE OF GOODS FROM ANOTHER PURCHASE OF GOODS FROM ANOTHER GOVERNMENT AGENCYGOVERNMENT AGENCY

55thth instance instance

NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT

WHATWHATAGENCYAGENCY?

5HOW:HOW: Direct negotiationDirect negotiation may be made may be made

with that Government Agencywith that Government Agency

PURCHASE OF GOODS FROM ANOTHER PURCHASE OF GOODS FROM ANOTHER GOVERNMENT AGENCYGOVERNMENT AGENCY

55thth instance instance

NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT

Procurement of COMMON-USE supplies shall be thru PS.

5conditions:conditions:

Upon Upon prior approval of the Presidentprior approval of the President

The DND Sec has determined that The DND Sec has determined that country’s interest is protected by country’s interest is protected by negotiating directly with agency of negotiating directly with agency of another country with which Philippines another country with which Philippines has defense cooperation agreement or has defense cooperation agreement or diplomatic relationsdiplomatic relations

Foreign Guarantee = 100% ABCForeign Guarantee = 100% ABC

MAJOR DEFENSE EQUIPMENTSMAJOR DEFENSE EQUIPMENTS77thth instance instance

NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT

THANK YOUTHANK YOUfor LISTENINGfor LISTENING

DBMDBMCORDILLERA ADMINISTRATIVE CORDILLERA ADMINISTRATIVE

REGIONREGION